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Wright County Board Minutes
JULY 3, 2001
The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.
Eichelberg moved to approve the minutes of 6-26-01 as presented, seconded by Russek, carried unanimously.
Petitions were accepted to the Agenda as follows: Consent Item A2, "Approve Hire, Jim Russell, Highway Maintenance Person, Eff. 7-9-01, Step 1" (Norman); Consent Item A3, "Approve Hire, Tom Hackenmueller, Highway Maintenance Person, Eff. 7-5-01, Step 1" (Norman); Consent Item A4, "Approve Hire, Tammi Klimmek, Case Aide-Court Services, Eff. 7-11-01, Step 1" (Norman); Consent Item B4, "Renewal, On Sale Liquor License, Rasset Bar & Grill" (Gruber); Aud./Treas. Item 4, "Ditch 13 & Ditch 33 Updates" (Gruber); Item For Consid. #8, "Set Budget Committee Of The Whole Meeting RE: Forward Delivery Refunding & Gravel Tax" (Norman); Item For Consideration #9, "Correspondence From Senator Dille" (Mattson). Gruber pulled Item B1 from the Consent Agenda, moved it to Aud./Treas. Item 3, and amended it to read "Waive 30-Day Comment Period-Maple Lake TIF2-3 Modification & Waive 30-Day Comment Period-Maple Lake TIF5-1 Modification." Russek moved to approve the Agenda as amended, seconded by Mattson, carried 5-0.
On a motion by Eichelberg, second by Russek, all voted to approve the Consent Agenda as amended:
1. Performance Appraisals: J. Borrett, Assr.; S. Schubert, Ct. Admin.; P. Forare, T. Waldron, R. White, Hwy.; D. Noling, K. Preston, Sheriff.
2. Approve Hire, Jim Russell, Highway Maintenance Person, Eff. 7-9-01, Step 1.
3. Approve Hire, Tom Hackenmueller, Highway Maintenance Person, Eff. 7-5-01, Step 1.
4. Approve Hire, Tammi Klimmek, Case Aide-Court Services, Eff. 7-11-01, Step 1.
2. Tobacco License Approvals: Total Mart 5305, Total Mart 5306 (Monticello City); Wright County VFW Post 190 (Montrose City).
3. On Sale Beer License Approval: Osowski's Flea Market (Monticello Township).
4. Renewal, On Sale Liquor License, Rasset Bar & Grill.
C. COURT ADMINISTRATION
1. Accept Resignation, Cynthia Cohen, Court Attendant, Eff. 6-27-01 & Authorize Replacement.
1. Acknowledge Appointment, Jacqueline O'Dowd, Property/Evidence Technician, Eff. 7-9-01 (Step 1). Authorize Replacement Of Lead Clerk Position.
2. Acknowledge Appointment, Patrick Geiken, Deputy Sheriff, Eff. 7-9-01 (Grade 3).
3. Acknowledge Appointment, Mark Hoberg, Deputy Sheriff, Eff. 7-9-01 (Grade 4).
Doug Gruber, Auditor/Treasurer, referenced correspondence from the City of Maple Lake in regarding to TIF Districts 2-3 and 5-1. These TIF districts involve a downtown redevelopment district located in Development District #5. Jude explained that the modifications relate to problems associated with soils and removal of buildings. The public hearings for these TIF Districts are set for 7-17-01 at 7:05 P.M., Maple Lake City Hall. The request is to waive the 30-day comment period and respond favorably in writing to the proposal prior to the 7-17-01 hearing. Eichelberg moved to approve the request, seconded by Mattson, carried 5-0.
Gruber indicated that Swanson Brothers plan to proceed with trapping beaver on Ditch 13 which was authorized by the County Board at their last meeting. This was provided as an informational item.
Gruber spoke with Brad Fyle, Fyle's Excavating, who has been unable to repair the blowouts on Ditch 33. Fyle feels there is blockage under CSAH 18. The tubes will be replaced by the Highway Department at three locations where the tile runs under the road. The easterly tube has already been installed. This was provided as an informational item.
Gruber brought forth discussion on two requests from Plowe Engineering relating to Ditch 9 (Albertville). Craig Schlichting, Plowe Engineering, was present for discussion. The first request is to place three road crossings across Ditch 9. The second request is approval for storm water drainage into Ditch 9. On the first request, the culverts were proposed at 54" but based on information from the Highway Department, it was requested that 60" culverts are installed. Kerry Saxton, SWCD, said he had not reviewed the information on the request. The original proposal was a 6' x 3' culvert which he felt was extremely small. The City Engineer had indicated the culvert size be increased. Saxton said the ditch level should not be lowered. Currently it is an open ditch. The concern would be restricting water flow upstream. Russek moved to lay both issues over for one week, seconded by Sawatzke. Russek offered a friendly amendment to the motion to include laying over only the first request relating to the culverts, seconded by Sawatzke, carried 5-0.
Discussion followed on the second request for approval for storm water drainage into Ditch 9. Asleson stated Special Legislation was approved last year allowing Ditch 9 to be turned over to St. Michael and Albertville. The delay in this action is that St. Michael and Albertville must meet and develop a stormwater plan. Asleson will follow up with those Cities on this issue. Relating to the request for storm water drainage into Ditch 9, Saxton indicated he does not want to review the request until the site is in better condition. There are stormwater and wetland issues, along with violations for both. In regard to questions asked by the Board, Saxton indicated that the SWCD works with the City on developments but does not have any contract with them. The developers do not pay any fees to the SWCD. Sawatzke moved to lay this request over until such time as the SWCD determines it should be brought back for discussion, seconded by Russek, carried 5-0.
The claims listing was reviewed. Mattson referenced a claim on Page 10, Best Inc., $8,755.70 for a food steamer. Richard Norman, County Coordinator, said the contract states that the County must provide equipment for Best Inc. to use. Norman requested that the claim on Page 9, Uniforms Unlimited, $65.17 be paid out of the Uniform line item instead of the Furniture & Equipment line item. Mattson questioned whether the payment for the Jail Intercom System on Page 14, Technical Solutions, $76,389.71, was approved at the Building Committee. Response was that bids were received and the project awarded to Technical Solutions. Gruber noted that the claim on Page 16, City of Buffalo, $727.61 was pulled. Eichelberg moved to approve the claims as listed in the abstract, subject to audit, seconded by Russek, carried unanimously.
Jerry Uhde, Surveyor, said the aerial flights of Wright County were performed in April and May by Horizons. Uhde estimated it may be September or October before everything has been received. At this point, Uhde has received the flight index sheets, flight lines, photos along the flight lines and a complete set of contact prints for index purposes. He said everything has been on time and of good quality. The contract with Horizons calls for partial payments if the material received is acceptable. Mattson moved to approve the partial payment to Horizons in the amount of $24,500, seconded by Eichelberg, carried 5-0. The payment will be from the General Fund which will be reimbursed as maps are sold.
The Central MN Emergency Medical Services Region Memo Of Understanding was discussed. Jude stated that Stearns County was awarded a $400,000 grant from the State EMS Board on a two-year cycle. The Memorandum Of Understanding provides the 14 counties involved in the EMS Region to organize. Stearns County will serve as the fiscal agent. Jude anticipated the formation of a Joint Powers in the future. Brian Asleson, Chief Deputy Attorney, said the agreement appears to be fine. He did make the following change under Operating Procedures, last sentence, from "Minnesota Statutes Section 471.705" to "Minnesota Statutes Chapter 13D." Jude stated that the grant is received from the State from seat belt fines and no County dollars will be involved with the exception of sending a representative to the meetings. Eichelberg moved to authorize signatures on the Memo Of Understanding, seconded by Sawatzke, carried 5-0. As an update, Jude said he attended a meeting of the old Central MN EMS Council who voted to go out of business by approximately the first of September. The Executive Director will dispose of equipment and any remaining funds will be transferred to the new entity.
Mattson received correspondence from Senator Steve Dille relating to the Omnibus Tax Bill that passed the House and Senate relating to the gravel tax. Asleson referenced the section dealing with the County imposing upon every importer and operator a production tax equal up to ten cents per cubic yard or up to seven cents per ton of aggregate material removed. Asleson said that after holding a public hearing and establishing the gravel tax amount, the County can implement the tax. Jude suggested that the County consider imposing the tax after January 1st due to current contracts.
Correspondence was received from Brian Oakley, MFRA, requesting approval of a Sanitary Sewer Extension Permit Application relating to the Lake Charlotte/Lake Martha Sanitary Sewer District. The form needs to be signed and sent to the MPCA. A $240 permit application fee will be paid to the State by MFRA. The County will be billed by MFRA and the cost will eventually be charged against the project. Russek moved to authorize the County Coordinator's signature on the Permit Application, seconded by Eichelberg, carried 5-0.
The Board addressed a Medical Hardship Mobile Home Placement Application from Neil and Leilani Roessler. The application was reviewed by Human Services and Planning & Zoning. Tom Salkowski, Planning & Zoning Administrator, sent a memorandum to Richard Norman stating that a notice had been mailed to the required neighbors and Town Board on 6-15-01. Staff inspected the site. A new sewer was installed in June of 2000 which should be adequate to accommodate the mobile home. The applicants were notified last year that the sewer inspection had not been finalized because of an air test. No response was received. The mobile home has already been moved onto the site without proper permits but it does not appear to be occupied. The request from Planning & Zoning is that Board action be contingent upon the completion of proper tests and final inspection of the sewer, and completion of the proper setup and inspections of the mobile home by the Building Inspector. Russek moved to approve the Application as long as the contingencies recommended by staff are met, seconded by Mattson, carried 5-0.
A Building Committee Meeting was held on 6-27-01. Mattson moved to approve the minutes, seconded by Russek, carried 5-0:
Request For Additional Parking Slots At The Government Center For PWB Personnel. The Committee reviewed the request and rationale made by Fingalson. It is recommended that one additional parking slot be reserved for PWB personnel. Highway will pay for the sign and installation.
Add Acoustic Material To Jail Interview Room. Hoffman stated that they currently have two interview rooms. They plan to add two more, one more in the Jail and the other in their new space. It will cost $3,150 for acoustic paneling. The installation by Ernst Construction would be extra. Recording equipment will cost $2,773 and will be funded out of the Drug Task Force Seizure Fund. They are requesting that the County fund the cost of the acoustic panels and installation. Recommendation: Approve request and fund out of Budget 820, Site Improvements line item.
Card Key Issues. Norman stated that as we slowly transition into a card key system, there have been process/procedure questions that require discussion. First, requests to activate or deactivate a card should be made using a standardized form. Several requests have been made to grant clerical staff access to the building outside normal work hours. Since these individuals are union employees and work from 8:00 A.M. to 4:30 P.M., they should not require access much beyond these hours. Also, requests have been received for card keys for temporary employees and interns. It is difficult to monitor who is in the building and it raises safety concerns. The Committee agrees that a standardized form should be developed that specifies the need for access outside the normal work hours. Interns should not be issued building access cards. The Administration Department shall be in charge of activating and deactivating cards.
A Civil Defense Committee Meeting was held on 6-27-01. Sawatzke moved to approve the minutes and recommendations, seconded by Eichelberg, carried 5-0. A summary follows:
Fire and Severe Weather Emergency Procedures Critique. This issue was brought to the Committee in light of the recent fire alarm and severe weather evacuation and the lack of compliance with the County's emergency procedures by some employees and Departments. Discussed was an automated system for notifying employees of emergencies. Public Works, Human Services, the Sheriff's Department and fourth floor currently have a P.A. System. A suggestion was made to hook into the fire alarm system and have a secondary sound activated to indicate a severe weather evacuation should occur. The fire alarm system is required by the Fire Marshall to be devoted only to notifying individuals of a fire. The suggestion was made that Bill Swing be involved to identify ways that an automated notification system may be combined with the existing communication capabilities. The Committee emphasized that these emergency procedures are critical to employee safety and that lives could be lost as a result of employee apathy. Departments will be held accountable for their response to emergencies and if employees or staff refuse to evacuate they will be reprimanded accordingly. Employees and Departments are to evacuate whenever an alarm is sounded unless prior notification from Civil Defense/Administration has advised the Department not to evacuate. There was also some discussion as to the hazard created when employees evacuate to the library and are required to cross County Road 35. Recommendation: Create a group consisting of Fingalson, Mleziva, Swing, Miller, Norman, Reese and Melvin to research the issues and come back with recommendations.
A Committee Of The Whole Meeting was held on 6-26-01. Eichelberg moved to approve the minutes, seconded by Mattson, carried 5-0. A summary of the minutes follows.
Parks Tour. The Committee toured the Dustin Monument, Collinwood Park, Betty T. Mason, Clearwater/Pleasant Park, Schroeder Park, Robert Ney Memorial Park, Beebe Lake, and Heagle Roost. The Committee reviewed work in progress or which has been completed and also future improvement ideas.
A Personnel Committee Meeting was held on 6-27-01. Eichelberg moved to approve the minutes, seconded by Russek, carried 5-0:
Discuss Dress Code Policy. Norman stated that this issue was referred to Committee by the Human Services Board but really impacts all departments. Some departments apparently have given the okay to have a casual dress day even though the Dress Code Policy does not allow one. Nordeen stated that she has implemented a Dress Code Policy in Court Administration that is stricter than the County's Policy. Employees are asking for consistency. After discussion, it is the recommendation that Norman draft a letter to department heads reaffirming the current Dress Code Policy. The County Board will meet and take appropriate action with those department heads who fail to properly enforce County policy.
A Ways & Means Committee Meeting was held on 6-27-01. Mattson moved to approve the minutes, seconded by Russek, carried 5-0:
Sheriff Contract Fees, 2002 and 2003. The current contracts have rates for 2000 and 2001 of $38.25 and $40.00 respectively. Norman pointed out that the union contract settlement totaled 7.97%, 8.92% and 7.81% for the three years 2000-2002. This increase does not include workers' compensation costs. Also, the County does not charge contract cities for any overtime hours. Based on this information, he recommends at least a 5% increase. Lindell presented a history of rates since 1972. After discussion, the consensus was to recommend the following rates:
2002 - $41.75
2003 - $43.50
Overtime Use, Human Services Department. Norman presented information on employees who earned more than $1,000 in overtime in 2000 and the use of overtime so far this year. The highest use is by Financial Workers and Child Support Officers. Mleziva attributes most of the overtime need as a result of turnover. Over the last three years, there has been a 50% turnover in Financial Services and Child Support. In 1999, 24 out of 154 employees left the Agency. Of this number, 12 were in Financial Services or Child Support. In 2000, 28 out of 157 employees left. Of this number, 13 were in Financial Services or Child Support. Thus far in 2001, 21 out of 171 have left. Of this number, 11 were in Financial Services or Child Support. Recommendation: Mleziva should monitor the use of overtime closely and, if possible, use less this year than was used in 2000.
On a motion by Russek, second by Eichelberg, all voted to add to the 7-17-01 Building Committee Of The Whole Agenda meeting with Randy Engel, Buetow & Associates.
Russek moved to adopt Resolution #01-49 requesting the Commissioner of Transportation to make the necessary investigation to determine the reasonable and safe speed for CSAH 33 (from CSAH 20 in the City of Rockford to TH 55). The motion was seconded by Sawatzke and carried 5-0 on a roll call vote.
Presented as an informational item, the Board acknowledged correspondence from the MN Office of Environmental Assistance stating that the Wright County Solid Waste Management Plan Update was approved on 6-18-01. This was approved with the condition that Wright County submit an analysis of alternatives to land disposal 90 days after the settlement of or final order in the Superior-FCR Landfill litigation. With the approval of the Update, the County is eligible to apply for grants through the OEA and is entitled to receive its SCORE pass-through funds.
Norman requested the Board schedule a Budget Committee Of The Whole meeting. He was contacted by an Evenson and Dodge representative who had been reviewing the County's bond schedule. They would like to discuss the potential for the County to save $70,000 in debt service on two bonds through Forward Delivery Refunding. The second issue which would be discussed at the Committee meeting would be gravel tax. If time permits, Norman would also like to address the Legislative impacts on the 2002 Budget. On a motion by Sawatzke, second by Mattson, all voted to schedule the Committee meeting for 7-9-01 at 9:00 A.M.
Allina Community Pharmacy 100.20
Allina Hospitals & Clinics 103.75
Amer. Probation and Parole 300.00
ANCOM Technica Center 1174.68
Annandale Rock Products 151.17
Brian Asleson 162.11
B&D Plumbing and Heating 159.54
Kathleen Bakeberg 201.84
Lawrence Bauman 929.54
Beckius Truck Repair, Inc. 488.43
Best, Inc. 12,922.79
Betmar Languages, Inc. 492.10
CDW Government, Inc. 288.00
Cellular 2000 of St. Cloud 542.14
Central Glass Co. 642.47
Central Lock & Safe 206.59
Cintas Corp. No. 748 312.46
Commissioner of Trans. 244.05
Denos Excavating & Drain. 1800.00
Emed Company, Inc. 414.70
Raymond Glunz 900.00
Gov. Finance Ofcrs. Assn. 107.00
Thomas Hanson DDS 209.00
Chris Hanson 124.78
Hardings Towing 138.46
Hillyard Floor Care Supply 2055.97
Indianhead Specialty Co., Inc. 370.18
Tracy Janikula 153.57
Bernard Kirscht 458.48
Kramers Hardware 140.09
Lake Management, Inc. 200.00
Lee's Farm & Garden Store 447.65
M-R Sign Company, Inc. 877.50
Marco Business Products 4208.93
Marysville Township 1459.00
Masys Corporation 950.00
Meridian Aggregates Co. LP 2548.33
Mid-America Business Sys. 1678.62
Minnesota Copy Systems 459.52
Minnesota State Bar Assn 172.00
MN Assn of Cty Prob. Ofcrs 110.00
MN Sheriffs Association 150.00
MN Transportation Alliance 2060.00
Mobil Oil Corporation 375.14
Richard Norman 106.88
Office Depot 951.63
Phillips Petroleum Company 291.62
Pioneer Rim & Wheel Co. 145.78
Precision Prints of Wright Co. 145.69
Prof. Portable X-Ray, Inc. 125.00
Derek Randall 117.44
Reliant Energy Minnegasco 1057.28
Royal Tire-St. Cloud 8780.96
RS Eden 3895.50
Ryan Motors, Inc. 918.19
Robert Schermann 566.94
Donald Schmidt 323.46
Software House Int'l In 932.94
Sokkia Measuring Systems 588.18
Sprint-Local Telecom Division 158.63
Star Tribune 627.00
T & G Maintenance Services 1912.21
Technical Solutions 76,389.71
Lori Thingvold 142.46
Total Printing 175.89
United Rentals Branch 229 1056.79
Vibes Technologies, Inc. 231.59
Voss Lighting 186.86
Lori Westphal 150.74
Wright County Highway Dept. 220.49
Wright Soil & Water Cons 44,489.00
Zep Manufacturing Co. 383.16
Zip's Diesel Injection Serv. 138.37
David Zylstra 481.60
52 payments less than $100 2232.15
Final Total 191,761.28
The meeting adjourned at 10:09 A.M.
Howard Lake-Waverly Herald & Winsted-Lester Prairie