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Wright County Board Minutes

APRIL 24, 2001

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Sawatzke, Jude, and Russek present. Eichelberg was absent.

Russek made the following corrections to the minutes of 4-17-01: Page 1, last paragraph, 4th sentence, change from "seconded by Russek" to "seconded by Mattson"; Page 4, 2nd paragraph, 4th sentence, change word from "assent" to "ascend"; Page 4, last paragraph, 3rd sentence, change from "meeting" to "meet." Russek moved to approve the minutes as corrected, seconded by Sawatzke, carried unanimously.

Petitions were accepted to the Agenda as follows: Aud./Treas. Item #4, "Update, Status of County Ditch 10 & County Ditch 13" (Gruber); Aud./Treas. Item #5, "Request RE: Blowouts on County Ditch 33" (Gruber); Item For Consid. #3, "Resolution, Declaration of Disaster from Civil Defense Director" (Norman); Item For Consid. #4, "NMC Plant Tour" (Jude). Brian Asleson called for a Closed Session immediately following today's County Board Meeting to meet with John Baker RE: Superior Landfill Litigation. Russek moved to approve the Agenda as amended, seconded by Sawatzke, carried 4-0.

On a motion by Mattson, second by Russek, all voted to approve the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: K. Green, Aud./Treas.; S. Smock, Bldg. Maint.; S. Riley, P&Z; J. Brown, S. Demeules, M. Wannebo, R. Williams, Sheriff.

2. Charitable Gambling Application, St. Mary of Czestochowa (Franklin Twp.).

3. Approve Charitable Gambling Application, Ladies Duck Talk #256, Silver Springs Golf Course; (Monticello Twp.); Waive 30-Day Waiting Period.

4. Approve Charitable Gambling Application, Silver Bullet Saddle Club (Clearwater Twp.); Waive 30-Day Waiting Period.

5. O/T Report, Period Ending 4-13-01.

6. Set County Auction For 6-9-01 at 10:00 A.M., Public Works Building.

7. Authorize Signatures On 2001 Natural Resources Block Grant Agreement Amendment, $28,748.

B. COURT ADMINISTRATION

1. Acknowledge Hire, Karla Lanie, Calendar Coordinator, Eff. 4-30-01 (Class D, Step 5).

C. SHERIFF

1. Acknowledge Appointment Of Sgt. Dan Anselment To Lieutenant, Eff. 7-26-01 (Step J).

Doug Gruber, Auditor/Treasurer, received a request from Brent Nyquist requesting repair of blowouts on Jt. Ditch 15. Gruber stated a request for repair was received last year from Nyquist. Gruber, Russek, and Mattson viewed the area with Nyquist and found broken tiles and 4-5 blowouts. Gruber understood from opinions of Kerry Saxton, SWCD, and Brian Asleson, Assistant County Attorney, that removal/replacement of the tile would be a ditch improvement and would require a hearing process. The consensus at that time was that another approach may be to put in a continuous tube from where the field ends into the low area. Russek moved to authorize Gruber to set up a Jt. Ditch Committee meeting and to obtain estimates to repair the blockage at the upper end. The motion was seconded by Mattson and carried 4-0.

Gruber received a request from the City of Howard Lake for waiver of the 30-day notice of a public hearing for modification to TIF District No. 4, adding "Joe's Redevelopment" project. A public hearing is scheduled for 4-30-01 at 7:00 P.M., Howard Lake Community Center. Mattson moved to waive the 30-day notice, seconded by Russek, carried 4-0.

Gruber provided updates on the status of County Ditch 10 (Victor Township) and County Ditch 13 (Buffalo Township) discussed at the last meeting. A backhoe will be used for clean out (estimated at about 80%) on the north side of County Ditch 10. Gruber and Sawatzke viewed County Ditch 13 (Buffalo Township) with the property owner. There is a small, abandoned beaver dam holding back some water. The property owner will attempt to remove the dam. These updates were provided as informational items.

A request was received for repair of blowouts on County Ditch 33 (Monticello Township) on the Scherber property. Sawatzke viewed the area with the renter of the property and it has been verified that the blowouts are located on the County Ditch. It appears repair will take approximately three hours with a backhoe. Sawatzke moved to request the Auditor/Treasurer to receive quotes in whatever manner appropriate, and to accept the low quote to make the repair on the Scherber property. The motion was seconded by Russek and carried 4-0.

On a motion by Russek, second by Mattson, all voted to approve the claims as listed in the abstract subject to audit.

Marc Mattice, Parks Administrator, requested approval of the assessment payment for connection to the St. Michael sanitary sewer system. On 8-29-00, the County Board took action to authorize the complete hook up to the St. Michael sewer line for Beebe Lake Park at a cost of $25,850.66 if and when it became available.

In response to a concern by Jude, Mattice said he has informed Hennepin County that Wright County would like to lease Beebe Lake Park land for another 25 years at a cost of $1.00. Mattice has not received any confirmation in writing, but the current lease indicates the only requirement is notification by Wright County to Hennepin County to extend the lease. Discussion reverted back to the sanitary sewer assessment, requiring a $3889.72 payment by 5-15-01. Jude questioned why the assessment was due if no benefit had been received. It was explained that the bonds had been sold and payment of the assessment had to be received by December 1, 2000 in order to avoid interest. Sawatzke moved to direct the Aud./Treas. to pay the balance in full at such time he deems it financially appropriate for the County in 2001, based upon maximizing interest, with funding to come from the CIP Fund. The motion includes authorization to pay the $3889.72 by 5-15-01 with the remainder to be paid by the end of the year. The motion was seconded by Russek and carried unanimously.

Jerry Quaal, Fair Board Buildings/ Grounds Committee Chair, distributed an updated version of the Wright County Agricultural Society (Fair Board) 5-Year Plan, as well as a building estimate for a new sheep barn at the County Fairgrounds, north of the new show arena. The bids received reflected a cost of approximately $36,700. Quaal requested $40,000 from the County for the building. If this was not an option, he requested that the Board consider a loan to the Fair Board. The extra funding requested will be used toward items such as bringing water to the building and a tar path between buildings. Mattson questioned what the $75,000 budgeted for in 2001 was being used for. Quaal responded Items 1-12 on page 1 of the Plan. In addition, three roofs must be redone this year. Estimates have not been obtained. Quaal explained that the old sheep barn would be removed and replaced with an open area to include a mini stage, food court and additional seating. Kent Mutterer explained that the barn is planned on the north end of the show arena so that all of the livestock will be located in one area (except horses) and the arena will be better utilized. A problem which has been encountered is that only certain animals can be housed together during the Fair. Discussion led to bleacher replacement. Jude explained that the bleachers on the west side of the Grandstand do not meet code. Those bleachers must be torn down with replacements installed before the Fair in 2002. Sawatzke commended the Fair Board for the improvements over the past few years. He was concerned with the cost of the upcoming bleacher repair/replacement. He also referenced funds expended for the office/bathrooms, the hoop barn, and the show arena. He inquired whether additional revenue would help to pay back any cost of the sheep barn. Quaal explained that the only way this would be possible was if additional people came to the Fair. Gruber said any loan would have to be transferred from cash reserves to the capital improvement fund. He viewed it to be less expensive for the County to lend the money than for the Fair Board to obtain a loan from a bank. Levied funds will pay for the construction of the building either way. Sawatzke said the amount levied could be reduced if donations were received or if reductions were made in other future improvements. Mutterer explained that the hoop barn was paid for with demo/tractor pull funds raised. Wright County has a debt service fund balance of $1.5 million. Sawatzke noted that $405,000 of the reserve is earmarked for workers compensation. Mattson moved to approve the request from the Fair Board for $40,000 to be taken out of reserves. Mattson viewed this as a safety issue and felt that if MCIT viewed the current sheep barn, they would see it as a liability. Discussion followed on whether this was a loan and what type of payback would be required. Gruber stated that if it were a loan, their budget could be adjusted accordingly to pay the loan back over time. Otherwise, expenditures could be cut back in other areas to accommodate for repayment. Richard Norman, County Coordinator, reminded the Board that the Fairground buildings belong to Wright County and are on the County property schedule. If the Board was discussing lending the funds to build the sheep barn, they were actually talking about lending money to the County. Jude's concern was with treating all requests equally. The motion was withdrawn by Mattson. Mattson then made a motion to allow the $40,000 payment to the Fair Board to build the sheep barn contingent upon their submitting a budget of $65,000 or less for the next four years. Funding will be from the reserve. The motion was seconded by Russek. Quaal stated he agreed with reducing their budget to make payments. Sawatzke did not feel this was a reasonable request of the Fair Board as there would be many other issues over the next four years which will need to be addressed. The motion carried 3-1 with Sawatzke casting the nay vote.

A MIS Steering Committee meeting was held on 4-11-01. At today's County Board meeting, Mattson moved to approve the report, seconded by Russek, carried 4-0. In regard to the development of a web site for the SWCD, it was felt that Kerry Saxton should contact Bill Swing as soon as possible to discuss being included with the Wright County web site.

County Web Site. The County's web site was reviewed. Swing proposed that future development of the site emphasize the dissemination of information (data). He anticipates the site over time to function as a primary information management tool in enhancing efficiencies of County operations.

Proposed changes discussed were:

· Allow for access to property tax information. MIS will work with Kritzeck and Gruber in this regard.

· One of two mock ups of the "Department and Services" page was selected in which department and services were grouped under the following major functional categories:

- Land Records -Auditor-Treasurer, Assessor, Recorder, Planning & Zoning

- Human Services -Human Services

- Law and Legal Services -Attorney, Sheriff, Court Services, Court Administration

- Public Works -Highway, Surveyor, Parks

- Emergency Management -Civil Defense/Nuclear, Emergency Medical Services

- Other Services} - Administration, Extension, Veteran's Services, Management Information Services

· Site information must be kept up-to-date. There must be responsibly assigned for this task for all pages in the site; i.e. a site coordinator for Human Services, one for Sheriff, etc. The Special Projects Coordinator will be responsible for updates to "About Wright County" and "Elected Officials" pages.

· Departments must be committed to responding to email if email addresses are placed on the site.

· Links on the "Wright County Links" page that were specific to departments should be moved to pages under the department's pages. MIS will work with the Special Projects Coordinator in regards to changes on this page.

Other web activities

· Highway -work continues in providing access to project descriptions, road restriction map, contact information, etc.

· Final work is being performed on access to Recorder records and images.

· The site was recently moved from an outside firm's server to an in-house web server.

The Board discussed scheduling a Ways & Means Committee Of The Whole meeting to discuss the Ordinance regulating the issuance of temporary conditional use permits for portable hot mix plants. At their 3-13-01 meeting, the Board voted to schedule a meeting sometime in May following a request by Thomas and Sandra Knudson to address the issue. Russek moved to schedule a Ways & Means Committee Of The Whole meeting for 5-22-01 at 10:30 A.M. The motion was seconded by Sawatzke and carried unanimously.

Mattson moved to adopt Resolution #01-36 requesting a Presidential Declaration of a Major Disaster, seconded by Russek, carried 4-0 on a roll call vote. The request for FEMA funds is being submitted due to recent rain and resulting damage. Damage assessments were sent to the cities and townships. The funds can only be used for public damage, but they could potentially be used to provide a low interest loan.

Jude was contacted by the NMC regarding the tour of the Nuclear Plant scheduled for 5-3-01 at 6:30 P.M. At the last meeting, the County Board authorized attendance. Due to security issues, names of attendees must be submitted as soon as possible. Board members interested in attending the tour are to contact Jude.

The meeting recessed at 10:25 A.M. into a Closed Session with John Baker RE: Superior Landfill litigation. The regular meeting reconvened at 11:15 A.M. and was adjourned by Board Chair Jude.

Bills Approved

Albertville Body Shop Inc. 941.30

Allina Health Systems 294.00

Allina Hospitals & Clinics 535.66

American Business Forms 3447.92

Ancom Technical Center 1849.58

Anoka Co. Juvenile Center 39802.50

Assn. of Training Ofcrs. of MN 800.00

Associated Bag Company 354.60

B & D Plumbing & Heating 2064.61

Benton Co. Treasurer 9509.89

Best Inc. 4081.70

Boelters Towing & Gen. Repr. 108.63

Buffalo Communications Inc. 125.00

Buffalo Drug 618.45

Buffalo Glass Inc. 381.23

Bureau of Crim. Apprehension 300.00

Catholic Charities 12076.39

Central Micro Systems Inc. 2023.79

Citizens Communication 116.14

Climate Air 2413.27

City Cokato 962.40

Cole Papers Inc. 457.68

Compar Inc. 2031.00

Delano Municipal Utilities 120.07

Dept. of Public Safety 120.00

East Central Regional Juvenile 271.28

Ebert Construction 656.00

Eggebrecht Chevrolet 28560.00

G & K Services 1220.38

Gateway Companies Inc. 1697.63

Greif Brothers Corp. 885.90

H & H Sport Shop 252.00

Hillyard Floor Care Supply 1120.82

ICMA 195.00

IMC Salt Inc. 34935.33

Interstate Batteries 565.09

J Craft Inc. 104541.18

Johnson Emerg. Vehicle Serv. 967.00

Keepers Inc. 535.87

Kieger Enterprises Inc. 57270.79

Kramer's Hardware 228.58

Marco Business Products 3562.58

Masys Corporation 1875.00

Menards 173.97

Minncomm Paging 724.72

MN Assn. of Co. Probation Ofcrs. 660.00

MN Counties Computer Co-op 1579.00

Monticello Times 957.30

Monticello-Big Lake Hospital 3545.51

Margaret Munson 185.30

National Bus. Sys. Inc. 13947.60

Office Depot 1603.13

On Site Monitoring 6281.00

O'Ryan's Conoco 100.00

Pitney Bowes 160.55

Precision Prints of Wright Co. 221.52

Qwest 6864.00

Reliant Energy Minnegasco 1709.65

Rockford Township 1406.20

Jack Russek 293.96

Ruttger's Bay Lake Lodge 2619.11

Ryan Motors Inc. 239.81

Sand Creek Group Ltd. 1280.66

Sherburne Co. Sheriff 3225.00

Sheriff's Youth Program of MN 959.84

Snap-On Industrial 188.18

St. Cloud Fire Equipment Inc. 493.50

St. Cloud Stamp & Sign 107.79

St. Cloud Times 221.00

Verizon Wireless 324.19

Village Ranch Inc. 1368.00

City Waverly 402.00

Wright Co. Auditor-Treas. 982.00

Wright Co. Highway Dept. 20892.79

Wright-Hennepin Electric 109.90

Xcel Energy 1314.00

Zep Manufacturing Co. 201.87

4 M's Communications Co. 101.63

32 payments less than $100 1358.06

Final total $401,680.98

The meeting recessed at 10:25 A.M. into a Closed Session with John Baker RE: Superior Landfill litigation. The regular meeting reconvened at 11:15 A.M. and was adjourned by Board Chair Jude.

Ken Jude, Chairperson

Attest: Richard W. Norman, County Coordinator


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