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Wright County Board Minutes
NOVEMBER 6, 2001
The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.
A correction was made to the minutes of 10-23-01 as follows: Page 2, 5th paragraph, 2nd to last sentence should read, "Mattson moved to approve the abatement in the amount of $169.97 for years 1999, 2000, and 2001, seconded by Russek, carried 5-0" (Gruber). Russek moved to approve the minutes as corrected, seconded by Eichelberg, carried 5-0.
Petitions were accepted to the Agenda as follows: Item For Consid. #8, "Set Ways & Means Committee Meeting To Discuss Gravel Tax Committee Membership" (Jude). Eichelberg moved to approve the Agenda as amended, seconded by Russek, carried 5-0.
Sawatzke requested that Item A16 of the Consent Agenda be removed for discussion. On a motion by Sawatzke, second by Russek, all voted to approve the remainder of the Consent Agenda:
1. Performance Appraisals: A. Duerr, A. Gillham, P. Terveer, Aud./Treas.; K. Lanie, Ct. Admin.;
J. Klein, Extension; L. Anderson, D. Demarais, R. Week, Hwy.; C. Schulz, P&Z; K. Clemence,
M. Froslie, P. Jude, E. Leander, M. Pacelli, M. Passig, A. Pribyl, Sheriff.
2. Claim, Frank Madden & Assoc., $859.50.
3. Claim, Frank Madden & Assoc., $922.72 (FLSA Audit).
4. Refer Discussion Of Laptop Computers & Palm Pilots To The MIS/Communications Committee.
5. Acknowledge Notification Of Compliance With The Local Government Pay Equity Act.
6. 2001 Voluntary Leave Without Pay Program.
7. Voting Delegate/Alternate, MCIT Annual Meeting, 12-3-01 @ 1:00 P.M.
8. Sentence To Service Quarterly Reports For Jan.-March, 2001 & April-June, 2001.
9. Refer To The Building Committee Discussion RE: Sanitary Sewer Debris Problem.
10. Set Negotiation Committee Meeting, 11-13-01 @ 11:30 A.M.
11. Set Labor Management Health Insurance Committee Meeting For 11-27-01 @ 10:30 A.M.
12. Refer Jail Staffing Plan To Personnel Committee.
13. Claim, Hay Group, $1,344.00 (Job Description Evaluations).
14. Approve Contract/Authorize Signatures, Law Enforcement Contract, City of Rockford.
15. O/T Report, Period 10-26-01.
1. Claim, Ag Enterprises LLC, $3,200.00 (Ditch 15-Spray Bushes).
2. Claim, Ed Claessen Construction, $345.00 (Ditch 10-Services).
1. Approve Hire, Jim Martinson, Highway Maintenance Person, Eff. 11-13-01 (Step 1).
2. Set Letting Date For Sale Of Sign Truck Body For 11-27-01 @ 9:30 A.M.
D. PLANNING & ZONING
1. Accept The Findings & Recommendations Of The Planning Commission For The Following Rezonings:
A. Approve Request To Rezone 42 Acres From AG To A/R, Jim H. Ostvig (Franklin Twp.).
B. Approve Request To Rezone 2.5 Acres From AG & S-2 To R-2 & S-2, Traeger/Salomonsen (Silver Creek Twp.).
1. Acknowledge Promotion Of Kent Lipelt From Corrections Officer To Corrections Sergeant, Eff. 11-10-01 (Step 2).
2. Acknowledge Retirement, Steven Quill, Deputy Sheriff, Eff. 11-30-01 & Authorize Replacement.
Item A16, "Review & Approval Of Budget Committee Of The Whole Minutes, 2002 Budget Process" was discussed. Sawatzke suggested that the section pertaining to proposed cuts as outlined by the County Coordinator should have more detail. It was the consensus that the detail outlined at the budget sessions be attached as a part of the minutes. Sawatzke moved to approve the minutes with the addition, seconded by Eichelberg, carried 5-0.
Doug Gruber, Auditor/Treasurer, distributed a map outlining the flow of Joint Ditch 14 & 15 starting near the railroad tracks in Cokato and running south. When work is completed on Jt. Ditch 15, property owners of both Jt. Ditch 15 and 14 are assessed as it benefits both. Any work completed on Jt. Ditch 14 is only assessed to Jt. Ditch 14 residents. When brushing work was done on Jt. Ditch 15, lateral work on Jt. Ditch 14 (south of CSAH 21) was also completed. The cost for work done on Jt. Ditch 14 ($1800) was assessed to Jt. Ditch 14 and 15 residents both and should have only been assessed to Jt. Ditch 14 residents. Gruber will make a correction on the special assessments for 2002. Work completed this Spring on blowouts north of CSAH 21 and cleaning of an outlet where the water flows into an open ditch on Jt. Ditch 14 will be assessed to Jt. Ditch 14 residents. Gruber will analyze whether any residents will require reimbursement. This update was provided for clarification and for informational purposes.
Gruber said a private tax forfeit land sale of eleven parcels will be held on 12-14-01 at 10:00 A.M. The parcels are not buildable and are landlocked. Maps of the parcels are available in the Auditor's Office. On a motion by Mattson, second by Sawatzke, all voted to adopt Resolution #01-74 approving the sale of tax forfeited lands at a private sale to adjacent property owners by sealed bids on 12-14-01 at 10:00 A.M., Parcel #103-060-000040; #103-060-000050; #103-118-001020; #108-021-000070; #118-113-001071; #155-014-001011; #204-000-181400; #204-000-182200; #206-000-114208; #213-000-201308; #216-129-000010).
Correspondence received from Ray Juncewski requests clean out of Ditch #10 in Stockholm Township, Section #24. Russek moved to authorize Gruber, Mattson and Saxton to view the area and provide a recommendation, seconded by Mattson, carried unanimously.
On a motion by Russek, second by Mattson, all voted to approve the claims as listed in the abstract, subject to audit.
A MIS/Communications Committee meeting was held 10-24-01:
Discuss 10/4/01 Meeting With Brenda Shald. Shald's recommendations are dated August 17, 2001. The problem Swing has is that some of the issues she is making a recommendation on were already being worked on internally. Her fee is one-half the savings over the eighteen month period following the full implementation of any recommendation or any part thereof. It was the consensus of the Committee that each item recommended and implemented have a documented start date and eighteen month end date for sharing in the savings. Recommendation: Have Asleson write to Shald asking for clarification of contract language and to notify her that we intend to implement action items as outlined by Swing, excluding Part II, No. 7, Local Services.
Hickory Tech's Purchase Order To Upgrade From Analog To Digital Local Service. Recommendation: Cancel order that was approved at the last meeting.
At today's meeting, it was clarified by Brian Asleson, Chief Deputy Attorney, that there are two items in dispute with Shald due to MIS having already implemented the change. One of these items involves switching the local service to digital and has large financial implications. Mattson moved to approve the minutes, seconded by Russek, carried 5-0.
Heidi Peper brought forth a request on behalf of the Economic Development Partnership of Wright County to invest in the MN Community Capital Fund (MCCF). The MCCF is a revolving loan program initiated by the Ford Foundation and Northland Institute. With the assistance of the MN Dept. Of Trade and Economic Development, millions of dollars were identified in local revolving loan funds with little or no activity. The goal is to pool the resources and capitalize on the funds providing a greater benefit to communities. The MCCF is seeking interest in the program from counties throughout the State. The Partnership recommends signing a letter of interest which would not be a binding document. When enough interest has been generated and the MCCF obtains 501c3 status, the program will be launched. If Wright County were to invest $25,000 in the MCCF as is the recommendation of the Partnership, up to $250,000 could be leveraged in loans for communities. Peper felt this would be advantageous for the Partnership as it will allow them to be a larger player in the business loans and approval would not be contingent upon the Initiative Fund. Currently the loan fund has a balance of $60,000 and is realizing an approximate growth of $2000/month. Major benefits include not being involved with late or delinquent payments and having access to additional capital for loans. If the County decided to proceed, they would be bound to the $25,000 level for three years. The level can be increased at any time up to $100,000. At the end of the three years, the $25,000 could be recaptured if the County decided not to continue. The MCCF will also provide professional management assistance to Peper at no cost. If the letter of interest were approved by the Board today, Peper would come back for final approval after the MCCF obtains 501c3 status. In response to a question by Sawatzke relating to whether the goal of the Partnership was to proceed into housing, Peper said the MCCF loan program would allow this if the focus or needs change. This is advantageous for those cities who do not have affordable housing. Sawatzke responded that he felt the goal of the Partnership should be to create good jobs so people can afford housing. If they were to be involved with low cost housing, he felt it would be detrimental to the goal they were trying to accomplish. It was noted that all loans would come before the County Board for approval. Sawatzke moved to sign the non-binding letter of interest to become a member of the MCCF, noting that the $25,000 should come from the Economic Partnership Loan Fund. The intent is to utilize these loans for business development. The motion was seconded by Eichelberg and carried 5-0.
Doug Malchow, University of MN Extension Service, provided an update on the Crow River Communities Initiative Process meetings. The first meeting was held on 10-29-01 at the Rockford City Hall. Four working groups discussed the process on assisting communities to move forward on goals. The first meeting for the Green Corridor Bike Trails will be held on 11-8-01 @ 7:00 P.M., Delano City Hall. A meeting of the Rivers Group will be held on 11-28-01 in Rockford to discuss better canoe access to rivers. This was provided as an informational item.
Brian Asleson, Chief Deputy Attorney, presented for approval a Memorandum Of Understanding with the City of St. Michael relating to the Lake Charlotte/Martha SSD sewer connections. The Agreement outlines that the City would guarantee built in capacity for 190 residential connections for the SSD. Asleson corrected Item 4 of the Agreement to read as follows: "For connections to the system in future years, the County will pay to the City the then current Hanover Interceptor Hook Up Fee and St. Michael WWTF Hook Up Fee as per the then current fee structure for said connections." Asleson met with US Filter who is willing to provide the County with the same cost ($25/month) they are charging the City for those residents within the City of St. Michael for service calls, pager numbers, etc. US Filter suggested that the County piggyback the agreement the City has with US Filter. In response to a question by Norman relating to Item #6 and the hold harmless clause, Asleson said this is language included within other city agreements to indemnify the City and vice versa. Discussion also involved recovering costs which may be incurred from MCIT for additional insurance premiums. Russek moved to approve the Memorandum Of Understanding contingent upon approval by the City of St. Michael, seconded by Eichelberg, carried 5-0. Operational issues are referred to the Ways & Means Committee at the request of Jude.
A Personnel Committee meeting was held on 10-24-01. Eichelberg moved to approve the minutes, seconded by Sawatzke, carried 5-0:
Performance Appraisal, Tom Salkowski, P&Z Administrator. Based on the review of five performance appraisals submitted the Committee recommends an overall rating of "Superior."
A Ways & Means Committee meeting was held on 10-24-01:
Tobacco Ordinance/Enforcement Procedures. Copies of Tobacco Ordinance No. 98-2 were distributed as well as a copy of a memo from Asleson summarizing discussion at a 9-18-01 staff meeting regarding procedures that could be improved for tobacco compliance checks. At today's meeting discussion continued in the areas of volunteer youth involvement, issuing violation notices to clerks, issuing immediate violation notices versus notification by mail, and ordinance amendments. Training was mentioned along with whether the goal is to catch offenders or prevent kids from smoking. Public Health is interested in sending a survey to retailers to obtain their input on issues such as citations to clerks and ways the County might provide assistance to them in training clerks. It was suggested the survey be included with tobacco license renewal information the Auditor/Treasurer's Office will be sending out next month. Most of the complaints by retailers in the recent compliance checks involved the length of time between the failed compliance check and receiving the mailed notification. There was general consensus that notification be mailed within 3-10 days of a failed compliance check. It was recommended the ordinance be amended to require either payment of the fine or an appeal within 30 days of the date of mailing notice of the violation. Recommendation: Improve mailing time notification of a failed compliance check to within 3-10 days. Schedule a public hearing after the first of the year for proposed ordinance changes, including payment or appeal within 30 days. Include a survey to retailers with the mailing on tobacco renewal licence information. Reschedule a Ways & Means Committee Meeting for the beginning of the year to review any additional proposed changes.
At today's meeting, Mattson inquired whether an establishment's license could be renewed if there is an appeal process. Asleson said that when there are three violations in a 24-month period, the license would be subject to possible suspension. He said they would address this if the situation arose. Sawatzke moved to approve the minutes, seconded by Mattson, carried 5-0.
Wayne Fingalson, Highway Engineer, requested approval of four resolutions required to officially change the jurisdiction of roads in the Waverly area. During the 2000-2001 construction seasons, Mn/DOT made safety improvements on CSAH 8 and CSAH 9, as part of the TH 12 improvements, to include the elimination of a curve on CSAH 8 and construction of a 4-way intersection of CSAH 8 and CSAH 9. A signalized gate crossing over the Railroad was included. The net change in the State Aid System is a net loss of .06 miles which will be placed in the road bank for future use. CSAH 8 is realizing a decrease of .56 miles and CSAH 9 is increasing by .5 miles. A letter of support has been received from Marysville Township.
· Russek moved to adopt Resolution #01-75 re-designating a portion of CSAH 8 as CSAH 9 and designating a new alignment for CSAH 8 in the City of Waverly, subject to approval by Woodland Township and the City of Waverly. The motion was seconded by Mattson and carried 5-0 on a roll call vote.
· Mattson moved to adopt Resolution #01-76 revoking a portion of CSAH 8 in the City of Waverly, subject to approval by Woodland Township and the City of Waverly. The motion was seconded by Russek and carried 5-0 on a roll call vote.
· Mattson moved to adopt Resolution #01-77 vacating a portion of CSAH 8 in the City of Waverly, subject to approval by Woodland Township and the City of Waverly. The motion was seconded by Russek and carried 5-0 on a roll call vote.
· Mattson moved to adopt Resolution #01-78 revoking a portion of highway easement adjacent to the intersection of CSAH 8, Emerson Avenue SW and 60th St. SW in Woodland Township, subject to approval by Woodland Township and the City of Waverly. The motion was seconded by Russek and carried 5-0 on a roll call vote.
Fingalson, who currently serves as the Minnesota NACE Director, has been encouraged to submit his name as a candidate for the NACE North Central Region VP. This position was recently vacated by the resignation of Lee Amundson from Steele County. The person elected on 11-7-01 would complete the remaining term through March, 2003. On a motion by Eichelberg, second by Russek, all voted to authorize Fingalson to submit his name for the NACE North Central Region VP position if so desired.
The Board discussed the proposed Contract For Legislative Services from Dean Moe through the Coalition of Utility Counties. The contract period is for services through October 30, 2002 in an amount not to exceed $40,000. Sawatzke referenced the track record, highlighting the success with keeping the personal property tax on attached machinery but at a lowered rate. The Board discussed previous years' contract costs, the shorter session, and the Governor's indication that no new initiatives would be reviewed. Sawatzke said there is an upcoming teleconference where he will convey that the contract cost should not increase this year, rather potentially decrease due to the short session. The contract will be referred to a future meeting (after the conference call) for discussion.
Mattson moved to schedule a Detention Committee Meeting on 11-14-01 at 11:00 A.M., seconded by Russek, carried 5-0. Items for the Agenda will include: 1) DLR Study and 2) Security Locks. Sawatzke referenced the recently held Quad County meeting where discussion involved the availability of bed space in Sherburne and Benton Counties. It was the consensus of those attending the Quad County meeting that it would not make sense to proceed at this time with constructing more jail space.
Russek moved to adopt Resolution #01-79 approving a Charitable Gambling Application for Lake Center Bar & Grill (Corinna Twp.). The motion was seconded by Mattson and carried 5-0 on a roll call vote.
On a motion by Mattson, second by Russek, all voted to schedule interviews for the County Surveyor candidates on 11-16-01 at 8:30 A.M. The former County Surveyor will be asked to assist in the interview process or submit a series of questions to assist in the process.
An Impound Service Contract for the Humane Society of Wright County was discussed. The monthly rate would be $500 per month. Sawatzke contacted Sheriff Miller regarding the potential of utilizing both the Humane Society and the Crossroads Animal Shelter in the upcoming year. Sheriff Miller indicated they would probably utilize both facilities. In the past, the Humane Society had not offered impounding of dangerous dogs. The dogs were taken to veterinary facilities. Sawatzke suggested splitting the $6000 contribution budgeted and giving each organization $3000 instead of giving the entire $6000 to the Humane Society. Jude did not support the suggestion as there was no history to base the contribution on with the Crossroads Animal Shelter. He did not feel the contribution should be divided each time a new business starts and suggested this issue be referred to Committee for recommendation. Sawatzke pointed out that the County has not previously had a contract with the Humane Society and that they were just given the $6000 donation. Norman said that the Humane Society formerly leased building space outside of Delano and the County contributed $6000 to assist with their rent. The $6000 was not used toward sheltering animals but for paying rent for their facility so they could stay in existence. The Impound Service Contract monthly rate of $500 would be in addition to the contribution. Sawatzke did not feel the County should be charged in addition to the contribution but rather the facility should guarantee dangerous dog space when needed. Sawatzke moved to offer a $3000 contribution to the Humane Society of Wright County and $3000 to the Crossroads Animal Shelter for 2002. The contribution would be made with the understanding that it is for the purpose of providing space for the County to house dangerous dogs and that no additional cost for that space should be incurred above the $3000. The motion was seconded by Mattson. Eichelberg felt a decision should be delayed until a contract is received from the Crossroads Animal Shelter. After additional discussion, a friendly amendment to the motion was accepted calling for an offer to be sent to each organization asking for a response. Norman suggested that the motion be amended to include stray and/or dangerous dogs. Jude stated that the County is responsible for dangerous dogs and the Townships are responsible for all others. The motion carried 3-2 with Jude and Eichelberg casting the nay votes.
Jude brought forth discussion on setting a Ways & Means Committee meeting to discuss the gravel tax committee membership. Previous minutes indicate that a task force form and suggested a list of representatives. Gruber has contacted Sherburne and Stearns Counties and found they do very little policing. He said it would be up to the County Board as to how much time should be spent on enforcement and identification of gravel pits. Discussion followed on the potential revenue the County would gain from a gravel tax compared to the administrative costs. It was the consensus to direct Norman to place this issue on the Agenda in two weeks with the names of potential task force members brought forth at that time. A task force meeting will be scheduled thereafter. Gruber was directed to continue the process of contacting other counties to see how they have implemented the tax.
The County Board left at 10:50 A.M. to view the former Stemper property. They reconvened in the Government Center at 11:41 A.M. Discussion related to accepting bids in three ways: 1) Sell the buildings with acreage around them; 2) Removal of the buildings from the property; 3) Demolition of the buildings. Eichelberg moved to accept bids for removal of the buildings from the property or demolition of the buildings. The motion failed for lack of a second. Mattson moved to accept bids for selling the buildings with acreage around them or removal of the buildings from the property. The motion includes a survey of the property to determine how much acreage should be sold with the property and the value. The motion was seconded by Sawatzke. Sawatzke said his inclination would be to move the house off from the property but setbacks should be reviewed. He requested that Salkowski and Fingalson/Marquette review and provide the ramifications to the Board of selling a portion of the property versus the value of keeping it for mining. Marquette should provide figures on setbacks, slopes and the total amount of material to be lost. Eichelberg felt that selling a portion of the property would be creating a problem later when the property is mined. The motion carried 3-2 with Jude and Eichelberg casting the nay votes.
AAA Striping Service, Inc. 38,527.44
Advantage Water Conditioning 130.00
Ag Enterprises, LLC 3200.00
Aggregate & Ready Mix of Minne 1130.00
Ancom Communications, Inc. 2176.63
Ancom Technical Center 876.28
Annandale Rock Products 1637.51
AT & T 741.47
Auto Glass Center, Inc. 339.95
B&D Plumbing & Heating 220.00
Backes, Joe 195.50
Barton Sand and Gravel 1109.84
Bauerly Brothers Companies 20,802.18
Bear Graphics, Inc. 343.05
Best, Inc. 21,048.49
Boyer Truck Parts 2281.08
BSN Sports 111.98
Buffalo Bituminous 526,303.11
Buffalo Hospital-OTPT Comm. 435.85
Buildings Consulting Group, Inc. 691.18
Carver County Juvenile Detenti 1740.00
Case Credit 558.66
Cellular 2000 of St. Cloud 369.00
Central Lock and Safe 201.00
Central MN Mental Health Cntr 300.00
Cintas Corp No. 748
Ed Claessen Construction 345.00
Climate Air 3585.72
Commissioner of Transportation 485.00
Contech Construction Product 4166.26
CPS Technology Solutions 350.00
Crow River Industrial Coatings 1350.0
Cub Foods 226.29
Dales 66 213.00
Denn, Franklin 503.04
Department of Public Safety 8550.00
Edens Group 250.00
Eichelberg, Elmer 108.80
Exon Mobil 380.43
Facility Systems, Inc. 138.66
Fall Maintenance Expo 180.00
Farm & Home Publishers 268.44
Gateway Companies, Inc. 438.00
W Grainger, Inc. 306.46
Greenside Up 349.15
Greenview, Inc. 10,852.60
Hickman Service, Inc. 117.15
Interstate Battery Sys of Mpls 490.65
Itaskin Juvenile Center 2295.00
J Craft, Inc. 879.54
Chris Jahnke 372.98
Russ Johnson Electric 230.65
Johnson Emerg'cy Vehicle Ser 304.75
Junction Towing & Auto Repair 106.50
Karels Towing 188.44
Lab Safety Supply, Inc. 113.48
Lake Superior College 200.00
LaPlant Demo, Inc. 783.00
Maple Lake Lumber Company 137.36
Marco Business Products 3289.53
Mathiowetz Construction 54,338.63
McDowall Company 1379.00
Mid-Minnesota Hot Mix, Inc. 6047.38
Miller, Nathan 156.74
Millner, Roger 506.08
Minnesota Chemical Company 339.37
Minnesota Copy Systems 228.52
Minnesota Elevator, Inc. 399.91
MJ Dunn Company 631.98
MN Department of Corrections 200.00
MN Recreation & Park Assn, Inc. 290.00
MN YIPA 115.00
Modern Office 369.13
Moeller, Dennis 296.65
Monticello Auto Body 186.38
Monticello Township 1614.00
Montrose City 493.40
Morries Buffalo Ford Mercury 918.51
Munson Lakes Nutrition 116.38
Munson, Margaret 219.64
Nat'l Soc. of Professn'l Engnrs 241.00
National District Attys Ass'n 210.00
Northern Power Products 2754.45
Nuclear Management Company 240.00
Office Depot 2262.00
Olsen Chain & Cable Co., Inc. 273.64
Ostego City 2262.00
Rasmuson, Anthony 254.32
Record Preservation, Inc. 550.39
Reds Auto Electric 113.19
Reflection Irrigation 150.00
Roberg Product, Inc. 586.71
Rockford City 2064.40
Royal Tire-St. Cloud 2222.87
RS Eden 943.95
Russek, Jack 152.66
Russells Lock & Key 500.00
Ruttger's Bay Lake Lodge 1932.72
Ryan Motors, Inc. 127.27
Sherry Schliesing 299.88
Sensible Land Use Coalition 200.00
Sheriff's Youth Prog. of MN 23,521.68
Sherwin Williams 1862.69
Smith & Nephew 381.78
Software House Int'l, Inc 1025.94
Specialty Seeds, Inc. 270.00
St. Cloud Stamp & Sign 520.23
State of MN Intertech Group 600.74
Stationers, Inc. 307.02
Stepp Mfg. Company, Inc. 661.63
Sunrise Specialty Contracting 15,877.50
Survivalink Corporation 1604.21
Tallman, Nancy 117.58
Thaemert, Don 900.00
Tires Plus 107.98
Transcor America, Inc. 1825.60
Trimin Systems, Inc. 2279.25
Ulberg, Heidi 218.56
Uniforms Unlimited 337.64
United Parcel Service 125.80
Verizon Wireless 815.43
Vibes Technologies, Inc. 173.08
Victory Corps 205.92
Wal-Mart Store 01-1577 261.33
Wareforce Incorporated 484.79
Waverly City 418.00
West Abe Consortium 1200.00
West Group Payment Center 418.92
Wheeler Lumber Operations 389.87
Wright County Highway Dept. 17,680.39
Xcel Energy 404.47
60 payments less than $100 2797.69
Final Total $838,691.78
The meeting adjourned at 11:51 A.M.
Howard Lake-Waverly Herald & Winsted-Lester Prairie