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Wright County Board Minutes

AUGUST 21, 2001

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Russek moved to approve the minutes of 8-14-01 as presented, seconded by Mattson, carried unanimously.

Petitions were accepted to the Agenda as follows: Aud./Treas. Item #6, "Resolution To Transfer Monticello Tax Forfeit Properties"; Item #7, "Refer Sheriff Dept. Addressing Concerns To Communications Committee" (Gruber); Co. Atty., Item #4, "Authorize Signatures on Agreement With Wright County, Monticello Orderly Annexation Area & City of Monticello" (Jude). Eichelberg moved to approve the Agenda as amended, seconded by Russek, carried 5-0.

On a motion by Russek, second by Eichelberg, all voted to approve the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: G. Stoppelman, Bldg. Maint.; M. Aitchinson, T. Hoffman, B. Kral, Sheriff.

2. Claim, Frank Madden, $2,946.10.

3. Letter From Delano Requesting 4,380 Hours Of Sheriff Service (Current Is 3,874.95).

4. 2nd Quarter Training Reports.

B. SHERIFF

1. Authorize Signatures, Juvenile Hold Grant Agreement, FY 2001-2003.

2. Accept Resignation, Judy Rice, Communications Officer, Eff. 8-6-01 & Authorize Replacement.

Doug Gruber, Auditor/Treasurer stated proposals were received last fall to spray brush and stumps on both sides of Joint Ditch 15 for approximately 2.75 miles of ditch. A copy of the proposal from Brian Johnson, Ag Enterprises was distributed which proposed a total cost not to exceed $3,200.00, with the first application to be completed by December 15, 2000 and a second treatment to be completed by April 15, 2001. Ken Johnson, Brian's father, stated they have been unable to complete the work as proposed due to snow cover on the stumps last Fall and the wet Spring. It was their intent to drive along the bottom of the ditch with an ATV but because of brush density the spraying needs to be done by foot. At this point they have not used the number of man hours anticipated for the job but have already used the amount of chemicals anticipated to do the entire ditch and estimate by the time the job is completed the chemical cost will be double what was budgeted. He apologized for not being able to complete the job on time due to weather factors, but expressed concern over the loss they would take if required to complete the job as originally proposed. He stated that if contacted for a future job, they would need to either decline or make the proposed cost so high that they would be assured of not taking a loss. Mattson stated that when proposals were received he anticipated a quick spray done with a boom. He said he was concerned when he observed what looked like spot spraying and had contacted Gruber about the matter. Russek stated there had been another bidder and felt the Attorney's Office would need to clarify how to proceed. Jude mentioned it is a joint ditch and the other counties should be consulted. Mattson moved to lay over the issue until a joint meeting can be setup with the other counties, Gruber, Asleson, and Johnson, seconded by Russek. Russek suggested Johnson check with Hennepin County regarding the chemicals they use. Johnson stated it was their intention to provide a clean ditch, and is not trying to get out of the contract but is asking whether the County is willing to make some adjustment. He would like to be able to complete the work while the leaves are still on. Sawatzke felt there was nothing preventing him from proceeding with the work until a meeting is held since there is a contract in place. Russek stated a decision cannot be made at today's meeting as it is a joint ditch with other counties. The motion carried unanimously. It was clarified that a joint meeting would be scheduled in Cokato and that Johnson would be notified in order to be in attendance at the meeting.

Gruber requested direction from the Board regarding Payable 2002 Proposed Property Taxes Parcel Specific Notice. At the request of the County Board, the Commissioner of Revenue may waive the requirement for parcel specific notices or modify the form of the notices for a specific county. Gruber referenced a copy of a letter from

Sherburne County requesting such a waiver with the intent to mail each taxpayer general information about the county budget and levy with examples of estimated taxes on different classes and values of property. Gruber stated the computer programming is not done and it is unknown how it will work. Sawatzke suggested that rather than send general information to taxpayers the information could be published in local newspapers. He also suggested the possibility of providing the option of holding the Truth In Local Taxation hearing for taxpayers to attend. Gruber stated the Board had previously requested him to send a letter to the Commissioner of Revenue, but had found out that the letter needs to come from the County Board. Sawatzke moved to table the issue for further information, seconded by Russek. Carried unanimously.

Russek moved to approve the July Revenue/Expenditure Report, seconded by Sawatzke. Carried unanimously.

Sawatzke moved to adopt Resolution #01-62 Transferring Monticello Tax Forfeit Properties, seconded by Eichelberg, carried 5-0 on a roll call vote.

Mattson moved to add the Sheriff Department's addressing concerns to the Communications Committee Meeting agenda scheduled for 8-27-01, seconded by Russek. Carried unanimously.

The claims listing was reviewed. Russek questioned a claim to Astech being included in the claims listing as well as on the agenda for a resolution authorizing final payment. Gruber stated it was on the claims listing so it would be ready for checks to be run, but would be pulled if the resolution authorizing final payment was not adopted. Russek moved to approve the claims listing subject to audit, seconded by Mattson. Mattson requested clarification on a claim on Page 8 for guarding a prisoner at a hospital in the amount of $2,875.50. Gruber stated it was for guarding a prisoner at the Buffalo Hospital for several days at a rate of $25/hour. Gruber stated on Page 10 a claim in the amount of $465.92 should have a coding correction from postage to telephone. Motion carried 5-0.

At 9:38 A.M. the meeting was opened for public comment regarding the option of appointing the County Recorder. No one from the public was present to comment. Asleson, Chief Deputy Attorney, stated the Attorney's Office has not received any public comment. Norman, County Coordinator, stated his office also has not received any comment. Asleson referenced a resolution included in today's Board packets which the County Board could adopt if their decision is to approve this option. The meeting was closed to public comment at 9:39 a.m. Russek moved to adopt Resolution #01-63 making the position of Wright County Recorder an appointed one, pursuant to the authority in Chapter 180 of the 2001 Minnesota Session Laws, seconded by Mattson. In response to a question from Mattson, Asleson stated that the resolution signature page would be prepared by the County Coordinator's Office. Norman questioned the effective date. Asleson stated that statute provides a period of 30 days from the second publication of the resolution of intent which would be 30 days from August 20th, and that he could revise the proposed resolution to add a paragraph making October 1, 2001 the effective date. Russek and Jude questioned whether it should be effective at the end of the term Unger is serving. Asleson did not feel there was any benefit to waiting, and Norman mentioned the unknown of legislation changes in the interim. Russek amended his motion to include an effective date of October 1, 2001. Motion carried on a 5-0 roll call vote.

Asleson requested signatures on a Memorandum of Understanding Between Wright County and the Economic Development Partnership of Wright County. The EDP coordinates the process of awarding business loans through a revolving loan fund. Sawatzke questioned whether the last sentence of #4. Oversight/Loan Modifications should be revised to include County Board approval to defer or extend payments. In response to a question from the Board, Heidi Pepper, stated one business is currently two months behind in their payments and that the EDP is working with them along with the Initiative Foundation to catch up their payments. She stated about half of the $25,000 loan has been repaid and that she has also been working with Bob Hiivala in the Auditor/Treasurer's Office. In response to a question from Mattson, Pepper stated that the EDP has bylaws and articles of incorporation in place. Eichelberg moved to authorize signatures on the Memorandum of Understanding with revision by Asleson to the last sentence of Item #4 whereby the Partnership may defer payments or extend the loan balloon with County Board approval. Seconded by Mattson, carried 5-1.

Asleson requested signatures on an amendment to an agreement with Springsted, Inc. for continuing disclosure services in regard to the Lake Charlotte/Lake Martha sewer project. He stated this is basically a housekeeping item. The County currently pays $1,300.00 plus $200.00 per bond issue. This would be an annual increase from the current $1,500.00 amount to $1,700.00 which is a requirement of the SCT and IRS. Russek moved to authorize signatures on the amendment to the agreement with Springsted, Inc. for continuing disclosure services, seconded by Eichelberg. Carried unanimously.

Asleson stated that at last week's meeting the Board adopted a resolution establishing charges payable by residents of the sewer district for the project awarded at the same meeting. At today's meeting he requested approval for provisions for prepayment of Lake Charlotte/Lake Martha sanitary sewer district charges with notice of the provisions to be mailed to residents. The proposed provisions are as follows: 1). Charges payable over 20 years @ 7% interest; 2). First installment due January 1, 2002 - will appear on 2002 tax statement; 3). Deadline for payment in whole without interest - November 15, 2001; 4). Deadline for prepayment in whole or in part - November 15 of each year with interest through December 31 of that year; 5). Payment after November 15 of any year must include interest through December 31 of the succeeding year; 6). Partial prepayment of charges will be accepted; and 7). Any other provisions the Board deems necessary. Following discussion Sawatzke suggested the mailing include information on the most commonly asked questions. Asleson stated he would put together an explanation sheet and also include phone numbers for more specific questions. Russek moved to approve the provisions for prepayment charges as proposed by Asleson, seconded by Eichelberg. Motion carried 5-0.

Tom Zins, Attorney's Office, requested signature on an Order for Permanent Injunction between Wright County, The Monticello Orderly Annexation Area, and the City of Monticello against Kjellbergs of Monticello. He stated several years ago Kjellbergs incorporated and began a project without approval and was shut down with a temporary injunction. Kjellbergs was also in dispute with Monticello regarding hookup on the existing park. This order allows the City to be joined as a party with the County and changes the injunction from temporary to permanent. Kjellbergs has worked out an agreement with the City in regard to hookup but cannot expand the existing park without approval. Russek moved to authorize signatures as requested, seconded by Sawatzke. Norman requested he receive a copy of the agreement for the public record. Motion carried 5-0.

Russek moved to adopt Resolution #01-64 authorizing final payment in the amount of $70,762.23 to Asphalt Surface Technologies Corporation (Astech), for Contract No. 0103 (Seal Coat) and to approve final acceptance. Motion carried on a 5-0 roll call vote.

Fingalson, County Engineer, presented the Transportation Committee Of The Whole minutes of 7-27-01 for approval. A summary of the minutes and discussion at today's meeting follows:

Discuss Berning's Mill Bridge Project: Currently, Wright County CR 121 approaches the bridge from the west and ends as it connects with Wright County CSAH 22. CSAH 22 then continues to the bridge. Hennepin County CR 116 approaches the bridge from the east. All plans being considered for reconstruction of this bridge propose that the bridge be moved to the east, further away from Bernings' Millside Tavern. This new, proposed alignment ties CSAH 22 to Naber Avenue (which runs north and south) on the north side of TH 241 ( which runs east and west). The estimated cost of the total project is close to $3 million, rather than the original estimate of $1 million. After federal funding, each of the two counties would be responsible for about $1 million in expenses. This cost does not take into account any right-of-way expenses or road reconstruction costs. Two possibilities were discussed at length. Neither provides a "direct" access from the south to Berning's Millside Tavern. Consequently, there is opposition from this business to both of these proposals. Neither Hennepin County nor Wright County Engineers want a full access from the new CSAH 22 alignment to CR 121 adjacent to this business, specifically because of the anticipated traffic conflict that would result on CSAH 22 as a result of left-hand turners and the close proximity of this intersection to TH 241. The City of St. Michael has considered putting in a service road, in the future, that would connect to CSAH 22. Since warrants have been met, traffic lights will be installed at the intersections of TH 241 and CSAH 22. The "right in, right out" plan and cul-de-sac plan were discussed in detail. Neither Hennepin County nor Wright County is interested in preserving the old bridge because of the expense and liability. Possible need to relocate the gun club was also mentioned. The new bridge would be built as a two-land bridge with footings in place for later expansion. An agreement with the City of St. Michael is needed for this project. Fingalson said St. Michael has expressed a preference for the no median plan and needs to sign off on the final plans before work can begin. Jude said it sounds like the consensus of this Board is to agree to the "right in, right out" plan rather than the cul-de-sac plan. Mattson said the City of St Michael should decide what is best. Recommendation: The Transportation Committee of the Whole Board recommends that the proposed design of the CSAH 22 segment north of the bridge follow the plan that allows for a "right in, right out" access to and from CSAH 22 (with a center median to prevent left turns from or onto CSAH 22). Eichelberg moved to approve the minutes, seconded by Russek. Mattson stated that he didn't remember agreement to a center median. Fingalson referenced the minutes of that meeting and felt it was clear that at this meeting there was agreement to recommend a right in, right out with center median. Finglason said this meeting was to prepare the two representatives for the meeting to be held at St. Michael. Russek said the minutes from the St. Michael meeting state that the St. Michael plan was approved. Motion carried 4-1 with Mattson voting against approval.

Sawatzke moved to accept the Wright County Highway Department 2000 Annual Report which was distributed at the 8-14-01 Board Meeting for review, seconded by Eichelberg. Motion carried 5-0.

A Personnel Committee Meeting was held on 8-13-01. Sawatzke moved to approve the minutes, seconded by Eichelberg, carried 5-0.

Discuss Jail Inspection Report

Torfin explained that the jail staffing plan is the same as the one developed in 1998. It can be found as part of his budget materials submitted for next year. He stated that they are currently at their authorized staffing level. Correction Officers are on a 6-3 schedule. Lindell pointed out that 16 extra shifts are required for a person on a 6-3 schedule in order for them to reach 2,080 hours. The Committee reviewed the Shift Relief Factor calculations. Some revisions will be made. Recommendation: Analyze the staffing plan and revised shift relief factor. Discuss further at the Budget Committee Of the Whole presentation of the Corrections budget.

At last week's meeting the issue of new bleachers at the Fairgrounds was laid over for Purchasing to obtain information on the availability and cost of renting bleachers. At today's meeting Hayes, Purchasing Agent, stated he found two companies that rent bleachers comparable to what we have. Budget Bleacher, St. Paul, has 16 row bleachers 48 feet long which would seat 521 people at a cost of $3,528 including travel and setup. Reservations must be made months in advance. Bleacher Safety, Cambridge, has 10 row bleachers 90 feet long which seat 600 people at a cost of $2,625 for a four-day rental including travel and setup, with reservations one year in advance. Hayes stated he estimates permanent replacement at a cost of approximately $25,000 plus site preparation for 500 seats. Questions were raised regarding guaranteed availability, future rental increases, and whether a concrete pad would still be needed. Hayes stated he was told the bleachers sit on jacks, but the companies have not been to the site. Jude felt permanent bleachers should be ordered payable in 2002. Sawatzke moved that Hayes obtain quotes for permanent bleachers to be payable in 2002, seconded by Russek. Motion carried 5-0.

Russek moved to authorize AMC delegates to attend the annual conference in St. Paul, Minnesota, December 3-5, 2001, seconded by Eichelberg. Norman recommended delegates planning to stay in St. Paul make hotel reservations as soon as possible. Sawatzke noted the difference in room rates and recommended standard or cabana rooms be reserved. Motion carried unanimously.

Mattson moved to adopt Resolution #01-65 authorizing Wright County Civil Defense to enter into a Grant Agreement with the Divison of Emergency Management in the Minnesota Department of Public Safety for the Radiological Emergency Preparedness program for State Fiscal Years 2002 and 2003. Seconded by Russek and carried on a roll call vote of 5-0.

Mattson referenced claims he had received from the Extension Office. It was recommended the claims be laid over and included on next week's agenda.

Bills Approved

American Institutional Supply 246.55

Ancom Technical Center 244.07

Annandale Rock Products 3179.05

Aqua Green Lawns 118.00

Astech 70,762.23

AT&T 4638.79

Avalon Fortress Security Corp 2875.50

8auerly Brothers Companies 208,591.74

Bowman Distribution 308.84

8uffalo Collision Repair Inc 3620.38

Buffalo Hospital-Otpt Commerci 101.00

Buffalo, City of 609.20

Carver County Juvenile Detenti 2900.00

CDW Government Inc 712.89

Central Glass Co 276.52

Chamberlain Oil Co 1459.19

Cintas Corp No 748 159.52

Climate Air 2400.86

Dehmer, Terry 159.04

Diamond Mowers Inc 339.25

Forestry Suppliers Inc 335.90

Fraizer, Terry 390.35

Gau, Todd 165.92

Glunz, Raymond 4000.00

Goenner, Lisa 159.04

Thomas Hanson DDS 149.00

Hillyard Floor Care Supply 429.58

Imation 365.00

J Craft Inc 319.64

Klatt True Value Electric 279.67

Lake Region Coop Oil 31,694.93

Laurent, Michael 270.78

Marco Business Products 3480.54

Marks Standard Parts 2319.87

Meeker County Sheriff 385.00

Midland Corporate Benefits Svc 702.00

Minnesota Cle 278.25

Mn Sheriffs Association 400.00

Minnesota Supply Company 505.48

Miracle Recreation Equipment 181.05

Monticello Ford Mercury In 627.08

Monticello Times 470.45

Monticello, City of 10,000.00

MTI Distributing Inc 180.47

Mumford Sanitation 140.03

National Business Furniture 882.70

Neil's Floor Covering 100.00

Office Depot 1476.47

On Site Monitoring 7532.00

Qwest 2449.46

RDO Financial Services Co 804.24

Reds Auto Electric 436.40

Road Machinery & Supplies 28,923.27

Russek, Jack 187.34

Ryan Motors Inc 653.02

Sewerman Inc 831.24

Sheriffs Youth Program Of Mn 5348.88

Sherwin Williams 170.99

State Of Mn 225.62

State Of Mn-General Fund 148.96

T & S Trucking 1092.00

Target 360.73

Tools Unlimited 945.26

Total Printing 930.29

United Rentals-Ht Branch 229 990.13

Verizon Wireless 769.40

Viking Coca Cola Bottlin' 162.50

Washington Cty Sheriff 720.00

Waste Management TC West 333.52

West Group Payment Center 495.58

Wright Hennepin Electric 3512.82

Wright Lumber & Millwork Inc 578.10

Xcel Energy 244.49

47 Payments Less Than $100 1911.51

Final Total $425,149.57

The meeting was adjourned at 10:24 a.m.


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