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Wright County Board Minutes

SEPTEMBER 10, 2002

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Jude moved to approve the minutes of 9-3-02, seconded by Mattson, carried 5-0.

Petitions were accepted to the Agenda as follows: Consent Agenda Item #A7, "Approve Hire, Karen Labo, Office Assistant, Auditor's Office, Eff. 9-11-02, Step 1" (Norman); Consent Agenda Item #A8, "Approve Hire, Lisa Kemper, Court Attendant, Court Admin., Eff. 9-11-02, Class B, Step 3" (Norman); Item For Consid. #3, "Comment" (Russek); Item For Consid. #4, "AMC Policy Committee Meetings" (Norman); Item For Consid. #5, "Cancel Ways & Means Committee Meeting" (Norman); Item For Consid. #6, "Tornado In Albertville" (Eichelberg); Item For Consid. #7, "Moment Of Silence, Anniversary of September 11th" (Mattson). Eichelberg moved to approve the Agenda as amended, seconded by Mattson, carried unanimously.

On a motion by Jude, second by Eichelberg, all voted to approve the Consent Agenda as amended:

A. ADMINISTRATION

1. Performance Appraisals: D. Anderson, A. Rasmuson, D. Weber, Assr.; J. Moe, Ct. Svcs.; W. Cordell, Hwy.; T. Janikula, P&Z; T. Doerr, M. Even, G. Reitan, C. Torkelson, Sheriff.

2. Claim, Buetow & Assoc., $9,845.54.

3. Authorize Norman To Attend The Association Of Government Risk Pools (AGRIPS) Governance & Leadership Conference, October 21-23, Oklahoma City.

4. Authorize Signatures On 911 Agreement With AT & T.

5. 2nd Quarter Training Reports.

6. O/T Report, Period Ending 8-30-02.

7. Approve Hire, Karen Labo, Office Assistant, Auditor's Office, Eff. 9-11-02, Step 1.

8. Approve Hire, Lisa Kemper, Court Attendant, Court Admin., Eff. 9-11-02, Class B, Step 3.

B. ASSESSOR

1. Approval For Dawn Anderson To Temporarily Work Out Of Class As An Appraisal Technician, From Step C5 ($12.38) To D-4 ($12.93).

C. COURT ADMINISTRATION

1. Recognize Termination, Benjamin Christensen, Case Intake Deputy (Account Specialist), Eff. 8-30-02 & Authorize Replacement.

D. COURT SERVICES

1. Approve Hire, Michelle Elliott, Senior Clerk II, Eff. 9-16-02 (Step 5).

E. INFORMATION TECHNOLOGY

1. Refer To Technology Committee: Address Issues In Monticello & Maple Lake Townships.

F. SHERIFF

1. Acknowledge Hire, Stacy Doyle, Victim/Witness Assistance Coordinator, Eff. 9-30-02 (Step 2).

Doug Gruber, Auditor/Treasurer, presented a request on behalf of Mary Degiovanni, Annandale City Administrator, for a TIF District 13 waiver request. The waiver of the 30-day comment period would allow Howard's Plumbing, a small business in Annandale, to proceed with building plans. Jude moved to approve the request, seconded by Mattson, carried 5-0.

The claims listing was discussed. On a motion by Eichelberg, second by Mattson, all voted to approve the claims as listed in the abstract, subject to audit.

Gruber announced that today was the Primary Election and reminded everyone to vote.

A Budget Of The Whole Meeting was held on 9-4-02. On a motion by Eichelberg, second by Mattson, all voted to approve the minutes as presented:

Capital Improvement Plan. John Sander, Springsted, distributed a booklet on County Bonding and Related Issues providing information on various financing options available for counties, related statutes, and the advantages and disadvantages of various types of financing. He also distributed and reviewed a workup of a $5,000,000 capital improvement plan bond as an example. Sander reviewed the planning process, timeline, and estimated compensation not to exceed $4,000 to Springsted for their services.

He recommended a resolution be passed to allow reimbursement to the County for expenditures related to a capital improvement plan bond. There was discussion on what can be included in a capital improvement plan and Wright County's legal debt limit. It was requested that Springsted include when other bonds mature in addition to bond refunding in order to reflect their impact on the bond repayment schedule. Sanders explained a capital improvement plan is designed to anticipate capital improvement expenditures and schedule them over a five-year period of time. Some counties choose to update them annually in order to continually have the authority to bond for improvements. There was discussion on the $5,000,000 figure. Sawatzke felt a 2.5 million dollar figure would be more in line with the proposed Courthouse remodeling project. Sander stated he used the $5,000,000 figure as an example. He explained a number of proposed projects can be listed in a capital improvement plan which then gives the County authority to bond for what is needed for a specific project without having to go back through the entire process. Norman suggested other items to consider including in the capital improvement plan are concrete resurfacing with heating coils at entrances, carpet/wall covering replacement, potential moisture problems in annex, record retention storage area, public works garage, potential building purchase, and requests for expanded historical society space and fair grounds improvements. Discussion followed with a consensus to continue to explore potential building purchases. It was noted that in order to be able to have the remodeling work done over the winter months there is some urgency in getting a capital improvement plan together in order to begin the 60-90 day process for approval. It was clarified that at the 8-13-02 County Board Meeting a motion was passed authorizing Gruber to update the Capital Improvement Plan which was prepared by Springsted in May, 1998 with funding from Professional Services. Recommendation: There was consensus to continue today's meeting on this item on Monday, September 23, 2002 at 10:30 A.M. in order to determine estimated costs of proposed projects to be included.

SCORE Funding. Bob Hiivala reviewed the balance of the Waste Management Fund as of August , 2002 and transaction activity for the month of July, 2002. There was discussion on the amount designated for salaries, the amount paid to Cities for recycling, reduction of SCORE funding in 2003, and amount collected in hazardous fees. It was questioned whether reimbursement to the Parks Department for mowing would be a legitimate expenditure from SCORE funds as well as lighting improvements within the facility. Hiivala clarified that interest earned on Score funds is allocated back to the SCORE fund. In response to a question from Jude, Davis stated staff is able to prepare a report identifying location of individuals in the County using the facility and also clarified hours the facility is open to the public. Recommendation: Obtain estimate from Mattice, Parks Administrator, on time and cost to mow at the Compost Facility. Determine whether reimbursement from SCORE funds is allowable for mowing and lighting improvement.

2003 Budget. Gruber stated it appears the levy limit is over by approximately $200,000, but he is still working on some matching funds for juveniles with federal and state funds and needs to review formula calculations for Court Administration before final figures are known. Norman stated Don Mleziva's request to begin the Public Health Supervisor position three months earlier was also referred to today's meeting for discussion. The consensus was to not approve filling the position early due to the budget. Sawatzke recommended the money available to start the position early be used to reduce the amount over the levy limit. Recommendation: There was consensus to recess today's meeting until Monday, September 9, 2002 at 2:30 P.M.

Wayne Fingalson, Highway Engineer, requested that a Transportation Committee Of The Whole Meeting be scheduled to address the following agenda items: 1) Proposal from Albertville for CSAH 19 Improvements, 2) Review of Proposed Regional Trail System, 3) Discuss Options for 5-Year Road/Bridge Public Meeting/Road Tour, 4) Discuss Procedure on Plat Reviews. Mattson moved to schedule a Transportation Committee Of The Whole Meeting for 9-24-02 at 1:30 P.M., seconded by Sawatzke, carried 5-0.

Resulting from Board action last week, the Board reviewed revised Agreement No. 02-02 between Wright County and the City of Otsego relating to improvements in the area of CSAH 39 and CSAH 42. The Agreement was approved by the Otsego City Council at their meeting last night. Fingalson referenced the last sentence of Paragraph 5, "The City shall also have the responsibility of ensuring that title to any properties south of 91st Street contain notice of potential access closure." He felt it was important that this was included within the Agreement to eliminate the County being involved with potential future legal action by property owners. Mattson moved to approve the revised Agreement, seconded by Sawatzke. Jude said he would vote in support of the motion but felt the Board made a mistake at the last meeting by giving into the developer and the City. Russek said he was still opposed. Fingalson indicated that his signature would not be included. Per discussion last week, he did not recommend approval. Sawatzke inquired whether Fingalson needs to sign where required to proceed with the project. Fingalson clarified that he will not sign as this would indicate that he recommends approval of the revision. The document will be signed by the Board Chair due to Board action today. The motion carried 4-1 with Russek casting the nay vote.

As presented by Richard Norman, County Coordinator, the Board reviewed a draft resolution establishing the draft 2003 Budget and draft 2003 Certified Taxable Levy. Jude moved to adopt Resolution #02-52, seconded by Eichelberg. Mattson said he was not happy with the increase and said that in December of last year, Departments were asked to look at a hiring freeze. During the budget process, many requests for new hires were presented. He felt only essential people should have been approved for hire and referenced the State's employee layoffs. The budget can no longer increase after adoption of the resolution today. The Budget and Levy figures must be finalized by 12-15-02. The motion carried 4-1 with Mattson casting the nay vote. The resolution follows:

RESOLUTION 02-52

BE IT RESOLVED that the Wright County Board of Commissioners hereby establishes draft 2003 budgets as follows:

GENERAL REVENUE $ 29,296,107

HUMAN SERVICES 21,311,700

ROAD & BRIDGE 20,980,895

DEBT SERVICE 1,815,017

LAKE PULASKI L.I.D. 48,700

TOTAL BUDGET $73,452,419

BE IT FURTHER RESOLVED that the Wright County Board of Commissioners hereby establishes a draft 2003 Certified Taxable Levy of $25,461,339.

Russek learned that one of the County Board members had confronted a Department Head and clarified that the consent of the entire Board is required when a Department Head is approached about their performance.

On a motion by Jude, second by Sawatzke, all voted to authorize attendance at the AMC September Policy Committee Meetings to be held in Alexandria on September 19 and 20.

Norman referenced the Ways & Means Committee meeting scheduled for 9-11-02 to discuss Pay-For-Stay. Captain Gary Torfin will be unavailable as he will be attending the Jail Administrator's Conference. One of the agenda items at the Conference is the Pay-For-Stay Law, so Norman anticipated that Torfin would be able to provide additional information after attending the Conference. The Sheriff is also unavailable on 9-11-02. Sawatzke moved to cancel the Ways & Means Committee meeting for 9-11-02 and reschedule it for 10-9-02. The motion was seconded by Jude and carried 5-0.

Eichelberg said there was a tornado in Albertville at 12:00 A.M. last night. There were 6-10 homes completely destroyed and at least 2 dozen were damaged. The Sheriff's Department was on site from the beginning, helping to account for individuals. The Salvation Army and Red Cross arrived this morning. The Albertville Fire Department was also assisting. No fatalities or major injuries occurred. This was provided as an informational item.

At 9:30 A.M., Russek closed the bid acceptance process for Contract 0209, Emergency Culvert Repairs. Fingalson is working with both FEMA and the Federal Highway Administration on these repairs. At least $30,000 ($5000/location) will have to be expended by the County as these are roads on the Federal system. The Engineer's Estimate is $344,219.00. The bids were opened and laid over for award later in today's meeting:

Bidder; Bid Bond; Bid Amount

Midwest Contracting, LLC; Yes; $366,618.00

Dennis Moeller, Wright County Extension Service, distributed a summary of 4-H Exhibits at the 2002 Wright County Fair. There were 391 members exhibiting or 74% of 4-H enrollment. Last year, a total of 385 members exhibited. The number of total exhibits dropped from 2277 last year to 2248 this year. Moeller said dairy exhibits were down from 135 last year to 123 this year. In 2000, there were 104 dairy exhibits. He felt this area was doing well even though the situation isn't the greatest for the farming and dairy industry. There was a dramatic increase in horse entries from 311 in 2001 to 371 in 2002. The figures reflect the number of rides in different events, not the number of horses. The rabbit project decreased considerably due to a management decision to limit the exhibiting of 6 rabbits/child due to space parameters. Moeller said 4-H is celebrating its 100th Anniversary. In light of this, they had a "Wall of Fame" for volunteers who were nominated for their exceptional contributions to the 4-H Program. The court of honor included Don Clapp, Dwayne & Rande Diers, Elvin & Mary Ann Fieldseth, Sylvia Hickman, and Joan & Charlie Otto. Don Clapp was honored at the State Fair to represent all of the volunteers. They also celebrated with 4th generation families where all four generations were members of the 4-H Club. These include the Barthel and Miller families, and the Stan Diers & Julie Berning families. There were more than 100 youth participants at the State Fair and many adult volunteers. Moeller said they feel fortunate that the community and businesses support these youth. He extended thanks to the volunteers, the media for coverage, and the Highway Department for use of the van to transport participants to the Fair.

A moment of silence followed for those victims of the September 11th tragedy as tomorrow marks the one-year anniversary of the event.

Barb Chafee, Executive Director, Central MN Jobs & Training Services (CMJTS), joined by Kristy Albrecht and Trish Taylor, were present on behalf of the CMJTS to recognize Commissioner Jude for his outstanding contribution to the ongoing success of the CMJTS and the Workforce Development System. Jude was recognized by the CMJTS with a plaque for his leadership and continued support. Chafee received another award on behalf of Jude at the 2002 Minnesota Workforce Council Association Summer Conference in Detroit Lakes recognizing Jude for his support of the workforce development system. She said Jude was a pillar of strength and his efforts on behalf of greater local control were greatly appreciated. Jude also was presented with the 2002 Distinguished Service Award for County Elected Officials. The award, given by the National Association of Counties, recognizes county officials who have made a difference in workforce development. Jude was one of two nominees selected from across the nation. Jude will be honored for this award at the 31st Annual Workforce Development & Human Services Conference on November 14-17 in San Francisco, California.

The meeting recessed at 9:55 A.M. and reconvened at 10:15 A.M. Fingalson said the bids for Contract 0209, Emergency Culvert Repairs, were reviewed. An $500.00 error was found. The corrected bid total from Midwest Contracting, LLC was $367,118.00. On a motion by Jude, second by Mattson, all voted to award the bid to Midwest Contracting, LLC for $367,118.00.

Bills Approved

AAA Striping Service, Inc. 61,368.60

Abrahamson, Brian 251.60

ACT Electronics, Inc. 11,131.15

Allina Health Systems 279.54

American Congress on Surv &Map 188.00

American Institutional Supply 195.81

Ancom Technical Center 672.16

Anderson Engineering LLC 1592.60

Anderson, Larry 100.00

Annandale Rock Products 201.93

Assn of Minnesota Counties 160.00

BEST, Inc. 4581.95

Buffalo Bituminous 661,790.76

Buffalo Collision Repair, Inc. 1981.13

Buffalo City 35,553.62

Burdas Towing 127.80

CDW Government, Inc. 106.49

Cellular 2000 of St. Cloud 138.69

Climate Air 257.59

CPS Technology Solutions 985.13

Crow River Tools 338.93

CRS, Inc. 142.00

Dental Care Associates of Buff 368.00

Determan, Karen 111.52

Diamond Mowers, Inc. 191.70

Diers, Carter 319.20

Erickson, Josh 147.90

Feddema, Tom 148.92

Flanagan Sales, Inc. 1491.00

Freestyle Photographic Supplie 520.99

Gall's, Inc. 183.98

Gau, Todd 190.40

Granite City Ready Mix Co. 559.06

Herald Journal Publishing, Inc. 173.28

Hickorytech-Wireless 905.54

Hillyard Floor Care Supply 573.49

Holiday 2010.89

Inn on Lake Superior, The 282.50

Interstate All Battery Center 302.72

Interstate Battery Sys of Mpls 148.99

Jahnke, Chris 128.52

Janikula, Tracy 183.19

Kustom Signals, Inc. 134.93

Lakedale Telephone Company 566.93

Lawson Products, Inc. 536.66

M-R Sign Company, Inc. 200.56

Marco Business Products 1031.65

Marks Standard Parts 6899.38

Mayer, Lee 338.49

Metal Detectors of Mpls 4409.10

Metropolitan Cardiology Consul 773.00

Mid-Minnesota Hot Mix, Inc. 20,444.99

Miller, Nathan 274.04

Minnesota Corrections Assn. 460.00

MN GIS-LIS Conference 130.00

MN Transportation Alliance 785.00

Monticello Times 321.30

MTI Distributing, Inc. 214.19

Mumford Sanitation 140.03

Nextel Communications 802.25

Office Depot 950.75

Olympus 135.00

On Site Monitoring 6987.00

Peavey, Lynn Company 320.95

Performance Office Papers 784.37

Postmaster-Buffalo 600.00

Powerplan 283.70

Precision Prints of Wright Co. 352.52

Prosource One 2209.66

Proven Force 476.61

Reemts, Kevin 381.48

Reliant Energy Minnegasco 2182.09

Replay Systems, Inc. 322.43

Royal Tire, Inc. 945.90

Russells Lock & Key 13,775.44

Ryan Motors, Inc. 159.63

Simplex Grinnell LP 1089.50

Specialty Seeds, Inc. 453.69

Sprint 152.98

Stamp Fullfillment Services 420.50

State Supply Co. 141.54

Superior FCR Landfill, Inc. 167.36

Superior Service - Central MN 955.60

Tessman Seed Co., Inc. 141.84

Total Printing 1154.89

Traut Well, Inc. 170.79

Unger, Larry 110.20

Verizon Wireless 1816.79

Visionics Corporation 207.58

Voss Lighting 371.04

Waste Management TC West 852.21

Weber, Daniel 305.75

Westside Equipment 319.79

Wright County Highway Dept. 3528.29

Wright County Journal Press 164.90

Wright-Hennepin Electric 102.14

Wurm, Keith Construction 945.00

37 payments less than $100 1791.30

Final Total $875,780.98

The meeting adjourned at 10:17 A.M.


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