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Wright County Board Minutes

JULY 17, 2001

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Russek made the following correction to the minutes of 7-10-01: Page 6, 3rd paragraph, 2nd sentence will read, "The bid opening for the project has been set for July 10, 2001." Russek moved to approve the minutes as corrected, seconded by Eichelberg, carried unanimously.

Petitions were accepted to the Agenda as follows: Consent Agenda Item C2, "Authorize Hire, Geoff Monroe, Mechanic, Eff. 8-6-01, Step 4" (Norman); Aud./Treas. Item #6, "Update, County Ditch 13" (Gruber). Brian Asleson, Chief Deputy Attorney, requested the Board recess the County Board meeting and reconvene at 1:00 P.M. for a Closed Session RE: Superior Landfill. Russek moved to approve the Agenda as amended, seconded by Sawatzke, carried 5-0.

On a motion by Eichelberg, second by Russek, all voted to approve the Consent Agenda as amended:

A. ADMINISTRATION

1. Performance Appraisals: G. Bernards, Ct. Admin.; C. Nelson, MIS; J. Carlen, D. Clemence, J. Driste, M. Even, M. Flemming, M. Laurent, P. Mackie, T. Merwin, Sher.

2. Claim, Frank Madden, $2,666.96.

B. AUDITOR/TREASURER

1. Claim, Scott Builders, Inc., $350.00 (Fund 34 - Courthouse) June Consulting.

C. HIGHWAY

1. Approve Hire, Char Embry, Highway Maintenance Person, Eff. 8-06-01, Step 1.

2. Authorize Hire, Geoff Monroe, Mechanic, Eff. 8-6-01, Step 4.

D. PLANNING & ZONING

1. Accept the findings and recommendations of the Planning Commission for the following rezonings:

a. Unanimously recommend approval of the request to establish a Rural Planned Unit Development District, Investor's Together, Inc. (Silver Creek Twp.).

b. On a vote of 4/2 the Commission recommends rezoning approx. 85 acres from Ag General Agricultural & S-2 Residential Recreational Shorelands to A/R Agricultural-Residential & S-2, Gary & Vickie Hoglund (Silver Creek Twp.).

c. Unanimously recommend approval to rezone approx. 30 acres that is part R-1 Urban-Rural Transitional & AG General Agricultural & S-2 to R-2a Suburban-Residential & S-2, Eric Canfield (Corrinna Twp.).

E. SHERIFF

1. Acknowledge Hire, Robert Rolfzen, Correction Officer, Eff. 8-6-01, Step 1.

2. Accept Resignation, Deputy David J. Anderson, Eff. 7-20-01 & Authorize Replacement.

3. Refer Discussion Of Adding Deputy Sheriff To Work As School Liaison Officer In Monticello Schools To Personnel Committee.

Doug Gruber, Auditor/Treasurer, requested approval of a resolution for cancellation of Tax Forfeiture PID #215-127-001060 (Rockford Twp.) and to allow the property to be repurchased by the previous owner. The issue involved an unrecorded deed. The purchaser would be required to record the deed and pay all of the back taxes. Russek moved to adopt Resolution #01-51, seconded by Mattson, carried 5-0 on a roll call vote.

Gruber referenced a previous request from Gerald & Judith Lapp to purchase a 3.4 acre piece of property to add to their current property to make it conforming. A public hearing was held on 4-17-01 regarding the request for detachment and annexation of the parcel from ISD 877 to ISD 885. Consent was received from Buffalo School District #877. Statutes require Lapp to be responsible for the debt service on the land to the Buffalo School District #877. It was determined that Lapp would pay an estimated debt service of $60. The land would then be transferred from the Buffalo School District to the St. Michael School District. Eichelberg moved to adopt Resolution #01-52 approving such action, seconded by Russek, carried 5-0 on a roll call vote.

At their 6-26-01 meeting, the County Board discussed a request from the City of St. Michael for the County to enforce the Peddler's License Statute and determine fees. The consensus at that meeting was for the Attorney's Office to research the issue and bring back a recommendation. Today, the Board was informed that the Legislature repealed the law designating counties to perform the function of licensing hawkers and peddlers. Gruber will notify the City of St. Michael of this law change and provide information to them on what other cities are doing in this regard.

Gruber provided an update on County Ditch 13 involving a beaver dam which resulted in flooded property. Swanson Brothers trapped two adult beavers. The payment for this service is included in today's claims listing. The property owner indicated that the water is slowly receding and that they plan to open up the dam. This was provided as an informational item.

Eichelberg moved to approve the claims as listed in the abstract, subject to audit. The motion was seconded by Mattson. Norman referenced a claim on page 12, APPA Institute ($795.00) for registration for three probation agents to attend an out-of-state conference. The Personnel Policy Procedure Manual states that individuals should request prior approval from the Board for out-of-state travel. There is an early registration deadline of 7-27-01 so approval would be required today. In checking the claim, Gruber said it appears the conference is being held in St. Paul. The consensus was that Department Heads should be reminded that prior approval is required for out-of-state conferences. The motion carried 5-0.

Gerald Kritzeck, Assessor, stated that the Assessor's Office is experiencing an increase in requests for property information from businesses, closing agencies, fee appraisers, etc. The amount of requests per caller is also on the increase, with some requests for 20 properties at a time. Some requestors have been insistent on receiving the information immediately. The callers are offered the option of looking the information up themselves in the Assessor's Office. Kritzeck said it is easier for these agencies to place their requests by phone as it involves the Assessor's staff time instead of the requesting agency's staff time. Currently the information is provided free unless there are more than three requests. On a motion by Mattson, second by Russek, all voted to refer this issue to the Ways & Means Committee meeting on 7-25-01. Kritzeck is to draft a proposal on fees. Norman reminded the Board that a change in the Fees For Service Schedule would require a public hearing.

Marc Mattice, Parks Administrator, introduced Carla Paumen and Don Hemming who represented the River Country Trail Group which was organized in Clearwater. Hemming explained that the Group and has met to explore the potential of connecting a bike trail from Monticello to Clearwater. The Group plans to apply for an Initiative Grant so that they can move forward with the concept proposal, estimated to be completed by November. They will then apply for T21 grant monies for 2006. Formal approval of the concept has been received from the City of Clearwater and Clearwater Township. The Group plans to meet with Silver Creek Township this evening. The City of Clearwater's Engineer is assisting with the design of the trail. Jude explained that the process would be to obtain Board support of the project. It would then move forward in the process to obtain transportation funding along with all of the other applications received for 2006. Hemming stated that between potential grants and in-kind services, funding for the trail may not be an issue. Mattson suggested that the Group contact Steve Voss, Mn/DOT, for assistance in being placed on the 7W Agenda for 9-7-01. Sawatzke moved to support conceptually the trail between Monticello and Clearwater and specifically endorse the application to the Central MN Initiative Fund for a Planning Grant, noting that there is not a commitment for Wright County Funds in the project. The motion was seconded by Mattson and carried 5-0.

Mattice updated the Board on the Grant Applications for the 2001-2002 Cycle. Notice was received from the DNR that a 60/40 Regional Grant for land acquisition has been awarded to Wright County in the amount of $450,000 for the Ney Park expansion. Another grant in the amount of $30,433 (local match $25,000) was received for the Otsego Park Playground expected to be completed in April, 2002. Mattice will complete the Environmental Assessment Statement and submit it to the DNR, record the deed restrictions, and submit the project for review by the MN Historical Society. Once this has been completed, the grant will be received.

Discussion resumed on two requests from Plowe Engineering relating to Ditch 9 (Albertville). Craig Schlichting, Plowe Engineering, was present for discussion. The first request is to place three road crossings across Ditch 9. The second request is approval for storm water drainage into Ditch 9. Gruber stated that one field crossing is undersized and in disrepair restricting some of the flow, which could cause ponding. Gruber said that Kerry Saxton, SWCD, indicated he would be comfortable with approval for the crossings if the Albertville City Engineer approves replacing the old field road culvert to the same specifications. Asleson reiterated that the holdup with transfer of County Ditch 9 to the Cities of St. Michael and Albertville is that those entities must form a stormwater authority, thus charging residents for the upkeep of the system. Regarding the request for storm water drainage into Ditch 9, Saxton indicated that the culvert at CR 119 does not seem large enough to handle the flow, especially with the development taking place in the area. Saxton said that in Phases I, II and III, filling of wetlands has occurred which would be subject to flooding. Saxton also said that the box culvert in the ditch has been undermined and will need to be replaced. This probably happened when the ditch was cleaned out. He said it would be hard to determine now whether the ditch was dug deeper than its original level. Schlichting stated that this did not happen with their project. Schlichting also stated that fill work occurs both in low and high areas in a development. He estimated that their ponds were as large as areas taken away through the natural ponding process. Saxton responded that in the areas which have been dug, the water from the ditch only flows to the area through small pipes. The water would flow at a slower rate than the natural water flow. There would be no area available for flooding. Jude said the Board must consider those residents who may have flooding problems in the future. Eichelberg questioned whether the plans had been submitted to the City of St. Michael, as they ultimately receive the water from this ditch. Schlichting did not feel they had received any plans. Eichelberg said they should receive plans in the future for review and provide an opinion as they will be part of the combined watershed district. Sawatzke referenced the development area and the flooding problems approximately one month ago. Schlichting said he was unsure whether a plugged pipe could have contributed to the problem. In response to a question by Sawatzke relating to approval of the request and potential flooding in the area, Saxton said there could be problems both upstream and downstream. Discussion followed on potentially hiring a hydraulic engineer to look at CR #119 and who should fund the cost of the engineer. Suggestions were either the developer or potentially the City of Albertville, who could assess the costs back to residents on the ditch. Schlichting questioned why the criteria for approval would be different for their project versus other projects. Mattson responded that it was not different as Saxton had more of a concern on this request. In addition, the 50% discharge rate into the ditch is a standard set by Albertville. Sawatzke stated that this is one of the poorer pieces of property in relation to preexisting conditions. After considerable discussion, Asleson suggested that Board representatives meet with the two Cities to see if they would be willing to hold the County harmless from future liability. Sawatzke suggested requesting the DNR hydrologist to review the CR #119 area to see if they support Saxton's concerns. Eichelberg moved to allow the road crossings on the project with the condition that the Albertville Engineer agrees with them and that the field road crossing remains intact or replaced with a similar size. The motion was seconded by Russek and carried 5-0. Sawatzke moved to table the request for storm water drainage into Ditch #9. The DNR hydrologist is to be contacted for an evaluation of the hydrology in that area. The motion was seconded by Russek and carried 5-0.

A Budget Committee Of The Whole meeting was held on 7-9-01. Russek moved to approve the minutes, seconded by Mattson, carried 5-0:

Forward Delivery Refunding of Series 1992B and 1993A Bonds. Knutson stated that the 1992B bonds are callable on February 1, 2003 and the 1993A bonds are callable on December 1, 2002. A forward delivery refunding is a viable option on issues of this size that cannot be advance refunded and are within a year or so of the call date. These bonds can be sold this year as a forward delivery refunding at approximately a 40 to 50 basis point premium and delivered with 90 days of each call date. Interest is locked in until the call date and no escrow account is required. The cost of issuance is paid out of the new bond proceeds. For budgeting purposes the first impact is in 2004 with a projected savings of $73,500 with a 50 basis point premium or $100,000 with no premium. Recommendation: Authorize Evensen Dodge to put the paper work together to expedite forward delivery refunding should the County Board decide to proceed with this finance method.

Gravel Tax. Legislation was approved which authorizes any county to establish an aggregate material tax following a public hearing and notification to the Commissioner of Revenue. The tax is up to ten cents per cubic yard or up to seven cents per ton of aggregate material removed. The effective date can be August 1, 2001. The Committee suggested that a survey be conducted of counties that already have the tax in place to determine what policies and procedures they have in place to administer the tax. They also should be asked if they exempt small haulers from the tax. The consensus of the Committee is that the tax be implemented with an effective date of January 1, 2002. It is recommended that a public hearing be set for 9:30 A.M., August 14, 2001.

Legislative Impact On 2002 Budget Process. Norman stated that there are property tax classification changes that have a direct impact on our tax rate. Because the classification changes will lower our tax capacity the tax rate would have to increase to raise the same amount of funds. Also, levy limits are in place for 2002 and 2003. Our levy limit has not been calculated at this time.

A Committee Of The Whole meeting was held on 7-10-01. Mattson moved to approve the minutes as presented, seconded by Eichelberg, carried 5-0:

Discussion RE: Cafeteria Plans. Grotjahn presented information that described the difference between a cafeteria plan and a flexible spending account. The consensus was that the Commissioners would study the handout materials and schedule another meeting at a future date.

A Building Committee meeting was held on 7-11-01. Russek moved to approve the minutes, seconded by Eichelberg, carried 5-0:

Roofing Report, PWB. Norwest Contractors, Inc. submitted a report that states that in their professional opinion the existing intake ventilation (soffit vents) is not adequate to properly ventilate the new vented roof system. They state that the roofing contractor or general contractor installed the system properly per specifications. They found no areas of poor workmanship. It is recommended that the existing 3" wide soffit panels be removed and replaced with 1" clear opening continuous soffit vents at all eave areas. Recommendation: Have Asleson write to Randy Engels to see how Buetow plans to remedy the situation. The Committee will discuss this issue further on August 8th.

A Committee Of The Whole meeting was held on 7-10-01. At today's meeting, Jude stated that the meeting with the local fire chiefs, administrators/mayors and emergency directors will be held on 8-22-01 at 7:00 P.M. Eichelberg moved to approve the minutes, seconded by Mattson, carried unanimously. A summary of the minutes follows:

Discuss Emergency Management. The Committee met with members of the Sheriff's Department and representatives from the MN Division of Emergency Management and NMC/Monticello & Prairie Island Nuclear Plants. Genell Reese, Civil Defense Officer, discussed the difference between the responsibility of the Civil Defense Office in regard to emergency management functions and responsibilities and the request for fire/ambulance emergency coordination help. The County needs to abide by M.S. 12, the enabling legislation for county and local governments to have an emergency management plan, requiring every jurisdiction to have an emergency director and plan. The emergency management program coordinates emergency service preparation and response to ensure that the government entity can continue to operate and protect the safety and health of citizens. The Civil Defense Office is responsible fore submitting an updated plan each year and is reviewed by the appropriate body every four years. The County Board approves and is responsible for the plan. There was general agreement that if a position were responsible for fire/ambulance coordinator services that it did not fit under Human Services but rather would be more appropriately handled by either the Sheriff's Department or Civil Defense. Discussion followed on volunteer firemen recruitment, completion of paperwork, compensation, incident managers and grants. Drills attempted by Public Health and the Sheriff's Department with the fire departments have been difficult. Fire departments are looking for someone to coordinate training efforts. It was the position of the MN Division of Emergency Management's representative that there are too many different types of communities and people to count on a half-time person in Civil Defense. It was suggested that the County build on the emergency management model that exists in statutes and that the MN Division of Emergency Management be used for assistance. The recommendation of the Committee was to set up a meeting with local fire chiefs, city administrators/mayors and emergency directors to discuss their coordination needs and see what they currently have in the way of emergency plans and directors. The details for setting up such a meeting and the date will be discussed at a local EMS meeting scheduled for 3:00 P.M. on 7-10-01 with information as to the date, etc. to be presented at the 7-17-01 Board meeting.

A Ways & Means Committee meeting was held on 7-11-01. Mattson moved to approve the minutes, seconded by Russek, carried 5-0. A summary of the minutes follows:

Encroachment By Adjacent Gravel Pit On Stanley Eddy Park. Present for the meeting was the Parks Administrator, Representatives from the County Attorney's Office, Kerry Saxton (SWCD) and Representatives from Bauerly Bros. Minutes from the last meeting identified three separate issues to be addressed: 1) encroachment, 2) permit issue, and 3) 24-hour operation. The Committee discussed the issues and possible solutions. Reviewed was a letter from the Division of Forestry relating to a forestry inventory and a National Society of Arboriculture Guide For Establishing Values Of Trees And Other Plants. Aerial maps were reviewed identifying the encroached area, proposed easement area and wetlands. An offer was made by Bauerly Bros. to deed an area of land to the park. The Committee recommendation was to have Bauerly Bros. stake out the proposed area to be deeded to the Park and meet with Jude, Sawatzke and Mattice on site to view the area. Tom Zins and Tom Salkowski will work on matters involving hours of operation and the permit. Bauerly Bros. will work with Kerry Saxton regarding wetland issues. Another meeting will be scheduled in approximately one month.

Richard Norman, County Coordinator, distributed the proposed Budget Committee Of The Whole Schedule for the upcoming 2002 budget sessions. Norman changed the time of the County Attorney's budget presentation from 8-14-01 at 11:15 A.M. to 8-20-01 at 11:30 A.M. Russek moved to establish the schedule with the correction noted, seconded by Mattson, carried 5-0.

On a motion by Mattson, second by Russek, all voted to authorize final payment of $27,665.77 to Fairway Construction, Inc. for Contract No. 0102. Russek moved to adopt Resolution #01-53, approving the resolution of final acceptance relating to the same contract. The motion was seconded by Mattson and carried 5-0 on a roll call vote.

Bills Approved

Brian Abrahamson 586.50

Active Logic Corp. 250.00

All State Communications 264.00

Allina Hospitals & Clinics 180.25

AMI Imaging Systems, Inc. 155.75

APPA Institute 900.00

B&D Plumbing 8751.00

Bachman Printing 330.79

Joe Backes 113.22

Bob Barker Co. 461.46

Batteries Plus 670.80

Beckius Truck Repair, Inc. 180.50

Best, Inc. 3803.24

Bryan Rock Products 146.24

Budget Printing 228.31

Buff'N'Glo, Inc. 350.39

Buffalo Communications, Inc. 580.00

Buffalo Drug 1023.81

Buffalo Hospital 6691.25

City Buffalo 622.26

Bureau of Criminal Apprehnsn 180.00

C&S Security, Inc. 188.38

Catco Parts Service 1006.86

Central Glass Co. 1250.31

Chamberlain Oil Co. 914.62

Climate Air 2722.30

Compaq Computer Corp 1003.68

Computer Sys. Products, Inc. 256.09

Computer Training Int'l 459.00

Contech Const. Product 11,996.20

Copy Equipment, Inc. 5754.87

CPS Technology Solutions 147.28

Culligan Water Conditioning 108.61

Department of Public Safety 120.00

DHS-VA Investigation Conf. 180.00

Diamond Mowers, Inc. 360.05

Diversified Product Develop. 489.03

E-Z Flush 340.38

Enterprise-Dispatch 234.00

Finken's Water Centers 978.14

G&K Services 1317.40

Todd Gau 164.56

GCS Service, Inc. 471.85

W Grainger, Inc. 547.59

H&H Sport Shop 192.00

Chris Hanson 103.36

Hello Direct 148.98

Holiday 1989.52

Holiday Credit Office 101.31

Wesley Holland 327.99

Horizons, Inc. 22,510.00

Chris Jahnke 369.92

Koch Materials Co. 4217.95

LaPlant Demo, Inc. 710.00

Lee's Farm & Garden Store 152.41

Loffler Business Systems, Inc. 1663.31

Janice Manley 116.50

Marco Business Products 2418.11

Marks Standard Parts 1693.70

Marties Farm Service 102.24

Martin-McCallisters Consult. 1522.50

Meridian Aggregates Co. LP 149.75

Mid-Minnesota Hot Mix, Inc. 1545.77

Midland Corp. Benefits Svc 689.00

MinnComm Paging 521.28

Minnesota State Bar Ass'n 122.00

Mitchell Repair Information Co. 439.10

MN Counties Computer Co-Op 1579.00

MN Resort Association 548.00

Monticello Ford Mercury, Inc. 1782.43

Monticello Times 611.10

MTI Distributing, Inc. 377.18

Bernie Munsterteiger 1462.00

National Bushing & Parts 120.27

Office Depot 3673.30

Omann Brothers, Inc. 315.64

Onyx Environmental Svc 13,855.54

Oryans Conoco 125.00

Pats 66 216.00

Performance Office Papers 525.25

Photo I 835.16

Pierz Marine of Maple Lake 1289.58

Pilot Land Developement Co. 175.00

Pitney Bowes 160.55

Precision Prints of Wright Co. 264.12

Prosource One 2233.83

Qwest 890.56

Royal Tire-St. Cloud 547.65

Scott Builders, Inc. 350.00

Seven Corners Ace Hardware 116.08

Snap-On Industrials 114.88

Software House International 798.75

State of MN Intertech Group 431.35

Superior FCR Landfill, Inc. 132.00

Tires Plus 270.74

Tools Unlimited 166.17

Total Printing 214.70

Trimin Systems, Inc. 14,076.11

Twin City Labor Mngmt 250.00

Uniforms Unlimited 374.60

United Bldg. Centers 263.11

United Rentals-HT Branch 229 356.29

University of Minnesota 320.00

Verizon Wireless 1820.31

Vibes Technologies, Inc. 114.44

Visionics Corporation 201.11

Waste Management TC West 642.47

Paul Wild 275.40

Winsted Publishing, Inc. 198.45

Wright-Hennepin Electric 3217.25

Zach's, Inc. 3028.90

60 Payments less than $100 2942.33

Final Total $161,560.27

The meeting recessed at 10:40 A.M. and reconvened at 1:00 P.M. for a Closed Session RE: Superior Landfill. Jude, Board Chair, reconvened the regular Board Meeting and adjourned the Meeting at 1:50 P.M.


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