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Wright County Board Minutes

JULY 30, 2002

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Eichelberg moved to approve the minutes of 7-23-02, seconded by Jude, carried 5-0.

Petitions were accepted to the Agenda as follows: Consent Agenda Item A5, "Approval To Fill Vacancy Created By Shannon Riggle, Senior Clerk II, Court Services" (Norman); Item For Consid. #3, "Surveying Culverts" (Russek). Mattson moved to approve the Agenda as amended, seconded by Eichelberg, carried 5-0.

On a motion by Jude, second by Mattson, all voted to approve the Consent Agenda as amended:

A. ADMINISTRATION

1. Performance Appraisals: L. Pulvermacher, Aud.; J. Vos, Court Admin.; J. Ahlm, Sher./Corr.

2. Authorize Signatures, Law Enforcement Contract, City of Albertville.

3. O/T Report, Period Ending 7-19-02.

4. Acknowledge HAY Consultants Job Description Evaluation Results, Recorder Position. Reclassify Position To Class "D" On The Non-Union Salary Schedule. "Red Line" Current Position In Class "B" On The Salary Schedule.

5. Approval To Fill Vacancy Created By Shannon Riggle, Senior Clerk II, Court Services.

B. ASSESSOR

1. Approve Abatement, PIN#s 118-164-000010, 118-164-000020, 118-164-000030, 118-164-000040, 118-164-000050, 118-164-000060, 118-164-000070, Mississippi Pines Homeowners Association (City of Otsego).

C. AUDITOR/TREASURER

1. Claim, McCombs Frank Roos Assoc., $9,376.40, Professional Services June (Fund 61-Sewer).

2. Tobacco License Mark's Service (City of Waverly).

D. HIGHWAY

1. Approve Funding Participation & Construction Agreement With City Of Monticello For CSAH 75 Improvement.

E. SHERIFF

1. Acknowledge Hire, Shannon Riggle, Lead Clerk, Eff. 7-31-02 (Step 3).

Doug Gruber, Auditor/Treasurer, provided an update on the FEMA application for County ditch repairs. Gruber met with Genell Reese, Civil Defense Director, and filled out the FEMA application. Gruber has not yet made contact to potentially arrange a helicopter flight to determine damages. The consensus was that Gruber should contact several contractors to seek estimates for repair. The estimates will be bid on a time and material basis since the damage extent is unknown. On a motion by Mattson, second by Jude, all voted to lay this issue over to a future date, seconded by Jude, carried 5-0.

The claims listing was reviewed. Mattson referenced page 6, Central MN Mental Health Center ($300). The listing did not provide the names of the inmates that received treatment and Mattson inquired why. It was explained that data privacy laws will not allow release of names for this type of care. Gruber referenced two claims on page 5. The first, Keepers Inc. ($29.95 & $35.95), the purchase of coveralls is coded to Furniture & Equipment. The second, Marlin Leasing Corporation ($1,069.86), the June lease agreement is coded to Repairs & Maintenance. Gruber will verify the coding before the claims are paid. On a motion by Jude, second by Mattson, all voted to approve the claims as listed in the abstract, subject to audit.

Greg Kramber, Assessor, requested approval of the 2003 Assessment Rates. Sawatzke moved to accept the Assessment Rates as presented, seconded by Mattson, carried unanimously. In response to Richard Norman, County Coordinator, Kramber indicated that these rates have been built into the revenue projections for the 2003 budget.

A Building Committee meeting was held on 7-24-02. Jude moved to approve the minutes and recommendations, seconded by Eichelberg, carried 5-0. A summary of the minutes follows:

Repair Concrete Surfaces. Hayes presented a proposal from Buildings Consulting Group, Inc. for repairs to the south entry plaza and stairs, Sheriff's plaza and stairs on south side of the building, sidewalk repair on north entry and west side of the Government Center, and repairs to the basketball court in the Jail area. The projected cost of $170,000 includes a 10% contingency and 10% for design and inspection fees. A formal bidding process would be required because of the amount. There was discussion on including this with the remodeling project in order to bond for the funding.

Removing the planter could be bid as an alternate as its surface is a different product from the exterior of the building. Norman stated a number of projects can be included in one bond and that it is possible to have a different architect for the exterior project from the interior remodeling project which Buetow & Associates has been retained to design. Recommendation: Include exterior concrete repair with the larger interior remodeling project and bond for funding. Whether a separate architect will be retained for the exterior project will be determined at a later date.

Paint Jail Exercise Yard. At the last meeting Hayes was requested to obtain quotes. Three quotes were received, however, one of the contractors only bid the prep work for time and materials. Mitchell Painting, Inc., Minneapolis, submitted a quote for $12,650 and Smith Bros., from Maple Lake quote $32,830. Smith's quote includes taking the grid off for sand blasting by a subcontractor. Mitchell's proposes the grid be cleaned mechanically without removal. Buskey stated the grid has surface rust and felt Mitchell Painting, Inc. had closely inspected the work to be done. Recommendation: Award to Mitchell Painting, Inc. at a cost of $12,650.

Security Measures, Government Center. An update on security measures previously identified to be implemented follows: 1) parts for lock work on the lobby doors have been received, 2) work in the corridor between the Jail and Judicial areas has been completed by the locksmith with a wire to the fire alarm remaining to be connected, 3) the card entrance system has been installed on ten doors (two doors need to be switched), 4) the photo ID badges are almost ready with a target distribution date of August 1st, 5) the camera system has been installed, 6) a cost estimate of $5,500 has been received for a portable metal detector, and 7) custodians are now wearing uniforms. Hayes stated there are details regarding door signage that need to be determined. Norman will be meeting with Bill Swing later today to discuss card key access groups and the forms department heads will need to complete identifying doors and times their employees need access. The conversion date of the garage door system will also need to be communicated to those currently having garage door openers. Jude suggested department heads in an area that are affected by signage be included in discussion on sign placement. The bailiff's office has requested the camera system be hard wired to their office at an approximate cost of $250-$300 for monitoring. Currently the system can be monitored only in the patrol room. There was support to proceed with wiring a monitor in the bailiff's office at this time with future monitoring capabilities to be considered with remodeling. An old monitor from Dispatch has been installed at the Human Services Center. There was general consensus to authorize Hayes and Buskey to determine signage for surveillance cameras and to exercise their judgement in other matters involving small expenditures without having to bring them back to the Building Committee. The estimate received for the metal detector was $1,500 more than had been anticipated. Judge Mossey stated the goal is to eventually have staffing available to monitor the detector 40 hours per week. A time bailiff position was approved in the 2002 budget and another time position has been requested in the 2003 budget. Recommendation: Purchase the portable metal detector at a cost of $5,500 from the Site Improvement line item.

Government Center Floors. Hayes presented floor replacement estimates for tile flooring in three areas in the Sheriff's Department and carpeting in corridor hallways. Following discussion there was general consensus the tiling be replaced in the Jail Control Rooms, Dispatch and Squad Room and that carpet replacement be included in the remodeling project. Recommendation: Replace tiling in the three areas in the Sheriff's Department at an estimated cost of $2,457 with funding from site improvement. Include carpet replacement in the remodeling project.

Key Cards, PWB, Revised Cost. Hayes presented cost estimates for card access at the Public Works Building at a cost of $10,075 for five doors and $5,181 for the two exterior office doors. Following discussion there was consensus to recommend card key access for the two exterior office doors at a cost of $5,181 with any future expansion to other doors at the Public Works Building to be budgeted for from department budgets. Recommendation: Install card key access on the two exterior office doors at a cost of $5,181 from the Site Improvement line item.

Tom Hammer, Lake Ann Association, provided an overview of the Association's activities previous to and including the flooding events of the past six weeks. These have included lake assessments, update of septic systems, monitoring of precipitation and lake levels, and t-tube levels. Based on studies, it appears that 97% of nutrients come through Ditch 10. The Association has established a program providing an incentive to ag landowners to add buffers along ditches to prevent nutrients from entering the Lake. Other activities include a shoreline volunteer program, septic system training, and resident education through newspapers, newsletters, literature and video's. Hammer said the Association has put in a lot of hard work and volunteer time to improve the surroundings. Hammer thanked the County Board and the Township for the assistance with what had been done but said the focus of his presentation today would be on what has not been done. A Lions Organization benefit will be held on 8-25-02 to assist those affected by the flooding.

Hammer did not feel what had transpired over the past six weeks was only the result of the storm. He said the issues have been present but magnified due to heavy rains. He did not believe the flooding to resident's homes would have happened if not for the improperly designed ditch system.

Hammer cited the significant fish kill as a major threat. On 7-4-02, residents removed 8,000-10,000 lbs. of dead fish and the fishery was significantly impacted. He said the kill was the result of no oxygen in the Lake. The DNR measured the level and said it was virtually nothing. This was a result of decaying vegetation and ag waste. Another threat would be the contamination of surface waters from ag animals. This level was 3-4 times higher than the public safety standard. Another concern was contaminated wells. As a result of the storm, the Association assisted with sandbagging, vacating homes, informing landowners of well issues and distributing test kits, and attempting to get the public landing closed. Hammer said they have met with many people at the local, County and State levels but felt it was a very uncoordinated effort.

The following is a written request submitted by the Lake Ann Watershed:

*Ditch System

1. Request an inventory of the ditches and tributaries entering the lakes (Ann, Emma and the Waverly lakes) along with the flow capacity of the culverts within the ditch system. We want recommendations and changes to culverts to balance the delivery of water through the system (west of Lake Ann and north of the Waverly Lakes).

2. Re-establish the natural ditch on the northeast side of Lake Ann to act as a safety valve during heavy rains and high waters.

3. Divert the runoff from the farm land which currently leads back into Lake Ann on the Northeast side of the lake.

4. Clean 12 Mile Creek from Lake Emma to Highway 12 and the ditch from the Waverly lakes to the Crow River.

5. Convert private ditch to public ditch (12 Mile Creek).

6. Suspend and new ditching or repair of tiling in the watershed until the ditch system can properly be dealt with.

7. Secure a project and funding to support installation of a water level control at the outlet of Lake Emma.

8. Request the ditch system (ditch 10 primarily) be monitored for water quality and flows within the model of the Crow River program.

*Water and soil contamination and fish kill

1. Audit feedlots in watershed quarterly and recommend changes for BMP's of agricultural waste.

2. Test soils around the lakeshore in residential areas to assure public safety.

3. Work closely with the DNR to put together an aggressive plan to evaluate current fishery and restore fishery for the future.

4. Seek areas for wetland restoration in the watersheds of the lakes (Ann, Emma, Waverly's) and also sediment ponds.

*Funding

1. Determine which agencies should apply for FEMA monies to support restoration of the lake resources for Ann and Emma as well as infrastructure improvements to the whole ditch system.

2. Provide cost share monies to the farmers that still allow their livestock to pasture in lakes and ditches and strongly encourage them to do so.

*Others

1. Most important-we request that the county and township assemble a team of resources to evaluate the events leading to the overload of the ditch system, to lake and well fecal coliform contaminations, and to the fish kill; and review our requests and determine future course of action to restore the waters and prevent reoccurrence.

2. Draft and implement a disaster plan which will coordinate state, county, and local (township and city) government agencies to properly respond to public safety - such as systematic well testing and testing of public waters.

3. Continue your support on lake monitoring programs. Support ordinances to remove livestock from entering lakes and waterways, and support ordinances to mandate buffer strips along ditch systems.

Hammer directed a question to Paul Diedrich, Area Fisheries Supervisor-DNR, asking him to comment on the effect this has had on the fishery. Diedrich estimated a 5,000-10,000 fish kill on 7-4-02 which he calculated to be 5% of the total fish population in the Lake. Oxygen will be restored to the Lake by wind action and waves. Mattson questioned the DNR's role in controlling lake water levels. Diedrich responded that his area of authority relates to the fish. He envisioned it would take all agencies, including the Division of Wateries and SWCD, to come up with potential solutions. In response to Hammer, Diedrich stated that the low oxygen level may have been caused by a combination of things. The water laid on the land for weeks, causing the vegetation to decompose which used up the oxygen in the process.

Harlan Yaeger, resident, felt that something other than high water killed the fish. He felt more people needed to review the situation. Yaeger was disappointed in the DNR and the Commissioners as extra monitoring was requested but never received. He did not feel government was functioning properly.

Jude serves on the Clearwater Watershed Board and suggested the formation of a watershed in this area. At least 50% of those within the district would have to be in favor of a watershed district in order to get his support. The formation of a watershed would provide the Association more authority in their own area and may qualify them for grants. He stated that fixing the problem in this area may create another problem downstream. In order to repair a ditch, permission must be acquired from those who live on the ditch. Any improvements would be funded by those residents through an assessment. Jude suggested the use of holding ponds. Hammer felt forming a watershed would only add another layer of government.

Pat Motter, MPCA, supported the idea of a watershed district. Although it was another form of government, it would allow residents to accomplish something on the whole watershed. In response to a question by Hammer on feedlot inspections, Motter said 3-4 different feedlots were inspected. The MPCA did not find any obvious manure basin overflows that would have caused a significant situation like that which occurred on Lake Ann. They did identify small problems on some of the sites and will work with the County Feedlot Officer in addressing those. Motter felt that failing septic systems and farm runoff were contributing factors to the situation.

The consensus was that this issue would be continued to a Committee Of The Whole meeting in an effort to involve all of the appropriate agencies (DNR, SWCD, etc.) in the discussion. Jude moved to refer this issue to a Committee Of The Whole meeting with the place, date and time to be determined. The motion was seconded by Mattson and carried 5-0.

A Personnel Committee meeting was held on 7-24-02. Eichelberg moved to approve the minutes, seconded by Mattson, carried 5-0:

Request To Teach At North Hennepin Community College - Jay Wittstock, Surveyor. Wittstock presented the teaching schedule for the Fall and Winter semester. The Committee understands that he will put in the time to complete the necessary tasks of his department. His teaching and work schedule needs to be communicated to his staff. Recommendation: Approve Request.

On a motion by Sawatzke, second by Mattson, all voted to authorize attendance at the "County Responsibilities For Managing Land, Water & Resources" Forum, being hosted by AMC on September 5-6, 2002 in Alexandria.

Russek had petitioned onto the Agenda the subject of surveying culverts. Due to the Lake Ann issue, Russek said he would lay this discussion over until after the meeting with Lake Ann.

Jude expressed thanks to Brad Thompson and the Sentence to Service crew for their assistance at the Corinna Township Junk Amnesty Day.

Bills Approved

Albertville city 3300.70

Anderson, Dawn 149.12

Annandale city 1098.20

Arctic Glacier, Inc. 243.36

AT&T 168.52

B&D Plumbing & Heating 352.24

Best, Inc. 8913.27

CDW Government, Inc. 441.99

Central MN Mental Health Cntr 1500.00

Chatham Township 845.80

Clearwater Township 523.20

Climate Air 695.62

Cokato city 1120.00

Compaq Computer Corporation 3176.90

Computer Training International 926.03

Corina Township 1043.60

Delano city 4845.10

Diers, Carter 335.92

Douglas, Ralph 292.50

East Central Regional Juvenile 2544.00

Ernst, Debbie 454.92

Facility Systems, Inc. 4591.85

Franklin Township 2657.50

Hillyard Floor Care Supply 2877.78

Interstate All Battery Center 111.67

Jaycor Tactical Systems 2302.90

Jerry's Towing & Repair 301.18

LaPlant Demo, Inc. 802.39

Latour Construction, Inc. 20,606.26

Marco Business Products 2248.38

Marlin Leasing Corporation 1069.86

Mathiowetz Construction 109,221.32

McCombs Frank Roos Associates 9376.40

Mid-America Business Systems 599.00

MN Counties Computer Co-op 1638.00

MN Counties Ins. Trust 262.00

MN HTCIA 300.00

Monticello Township 2556.10

Munson Lakes Nutrition 144.31

Neopost 1262.03

Office Depot 172.52

On Site Monitoring 6743.00

Precision Prints of Wright Co. 219.71

Reese, Genell 325.04

Rockford Township 2927.50

RS Eden 1048.75

Russell's Lock & Key 6093.50

Setina Mfg. Co., Inc. 1200.10

Sheriff's Youth Program of MN 4207.50

Softwar House International In 823.25

South Haven city 399.40

St. Michael Veterinary Clinic 107.01

St. Michael city 3268.20

State of MN 213.06

State of MN Intertech Group 12581.99

Stockholm Township 379.00

Total Printing 673.56

University of Minnesota 890.00

Van Heel, Chuck 467.98

Viking Coca-Cola Bottling Co. 254.75

Wal-Mart Store 01-1577 160.41

Washington Cty Treasurer 240.00

WCMAP 225.00

Wright County Highway Dept. 27,177.56

Xcel Energy 1737.86

25 payments less than $100 1239.46

Final Total $269,676.03

The meeting adjourned at 10:07 A.M.


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