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Wright County Board Minutes

OCTOBER 16, 2001

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Russek moved to approve the minutes of 10-9-01, seconded by Eichelberg, carried 5-0.

Petitions were accepted to the Agenda as follows: Consent Agenda Item A3, "Refer To MIS/Communications Committee Discussion RE: Hickory Tech's Order To Upgrade From Analog To Digital Local Service" (Jude); 9:10 A.M. Agenda Item, "Abatement Approvals-Buffalo Twp. & Cokato Twp." (Kritzeck); Item For Consid. 5, "Stemper Property Update" (Mattson). Mattson moved to approve the Agenda as amended, seconded by Eichelberg, carried 5-0.

Jude requested that Item B4, "Approve Claim, City Of St. Michael, $881,651.82" be removed for discussion. On a motion by Russek, second by Eichelberg, all voted to approve the remainder of the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: C. Hayes, Admin.; D. Martin, MIS.

2. Refer HAY Consultants Job Description Evaluation Results To The Negotiation Committee.

B. ATTORNEY

1. Refer Further Discussion Of 2002 Budget To The Budget Committee Of The Whole.

2. Authorize Signature On The Notice & Order Of Denial RE: Tom & Cindy Wymer.

3. Approve Claim, Utility Systems Of America, $107,066.43.

C. SHERIFF

1. Acknowledge Appointment, Julie Eaton, Lead Clerk, Eff. 10-08-01 (Step 3).

2. Accept Resignation, John Driste, Deputy, Eff. 10-18-01 & Authorize Replacement.

3. Approve Phone/Phone Line For Receptionist Backup.

4. Refer Discussion Of County Owned Building & Court Security Issues To The Building Committee.

Item B4, "Approve Claim, City Of St. Michael, $881,651.82" was discussed. The claim relates to hook up fees and costs of main trunk lines leading to the project. The claim will be paid from bond proceeds for the project. Jude questioned whether the hook up fees should be paid up front. Brian Asleson, Chief Deputy Attorney, stated the City's hook up fees are scheduled to increase by 3% in 2002 and that the County was notified of this previously. Asleson recommended paying the hook up fees in anticipation of the increase. Discussion followed on potential interest which could be earned if the payment were delayed and whether the County would be guaranteed hookup for those paid in advance (capacity is 190 and 105 are being connected). Russek moved to lay this issue over for one week to allow Asleson and Gruber to research and bring forth a recommendation on how the County should proceed. The motion was seconded by Sawatzke and carried unanimously.

Doug Gruber, Auditor/Treasurer, requested approval of a claim for special assessments relating to sewer improvements for PID #114-500-293400, Beebe Lake Park, $24,302.16. Sawatzke moved to pay the special assessment from Fund 34, Budget 820, Site Improvements, seconded by Russek, carried 5-0.

Russek moved to acknowledge the September Revenue/Expenditure Guidelines, seconded by Mattson, carried 5-0.

The claims listing was reviewed. Mattson referenced page 12 and costs associated with medical care for prisoners. He did not support these expenditures if the costs are not collected from inmates. Jude responded that these are mandated costs. Mattson referred to a claim on page 18, MN Transportation Alliance ($750.00). Upon checking, Gruber found it was a facilitator fee for a meeting held in September. Mattson consulted with the Highway Engineer previously on a claim on page 19 to the City of Annandale ($31,250.00). The claim related to a cost share agreement for a traffic signal where municipal funding was used. Eichelberg moved to approve the claims as listed in the abstract, subject to audit. The motion was seconded by Russek and carried 5-0.

Jerry Kritzeck, Assessor, requested an abatement of property taxes for PIN #R205-000-093303, Paul Sundberg (Cokato Township). The property was formally a church but purchased by Sundberg on 2-26-00 for $90,000. Per State Statute, tax exempt property on January 2 of any year which loses its exempt status due to sale or other reason, prior to July 1 of any year, will be placed on the current assessment rolls as of January 2 in the year in which it loses such status. The property was placed on the tax rolls but the value was not reappraised. The effect on the Payable 2001 property taxes would be a change from $2,567.00 to $784.00, based on the $92,000 valuation. Russek moved to approve the abatement as requested, seconded by Mattson, carried 5-0.

Kritzeck requested an abatement of property taxes for PIN #R202-028-004010, Robert & Valerie Brownlee (Buffalo Township). A house fire occurred on 10-26-99 destroying the entire structure. The abatement would be to remove the property taxes payable in 2000 which are applicable to the house value for the five months the house was uninhabitable in 2000. The rebuilt home was moved into on 6-1-00. The abatement will reduce the taxes payable in 2000 by approximately $969.00. Mattson moved to approve the abatement request, seconded by Eichelberg, carried 5-0.

A Personnel Committee meeting was held on 10-9-01. Eichelberg moved to approve the minutes and recommendation, seconded by Sawatzke, carried 5-0:

Discuss Home Health Aide Coordinator Position. Schefers stated that the job description has changed to include intake and to take out the requirement that the person has to be a nurse. However, it is essential that the person have a background in public health. In response to a question regarding the distinction between Home Health Aides and Family Health Services Aides, Schefers summarized them as follows: Home Health Aides (Function involves elderly care and chronically ill individuals and requires a certified nursing assistant with additional training); Family Health Services Aides (Deal with intervention/prevention with high-risk families and does not require a certification). Funding in either area is 100% reimbursements for services provided. Recommendation: Rewrite job description and submit it to HAY for evaluation.

Employee ID Badges/Uniform Shirts For Custodians. Swing and Reese stated that the equipment is installed in the EOC. The issues are staffing, location, design of the badges, and responsibility for taking pictures. Norman stated that it probably should be located in his department so photographs and badges can be done as part of new employee orientation. Sawatzke stated that it might be best to start with smaller departments when we start making badges for current employees. It was the consensus that the following steps should be taken: 1) Recommend to the County Board that ID badges be required for all employees; 2) Develop a policy statement; 3) Design the ID Badge; 4) Relocate the equipment from the EOC to Administration. The Committee will meet again when a survey is completed on neighboring counties, a draft policy statement is prepared, and a design is created.

At 9:35 A.M., the Bid Opening occurred for the land rental for Ney Park, Stemper Property and Rasset Site. Asleson opened the bids received. They were laid over until later in today's meeting for recommendation:

Parcel No. 1, Stemper Site, 27 tillable acres. Bids were for a term of three (3) consecutive crop years 2002 through 2004.

Bidder Name, Bid Received;

Bradley Holland, $39.75 per acre

Dale Gapinski, $55 per acre for the 2002 crop year, $60 per acre for the 2003 crop year, $65 per acre for the 2004 crop year

Parcel No. 2, Rasset Site, 26 tillable acres. Bids were for a term of three (3) consecutive crop years, 2002 through 2004.

Bidder Name, Bid Received

Dale Gapinski, $45.00 per acre for the 2002 crop year, $50.00 per acre for the 2003 crop year, $55.00 per acre for the 2004 crop year.

Warren Krause, $1075 per year ($41.35 per acre for each year)

Parcel No. 3, Ney Park, 125 tillable acres. Bids were for a term of one (1) crop year of 2002.

Bidder Name, Bid Received

Hank Potter, $64.00 per acre

A Wright/Sherburne Board of Commissioners Meeting was held on 10-9-01 to discuss the River Rider Program. At today's County Board meeting, Sawatzke moved to approve the minutes as presented, seconded by Russek, carried 5-0. A summary of the minutes follows:

RiverRider Program: A committee formed from each of the two counties has met the past eight months and recommends the formation of a Joint Powers Board. The Committee reviewed a handout outlining the history of the RiverRider System in Sherburne County, recent trends, pros and cons of forming a Joint Powers Board, proposed membership, and the Committee's recommendation. An overview of the Rainbow Rider System was provided. Discussion involved the administration of the system, transit system already in place, staffing, driver certification, bus maintenance, not reducing services to the elderly/handicapped, liability, and the budget process. The Committee discussed the proposed membership of the Joint Powers, funding and the budget process/approval. Possible effective dates include 7-1-02 or 1-1-03. The recommendation was for Wright and Sherburne Counties to place the issue of entering into a Joint Powers Agreement and the formation of a RiverRider Joint Powers Board on their respective County Board Agendas for approval. The current committee will continue to meet and make revisions to the draft as discussed at today's meeting with the effective date to be determined.

At today's County Board meeting, a draft motion was reviewed which was also to be addressed by the Sherburne County Board at their meeting. It was the consensus that the implementation date of 7-1-02 could be changed if needed. Eichelberg moved to approve the formation of a Joint Powers Agreement between Sherburne and Wright Counties to govern the RiverRider Transit Program. This agreement will be effective 7-01-02. In addition to operational language in this written agreement to be developed, the following provisions will be included: 1) Each County Board retains the authority to approve the annual budget of the Joint Powers Board; 2) Each County Board will have authority to terminate this agreement with 180 days written notice. The motion was seconded by Mattson and carried 5-0.

Mattson provided a report on the Transportation Alliance Meeting he attended on October 3rd and 4th. Some of the issues addressed were bridge replacements, funding of road maintenance and construction, gas tax, and the major transportation projects in Minnesota.

Mattson inquired whether the Board should consider selling a portion of the Stemper property before winter, including the home and outbuildings. Jude said that Norman and Buskey have viewed the site already. Jude recommended setting a date for the Board to tour the property. Russek suggested obtaining an appraisal of the home and two acres of land, as well as the value of the gravel which could be mined from this area. Mattson moved to refer this issue to the 11-6-01 County Board Agenda, to be listed as the last Agenda item under Items For Consideration. The motion was seconded by Sawatzke and carried 5-0.

The Board resumed discussion on the bids received for land rental at Ney Park, Stemper Property and Rasset Site. Fingalson and Mattice are to coordinate receipt of payments from the renters. Board action on the bids follows as per the recommendation of Asleson:

On a motion by Sawatzke, second by Mattson, all voted to award the bid for Parcel No. 1, Stemper Site, 27 tillable acres to:

Dale Gapinski, $55 per acre for the 2002 crop year; $60 per acre for the 2003 crop year; $65 per acre for the 2004 crop year

On a motion by Russek, second by Sawatzke, all voted to award the bid for Parcel No. 2, Rasset Site, 26 tillable acres to:

Dale Gapinski, $45.00 per acre for the 2002 crop year, $50.00 per acre for the 2003 crop year, $55.00 per acre for the 2004 crop year.

On a motion by Sawatzke, second by Eichelberg, all voted to award the bid for Parcel No. 3, Ney Park, 125 tillable acres to Hank Potter at $64.00 per acre. The bid is for a term of one crop year only (2002).

Bills Approved

Advantage Emblem, Inc. 955.50

American Bio Medica Corp. 366.37

American Institutional Supply 1341.96

American Society of Civil Eng 195.00

Ancom Technical Center 246.13

Annandale Advocate 216.00

Annandale City 31,250.00

B&D Plumbing & Heating 176.00

Barker, Bob Co. 443.09

Batteries Plus 136.82

Bear Graphics, Inc. 568.78

Betmar Languages, Inc. 194.84

Bowman Distribution 138.54

Buff'n'Glo, Inc. 224.50

Buffalo Clinic 244.00

Buffalo Hospital 6691.25

Buffalo Hospital-OTPT Commer 168.85

Central Lock & Safe 343.50

Chamberlain Oil Co. 1184.92

Climate Air 5341.92

Cokato City 1003.60

Consulting Radiologists LTD 367.00

Contech Construction Product 293.94

Darsow, Roy 100.30

Demarais Richard 271.32

Dental Care Associates of Buff 479.00

Determan, Karen 159.80

DHIA Laboratories 105.00

Diamond Mowers, Inc. 227.59

E-Z Flush 497.61

Elk River Bituminous, Inc. 170.40

Enterprise Dispatch 180.00

Falbo, Bridget 325.00

Fall Maintenance Expo 370.00

Finance and Commerce 175.00

Finken's Water Centers 1056.75

Force America, Inc. 409.13

Freestyle Camera 624.99

Fyles Excavating & Honey Wag'n 110.00

G&K Services 1484.72

Gateway Companies, Inc. 6795.00

Glass Hut, The 101.99

Grafix Shoppe 390.90

Hedlund Plumbing 450.00

Hillyard Floor Care Supply 815.62

IMC Salt, Inc. 16,842.78

Industrial Economics, Inc. 500.00

Itaskin Juvenile Center 4185.00

Jahnke, Chris 156.40

KNR Communications Scs, Inc 175.00

Kritzeck, Gerald 470.68

Lake Region Co-Op Oil 25,847.30

Lakedale Telephone Company 456.58

Lawson Products, Inc. 372.43

Lorenz, Richard DDS 214.00

M-R Sign Company, Inc. 864.93

Marco Business Products 2670.26

Marks Standard Parts 714.79

Martin-McAllisters Consulting 900.00

Masys Corporation 2503.95

McLeod Treament Programs, Inc. 444.27

Meeker County Sheriff 133.10

MinnComm Paging 534.97

MN Counties Computer Co-op 726.77

MN Counties Ins. Trust 800.00

MN Dept of Corrections 100.00

MN Juvenile Detention Asso. 200.00

MN Society of Prof Surveyors 150.00

MN State Auditors 14,622.03

MN Transportation Alliance 750.00

Monticello Ford Mercury, Inc. 17,827.18

Monticello Times 505.61

Nelson, Cheri 105.06

Northern Power Products 189.70

Office Depot 1619.82

Onyx Environmental Services 10,393.89

Pitney Bows 160.55

Quinlan Publishing Co. 163.77

Qwest 11,388.40

Redstone Construction Co. Inc. 7800.43

Reich, Cathy 784.00

Rockford Township 2240.80

Sherburne County Treasurer 140.00

Software House Int'l, Inc. 1924.48

State of MN 303.58

Stockholm Township 1154.00

Swenson, Mark 1000.00

Total Printing 702.91

Uniforms Unlimited 603.48

Unlimited Electric, Inc. 1134.49

Van Heel, Chuck 407.10

Verison Wireless 1825.51

Waste Management TC West 444.89

Webb, Conrad 100.00

West Group Payment Center 417.48

Winsted Publishing, Inc. 242.08

Wright County Journal Press 208.12

Wright Hennepin Electric 3687.39

Xcel Energy 135.92

Zylstra, David 481.60

47 payments less than $100 2189.38

Final Total $213,009.49

The meeting adjourned at 9:58 A.M.


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