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Wright County Board Minutes

JULY 2, 2002

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Mattson moved to approve the minutes of 6-25-02, seconded by Sawatzke, carried 5-0.

The Board met in special session on 6-27-02 to adopt a resolution declaring a state of emergency relating to the recent storms. The following corrections were made: 1st paragraph, 1st sentence, change from "2:30 P.M." to "2:25 P.M." On a motion by Jude, second by Mattson, all voted to approve the minutes of the special session as corrected.

Petitions were accepted to the Agenda as follows: Aud./Treas. Item #3, "Plat, Varner Maples Addition, Woodland Twp." (Hiivala); Item For Consid. #3, "Resolutions RE: Flooding" (Russek); Item For Consid. #4, "Meeting on 7-8-02 with Rep. Mark Kennedy" (Jude); Item For Consid. #5, "Report On Fairgrounds" (Jude); Item For Consid. #6, "Thanks" (Mattson); Item For Consid. #7, "Future Review Of Culverts & Problem Areas" (Mattson). Item For Consid. #2, "Resolution, Revolving Loan Fund Application" was removed from the Agenda as it is being addressed under the 9:20 A.M. Economic Development Partnership discussion. Jude moved to approve the agenda as amended, seconded by Eichelberg, carried 5-0.

On a motion by Mattson, second by Eichelberg, all voted to approve the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: M. Doppenberg, Atty.; S. Schubert, Ct. Admin.; R. White, Hwy.

2. Refer To Building Committee: 1) Concrete Repairs, South Lobby, Sheriff Dept.; 2) Paint Jail Outdoor Recreation Area; 3) Card Access System, PWB.

3. O/T Report, Period Ending 6-21-02.

B. ASSESSOR

1. Approve Abatement, PIN #118-070-002010, David & Kathleen Bandy (City of Otsego).

C. ATTORNEY

1. Authorize Signatures On Two Quit Claim Deeds Involving Property In City Of Albertville.

D. COURT ADMINISTRATION

1. Acknowledge Hire, Tanya Johnson, Court Attendant, Eff. 7-8-02 (Class B, Step 3).

2. Acknowledge Hire, Merle Olson, Case Management Deputy, Eff. 7-8-02 (Class D, Step 4).

Sheriff Gary Miller presented a plaque to Wright County Sheriff's Reserve Officers Jack Carlson and Keith Schuft as part of the Volunteer Recognition Program the Board put in place earlier this year. Carlson and Schuft were both recognized for their 22 years of service. Sheriff Miller recognized all volunteers in the Sheriff Reserve Program for their assistance during the most recent storms. Volunteers assisted in part with security patrol, providing traffic direction in barricaded areas, and sandbagging. This was done at a time of year when these same volunteers are busy helping with city functions. Sheriff Miller said these efforts are truly appreciated.

Gloria Gooler, Auditor/Treasurer Department, requested approval of a new seasonal On Sale Beer License for Monticello Driving Range & Golf LLC (Monticello Twp.). Past practice has been for new licenses to be approved as part of the regular Board Agenda and renewals handled as part of the Consent Agenda. The license has been approved by the Sheriff, County Attorney and Monticello Township. Sawatzke moved to approve the license, seconded by Mattson, carried 5-0.

On a motion by Jude, second by Mattson, all voted to approve a plat, "VARNER MAPLES ADDITION," as submitted by John D. & Stephanie A. Varner, husband and wife, fee owners, of the following property described in part as: That part of the S1/2 of the NW1/4, Sec. 21, Twp. 118, Range 26, commencing at the SW corner of said S1/2 of the NW1/4 a distance of 412.52 ft; with all outstanding taxes, including green acre liability, if any, having been paid; the park dedication fee has been paid; the road has been accepted by Woodland Twp.; and the title opinion prepared by John T. Peterson, Esquire, has been reviewed by Thomas C. Zins, Assistant County Attorney, who finds the plat to be ready for recording.

Bob Hiivala, Chief Deputy Auditor, presented the claims listing for approval. On a motion by Mattson, second by Eichelberg, all voted to approve the claims as listed in the abstract, subject to audit.

Sheriff Miller requested approval of a resolution authorizing signatures on the 2002-2003 Safe and Sober Grant. During this past year, the Sheriff's Department and three municipal police departments participated in the program. Activities included traffic control waves and the purchase of a radar traffic trailer. Most recently implemented was the Mobilization

Program for seat belt use. During May, traffic fatalities were reduced by 50% compared to that period one year ago. Of the approximate 300 groups participating in the program last year, Wright County was one of 17 recognized as being a top notch participant. Jude moved to adopt Resolution #02-39, seconded by Eichelberg, carried 5-0 on a roll call vote.

A Long Range Planning Committee meeting was held on 6-25-02. Eichelberg moved to approve the minutes, seconded by Mattson, carried 5-0. A summary of the minutes follows:

Discuss Long Range Space Needs. The concept of the County and City of Buffalo potentially sharing space for public works, law enforcement and administration was discussed. A copy of the joint powers agreement for the Hutchinson shared public works facility is being obtained for review. Timing is critical for the City due to space needs. It was thought that the Mayor and County Board Chair, along with staff, should visit the Hutchinson facility. A needs list would be compiled and presented to the Board. A Committee Of The Whole meeting may be scheduled to discuss steps to pursue. When the last set of Committee minutes were submitted for approval, establishment of a 5-Year Capital Improvement Plan was not discussed and should be presented again as a recommendation. In addition, action was not taken on updating the 5-Year Space Plan by Department Heads. A commercial appraisal will be performed on the vacant building in Industrial Park. Long range issues include utilizing the land north of the Public Works site for a possible Sheriff/Jail Facility. It was suggested that the Highway Engineer project the timetable, work and cost estimates associated with mining, stockpiling and site preparation. The Jail is two years ahead on boarding of prisoners from what was projected in the study prepared by DLR Group. Miller will contact surrounding counties to ascertain future availability of bed space. After this information has been obtained, a Detention Facility Committee meeting will be scheduled. The issue of housing Human Services employees in the Human Services Center/3rd Floor Annex will need to be addressed within the next five years. There are 14 vacant offices in the Human Services Center with possible room for 20 employees. Federal reimbursement documentation paperwork reflects a 50% reimbursement for participation for financial programs, 66% on child support programs, 50%-83% on medical assistance activities, and 50%-75% reimbursement on Title 4E foster care activities. The formulas are based upon a depreciation schedule spread out over the life of the building. Recommendation: A meeting will be scheduled between the Board Chair and Mayor to discuss the idea of a shared facility and a tour of the Hutchinson facility will be scheduled. The Committee recommends establishment of a 5-Year Capital Improvement Plan and an update of the 5-Year Space Plan. The Capital Improvement Plan should be updated annually thereafter. The Committee will await the commercial appraisal on the vacant building located in Industrial Park before making a recommendation on how to proceed. Sheriff Miller will obtain information on future bed space availability and costs. A Detention Facility Committee meeting will be scheduled when this information is available to update data on Jail needs.

A Personnel Committee meeting was held on 6-26-02. On a motion by Sawatzke, second by Jude, all voted to approve the minutes as presented:

Request To Hire Additional Half-Time Civilian Bailiff. Plan is for using Cokato grant money to support the hiring of a half-time Civilian Bailiff. After discussion it is recommended that this request be made a part of the 2003 budget process. It is also recommended that if it is funded in 2003, it would have a start date earlier than July 1st.

Performance Appraisal, Marc Mattice-Parks Administrator. Based on the review of three performance appraisals submitted, the Committee recommends an overall rating of "Exceptional."

A Technology Committee meeting was held on 6-26-02. Mattson moved to approve the minutes, seconded by Eichelberg, carried 5-0:

City Watch System, Sheriff Department. Notification system for emergency response and law enforcement to notify the public in a particular geographic area. If can also notify individuals on a call list. The system would be purchased using E-911 funds. The quote is approximately $33,000. Recommendation: Purchase the system using E-911 funds. Allow Jay Wittstock to hire a temporary employee to update the County's center line. Cost for the temporary employee will not exceed $4,000 and will also be funded out of E-911 funds.

Noel LaBine, Economic Development Partnership Executive Director, requested approval of a resolution allowing participation in the Minnesota Community Capital Fund (MCCF), amending the County's Revolving Loan Fund (RLF) policies and procedures and authorizing transfer of $25,000 of RLF funds to the MCCP Loan Fund Escrow Account. This will provide an increase of $225,000 in revolving loan funds for gap financing of business expansion and development in Wright County. Jude moved to adopt Resolution #02-40, seconded by Mattson, carried 5-0 on a roll call vote. LaBine said an authorized representative must serve on the RLF Committee and requested that he be appointed to serve in that capacity. Jude moved to appoint LaBine to the RLF Committee, seconded by Mattson. Sawatzke inquired whether the Economic Development Committee had also made this recommendation. LaBine said the Committee has not yet met to discuss this. However, he was hired to work with Economic Development in the County. The motion carried 5-0.

Two resolutions were presented by the Civil Defense Office relating to the recent storms. The State has indicated that these resolutions must be passed relating to the Disaster Declaration. Mattson moved to adopt Resolution #02-41 requesting an Agricultural Disaster for Wright County with an estimated 650 farmers being affected. Losses are outlined on the Damage Assessment Report reflecting a 25% crop loss or $14,599,000. The motion was seconded by Eichelberg and carried 5-0 on a roll call vote. The second resolution presented for approval requests the Governor of Minnesota to petition to the President of the United States for a Presidential Declaration of a Major Disaster in Wright County due to heavy rains, wind and tornadic activity on June 21-24, 2002. Jude moved to adopt Resolution #02-42, seconded by Mattson, carried 5-0 on a roll call vote.

Wayne Fingalson, Highway Engineer, requested approval of an agreement with Mn/DOT allowing them to act as the County's Agent for the CSAH 14 Project. Mattson moved to adopt Resolution #02-43, seconded by Sawatzke, carried 5-0 on a roll call vote.

On a motion by Sawatzke, second by Eichelberg, all voted to set a letting date of 8-6-02 at 9:30 A.M. for CSAH 75 Improvements (SAP 86-675-14), Contract No. 0206.

Fingalson received two bids for emergency pipe culvert repairs associated with the recent storms. Five bidders expressed interest but two bids were received. Fingalson hopes to receive FEMA or State Aid Disaster Account funding to cover these costs. More repairs will be required once the water recedes and further assessment work is completed. Mattson questioned whether township could piggyback on these repairs. Fingalson said he was unsure but he had not been contacted by any townships. Brian Asleson, Assistant County Attorney, said statutes would have to be consulted for clarification. In response to Mattson, Fingalson indicated that the same size culvert is being used for replacement. Anything other than this would require a hydraulic analysis which he did not feel was timely. At a meeting held last evening, the SWCD indicated that this storm was comparable to a 300-year storm. Fingalson said the County could not design for that. The culverts that were in place were functioning well previous to the storms and had been in place for a number of decades. In addition, whenever a culvert size is changed, it may not be beneficial for those downstream of the improvement. Jude moved to award the bid for emergency pipe culvert repairs to Mathiowetz Construction, seconded by Mattson, carried 5-0. The bids received are as follows:

Kuechle Mathiowetz

Underground Construction

CSAH 8 Cul. $32,906.00 $26,507.50

CSAH 5 Cul. $19,929.00 $19,854.75

CSAH 37 Cul. $31,651.00 $31,251.00

CSAH 6 Cul. $27,025.00 $23,570.00

Total $111,511.00 $101,183.25

 

Jude informed the Board that a meeting will be held with Representative Mark Kennedy on 7-8-02 at 9:00 A.M., Wright County Board Room. The meeting is to address questions and concerns with regard to flooding. City officials will be invited. Jude moved to authorize attendance by the Board, seconded by Mattson, carried 5-0.

Jude attended a meeting at the Fairgrounds on 7-1-02. Damage being realized from the storms includes humidity and moisture problems, and washing of gravel. He felt the Fairgrounds should be checked for mold damage. Charlie Nelson, Montrose Mayor, indicated that chairs were covered with mold and said the divider panels were suspect. It appears there may be some water damage due to the construction of the eave. Pat Melvin, Special Projects Administrator, will contact MCIT to determine whether these damages can be submitted for coverage. This was provided as an informational item.

Mattson thanked all those who have assisted with the recent storms. He specifically cited the efforts of Sheriff Miller and the Sheriff Department, Genell Reese and the Civil Defense Office, Highway Department, STS, the Cities and their volunteers, Fire Departments, Mayors and City Councils, public works staff from each City, Lake Associations, Mary Anderson-Extension, Public Health, Kerry Saxton-SWCD, Chuck Davis-P&Z, Red Cross & their volunteers, Catholic Charities and their volunteers, Lions Organizations and Townships. He said the problems are not over as clean up efforts may take a while. He suggested that residents contact cities and townships with problems and concerns. That information will then be given to Wright County. The cooperation between the Salvation Army and Red Cross was also noted.

Mattson said he visited with Sheriff Miller regarding review of culverts and problem areas. Mattson suggested that cities and townships utilize a map of their areas and highlight where they feel problems are. The maps could then be reviewed to see if any changes could be made.

Bills Approved

A-1 Marine 106.50

Advon Incorporated 186.17

Allied Mechanical Systems of S 2250.92

American Bio Medica Corporatio 590.00

American Institutional Supply 338.97

Anderson, Leslie 8112.00

Annandale City 1123.60

Audio Communications 146.44

B&D Plumbing & Heating 113.50

Bob Barker Co. 1247.70

Best, Inc. 4512.08

BLM Technologies, Inc. 117.88

Buffalo Clinic 214.00

Buffalo Glass, Inc. 163.64

Cardinal, Jeffrey 2109.00

Carver County Juvenile Detenti 290.00

Clearwater Township 1712.71

Climate Air 3083.92

CPS Technology Solutions 276.14

Custom Manufacturing, Inc. 7802.38

Dixon, Dean 4212.00

DLT Solutions 1312.00

Eichelberg, Elmer 171.36

Etzel, Donna 10,085.00

Gateway Companies, Inc. 1942.00

Gau, Todd 180.00

Grant, John 6194.00

Green Espel Lay Firm 201.00

Greenview, Inc. 7299.87

Hanson, Chris 104.72

Hay Group 896.00

Hay, Thomas 715.00

Hickory Tech Enterprise Soluti 742.50

Hoglund, Kathleen 250.00

International Institute for Re 275.00

Interstate All Battery Center 280.46

Interstate Battery Sys of Mpls 457.75

Keystone Communications 500.00

LaPlant Demo, Inc. 570.33

Law Enforcement Targets, Inc. 588.96

Macey Constructon Company 11,780.00

Madison, Peter 709.00

Marco Business Products 2183.16

Marysville Township 1511.80

Midwest Bank Note Company 797.70

Mielke, Robert 197.50

MN Assn of Assessing Officers 250.00

Office Depot 1715.92

On Site Monitoring 7717.00

Peavey, Lynn Company 295.45

Record Preservation, Inc. 557.61

Sheriffs Youth Program of MN 4684.58

Sirchie 129.11

Special Operations Training As 125.00

St. Cloud Stamp and Sign 421.98

St. Michael City 2824.61

Streichers 2202.60

Total Printing 2527.57

Weege, Ruby 4554.00

Weinberger, James 250.92

Xcel Energy 833.77

26 payments less tha $100 1,184.40

Final Total $118,929.38

The meeting adjourned at 9:52 A.M.


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