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Wright County Board Minutes

MAY 28, 2002

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Eichelberg moved to approve the minutes of 5-21-02, seconded by Mattson, carried 5-0.

Petitions were accepted to the Agenda as follows: Aud./Treas. Item #2, "Approve Plat, Wee Locke" (Hiivala). Mattson moved to approve the Agenda as amended, seconded by Sawatzke, carried unanimously.

On a motion by Jude, second by Eichelberg, all voted to approve the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: A. Buskey, Bldg. Care & Maint.; C. Davis, Hwy.; A. Richardson, Recorder; S. Bakeberg, M. Flemming, B. Helget, Sheriff.

B. AUDITOR/TREASURER

1. Claim, McCombs Frank Roos, April Services (Fund 61-Sewer) $10,807.00

2. Approve Renewal Of Annual On/Off Sale Beer License For Olson's Campground (Silver Creek Twp.).

3. Approve Renewal Of Annual On Sale Beer License For Whispering Pines Golf Course (Corinna Twp.).

4. Approve Renewal Of Combination On/Off Sale Liquor Licenses For: Silver Creek Corner Bar (Silver Creek Twp.); and Lake Center Bar & Grill (Corinna Twp.).

C. COURT ADMINISTRATION

1. Acknowledge Hire, Krista Anderson, Court Operations Supervisor, Eff. 6-3-02 (Step 2).

A Deferred Compensation Committee meeting was held on 5-22-02. The minutes were corrected to read, "Restate Deferred Compensation Plan" instead of "Request For Withdrawal." Sawatzke moved to approve the minutes, seconded by Eichelberg, carried 5-0:

Restate Deferred Compensation Plan. Recommendation: Accept the proposal from Barry Clegg, Rider Bennett Egan & Arundel, LLP, to restate our Deferred Compensation Plan at an estimated cost of $2,500. Clegg will be consulted regarding procedural questions raised by Hiivala.

A Labor/Management Health Insurance Committee meeting was held on 5-22-02. Eichelberg moved to approve the minutes, seconded by Mattson, carried 5-0. A summary of the minutes follows:

Medica Representatives presented and reviewed the Wright County Health Care Data Report for Contract Year 2000. The report listed data and statistics for health services that Medica provided to Wright County employees and their dependents. Wright County's data has been compared to Medica's overall commercial population for calendar year 2000. A complete copy of this report is available in the Administration Department.

Demographics/Utilization; Wright County; Medica

Employees Ages 24-34; 19%; 17%

Employees Ages 45-64; 33%; 24%

Female employees; 54%; 44%

Office Visits (non-preventative); 4.5; 3.6 per member per year

Prescriptions; 10.6; 7.4 per member per year

Also reviewed was the Experience Accounting Summary for the period 3/1/01 to 2/28/02 which reports a 95.35% Loss Ratio for a combination of all three (3) Medica Plans offered to Wright County employees. The cost of Medica to administer these plans totaled 7.14% of total premium costs. The dental provider network continues to be a problem in the local area. Delta Dental and Medica combined forces to attempt to have local dental providers join the Medica Provider network. In spite of their attempts the local providers have declined to participate in this network.

Judge Bruce Douglas introduced Judge Stephen Halsey who was appointed and sworn in by Governor Ventura to fill the position vacated by Judge Gary Meyer. Halsey has 25 years of practice in the 10th Judicial District, primarily in Anoka County. Halsey was welcomed.

On a motion by Jude, second by Mattson, all voted to approve a plat, "WEE LOCKE," as submitted by Darlene J. Smith, a single person fee owner, who owns Lot 3, Block 1; and William C. & Pamela C. Link, husband and wife fee owners, who own the balance of the property to be platted, described in part as Government Lot 2, Section 21, Township 122, Range 26; with all outstanding taxes, including green acre liability, if any, having been paid; the park dedication fee has been paid; there are no new roads involved; and Thomas C. Zins, Assistant Wright County Attorney, has reviewed the plat and based upon the Title Opinion received from Jan Larson, Attorney, Attorney Zins is of the opinion that the plat is ready for recording.

Bob Hiivala, Chief Deputy Auditor, presented the claims for approval. On a motion by Mattson, second by Sawatzke, all voted to approve the claims as listed in the abstract, subject to audit.

Sheriff Gary Miller requested authorization to pursue federal grant funds through the COPS Universal Hiring Program. These funds would be utilized to assist with staffing the Community Services Division. The grant funds total $25,000/year for salary/benefits up to $75,000 over the three-year period. Sheriff Miller said the position would backfill the supervisory position vacated by Stu Wirth. He will be asking for staff assistance in the Community Service area during the upcoming budget sessions. The Board can decline the grant funding at a future date as the request was to make application for the funding. When questioned by Sawatzke, Sheriff Miller said he was unsure of the priority of this position in his 2003 budget as he has not completed his budget proposal at this time. He felt it would be a higher priority request. Jude moved to approve the request, seconded by Eichelberg. Sawatzke supported making application for the funding but reserved the right to reevaluate the request at a later date. The motion carried 5-0.

Correspondence was received from the City of Otsego requesting eight additional patrol contract hours for the remainder of 2002. Sheriff Miller indicated the earliest implementation date would be 7-1-02 and would require an addendum to the contract. Sawatzke moved to refer this issue to the next Personnel Committee meeting, seconded by Mattson, carried 5-0.

Jay Wittstock, Surveyor, requested Board Chair signature on a letter to Representative Mark Olson seeking his support of the 2003 LCMR Proposals for Lakeshore Parcel Mapping to Assist Local Water Planning. Wright County has funded the mapping of 52,000 tax parcels including approximately 7,000 lakeshore parcels. Wittstock explained the lakeshore parcels are difficult to map due to irregular boundaries and felt they should be reviewed again. Wright County is one of approximately ten counties in the State with parcel mapping. If approved, the funding would assist with recapturing some of the revenue already spent on this effort and would require no County match. Jude moved to submit the letter and authorize the Board Chair's signature on the grant, seconded by Sawatzke, carried 5-0.

Correspondence was received from NACo relating to voting credentials for the 2002 Annual Conference being held July 12-16 in New Orleans. Mattson moved to authorize the Board Chair's signature on the authorization form allowing the State association to receive the voting materials, seconded by Eichelberg, carried 5-0.

The draft Photo ID Badge/Door Key Card Policy was submitted for review. The policy lays out the steps for issuance of cards, how they are to be used, replacement steps, and procedures for when an employee leaves Wright County. Sawatzke referenced page 1, Use, "County employees who report to work without their Card will be sent home to obtain their Card. Time lost is without pay." He offered the suggestion of issuing a temporary card for the day. Discussion led to those Cards which allow access to restricted areas. Richard Norman, County Coordinator, anticipated that offices with only one entrance/exit door would have a Card Key system. He understood the concern with enforcement of sending an employee home for a Card, but said it is hard to enforce a policy when there are no ramifications. Jude thought the employee could be allowed several occurrences. Tom Kelly, County Attorney, said that the burden will rest on department heads to make sure employees wear their ID Badges. He also had concern with the language that Sawatzke referenced. Jude noted that the County does not want the Cards in the hands of anyone other than the employee for security reasons. Sawatzke moved to refer this issue to the Personnel Committee for review. The Coordinator is to draft a memo to department heads informing them of the Committee meeting noting the review of the one sentence in question, and include a copy of the draft Policy for review. The motion was seconded by Eichelberg and carried 5-0.

At 9:34 A.M., Russek recessed the Board Meeting into a Public Hearing on the intent to modify and implement charges for County services for the offices of Management Information Systems and Surveyor. Wittstock said that the trend is a reduction in fees for electronic media. Having information available in this form eliminates or reduces staff intensive information requests. Wittstock said the proposed changes will not greatly affect revenue as more electronic data is sold and fewer people purchase maps. Russek said that at the Committee meeting where this was discussed, the MIS Director's concern was to justify costs for services. No public comment was taken at the meeting nor was any written comment received. Russek closed the Public Hearing at 9:39 A.M. and reconvened the Board Meeting. Eichelberg moved to adopt the new price schedule effective 7-1-02, seconded by Mattson, carried 5-0.

On a motion by Sawatzke, second by Mattson, all voted to set a Budget Committee Of The Whole meeting for 6-4-02 at 10:15 A.M.

Tom Salkowski, Planning & Zoning Administrator, presented the recommendation from the Planning Commission to accept the findings to deny the request to rezone approximately 48 acres from AG to B-2, Northland Region Karting Assoc. Inc (Buffalo Twp.). Salkowski said due to changes in State Law, the County Attorney's office recommended that rezoning denials be removed from the Consent Agenda and given a time specific to discuss them at the Board meeting. The recommendation includes authorizing the Board Chair or Coordinator's signature on the Notice and Order of Denial document. Jude moved to adopt the findings and deny the request, seconded by Sawatzke, carried 5-0.

The meeting was recessed at 9:50 A.M. and reconvened at 10:00 A.M.

Craig Hayes, Purchasing Agent, opened bids for the installation of a grinder pump. This will be done at the request of the City due to debris from the Jail going into the City's waste line. Buildings Consulting Group was hired to develop specifications for the bid documents. Four proposals were mailed. On a motion by Sawatzke, second by Jude, all voted to acknowledge receipt of the bids and authorized laying them over for one week for recommendation:

Bidder; Bid Amount; Bid Bond; Addendum

Magney Construction, Excelsior MN; $69,920.00; Yes; Acknowledged

Holm Brothers Plumbing, Atwater MN; $57,550.00; Yes; Acknowledged

Bills Approved

Advon Incorporated 663.71

Alberg, Kelleen 127.84

Albertville Body Shop, Inc. 9835.29

All-Data, Inc. 102.52

American Institutional Supply 209.10

Ancom Technical Center 285.00

Annandale Advocate 305.00

Bakeberg, Steven 338.49

BEST, Inc. 8382.16

Breezy Point Resort 702.00

Buffalo Bituminous 168,919.21

Buffalo Commincations, Inc. 140.00

Buffalo Drug 499.80

Burdas Towing 175.73

Central Welding, Inc. 412.17

Duininck Bros., Inc. 205,531.69

Erickson, Stanley 144.26

GCS Service, Inc. 1744.73

Granite Pest Control Services 104.37

Habisch, Annette 338.49

Halberg, Thomas 336.95

Hennepin County Sheriff 111.60

International Personnel Mngmnt 671.25

Interstate All Battery Center 217.79

LaPlant Demo, Inc. 459.60

M Litfin & Sons, Inc. 150.00

Loberg Electric 157.60

Michael MacMillan 290.08

Marco Business Products 2046.41

McCombs Frank Roos Associates 10,807.00

Meeker County Sheriff 11,660.36

Minnesota CLE 225.00

MN Assn for Court Administrati 350.00

MN Counties Ins. Trust 450.00

MN Highway Safety and Research 392.00

Montrose City 770.04

Munson Lakes Nutrition 150.81

Norman, Richard 118.25

Office Depot 1793.69

Olson, Denise 399.84

On Site Monitoring 12,063.00

Record Preservation, Inc. 162.71

Rockwood Corporation, The 304.90

Schliesing, Sherry 202.98

Sirchie 261.25

Software House International In 718.88

Sprint-Local Telecom Division 158.63

St. Michael Veterinary Clinic 485.56

State of Minnesota ITD 331.19

State of MN Intertech Group 882.35

Streichers 255.60

Tessman Seed Co., Inc. 151.41

Total Printing 1401.65

Weinberger, James 241.06

West Group Payment Center 540.73

Wright Cty Court Administrator 180.00

Wright-Hennepin Electric 288.20

ZEP Manufacturing Company 102.06

26 Payments less than $100 1381.17

Final Total $451,123.35

The meeting adjourned at 10:04 A.M.


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