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Wright County Board Minutes

JANUARY 15, 2002

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Russek moved to approve the minutes of 1-8-02, seconded by Eichelberg, carried 5-0.

On a motion by Jude, second by Mattson, all voted to approve the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: M. Loken, Ct. Admin.; W. Holland, M. Steffer, Sheriff.

2. Medica Renewal Rates, 2002 Plan Year.

3. Claim, Frank Madden, $7,131.81.

B. AUDITOR/TREASURER

1. Tobacco License Approvals: Center Drug (Cokato City); Cokato Lake Camping & RV Resort (Cokato Twp.); Quik Shop 66 (Delano City); American Legion Post #131 (Maple Lake City); Monticello Country Club (Monticello City); The Monte Club (Monticello Twp.); VFW Post #1901 (Montrose City); Quik Shop 66, J Michael's Tavern & Grill, Red Vest (Rockford City); Circle C Convenience Center (St. Michael City); South Haven Service (South Haven City).

Bob Hiivala, Chief Deputy Auditor, distributed revised bids for County Ditch #10 repair. The revisions relate to reduced costs due to the property owner keeping the trees. On a motion by Jude, second by Mattson, all voted to accept the low bid from J.L. Schmitz & Sons, $9,575.00.

The claims listing was reviewed. Russek referenced a claim on page 10 to Best Inc. ($11,016.37) for service. He requested that future claims listings reflect the dates of service. Hiivala indicated this information will be reflected in the description. Mattson moved to approve the claims as listed in the abstract, subject to audit, seconded by Eichelberg, carried 5-0.

A Building Committee meeting was held on 1-9-02. On a motion by Jude, second by Mattson, all voted to approve the minutes and recommendations.

Sanitary Sewer Debris Problem. Hayes presented a proposal from Buildings Consulting Group, Inc., for engineering services. Their proposal is as follows: Design Phase, $5,900; Bidding Phase, $600; and Construction Phase, $2,400. The design would include installation of a channel grinder backed up by a wire mesh. Recommendation: Enter into an Agreement with Buildings Consulting Group, Inc., for engineering services. Fund out of Budget 820, Professional Services.

A Personnel Committee meeting was held on 1-9-02. Eichelberg moved to approve the minutes, seconded by Jude, carried 5-0.

Mn DNR Shared Staff Opportunity. Mattice stated that the shared position would be a Naturalist. Crawford said it would be a State position and we would contract through the DNR. In response to a question from Norman, Crawford stated that this would be a union position. Norman said it would be best to avoid a "duel-employer" role. Thus, contracting would be the best alternative. He also stated that questions involving liability insurance and workers' compensation coverage would need to be addressed. Everyone agreed that the earliest this could be implemented would be 2003. The concept is good but more research is needed.

Law Enforcement Contracts, Monticello & Montrose. Miller and Lindell presented the attached contract increases for 2002. They are requesting two deputies and one squad car. Recommendation: Approve request. Authorize signatures on contracts with Monticello and Montrose.

A Technology Committee meeting was held on 1-9-02. Eichelberg moved to approve the minutes, seconded by Mattson, carried 5-0. Mattson said that department heads should work with staff to make sure policies are understood.

Laptop Computers & Palm Pilots. Per 11/28/01 MIS/Communications Committee request, Swing distributed a draft policy statement pertaining to the use of portable devices on the County's network. Following suggested changes, the policy statements were endorsed:

804.01 POLICY STATEMENT

Employees shall follow procedures to ensure compliance with data security, data privacy, software licensing and to ensure efficient and effective operations.

804.03 USE OF COMPUTERS, NETWORK DEVICES, AND TELECOMMUNICATION EQUIPMENT

e. Computers and non-portable networked devices such as printers and copy machines, shall not be moved without approval from the supervisor and the MIS Department.

f. Use of computer equipment and telecommunication equipment, i.e. phones, for personal use must be kept to a minimum. Furthermore, such usage shall occur only during the employee's personal time.

804.05 PORTABLE DEVICES

Portable devices such as laptops, cellular phones, and personal digital assistants (PDA) i.e. palm pilots, shall not be taken off-site without the approval of the supervisor and/or department head. The employee, while performing County work off-site on the portable device, shall be considered working for the County and must therefore be in compliance with County personnel policies. The employee shall take reasonable care to safeguard the portable device from damage or theft and shall also ensure compliance with data privacy laws by taking reasonable steps to secure the data on the portable device.

804.06 COUNTY BUSINESS PERFORMED ON NON-COUNTY-OWNED DEVICES

** replace the word "computer" with the word "device" **

804.07 ACQUISITION AND MAINTENANCE OF NETWORK DEVICES

Network devices, including but not limited to, desktop computers, laptop computers, printers, plotters, copy machines and PDAs, shall be purchased by the County or a collaborating government agency and shall be used for the purpose of conducting county business. Such devices shall be configured, installed, and maintained by the MIS Department. Employee owned devices are not allowed on the County's network. Exceptions shall be reviewed and approved by the County Technology Committee.

Contract With Brenda Shald: Per 10/24/01 MIS Steering Committee request, Swing distributed Asleson's letter containing the Committee's questions that was mailed to Shald and her response. While she clarified items to the Committee's satisfaction, she refused to accept the County's proposal regarding item 5b (night service arrangement for 800 number) and item 7 (local service). The Committee will be kept apprised of developments.

Ken Johnson, County Agricultural Inspector, distributed the 2000 Annual Report & Workplan Summary. The Report has been filed with the MN Department of Agriculture. The 2002 Workplan will also be filed with them. Johnson highlighted some of the more recent activities including controlling invasive species and barberry. Barberry is a stem rust in wheat and proactive steps are being taken. Farmers involved with CRP appear to have a better understanding of the contract requirements and have received cooperation from the US Fish & Wildlife Service. More active interest is being seen in control of loostrife in lakes. A leafy spurge problem on NSP land was controlled through the use of beetles. Johnson works closely with the Public Works Department on identification of problem areas. He commended the efforts of Steve Meyer who works with people and works aggressively to address problems. He said it is fortunate that Public Works has a plan as many places do not. Jude moved to authorize signatures on the report, seconded by Mattson, carried 5-0.

A Transportation Committee meeting was held on 1-9-02. Eichelberg moved to approve the minutes, seconded by Mattson, carried 5-0.

Truck Traffic, Fair Grounds. Beise stated that the railroad crossing is closed, semitrailer trucks can't get under the viaduct, and they are now using 1st Street. They are causing damage to the road because it can't be more than a 4 or 5 ton road. Fingalson stated that C.R. 107 to Hwy 7 could be used but it would be an inconvenience to truckers. He stated that the road should be posted to the appropriate tonnage and since it is in the City it should be enforced by their police department. After further discussion it was the consensus that Asleson research statutes relating to city responsibilities.

A Ways & Means Committee meeting was held on 1-9-02. Jude moved to approve the minutes, seconded by Eichelberg, carried 5-0.

Water Tower, Fair Grounds. Asleson reported that this issue was on the agenda for the City Council last night. It was discussed but laid over until their meeting of January 22nd.

Operating Procedures, Lake Charlotte/Lake Martha Subordinate Sewer District. Lay over until February 13th Committee meeting.

On a motion by Jude, second by Eichelberg, all voted to schedule a Committee Of The Whole meeting for 1-22-02 at 10:30 A.M. for a presentation on a Personal Rapid Transit System as requested by Representative Bruce Anderson.

Eichelberg presented for approval a revised GRRL Service Agreement. The Agreement was approved by the GRRL Board and by the other five counties involved. The revisions relate to dropping the City of St. Cloud as a member of the Agreement. In response to a question by Mattson, it was explained that the City of St. Cloud is still reflected in the Agreement as a funding member in 1969. Sawatzke felt they were included so if the Library system failed, it would list St. Cloud as an entity entitled to assets. Mattson questioned what increase in funding Wright County would experience with the removal of St. Cloud from the formula. Richard Norman, County Coordinator, explained that this was discussed during the recent budget sessions. The funding formula is based on 1/3 per capita, 1/3 net tax capacity and 1/3 shareholders between the six entities which remain. Eichelberg noted that the St. Cloud Library may need to be moved in the future due to expansion plans of the civic center. Eichelberg moved to authorize signatures on the revised Agreement, seconded by Sawatzke, carried 5-0.

Draft resolutions were reviewed relating to support for three proposed enhancement projects in the cities of Clearwater, Delano and Maple Lake. These cities are all under 5,000 population so Wright County is required to be the sponsoring agency for their proposed transportation enhancement projects. Mattson questioned why the Highway Department was not present to discuss the enhancements. He was not sure as to how these projects ranked in the overall transportation plan. Without review of the plans, he did not feel he could approve them as he did not know whether they followed T-21 guidelines. Jude responded that these are not County programs and that they will be presented to the State and follow a ranking process. Russek said all three resolutions need to be submitted to the State by 1-18-02. It was pointed out that all three resolutions reflect that each City is responsible for the local funding cost share for the project and that the City agrees to assume full responsibility for the operation and maintenance of the property and facilities related to the project. Jude moved to adopt Resolution #02-06, Resolution Of Support From Sponsoring Agency for the Delano Trail System. The motion was seconded by Eichelberg and carried 4-1 on a roll call vote with Mattson casting the nay vote. Jude moved to adopt Resolution #02-07, Resolution Of Support From Sponsoring Agency for the River Country Bike Trail Project. The motion was seconded by Sawatzke and carried 4-1 on a roll call vote with Mattson casting the nay vote. Jude moved to adopt Resolution #02-08, Resolution Of Support From Sponsoring Agency for the Maple Lake Trail Project. The motion was seconded by Eichelberg and carried 4-1 on a roll call vote with Mattson casting the nay vote.

Eichelberg moved to adopt Resolution #02-09 approving a speed zoning resolution for two routes in Delano. The routes are CSAH 30 (From TH 12 to TH 25) and CR 139 (From TH 12 to CSAH 17). The motion was seconded by Mattson and carried 5-0 on a roll call vote.

Bills Approved

Abrahamson, Brian 164.22

Albinson Reprographics 1293.50

Allina Health Systems 161.70

American Business Forms 625.59

American Health Care Supply 388.62

Anderson & Assoc., Roger 1254.00

Annandale Advocate 101.50

Aspen Equipment Company 3674.25

Auto Glass Center, Inc. 941.13

Automatic Garage Door Co. 1458.44

B&D Plumbing and Heating 199.86

Beaudry Propane, Inc. 1898.78

Best, Inc. 11,016.37

BLM Technologies, Inc. 491.85

Bowman Distribution 385.77

Brock White Co., LLC 595.76

Buffalo Clinic 107.00

Buffalo City 611.70

Case Credit 653.53

Climate Air 538.50

Cokato City 1559.65

Columbia Propane 400.32

Commissioner of Transportation 378.79

Controlled Force, Inc. 700.00

Creative Forms and Concepts 345.83

Custom Cage 500.00

Deatons Mailing Systems, Inc. 1089.00

Dental Care Associates of Buff 134.00

Douglas, Ralph 351.00

Erickson, Josh 136.00

EVI PAQ 310.16

Feddema, Tom 140.08

Force America, Inc. 183.56

G&K Services 1908.88

Gard Specialists Co., Inc. 200.19

Gateway Companies, Inc. 170.00

General Parts & Supply Co., Inc. 107.12

Howard Green Co. 4730.40

H&H Sport Shop 126.00

Herald Journal Publishing, Inc. 457.24

Holiday 1185.50

Holt Motors, Inc. 751.02

Indelco Plastics Corp. 2518.19

Kustom Signals, Inc. 188.98

Lakedale Telephone Company 336.34

Lee's Farm & Garden Store 118.73

Little Falls Machine 2153.47

Maple Lake City 1348.60

Marco Business Products 206.51

Marks Standard Parts 501.07

Martin-McAllisters Consulting 600.00

Masys Corporation 2803.87

Meeker County Sheriff 4800.00

MinnComm Paging 568.18

Minnesota Copy Systems 195.69

MN Assn of Assessing Officers 250.00

MN Counties Computer Co-op 1638.00

MN County Engineers Ass'n 333.33

Mn Div. of Emergency Mngmn 450.00

MN State Auditor 150.0

MN Transportation Alliance 2515.00

Moeller, Dennis 100.44

Monticello Ford Mercury, Inc. 609.18

Monticello Times 334.09

MOSTCA 320.00

NCES 169.00

North American Salt Co. 37,541.22

Northstar Repro Products, Inc. 237.40

Office Depot 568.78

On Site Monitoring 12,268.00

Onyx Environmental Services 11,991.66

Oryans Conoco 150.00

Pats 66 152.00

Peavey, Lynn Company 419.75

Phillips Recycling Systems, Inc. 230.49

Photo I 452.14

Pleasant Hills Saddle Shop, Inc. 128.00

Powerplan 430.36

Press & News Publications 190.79

Prosource One 433.45

Rasmuson, Anthony 200.62

Record Preservation, Inc. 223.89

Reliant Energy Minnegasco 7382.81

Roberg Product, Inc. 111.83

Royal Tire, Inc. 3589.58

Russell, James 100.00

Ryan Motors, Inc. 40,852.47

Smith Micro Technologies, Inc. 3546.15

Source One Supply, Inc. 208.70

Specialist in General Supply 118.00

State of MN Intertech Group 431.35

Stockholm Township 382.00

Straughan Hardware Co, Inc. 572.76

Streichers 754.84

Thingvold, Lori 148.60

Tires Plus 172.98

Total Printing 873.19

Transcor America, Inc. 707.95

Uniforms Unlimited 1739.87

Unlimited Electric, Inc. 1446.03

Van Heel, Chuck 195.90

Verizon Wireless 1875.51

Wal-Mart Community Brc. 129.75

Wright County Journal Press 322.94

Wright Cty Court Administrator 260.00

Wright-Hennepin Electric 2827.25

Xcel Energy 152.99

Ziegler, Inc. 508.63

54 Payments less than $100 2534.73

Final Total $203,200.84

The meeting adjourned at 9:45 A.M.


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