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Wright County Board Minutes
AUGUST 6, 2002
The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.
Eichelberg moved to approve the minutes of 7-30-02, seconded by Mattson, carried 5-0.
Petitions were accepted to the Agenda as follows: Consent Agenda Item B2, "Accept Resignation, Kristi Anderson, Office Assistant, Eff. 8-16-02 & Authorize Replacement" (Gruber); Consent Agenda Item B3, "Approve Liquor License, Monti Club" (Gruber); Item For Consid. #6, "Assessing Rate" (Russek); Item For Consid. #7, "Letter Commending Genell Reese" (Russek). Mattson said he would discuss "Meeting At SWCD" as part of Item For Consid. #5. Jude moved to approve the Agenda as amended, seconded by Eichelberg, carried unanimously.
On a motion by Jude, second by Eichelberg, all voted to approve the Consent Agenda with the removal of Item B3, "Approve Liquor License, Monti Club." Eichelberg moved to approve Consent Agenda Item B3, "Approve Liquor License, Monti Club" contingent upon Township approval, seconded by Sawatzke, carried 5-0.
1. Performance Appraisals: M. Sandquist, Atty.; D. Glunz, Hwy.; G. Lebovsky, P&Z; N. Aarvig, T. Everett, M. Hoberg, R. Rolfzen, G. Sorensen, K. Stuart, Sher./Corr.
1. Acknowledge Confession Of Judgment - Paula H. L. Holker.
2. Accept Resignation, Kristi Anderson, Office Assistant, Eff. 8-16-02 & Authorize Replacement.
3. Approve Liquor License, Monti Club.
1. Accept Resignation, Todd Rathbun, Communications Officer, Eff. 8-9-02 & Authorize Replacement.
Doug Gruber, Auditor/Treasurer, presented a request to reappoint Marvin C. Brunsell to the Clearwater River Watershed Board for another term. Jude moved to approve the reappointment, seconded by Mattson, carried 5-0.
Gruber provided an update on the FEMA Application for County Ditch Repair. Gruber has been in contact with Morris Excavating, Schmidt Excavating and Fyle's Excavating. A meeting has been set for 8-8-02 to view Ditch 21. Gruber received correspondence from Meeker County relating to blockage on County Line Road. This area may also be viewed at the same time.
The claims listing was reviewed. Gruber made a correction on the claim to National Camera Exchange ($5,371.85) on page 6. The claim was incorrectly coded as 6411, Operating Supplies, and will be coded to 6621, Furniture & Equipment. Mattson questioned when Wright County will be charging room and board to prisoners. Norman responded that this will be discussed during the upcoming budget sessions. Tom Kelly, Attorney, stated that pilot counties have experienced an approximate 25% collection rate. It was thought that the Sheriff's Department could possibly obtain the documentation on these pilot counties. Sawatzke moved to approve the claims as listed in the abstract, subject to audit. The motion was seconded by Mattson and carried 5-0.
Tom Zins, Assistant County Attorney, requested approval for Board signature on a Comprehensive Agreement between Bauerly Brothers, Inc. and Wright County. The Agreement was precipitated by the encroachment onto Stanley Eddy Park by Bauerly Brothers approximately a year ago and calls for Bauerly's to deed land to Wright County relating to the encroachment. A revised reclamation plan has also been submitted as previous plans were inadequate. Relating to the hours of operation, a previous Agreement allowed operation of the washer and crusher beyond normal hours of operation. The new Agreement includes a sunset provision of 6-1-09 for the hours of operation. After that time, Bauerly's will be required to operate under the County zoning ordinance requirements. Laurie Siefert-Kissner, representing Bauerly Companies, said the Agreements are lacking one signature but will be forwarded to Wright County after the signature has been obtained. Jude moved to authorize signatures on the Agreement contingent upon obtaining the second signature by Bauerly Companies, seconded by Sawatzke, carried 5-0.
Wayne Fingalson, Highway Engineer, brought forth discussion on culvert repair/replacement. Since the five culverts were repaired under emergency contracts, approximately fifteen others have been identified for repair. Estimated cost is $300,000. Fingalson hopes that the majority will be reimbursed by the Federal Highway Administration but those funds would not be realized until possibly the middle of next year. FEMA will only assist with non-Federal routes. Fingalson said the Highway Department has already experienced much expense associated with the repair of the five culverts and said overruns would be experienced if they proceed with the repair of the fifteen additional culverts. Sawatzke questioned whether the County could fix the culverts with staff and still be eligible for reimbursement. Fingalson responded that it is much easier to hire the work and have one bill to submit as these expenses are scrutinized. He did not envision much savings in this effort. He said the repair would need to be completed within three months and he was not sure whether he would have staff or the equipment available to complete the repairs. It was the consensus that the cost of repairs will be reflected as an overrun in the Highway Department budget. Mattson moved to schedule the letting date for the repairs on 9-10-02 at 9:30 A.M. The motion was seconded by Eichelberg and carried 5-0.
At 9:30 A.M. Russek closed the process for acceptance of bids for the CSAH 75 Project in Monticello. Sawatzke inquired whether anything could be done to improve the pedestrian crosswalks on CSAH 75. John Simola, City of Monticello, stated that the City plans to contact Sheriff Miller about the situation. Signing may be a possibility. Sawatzke felt this issue should be addressed before construction on this road is completed.
Fingalson opened and read the bids received for the CSAH 75 Project, Contract 0206, SAP 86-675-14. The City will finance at least half of the project due to the utility work. Award of the bid will take place later in today's meeting, allowing the City and County time to review the bid calculations.
Name of Bidder; Bid Bond; Acknowledge Addendum; Bid Amount
Buffalo Bituminous; Yes; Yes; $2,383,297.55
Duininck Brothers; Yes; Yes; $2,785,287.05
Polly Willhite owns three lots in Rockford Township across from Lake Martha. In 1983, the lots were deemed unbuildable due to poor soil conditions that would prevent the installation of a septic system. A blanket restriction was placed on all properties by the County. When the recent sewer improvements were completed around the lake, Willhite was assessed $8700 for each lot as they would now be considered buildable. Willhite wants to sell one of the lots and was informed by her realtor that she would have to request the Board of Adjustment to lift the restriction on the lot. When approached, Rockford Township lifted the restriction. Willhite contacted Wright County Planning & Zoning and was informed that she would be required to appear before the Board of Adjustment and pay $125 to have the restriction lifted. Willhite explained that the only reason there was a restriction placed in 1983 was due to the sewer situation and that had been remedied with the recent sewer improvements. Willhite felt people should not have to pay the $125 and appear before the Board on such a matter. Tom Kelly, Attorney, said he was unsure what the $125 covered. He felt it would have to be a policy determination to have this changed. Eichelberg referenced the previous sewer improvement meetings held to determine which lots would be determined buildable. At that time, he understood that if a lot were deemed buildable the property had no choice but to pay the assessment. He was unsure why the additional $125 would be charged. Brian Asleson, Attorney, referenced the capacity of the sewer system. His concern was if the Board did a blanket approval of lots such as Willhite's lot, there may be a question of sewer availability. There were 105 homes hooked up to the sewer system at its completion, with space remaining for 80. Depending on future development, he envisioned these available hookups could be used and these lots would then not be available to improve. It was the consensus of the Board that those lots which were assessed the $8700 should be guaranteed sewer hookup. Russek felt it would only be fair to hold that space for them. Even though current owners may not intend to develop, future ones may. Sawatzke referenced past discussion on sewer improvements and thought that even though the lots were deemed buildable, it was felt that some residents may still have to approach the Board of Adjustment for final determination due to topography, drainage issues, etc. He did not support putting a blanket approval on the lots. He said that Planning & Zoning staff are required to evaluate the property, public notification is required, etc. and that comes at a cost. He felt that the cost should be incurred by the user, not by the remainder of County residents. Willhite said issues such as setbacks, building size and type, etc. would be addressed through a building permit. Eichelberg referenced the determination by the St. Michael City Engineer that these lots were buildable and would be assessed the $8700. Eichelberg felt there should be blanket approval for those lots that had no choice on this determination and had to pay the $8700. Willhite informed the Board that she was aware of four residents who have paid the $125 to have the restriction removed. Asleson suggested that the Board obtain an opinion from Tom Salkowski, Planning & Zoning Administrator, before acting on this request. Jude moved to refer this issue to the Ways & Means Committee for recommendation, seconded by Sawatzke, carried 5-0. The meeting will be held on 8-14-02 at 9:00 A.M. The St. Michael City Engineer will be invited to attend.
A Technology Committee Meeting was held on 7-31-02. Eichelberg moved to approve the minutes, seconded by Mattson, carried 5-0:
Geographic Information System Plan. Swing distributed a Geographic Information System (GIS) Project Overview and Time Line handout (attached) providing background, current activities, and proposed time line. Several departments have been working together on the GIS project and it is felt that almost every department in the County will benefit. Swing reviewed personnel and hardware/software needed in order to move forward with the project applications (page 10). Swing also explained the ArcIMS Wright County Parcel Viewer which is an interactive GIS mapping website (see attached) allowing one to search, view and print parcel maps, and property information. Coordination of efforts with other government entities, utility companies, etc. was also discussed. Recommendation: Present an overview of the GIS project to the Budget Committee of the Whole.
Records Management Project. Swing stated approval has now been received from the State for the Record Retention Schedule. In the meantime Zimmerman has been working with the Court Administration Department as their retention schedule is not covered under Wright County's schedule. Zimmerman stated the approved Record Retention Schedule gives the minimum time requirement for keeping records and the next step is negotiating with each department how long various records will actually be kept. Norman stated departments should justify the need to keep records beyond the approved retention schedule. It was noted a Records Management Coordinator position is included in the budget requests for 2003. Remodeling of the basement for a centralized record retention area will be reviewed for inclusion in the remodeling project for which funding will be bonded. Recommendation: Zimmerman will continue to meet with department heads regarding record retention in their respective departments. The same group that visited Hutchinson (Norman, Hayes and Swing) will do site visits at Dakota, Carver and Anoka Counties.
Correspondence was received from Bruce Peterson, Fairhaven Mill Foundation, Inc., requesting renewal of the lease for the next 25 years. The lease calls for annual payment of $1.00 before September 1st of each year. Peterson enclosed the entire $25.00 as a lump sum payment. The original lease was dated 8-11-77 and allows for renewal of the lease for the same term and conditions. Mattson moved to approve the renewal, seconded by Sawatzke. The land, located in Stearns County, is owned by Wright County and rented by this non-profit organization. Norman said that the Parks Administrator supports this request. Asleson indicated that approximately a year ago, Peterson had been in the Attorney's Office researching whether they could lease out a portion of the property to a person for a private business. Sawatzke said it was not his intent to have the property utilized in this fashion. Jude said the way the lease is written, the lease is guaranteed to roll over for 25 years and the County would be forced to honor the document as long as all conditions are met. Current codes would be automatic. Asleson said that the language does state that it is under the same terms and conditions. Any building or other use would have to be approved by the County as the County owns the property. Asleson said there may still be a joint powers agreement between the two counties. He will research this and provide a report to the Board of any findings. This would not necessarily be brought forth for County Board discussion. The motion carried 5-0.
Correspondence was received from the City of Waverly requesting that Wright County conduct a comprehensive study of the north fork of the Crow River Watershed system to determine deficiencies. Mattson indicated that a meeting was held on 8-1-02 and attended by himself, Jay Wittstock, Linda Peterson (BWSR), and Steve Woods. Peterson is drafting a resolution requesting funding for this type of study. A computer program is being forwarded to Wittstock which will assist in laying out each township on the computer. This was provided as an informational item.
On a motion by Jude, second by Mattson, all voted to schedule a closed meeting for 9-3-02 at 10:30 A.M. to discuss labor negotiation strategies.
Mattson moved to schedule a Committee Of The Whole meeting for 9-17-02 at 1:00 P.M. to discuss flooding on Waverly and Little Waverly Lakes. The motion was seconded by Eichelberg and carried 5-0.
Russek said the Wright County Journal Press recently reported the assessing rate for Wright County. He explained that the rates reflected in the article are only for those that contract with the County and do not apply to private individuals.
Russek read a letter from Donna Reddemann complimenting Genell Reese, Director of Civil Defense/Veterans Service and Nuclear Power, for her hard work and dedication after the storm of June 24th. The letter commends Reese and her staff for coordinating the efforts of the Red Cross, Salvation Army, Catholic Charities and volunteers during this time. This was all done at a time when Reese personally was experiencing the after effects of the storm. The Board concurred that Reese had done an excellent job and that they had heard the same from a number of individuals.
The meeting recessed at 10:23 A.M. and reconvened at 10:28 A.M. Discussion resumed on the award of the CSAH 75 Improvement Project (Contract 0206, SAP 86-675-14), City of Monticello. Fingalson said that in review of the bids received, the revised figure for Duininck Brothers bid was $2,786,405.10. The Engineer's estimate for the County's portion of the project was $1.34 million. If the bid from Buffalo Bituminous is awarded as the low bid at $2,383,297.55, the County's portion of the project would be $1.29 million. There would be three phases involved, with the first starting next Monday and completed in three weeks. This would provide a new entrance for the school to be completed by the time school starts. Utility work would also start next Monday. To allow the City additional time to consider whether they wanted to proceed with the project this fall or rebid the project in the winter to be completed next summer, Fingalson requested that the Board recess until 11:45 A.M. Rick Wolfsteller, City of Monticello, felt they would experience lower bids in the winter. He asked for additional time in an effort to contact the City Council members. Brett Weis, Monticello City Engineer, said he was in contact with the Mayor. Due to the number of projects scheduled for next year, the Mayor was in favor of moving forward this year in an effort to complete the project by July, 2003. Sawatzke moved to lay this issue over until 11:45 A.M., seconded by Mattson, carried 5-0.
The meeting recessed at 10:38 A.M. and reconvened at 11:48 A.M. At the request of the City of Monticello, the recommendation was to award the contract to Buffalo Bituminous, $2,383,297.55, and to proceed with the project next Monday. The motion was seconded by Sawatzke and carried 5-0.
AAA Striping Service, Inc. 82,068.60
Accurate USA 272.50
Albion Township 1288.90
Ancom Communications, Inc. 1309.95
Ancom Technical Center 100.65
Annandale Rock Products 1344.00
Audio Communications 1124.57
Bauerly Brothers Companies 1826.00
Beckius Truck Repair, Inc. 110.74
Best, Inc. 4576.88
BLM Technologies, Inc. 135.00
Boise Cascade Office Products 354.61
Budget Printing 121.34
Buffalo Bituminous 67,222.71
Buffalo Drug 534.48
Buildings Consulting Group, Inc. 1067.00
Bureau of Criminal Apprehensn 250.00
Case Credit 104.27
Catco Parts Service 488.52
Cellular 2000 of St. Cloud 615.28
Centra Sota Lake Region LLC 9763.27
Central Lock & Safe 237.44
Central MN Mental Health Cntr 490.00
Chamberlain Oil Co. 1168.63
Cintas Corp. No. 470 273.78
Climate Air 10,260.00
Cokato Township 769.90
Cokato city 1636.66
Core Psychological Services 600.00
CPS Technology Solutions 276.14
Culligan of Buffalo 600
Davis Construction Company 1464.11
Denn, Franklin 447.60
Denos Excavating & Drainage In 4900.00
Dental Care Associates of Buff 257.00
Design Electric, Inc. 370.24
Don's Towing 114.55
Emery's Tree Service, Inc. 159.75
Fau Foundation %Community Just 125.00
Ford, Darlene 259.50
French Lake Township 625.40
Howard Green Co. 1609.28
Hanover city 2630.20
Interstate All Battery Center 100.00
J Craft Div of Crysteel Mfg. 3741.20
Jensen, Delmer 10,012.50
Jerry's Auto Salvage 191.94
JLM Telecommunications 2270.00
Kustom Signals, Inc. 1822.31
Lawson Products, Inc. 439.41
Loffler Busines Systems, Inc. 1771.42
Maple Lake Lumber Company 183.71
Maple Lake Township 1463.80
Marco Business Products 1921.27
McCarty Water & Waste 1043.50
McMaster-Carr Supply Co. 155.40
The Metro Group, Inc. 5564.84
Middleville Tonwship 1238.80
Monticello Auto Body, Inc. 202.35
Monticello Ford Mercury, Inc. 1621.35
Morries Buffalo Ford Mercury 777.92
MTI Distributing, Inc. 480.66
National Camera Exchange 5371.85
Nextel Communications 1044.71
Office Depot 1280.44
Praska, Tom 103.02
Precision Business Systems, Inc. 1390.37
Precision Prints of Wright Co. 149.85
Record Preservation, Inc. 775.38
Redneck, Inc. 351.57
Reliant Energy Minnegasco 390.98
Rockford city 2407.90
Royal Tire, Inc. 4891.29
Scenic Signs 109.93
Setina Mfg. Co., Inc. 523.50
Silver Creek Township 2092.08
Tom's Towing Service 324.83
Total Printing 299.53
Transcor America, Inc. 984.26
Voss Lighting 551.72
West Publishing Company 185.31
Westside Equipment 301.00
Whitmore Sales 150.00
Wright Co. Radiator Repair 157.00
Wright Cty Court Administrator 260.00
Wright-Hennepin Electric 718.62
Xcel Energy 145.42
Zack's, Inc. 1416.01
46 payments less than $100 2190.90
Final Total 276,648.26
The meeting adjourned at 11:50 A.M.
Howard Lake-Waverly Herald & Winsted-Lester Prairie