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Wright County Board Minutes
MARCH 5, 2002
The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.
Jude moved to approve the minutes of 2-26-02, seconded by Mattson, carried 5-0.
Petitions were accepted to the Agenda as follows: Consent Agenda Item A1 amended to include a performance appraisal for Marsha Westover, Assistant Planner, Planning & Zoning (Norman); Item For Consid. #5, "Schedule Negotiation Committee Meeting for 3-12-02 at 1:00 P.M." (Norman); Item For Consid. #6, "Add To 3-13-02 Transportation Committee Agenda - Discuss Options For CSAH 35 Adjacent To Buffalo Senior High School" (Norman). Eichelberg moved to approve the Agenda as amended, seconded by Sawatzke, carried 5-0.
On a motion by Eichelberg, second by Mattson, all voted to approve the Consent Agenda as amended:
1. Performance Appraisals: Barbara Johnson, Atty; R. LaFave, Bldg. Maint.; K. Hayes, MIS;
D. Konken, Sher./Corr.; Marsha Westover, P&Z.
2. Authorize Promotion Of Roland Hagel From Custodian I To Custodian II, Eff. 2-16-02 (Step 1).
3. Charitable Gambling Application, Silver Bullet Saddle Club (Clearwater Twp.).
4. O/T Report, Period Ending 2-15-02.
5. Schedule Boy/Girl County Day For May 7, 2002.
1. Authorize Promotion Of Dawn Anderson From Office Assistant, Recorder, To Lead Clerk, Assessor, Eff. 3-11-02 (Step 4).
1. Approve Tobacco License For Little Dukes (Delano City).
1. Refer To Building Committee Space & Work Station For Project Leader (New Position).
1. Reclassify Kurt Eich To Park Maintenance/Natural Resource Technician, Eff. 3-4-02.
F. PLANNING & ZONING
1. Authorize Signature On Deed Restriction For Land Donated To Wright County Parks From Heagle
1. Request Authorization To Fill Vacancy Of Office Assistant Position Due To Transfer Of Dawn Anderson To Lead Clerk, Assessor's Office.
1. Refer To Building Committee Discussion Of Improvements To The Sheriff's Impound (Highway Department Site).
Mattson presented Gary Torfin, Buffalo Kiwanis Club, with a certificate of appreciation for their participation in the Adopt-A-Highway Program. The Waverly Group Home/Sheriff's Youth Program was also to have been awarded a certificate of appreciation. As their representative was not present, this will be done at a future meeting.
On a motion by Jude, second by Mattson, all voted to approve a plat, "LENORA ANN ESTATES," as submitted by James B. & Jody L. Churchill, husband and wife, fee owners, and First Minnesota Bank NA, a Minnesota Corporation, mortgagee, of the following property described in part as: Government Lot 4 of Section 18, Township 120, Range 26, except therefrom 4 tracts described in Book 315, Page 941; and Book 202, Page 208; and Book 334, Page 693; and Book 286, Page 236; with all outstanding taxes including green acre liability, if any, having been paid; the park dedication fee has been paid (#897556); an Irrevocable Letter of Credit No. 243-01 is on file with the Auditor to guarantee the completion of any improvements; and the title opinion prepared by John T. Peterson of Johnson, Larson, Peterson & Matt, has been examined by Thomas C. Zins, Assistant County Attorney, who finds the plat to be ready for recording.
On a motion by Mattson, second by Eichelberg, all voted to accept the January Revenue/Expenditure Report as presented.
On a motion by Eichelberg, second by Sawatzke, all voted to approve the claims as listed in the abstract, subject to audit.
Bescye Burnett introduced herself as the newly appointed GRRL Director. Burnett is visiting the libraries and the County Commissioners in the communities served by the GRRL. Burnett was welcomed.
Brian Asleson, Chief Deputy Attorney, brought forth discussion on a proposed tattooing and body piercing ordinance. The proposed ordinance was forwarded from Public Health to the Human Services Board and then onto the County Board for review. The intent is to have activities regulated from the point of licensing or permitting, renewable on an annual basis to include inspections. Asleson said he will attempt to reduce the length of the ordinance if possible. The proposed language was based on one from California, but ordinances from other Minnesota counties were also reviewed. Some cities may already have ordinances. Those cities would have the ability to continue regulating the activity but any inconsistencies in their ordinance compared to the County ordinance may need to be changed. Jude moved to set 4-16-02 at 9:30 A.M. as the time the County Board will consider the ordinance. Asleson will publish the notice of intent to adopt the ordinance. This will not be a public hearing. The motion was seconded by Eichelberg and carried 5-0. It was clarified that the ordinance as proposed would exempt businesses performing ear piercing and would apply to those establishments performing tattooing and body piercing
The Board welcomed Greg Kramber, who was recently hired as the Wright County Assessor.
A Budget Committee Of The Whole meeting was held on 2-26-02. On a motion by Mattson, second by Sawatzke, all voted to approve the minutes as presented: Reconvened meeting of February 12, 2002.
Revised General Revenue Year-End Budget Summary. Hiivala handed out a revised General Revenue Year-End Budget Summary. He has detailed the year-end cash balances. The General Revenue budget ended the year with a negative variance of $11,909.42.
Road and Bridge Budget. The discussion focused on several line items.
820-6811. Budgeted Personnel Increases. It appears the $25,000 budgeted was not spread to the four Divisions. Consideration should be given to doing this at the start of the budget process and eliminate this line item.
820-6606. Site Improvements. The $48,247.45 spent in 2001 was for the Public Works parking lot. The project was budgeted for in 2000.
820-6153. County Share Insurance. This is for Workers' Compensation Insurance. The overage is due to overtime hours.
820-5574. Land/Space Rental. Revenues were estimated at $31,724. The actual revenue was $1,105. Fingalson will research why the actual amount was so low.
820-5893. Village Services - Highway. The actual revenue was 267% of budget. Fingalson will research why this occurred.
330-6109. Vacation Pay. Hiivala thought this had something to do with the cost accounting system. This will be discussed with Ellis.
Human Services Budget. The discussion focused on several line items.
State Grants - LIGSS. DeMars explained that the revenue for this program was consolidated into the MFIP line items.
Children Services. DeMars stated that the revenue shows a significant positive variance due to collaborative funds.
Overtime. Mleziva explained that the use of overtime in the Financial Assistance Unit is due to covering for case load overload, plus providing intake services. Turnover is a major contributor to the workload problem.
Operating Supplies. DeMars stated that the expenses are due to grant requirements.
Miscellaneous Charges. DeMars explained that most of these charges are for repayment to the Sheriff Department for costs associated with alcohol and tobacco costs.
The Committee recessed until 10:30 A.M. on March 5, 2002.
A Building Committee meeting was held on 2-27-02. At today's meeting, Jude moved to approve the minutes and recommendations, seconded by Mattson, carried 5-0. A summary of the minutes follows:
Facility Security Issues. Lengthy discussion occurred on courthouse security, door entrances and camera surveillance. The badge ID system is being installed. It was felt that a decision needs to be made on restriction of entrances without employee card key access. Sheriff Miller was instructed to place a request for a grant funded half-time bailiff for security on an upcoming Board agenda. Recommendation: Obtain quotes for a camera system and also for card key access to exterior entrances other than those identified as public entrances. Attach cost estimates to other security issues for prioritizing.
Letter From Mleziva RE: Equipment/Building Maintenance.
A. Third Floor Lunch Room Area. The request is for a sink in the lunch room area. Estimated cost is $4000 on the east side, $6000 on the west side. Discussion included sanitary conditions, lunchrooms within departments which have coffee pots, etc. which were prohibited several years ago for safety reasons, and the cost of moving the sink with future remodeling. Mleziva stated 66% federal reimbursement of the cost would be received over a period of time. Recommendation: Install a sink at the east end of the third floor at an estimated cost of $4,000.
B. Security Issues. Mleziva requested a locking system on the Third Floor to prevent access through the two entrances by the public. The request is security related. The request was not approved as it is a violation of fire code for these doors to be locked and changes would need to be a part of a major remodeling project.
C. Replace Current County Vehicle. Recommendation: Approve the purchase of a retired squad car to be used by Human Services employees to reduce employee vehicle mileage reimbursement. Also, replace the current Human Services vehicle with a newer model retired squad car.
D. Other. Mleziva expressed interest in the purchase of a vacant building near the Human Services Center to move third floor staff into. Jude felt there was merit in the suggestion, but with uncertainty of budgets this is not a favorable time for consideration.
At 9:35 A.M., a Public Hearing was held for the DNR Outdoor Recreation Grant-Ney Park. Marc Mattice, Parks Administrator, said that the County purchased 240 acres in 2001 to expand the Park. The grant is for native plant restoration on 125 acres which will reduce the need for noxious weed control. Plans for this area will also include trails. If grant funds are received, the project would be budgeted for and completed in 2003. The total cost is estimated at $36,000 ($18,000 grant/$18,000 County match). No public comment was received and no action was taken as the Hearing was part of the application process. The Hearing closed at 9:40 A.M.
A Labor Management/Loss Control meeting was held on 2-27-02. Eichelberg moved to approve the minutes, seconded by Mattson, carried 5-0. Richard Norman, County Coordinator, indicated that the Committee praised Pat Melvin, Special Projects Administrator for his efforts relating to safety and the workplace environment. Norman said that whatever goals the County has met are the direct result of Melvin's efforts. A summary of the minutes follows:
Establish Goals For Year 2002/Discuss Long Term Goals: The Committee identified areas of training they would like to emphasize, in addition to what is currently occurring: workplace safety, internal emergency procedures, a hearing conservation program for Public Works, right to know training, and returning to the practice of conducting random safety inspections. Types of training were discussed. The Committee consensus was that the long term goal includes working toward creation of a Safety Director position. Another would be to provide departments with training record keeping software.
Review Of The 2001 Wright County Safety Report: Work related injuries dropped from 42 cases in 2000 to 34 cases in 2001. Ergonomic cases went from 5 in 2000 to 1 in 2001. Human Services has seen the highest incidence with ergonomic problems and is taking a more proactive role. The most significant cause of injury to employees is slips and falls, 16 of which occurred in 2001. In terms of Liability, Auto and Property claims, there were a total of 13 cases in 2001. The majority were from the Sheriff's Department and involved vehicle accidents. MCIT paid losses to Wright County in the amount of $65,765.60 in 2001. An MCIT Loss Control Specialist reviewed Wright County Training records, the AWAIR Program and examined the safety and health policies and procedures. Overall, the Specialist was impressed with the extent of safety and health programs and concluded that Wright County is further along than many other counties.
A Personnel Committee meeting was held on 2-27-02. Sawatzke moved to approve the minutes, seconded by Eichelberg, carried 5-0. At today's meeting, it was clarified that the recognition of the Sheriff Department volunteers involves volunteers who receive no compensation from the County. Many of the volunteers average 300 hours per year providing a substantial savings to Wright County. The recognition will be similar to what is done with Wright County employees.
Recognition Of Volunteers, Sheriff Department. Recommendation: Approve Policy.
Performance Appraisal - Genell Reese, CD/VS Director. Based on review of five appraisals submitted, the Committee recommends an overall rating of "Exceptional."
Performance Appraisal - Bill Swing, MIS Director. Based on review of five appraisals submitted, the Committee recommends an overall rating of "Exceptional."
Performance Appraisal - Richard Norman, County Coordinator. Based on review of five appraisals submitted, the Committee recommends an overall rating of "Exceptional."
A Ways & Means Committee meeting was held on 2-27-02. A summary of the minutes and discussion at today's meeting follows:
Contracting For Dangerous Dog Duties. Information reviewed included number of complaints received and current procedures used by the Sheriff's Office for dangerous dogs. From 1998-2001, an average of 530 calls were received with an average of 55 owners being sent a potentially dangerous dog letter and about 7 owners receiving a dangerous dog letter per year. Only a few dogs are actually impounded. State statute definitions were reviewed. Statute requires a microchip be implanted for both potentially dangerous and dangerous dogs. A listing was provided of services which could be contracted. Relating to the $380 claim from the Humane Society for the January 2002 Impound Service Fee, it appears only one call originated from the Sheriff's Office. Recommendation: The Committee directed Asleson to draft a letter outlining the services the County would like to have fulfilled, requesting that interested businesses reply with a contract outlining the services and annual amount. The letter will be sent to the Humane Society, Crossroads Animal Shelter, Adopt-A-Pet and any other organization requesting the opportunity to provide the services. The draft will be presented to the Board at their March 5th meeting.
At today's Board meeting, Asleson said he received information from Craig Hayes, Purchasing Agent, which will assist him in developing an RFP. The list of services would be that reviewed by the Committee. In regard to Item #10 of this list, Asleson said that the desire is for the contractor to collect the fees from the dog owners so that taxpayers are not burdened. Asleson suggested increasing the licensing fee to cover contractors' costs. The RFP would also provide the contractor an opportunity to offer services. Asleson would like to see the contractor pursuing collection of outstanding bills via conciliation court. The Attorney's Office could assist if a judgment is received. Sawatzke moved to approve the minutes and recommendations and to direct Asleson to present to the County Board a draft RFP on 3-12-02. The motion was seconded by Jude and carried 5-0.
The claim from Humane Society for $380.00 (January 2002 Impound Service Fee) was discussed. Asleson said only one call originated through the Sheriff's Office and involved a dispute about ownership of an animal. In review of statutes relating to animal cruelty, the County is responsible for costs if the animal is seized by court order or if the Sheriff's Office seizes the animal without a court order and involves the Humane Society. None of the calls on the billing were of this nature. Asleson suggested writing to the Humane Society stating the County would not be responsible for the costs as they were incurred in response to calls from the public. One of the incidences on the bill involved a stray animal in St. Michael. The impound costs were recovered from the owner of the animal when it was picked up. However, the $60 fee was an after hours charge and would normally have been billed to the City if they had held a contract with the Humane Society. The City does not, however. Asleson did not think these types of costs were paid for in the past. Sawatzke felt that the Humane Society should have collected the $60 from the animal owner. Mattson moved to deny the request for payment on the claim from the Humane Society, seconded by Sawatzke. Discussion followed on the motion previously made by the Board to donate $3000 to the Humane Society. Jude said the motion was strictly for dangerous dogs. Norman said at the time of the motion, he had recommended that it include stray dogs. Sawatzke said that was the intent. Asleson said he was in contact with Julie Vergin, Humane Society, who offered to meet with the Sheriff and clarify what cities have contracts with the Humane Society. Sawatzke said he believed Crossroads Animal Shelter also deals with stray animals and the County is not receiving bills from them. The motion to deny the claim carried 5-0.
On a motion by Eichelberg, second by Sawatzke, all voted to reappoint Keith Wilts to the County Extension Committee for a three-year term, effective January, 2002 (At Large Position).
Jude moved to cancel the 4-2-02 County Board Meeting due to the occurrence of five Tuesdays in April. The motion was seconded by Eichelberg and carried 5-0.
Jude moved to schedule a Negotiation Committee Meeting for 3-12-02 at 1:00 P.M. to discuss the interpretation of step movement on the salary schedule for 3-5 deputies. Mattson will attend the meeting in place of Jude who will be attending another meeting. The motion was seconded by Sawatzke and carried unanimously.
On a motion by Sawatzke, second by Mattson, all voted to add "Discuss Options For CSAH 35 Adjacent To Buffalo Senior High School" to the 3-13-02 Transportation Agenda.
Albertville City 2829.40
Allina Health Systems 538.37
American Business Forms 1487.72
American Institutional Supply 234.32
American Jail Association 730.41
Ancom Communications, Inc. 8035.91
Andersen, Earl, Inc. 334.84
Andys Auto Service 152.20
APEC Corporation 375.68
Ardea Communications 109.32
B&D Plumbing & Heating 132.00 Berts Truck Equipment 13,156.98
BEST, Inc. 4255.05
Bowman Sheet Metal 127.00
Buffalo Township 955.60
Carver County Juvenile Detenti 1595.00
CDW Government, Inc. 373.79
Cellular 2000 of St. Cloud 594.05
Chatham Township 372.75
Climate Air 375.75
Cokato Township 517.60
Conestoga-Rovers & Associates 5680.39
East Central Regional Juvenile 25,572.51
Eichelberg, Elmer 252.81
Emergency Concepts 7500.00 Erickson, Josh 171.70
Gateway Companies, Inc. 2436.72
Grafix Shoppe 3901.32
Granite Electronixs 960.60
W Hall Co. 710.00
Howard Lake City 850.00
Intrado, Inc. 100.00
Jude, Kenneth 349.40
LaPlant Demo, Inc. 641.22
Law Advisory 350.00
Lund Industries, Inc. 1357.00
Marco Business Products 2994.30
Marysville Township 1393.60
Masys Corporation 4253.87
McLeod Treatment Programs, Inc. 4765.63
Midwest Bank Note Company 155.75
Minnesota Supreme Court 400.00
MN Assn of Probate Registrars 135.00
National Communications Instit 395.00
Nextel Communications 163.74
Office Depot 4282.67
On Site Monitoring 560.00
PHI Technologies, Inc. 300.90
Press & News Publications 187.20
PSC Supply 124.58
RS Eden 1118.25
Russells Lock & Key 101.00
Scheels Hardware 106.49
Sheriffs Youth Program of MN 4309.26
St. Cloud Technical College 178.00
Star Tribune 438.00
State Supply Co. 193.82
Superior Ford 124,291.00
Total Printing 2265.31
Trophies Plus 172.72
University of Minnesota 625.00
Verizon Wireless 776.44
Wal-Mart Store 01-1577 425.62
White Bear Lake City 395.00
33 Payments less than $100 1868.12
Final Total 245,683.66
The meeting adjourned at 10:10 A.M.
Howard Lake-Waverly Herald & Winsted-Lester Prairie