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Wright County Board Minutes

MAY 15, 2001

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude and Russek present.

Mattson felt that some of his comments on Page 1 of the 5-08-01 minutes in regard to the State Highway 12 project between Montrose and Howard Lake were not completely reflected. Mattson also referenced the 2001 Washington Fly-In on Page 1, and Paragraph 5 on Page 2 regarding funding. He felt a letter regarding funding should be sent with Fingalson to Washington. Russek noted that the Coalition is drafting a letter to take with. Jude clarified that Rose Arnold, a Commissioner from Stearns County, had made the comment regarding counties needing to commit funding or federal project dollars could be lost. Mattson stated he wanted to make sure that District 3 is concerned with funding, and not just Stearns County. Mattson moved to approve the minutes of 5-08-01 as presented with his comments noted in today's minutes, second by Eichelberg, carried 5-0.

Petitions were accepted to the Agenda as follows: Item A.4, "Accept Resignation, Todd Troskey, Assistant Planner, Eff. 5-25-01, and Authorize Replacement"; Item For Consid. #5, "Quit Claim Deed to City of Clearwater"; Item For Consid. #6, "Fisher and Howard Lake Water Tower Updates". Russek moved to approve the Agenda as amended, seconded by Eichelberg, carried 5-0. On a motion by Russek, second by Eichelberg, all voted to approve the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: B. Asleson, L. Dixon, Atty.; G. Gooler, Aud./Treas.; L. Miller, Bldg. Maint.; P. Miller, Extension; R. Vaa, Parks; T. Troskey, P&Z; H. Becker, S. Guffey, Recorder.

2. Refer Pavement and Water Leak Problem To The Building Committee.

3. 1st Quarter Training Reports.

4. Accept Resignation, Todd Troskey, Assistant Planner, Eff. 5-25-01, & Authorize Replacement.

B. ASSESSOR

1. Approve Abatement, PIN #114-225-001110, Wayne D. & Geraldine Howe (City of St. Michael).

C. AUDITOR/TREASURER

1. Claim, Scott Builders Inc., $450.00 (Fund 34-Courthouse Consulting).

2. Claim, Scott Builders Inc., $178.75 (Fund 34-Drill Cores For Water Problem).

3. Claim, Scott Builders Inc., $1,602.00 (Fund 34-Balance Of Applic. #5).

D. HIGHWAY

1. Approval Of "Wright County Highway Right Of Way Plat No. 42" (SAP 86-618-07), CSAH 18.

2. Approve Hire, Jesse Corrigan, Highway Maintenance Person, Eff. 5-16-01 (Step 1).

E. SHERIFF

1. Approve Hire, Kristen Nagorski, Corrections Officer, Eff. 5-21-01 (Step 1).

F. SURVEYOR

1. Accept Resignation, Joel Hendricks, Automated Mapping Specialist, Eff. 5-23-01 and Authorize Replacement.

Gruber presented bids from Morris Excavating, Inc., Cokato, in the amount of $4,260.00 and Fyle's Excavating, Monticello, in the amount of $6,595.00. to repair the 6 blowouts identified along Jt. Ditch 15. Gruber believes Fyle's bid also includes temporarily opening up some of the tiles that drain into the swamp area and a riser standpipe option of $105.00 each to relieve pressure buildup. Gruber felt fixing the blowouts is a separate issue from redoing the tile into the lowland. He would like to get the blowouts fixed before crops are in the field and address the lowland issue before another spring thaw. Russek stated fixing the blowouts is a repair and does not require approval while the drainage into the lowland would be considered an improvement and require approval. Installation of the standpipes would also need the approval of the landowner. Mattson moved to accept the bid from Morris Excavating, Inc. in the amount of $4,260.00 to fix the 6 blowouts, second by Russek, carried 5-0.

Gruber referenced a letter received from Joe Carlson regarding replacement of a culvert that he uses as a field road.

Mattson questioned whether Carlson should contact Kerry Saxton, SWCD. Gruber felt the County's only concern is that it isn't replaced with a culvert smaller than the one that is currently there. Mattson moved to approve Carlson's request with the condition the culvert doesn't restrict water flow, second by Eichelberg, carried 5-0.

An update was provided on County Ditch #38. Mattson and Gruber have met with the contractor redoing the road bed. Mattson spoke with the contractor earlier this morning and the plans were to put in a 24" pipe, but stopped work because a letter from Gruber referred to a 15" pipe. Gruber stated the Board had approved this last year and he had talked with Robert Nibbe about replacement of the pipe. Gruber recollected approval to replace with a standard size pipe and didn't know where the contractor got 24" from. This was provided as an information item.

Gruber presented the claims listing with a correction to the last claim on Page 4 which should show payment of $623.99 for copier charges to Marco Business Products rather than Terry Frazier. Mattson questioned a non-department payment to Red's Cafe with a three-way funding split. It was clarified that Employee Enhancement Funds are split three ways, but that a different control number does not appear as all are using the same line item number. Mattson referenced payment to Sherburne County for boarding prisoners and questioned the use of Sherburne County rather than Benton County which is cheaper. Captain Torfin, Jail Administrator, explained Benton County does not have room for female inmates so all female inmates go to Sherburne County, but that Benton County is used whenever possible because they are cheaper. Payment of $1,200 to West ABE Consortium for inmate adult basic education was also questioned. Torfin explained an instructor from the consortium comes in four days a week and teaches remedial reading, math, computer operations, improving communication skills and that the payment is for six months. Sawatzke questioned the source of funding and whether it is required. Torfin stated it is County funding and that the majority of counties have some basic education program for inmates. He indicated it is a heavily utilized program and is available to all inmates regardless of length of incarceration. On a motion by Mattson, second by Russek, all voted to approve the claims as listed in the abstract with the correction on Page 4, subject to audit.

At the May 8, 2001 Board Meeting one bid was received for replacement of the Jail Intercom System from Technical Solutions with a bid total of $74,975.66 with an option to add an additional control station in the communications area at a cost of $1,414.05 for a final price of $76,389.71. Captain Torfin stated the bid was reviewed with Hayes following last week's meeting and is requesting the bid be awarded to Technical Solutions with the additional control station. A performance bond will be provided by Technical Solutions after the bid has been awarded. Funding for the system is from Site Improvement 820. Sawatzke moved to award the bid to Technical Solutions including Option 1 to add an additional control station at a total cost of $76,389.7, second by Eichelberg. Sawatzke questioned whether the County would receive wiring specs in the event they would be needed at a future date. Torfin indicated there are other dealers that could work on the system, however, providing documentation of the system was part of the bid. Motion carried 5-0.

At 9:30 A.M. Jude closed the regular meeting and opened the Public Hearing concerning sponsorship of a bond issue for 180 Degrees, Inc./Bell House Properties Inc. No one was present to speak against the bond. Jude closed the Public Hearing at 9:31 A.M. This item was laid over from the 4-17-01 meeting, at which time Steve Fenlon, Midwest Healthcare Capital, requested the County hold a public hearing as part of the requirement. At today's meeting Fenlon requested a resolution authorizing preliminary approval of the bond, and signature on the Joint Powers Agreement. He stated the documents are still in draft form and would return for County signature when the documents are in final form. Brian Asleson, Assistant County Attorney, distributed copies of the two documents received from Mary Frances Skala. Based on his review of the documents, he recommended authorizing signatures. Original documents will be forthcoming for signature. Sawatzke moved to adopt Resolution 01-43 giving preliminary approval to a project under Minnesota Statutes, Sections 469.152 through 469.165 referring the proposal to the Minnesota Department of Trade and Economic Development for approval, and authorizing preparation of necessary documents. In response to a question from Mattson regarding financial responsibility, Fenlon indicated the documents state in several places there is no financial responsibility on the part of Wright County or the City of Minneapolis. The motion was seconded by Russek and carried on a roll call vote of 5-0. Eichelberg moved to authorize signatures on the Joint Powers Agreement, second by Mattson, motion carried 5-0.

A Building Committee meeting was held on 5-9-01:

PWB Roof Problems

Joe Scott contacted B & B Roofing to inspect the roof at the Public Works Building in regard to ice buildup during the winter. B & B Roofing works mostly with flat and rubber roofs and recommended Norwest Contractors, Inc. of Maple Grove. Tom Hirsch of Norwest Contractors stated the pictures taken of the ice buildup indicates there is substantial heat loss, and that inspection of the insulation and ventilation of the roof cavity is needed to determine the cause. The architect and KUE Contractors would be notified and given the opportunity to be present at the time of inspection. Recommendation: Authorize Norwest Contractors to conduct an inspection in order to determine the cause of the ice buildup and what needs to be done to correct the problem, at a cost not to exceed $2,000. The project architect and KUE Contractors are to be notified of the inspection date and time.

HS Building Concerns

Hayes stated a memo was received from Don Mleziva regarding building concerns at the Human Services Center. Over the winter the interior sheetrock wall on the north side cracked to the extent that it split apart and tape needed to be put over the opening because of the draft. The east wall is also cracking in places, but has not opened at the seams. Hayes stated the walls are deep because of the support beams and the exposed area shows 3" of fiberglass insulation with vapor barrier, but that the sheetrock is 1/2" thick and not well supported in back because of the span. All furnaces were replaced during construction and Buskey feels the furnaces hold the temperature well; but that cold could be felt coming through the wall where the crack opened up. The blanket heater installed above the door is working well. Jude suggested the possibility of foam insulation where cracks are opening up or look into the possibility of an expansion joint. Hayes stated foam backer rod could be placed on the bottom of the cubicles adjacent to outer walls to further eliminate drafts. Recommendation: Repair cracks and place foam backer rod along the bottom of cubicles adjacent to outer walls. Have Ernst Construction determine whether expansion joints with some give would help eliminate the cracking problem.

At today's meeting Russek moved to authorize Norwest Contractors to conduct an inspection of the Public Works Building roof as recommended by the Building Committee, second by Eichelberg, carried 5-0. Repairing the cracked walls at the Human Services Center will be funded from Building Care and Maintenance budget. Mattson moved to accept the Building Committee minutes, second by Russek, carried 5-0.

A Ways & Means Committee meeting was held on 5-9-01:

Overtime Use.

Concern was expressed at the significant increase in overtime pay within the County in the last few years. While overtime pay may be justified in some circumstances, there are other situations whereby better time management and planning would eliminate the need for incurring this additional expense. Recommendation: The Committee will meet with Wayne Fingalson to discuss time management tools to assist the Department in minimizing overtime costs.

Discussion in regard to overtime use at the Highway Department centered primarily on safety issues. It was suggested Norman write a memo to Fingalson regarding overtime use. Norman felt Fingalson and some of his unit staff should meet with the Ways & Means Committee as recommended by the Committee to discuss the issue. Sawatzke moved to approve the minutes as read, second by Eichelberg, carried 5-0.

Norman presented the results of Hay Consultants evaluation of six non-union job descriptions in the Human Services Department as follows:

Position Title; Old Points; New Points; Recommendations.

Financial Ass't. Supv. III; 2,560; 2,600; No Change.

Public Health Nursing Supv.; 2,329; 2,535; Reclassify From "E" to "D".

Social Services Supv. I; (New); 2,466; No Change

Fiscal Manager; 2,405; 2,405; No Change.

Financial Ass't. Supv. I; 2,093; 2,093; No Change.

Administrative Secretary; 1,458; 1,458; No Change.

Norman recommended the Public Health Nursing Supervisor position be reclassified from "E" to "D" effective 5-16-01. Sawatzke noted that the points awarded the Administrative Secretary position should be 1458 and not 1453 as read at today's meeting. Sawatzke moved to reclassify the Public Health Nursing Supervisor position as recommended, second by Russek, carried 5-0.

Sawatzke moved to Adopt Resolution #01-44 authorizing signature of grant applications to the Minnesota Department of Natural Resources for development and maintenance funds for the Wright County Snowmobile Association for the 2000-2002 season. The motion was seconded by Mattson and carried 5-0 on a roll call vote.

Russek moved to authorize signatures on the Minnesota Department of Public Safety Data Communications Network Agreement. This agreement states that the County is to maintain and support the Compaq server that was provided by the Department of Public Safety in conjunction with the new Criminal Justice Data Network that was recently installed. The motion was seconded by Eichelberg and carried 5-0.

Brian Asleson, Assistant County Attorney, requested signature authorization on a quit claim deed to the City of Clearwater. The purpose of the deed is to correct an incorrect legal description used in the quit claim deed recorded November 1, 2000 as Document #723631. Eichelberg moved to authorize signature of the Board Chair and County Coordinator, second by Russek, carried 5-0.

Asleson stated Doug Borglund, Howard Lake City Administrator, would be meeting with the City Council this evening regarding setting a meeting date concerning the Howard Lake water tower. It is anticipated a meeting will be scheduled for this coming Friday morning at the Government Center at which time it is hoped to finalize this matter.

Asleson provided an update on the request by Pete Fisher for a subdivision on property adjacent to the Fairgrounds. The Planning Commission met on this item last week and recommended approval with some conditions. The Commission wants to keep the 13th Street crossing open as the western entrance to the Fairgrounds and to close the crossing at 11th Street. The staff report has gone to the City Council for their meeting this evening. There was discussion on alternate routes trucks could take that are too tall to cross the bridge. Asleson noted that the County and City need to be aware that Burlington Northern is in the process of closing some unauthorized crossings along their line.

Bills Approved

Advantage Emblem, Inc. 315.12

AMI Imaging Systems, Inc. 117.50

Ancom Communications, Inc. 3152.08

Ancom Technical Center 1606.15

Andys Towing Service 266.25

Annandale Advocate 719.65

Steven Bakeberg 184.80

Benton County Treasurer 3672.96

Buffalo Clinic 309.00

Buffalo Hospital 6691.25

City Buffalo 631.72

CDW Government, Inc. 522.87

Central Glass Co. 658.36

Cintas Corp. No. 748 149.88

Allen Claessens 200.00

Columbia Propane 707.81

Computer Training Internationl 688.50

CPS Technology Solutions 1050.00

Crow River Tools 589.58

City Delano 5030.80

Enterprise Dispatch 155.00

Facility Systems, Inc. 2254.23

G & K Services 1646.75

Gateway Companies, Inc. 2560.25

GCS Service, Inc. 184.50

Greenview, Inc. 204.80

Hay Group 1055.80

Hickory Tech. 208.24

Robert Hill Co. 274.11

Kathleen Hoglund 250.00

John Deere Co. 51986.87

Johnson Emer. Vehicle Serv 1404.06

Kenneth Jude 361.76

KMA Assc. International I 1360.00

Gerald Kritzeck 206.04

Lakedale Telephone Co. 393.80

LaPlant Demo, Inc. 587.00

Little Falls Machine 3915.41

Loberg Electric 1323.30

Maple Lake Messenger 112.50

Maple Lake Twnship 1229.80

Marco Business Products 2008.98

Marks Standard Parts 1968.81

Martin-McAllisters Consulting 1522.50

David Miller 161.99

MinnComm Paging 359.44

Minnesota Glove, Inc. 125.40

Minnesota Supply Co. 2707.29

MN Counties Computer Co-op 1579.00

MN County Attys Assn. 210.00

Monticello Ford Mercury, Inc. 202.01

Monticello Times 523.80

City Montrose 435.60

Motorola, Inc. 2918.96

National Practice Institute In 235.00

Office Depot 1271.30

Denise Olson 243.78

Photo I 838.31

Precision Dynamic Corp. 2085.25

Qwest 6390.10

Reds Cafe 161.00

Roche Diagnostic Systems 303.54

City Rockford 2042.20

Royal Tire - St. Cloud 1111.43

Marvin Scherber 500.00

Sherry Schliesing 739.16

Scott Builders, Inc. 2230.75

Sherburne County Sheriff 16876.32

M Smith Publishers 177.00

St. Cloud Times 327.41

Star Tribune 453.40

State Supply Co. 203.16

Stationers, Inc. 307.02

Terminal Supply Co. 122.78

TKDA 25000.00

Total Printing 830.91

Uniforms Unlimited 536.56

University of Minnesota 120.00

Regents University of MN 350.00

Carol Vander Kooi 5440.95

Verison Wireless 140.28

Victor Township 1045.30

Waste Management TC West 396.81

West ABE Consortium 1200.00

Westside Equipment 547.23

What If?, Inc. 1600.00

Winsted Publishing, Inc. 900.07

Wright Co. Radiator Repair 204.75

Wright Hennepin Electric 3776.10

Wright Lumber & Millwork, Inc. 247.24

46 payments less than $100 2921.48

Total 195,538.87

The meeting adjourned at 9:59 a.m.


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