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Wright County Board Minutes

OCTOBER 1, 2002

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Eichelberg moved to approve the minutes of 9-24-02, seconded by Mattson, carried 5-0.

Petitions were accepted to the Agenda as follows: Consent Agenda Item A3, "Approve Hire, Wanda LaSonne', Office Assistant, Assessor's Office, Eff. 10-4-02, Step 3" (Melvin); Aud./Treas. Item #5, "Ditch 38" (Mattson). Eichelberg moved to approve the Agenda as amended, seconded by Jude, carried 5-0.

On a motion by Jude, second by Eichelberg, all voted to approve the Consent Agenda as amended:

A. ADMINISTRATION

1. Performance Appraisals: C. Hayes, Admin.; H. Engstrom, J. Ruder, Hwy.; T. Olson, Sheriff.

2. Set Negotiation Committee Of The Whole Meeting., 10-28-02 @ 9:00 A.M.

3. Approve Hire, Wanda LaSonne', Office Assistant, Assessor's Office, Eff. 10-4-02, Step 3.

B. ATTORNEY

1. Refer To Ways & Means Committee Discussion RE: Possible Moratorium & Ordinance Regulating Adult Uses.

C. AUDITOR/TREASURER

1. Tobacco License For Superamerica #4554 (City of St. Michael).

2. Claim, Utility Systems Of America, Application Payment #9, $24,182.44 (Fund 61-Sewer).

D. HIGHWAY

1. Authorize Signatures On Mn/DOT Agreement No. 82698 Between The State Of MN, Wright County, & BRW, Inc. For Architectural & Archaeological Surveys Of CSAH 12 In Wright County, S.P. 86-612-16.

E. INFORMATION TECHNOLOGY

1. Refer To Technology Committee: Recommended Items For Fee Schedule.

Doug Gruber, Auditor/Treasurer, referenced correspondence from Herman Wittsack requesting clean out of County Ditch #19. County Ditch #19 is located on the southwest end of French Lake and is an outlet for the Lake. County Ditch 16 is either an inlet or agricultural drainage on the northeast corner of the Lake. Wittsack has had water in his yard since the June rains. Mattson viewed the area of CR #37 (west of CR #3) and did not feel there was water movement at the rate it was several weeks ago. Jude felt it should be determined whether clean out would need to be petitioned by those who reside on the ditch as they will be responsible for the costs incurred. Jude moved to authorize Mattson, Russek, Saxton and Gruber to review the area. The motion was seconded by Mattson and carried 5-0.

Correspondence was received from Rich & Dee LaSham for review and repair of Ditch 33 on the north side of 84th Street (Monticello Twp.). Dee LaSham was present at today's meeting and felt tile repair was needed on their property. Several years ago, the County provided them with tiles but it has been too wet to make the repairs. Sawatzke said at that time, it was felt the tile drained but that other higher areas drained first. Restrictions downstream would cause the water to back up in this area. Mattson moved to authorize Sawatzke, Eichelberg, Saxton and Gruber to view this area, seconded by Sawatzke, carried 5-0.

On a motion by Sawatzke, second by Eichelberg, all voted to acknowledge the August Revenue/Expenditure Report.

Mattson provided an update on County Ditch #38. While drilling work was being completed to install the tube under the railroad bed, the telephone cable was cut. Repairs to the cable had to be made and drilling was to resume today. Gruber was in contact with Brad Fyle who was awarded the bid to clean out 400' of the ditch. Fyle estimated that the tile water flow was at 75% of capacity.

The claims listing was reviewed. Gruber made a correction to page 10, Tom Hovde ($48.96) for mileage. The claim was incorrectly coded to 6203, telephone, and will be corrected to 6331, mileage. This was corrected on the signature copy of the claims. The claim for final payment to Mathiowetz Construction, $2,859.93, (Item For Consideration #2), was included in the claims listing to eliminate a special run for that payment. On a motion by Jude, second by Mattson, all voted to approve the claims as listed in the abstract, subject to audit.

A Budget Committee Of The Whole meeting was held on 9-23-02. On a motion by Jude, second by Eichelberg, all voted to approve the minutes as presented. A summary of the minutes follows:

Capital Improvement Plan. The meeting of 9-4-02 was reconvened. Three copies of a schematic design report were received from Randy Engel, Buetow & Associates. Areas included in the design were: Former Court Services Office, Extension Office (being remodeled for expansion by IT and Law Library), Remodel of office area that is being vacated by Vet Services/Civil Defense, C117 & C118 with moveable partition between, License Bureau (move counter to corridor), Planning & Zoning (move counter to corridor), and Former County Attorney Office for Juvenile Holdover. The estimated cost is $690,000 (including soft costs). Norman felt this should be rounded to $700,000 to cover unknown costs associated with remodeling. This does not include heat pump replacements. A list of possible projects was presented to include in the Capital Improvement Plan:

Courthouse Remodeling $700,000

Concrete Surfaces $170,000

Carpet Replacement $50,000

Wallpaper Replacement $55,000

Records Storage $75,000

Public Works Storage Building $150,000

TOTAL $1,200,000

Concrete Surfaces. This would include concrete replacement and installation of heated coils underneath the concrete surface. This was recommended by the Building Committee and Building Maintenance to help prevent falls in the winter and to assist with snow removal issues. Areas discussed were the South Lobby area and the West Sheriff entrance. Mattson and Sawatzke felt the system could be installed at the West Sheriff entrance only as that concrete is in need of replacement. If the system proved itself, it could be considered for other areas as replacement of concrete is needed. Norman said the planter abutting the building (nearest the parking ramp) should also be removed. It was the consensus that Al Buskey and the vendor should be available at the next meeting to answer questions about the system.

Carpet Replacement. Replacement areas include the first and second floors in the Annex, from outside of the Courtrooms to the Lobby, and those offices which will be remodeled. Costs from the Architect do not include carpet replacement.

Wallpaper Replacement. Replacement will be in areas which are remodeled and in the corridor of the 1st Floor Annex. Exterior walls in areas that are remodeled will be painted instead of wallpapered.

Records Retention. Russek questioned whether this would be an enclosed area with a controlled environment for humidity and temperature. Norman did not feel this was included or needed as records are currently being stored in an uncontrolled environment.

Public Works Storage Building. Estimated cost of the building is $150,000 not including moving a garage door and adding a hoist. Eichelberg thought additional funding should be included for operational needs or preparation of an additional stall for future expansion.

Other. Other items suggested to be included within the CIP are replacement of the Schroeder Park Septic System ($50,000), expansion of the Historical Society ($200,000), and space for Economic Development staff. Sawatzke said the improvements to the Historical Society will provide additional room for displays. He recalled that they had previously raised $35,000 toward the project.

Also discussed were potential business purchases, short and long term solutions, and the State takeover of the Courts area. Discussion followed on possible solutions to housing prisoners including discussing the potential of a shared joint Jail facility with Stearns County. The DLR Study indicates that 25% of the current jail population are sentenced inmates and 75% are pre-sentence inmates. If a jail were constructed, the 2-3 years prior to opening would be used for construction and staff training. Prior to that time period, gravel reserves would need to be mined and the site prepared for construction. The Sherburne County Jail is designed for double bunking and it was felt they should be contacted to obtain a guaranteed contract for future years. Norman said they would take all of the Wright County female prisoners at this time, which would make the Wright County Jail run more efficiently (no segregation required). Additional transport costs would be incurred. In addition, an option would be to purchase equipment allowing hearings to be handled through television from another courthouse.

There is a critical timeline for the CIP to be written by Springsted and submitted to the State for review. The first five items (Courthouse remodeling, concrete surfaces, carpet replacement, wallpaper replacement, records retention) could be listed under Courthouse remodeling and the Public Works storage building could be listed as a separate item. Sawatzke supported the inclusion of all items discussed as long as they could be pulled at a future date if so desired. The capital bonding authority for counties may expire 1-1-03 without re-authorization. The County cannot bond again after that date without receiving bonding authority from the legislature.

It was the consensus of the Committee to direct Springsted to proceed with a rough draft of the CIP to include Courthouse remodeling, concrete surfaces, carpet replacement, wallpaper replacement, records retention, replacement of the Schroeder Park Septic System, expansion of the Historical Society, and housing of Economic Development. Heat pumps should be replaced or repaired when an area is remodeled. The meeting was recessed to 10-8-02 at 10:30 A.M. Randy Engel will be invited to attend the next meeting.

On a motion by Mattson, second by Sawatzke, roll call vote carried 5-0 to adopt Resolution #02-55, Resolution of Final Acceptance, authorizing final payment ($2,859.93) to Mathiowetz Construction Inc. for Contract No. 0008 (Victor Twp. Bridge).

Eichelberg moved to authorize attendance at the MN Transportation Alliance Annual Meeting, October 9th & 10th, St. Paul. The motion was seconded by Jude and carried 5-0.

Bills Approved

Ace Hydro Seeding 10,176.95

Advanced Drainage Systems 249.75

Airgas 1173.01

American Bio Medica Corporatio 354.00

American Correctional Assn 533.50

American Health Care Supply 384.04

American Institutional Supply 370.16

American Society of Civil Eng 200.00

Amerigas 305.04

Ancom Technical Center 105.54

Annandale Rock Products 144.03

Anoka County Juvenile Center 113.00

Auto Glass Center, Inc. 1328.95

B&D Plumbing & Heating 119.00

Bankers Advertising Co. 196.98

Beckius Truck Repair, Inc. 1226.93

Beise, Michael 4753.00

Berg Bag Company 2130.00

Best, Inc. 9127.45

Carver County Treasurer 145.00

Centra Sota Lake Region, LLC 8843.68

Central McGowan, Inc. 270.14

Clemence, David 190.42

Climate Air 1750.00

Collins Brothers Towing 122.47

Construction Bulletin Magezine 155.70

Contech Construction Product 5606.20

Corinna Township 2950.36

Design Electric, Inc. 5485.40

East Central Regional Juvenile 8586.00

Energy Sales, Inc. 309.17

Flanagan Sales, Inc. 1876.53

Gateway Companies, Inc. 2217.33

GCI Systems 1825.41

Grand View Lodge 202.00

H&H Sport Shop 338.61

Hanover City 2723.05

Hiivala, Robert 262.90

Hillyard Floor Care Supply 1483.97

HP Financial Services Company 2144.07

Interstate Battery Sys of Mpls 297.54

Itaskin Juvenile Center 640.00

J Craft Div of Crysteel Mfg. 144.37

Klocke, Ralph 100.00

Lab Safety Supply, Inc. 105.27

Lake Region Co-op Oil 462.17

Lawson Products, Inc. 232.15

Leonard, A, Inc. 169.25

Marco Business Products 6274.56

Mariposa Publishing 166.14

Mathiowetz Construction 2859.93

Mid-Minnesota Hot Mix, Inc. 30,948.47

MinnComm Paging 943.56

MN County Attorneys Assn 180.00

Monticello Ford Mercury, Inc. 2470.29

Monticello RV Center 643.90

Monticello City 10,758.40

MTI Distributing, Inc. 204.26

Murphy, Erin 283.19

NADSC 104.40

Office Depot 2342.24

Omann Brothers, Inc. 2321.93

Record Preservation, Inc. 470.24

Reincorporated 1117.60

Reliant Energy/Minnegasco 546.66

Riebel, Augie 100.00

Royal Tire, Inc. 6488.55

Russells Lock & Key 1529.04

SEH 570.25

Sheriffs Youth Program of MN 9528.75

Specialty Seeds, Inc. 1386.54

State of MN Intertech Group 1340.10

Tires Plus 450.47

Total Printing 100.54

Unlimited Electric, Inc. 145.74

Utility Systems of America 24,182.44

Verizon Wireless 271.24

Voss Lighting 189.06

Wal-Mart Store 01-1577 524.36

Washington Cty Sheriff 360.00

West Group Payment Center 890.65

Westside Equipment 309.30

Wright-Hennepin Electric 127.54

Wurm, Keith Construction 2700.00

Xcel Energy 851.21

39 payments less than $100 1850.81

Final Total $199,162.85

The meeting adjourned at 9:36 A.M.


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