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Wright County Board Minutes

OCTOBER 15, 2002

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

A correction was made to Page 3, 2nd paragraph, first line of the 10-08-02 minutes to read, "Pete Carlson." Eichelberg moved to approve the minutes as corrected, seconded by Mattson, carried 5-0.

Petitions were accepted to the Agenda as follows: Consent Agenda Item F1, "Refer Delano Highway Maintenance Garage to 10-29-02 Budget Committee Of The Whole Meeting For Discussion" (Norman); Auditor/Treasurer Item #7, "County Ditch 16" (Gruber). Jude moved to approve the Agenda as amended, seconded by Eichelberg, carried 5-0.

A motion was made by Mattson to remove Item E "Approve Request To Rezone From AG & Part S-2 To A/R & Part S-2, Ralph Goelz (Maple Lake Twp.)." for discussion. Sawatzke moved to approve the remainder of the Consent Agenda as amended, seconded by Eichelberg, carried 5-0.

A. ADMINISTRATION

1. Performance Appraisals: K. Morrissette, Aud.; D. Bickman, Hwy.; D. Martin, IT; P. Jude, R. Salls, Sher./Corr.; R. Benedict, M. Minnick, Surv.

2. Claim, Frank Madden, $2,967.81.

3. Results Of Voluntary Leave Without Pay Program.

4. O/T Report, Period Ending 9-27-02.

B. AUDITOR/TREASURER

1. Transient Merchants License, TAP Enterprises, Inc. (Tool Auctions Various Locations).

C. COURT ADMINISTRATION

1. Refer to Personnel Committee Request To Fill Approved 2003 Court Attendant Position In 2002.

D. INFORMATION TECHNOLOGY

1. Refer To Committee: 1) Record Management Project; 2) Date/Voice Wiring.

F. HIGHWAY

1. Refer Delano Highway Maintenance Garage To 10-29-02 Budget Committee Of The Whole Meeting For Discussion.

Mattson referenced Consent Item E, "Approve Request To Rezone From AG & Part S-2 To A./R & Part S-2, Ralph Goelz (Maple Lake Twp.)" stating he was contacted by Jim and Tom Provo whose property lies north of the Goelz property. They have expressed concern regarding potential water problems and future trails, and want a guarantee their property will not be affected with future development of this property. Russek stated the Planning Commission carefully reviewed this request and that it is strictly a rezoning request at this time which fits the plan maps. The Township approved the request unanimously and the property has also been reviewed by Kerry Saxton from SWCD regarding water runoff. Russek noted that where housing is being proposed won't stop the City from expanding this far. Jude moved to approve the request as recommended by the Planning Commission, seconded by Eichelberg, carried 5-0.

Doug Gruber, Auditor/Treasurer presented the September Revenue/Expenditure Budget Report for approval. He suggested finalization of the 2003 budget be placed on the agenda for the 10-29-02 Budget Committee Of The Whole Meeting. At this time the 2003 budget is short $54,000 in revenue. Norman made the following observations: Page 2, Court Administration has a couple large items running significantly below revenue projections; Page 4, Auditor/Treasurer has several line items ahead of projections; Recorder's Fee for Service is also ahead of projections; Page 16, Sheriff's Department indicates revenues running significantly ahead; Page 18, Correction's budget is below projections in Huber Law revenue which may be due to the economy; Non-Department line items on the revenue side are significantly below projections for interest income. On the expenditure side the Great Regional Library appears to have been overpaid their allocation by $56,000. Gruber stated it may be a miscoding and will have it checked and report back to the Board. Sawatzke moved to accept the September Revenue/Expenditure Budget Report, seconded by Jude, carried 5-0.

Gruber requested a meeting be scheduled for Tuesday, 10-29-02, 7:00 P.M., at the Cokato City Hall (255 Broadway Ave. South) to discuss Joint Ditch #14 problems and/or repairs or replacement of tile. Mattson moved to approve the meeting time as requested, seconded by Jude, carried 5-0.

At the 10-08-02 County Board Meeting Brian Asleson, Chief Deputy Attorney, requested the issue of County Ditch #38 be laid over to obtain additional information in regard to statutory requirements on improvements versus repairs. At today's meeting, Asleson stated there are 8-10 statutory requirements that must be met for ditch improvements and suggested an informational meeting be set up with property owners. There was discussion on redetermination of benefits and who would be assessed. Jude felt a long term goal should be to set up a policy and procedures on dealing with ditches and to be proactive rather than reactive. It was suggested that Gruber schedule an informational meeting with land owners at 7:00 P.M. for either 10-21-02 or 10-22-02 at the Waverly or Montrose City Hall depending upon availability. Mattson moved that Gruber schedule the meeting, seconded by Sawatzke, carried 5-0.

Gruber requested signatures on the Plat for Vokaty Farms Estates (Maple Lake Twp.). This plat is being sold at the time of recording and a letter has been received from the bank that financing is in place and there will be a letter of credit once it is recorded. On a motion by Jude, seconded by Mattson, all present voted to approve a plat, "VOKATY FARM ESTATES," as submitted by Curtis J. Vokaty, a single person, fee owner; and Oakley National Bank, mortgagee of the following property described in part as: Part of the SW1/4 of the SW1/4, Sec. 25, and the SE1/4 of the SE1/4, Sec. 26, and the NE1/4 of the NE1/4 of Sec. 35, Twp. 121, Range 26; with all outstanding taxes, including green acre liability, if any, having been paid; the park dedication fee has been paid; the utility easements across the property shall be vacated by the power company; Oakley National Bank will provide a letter of credit to insure that the roads are properly developed; and the title opinion letter submitted by John T. Peterson, attorney, as been reviewed by Thomas C. Zins, Assistant Wright County Attorney, who finds the plat to be ready for recording.

Gruber presented the Agency Agreement for a $6,470,000 Wright County, Minnesota General Obligation Capital Improvement Plan Refunding Bond, Series 2002B . He stated the agreement is routine and requested final authorization and signature. Eichelberg moved to authorize signature, seconded by Mattson, carried 5-0.

Gruber stated a call was received concerning the north end of County Ditch #16 on County Road #5. Jude has talked with Clem Mikkanen and Roger Rimpy and they are requesting an inspection of the ditch. A motion was made by Jude for Gruber to establish a date and time for an inspection of County Ditch #16 by Gruber, Jude, Mattson, Mr. Mikkanen and Mr. Rimpy. Seconded by Eichelberg, carried 5-0.

On a motion by Mattson, second by Sawatzke, all voted to approve the claims as listed in the abstract, subject to audit.

A Budget Committee Of The Whole meeting was held on 10-08-02. Eichelberg moved to approve the minutes, seconded by Mattson, carried 5-0. A summary of the minutes follows:

Capital Improvement Plan

The meeting of 9-23-02 was reconvened. Engel reviewed layouts of the offices to be remodeled. The layouts included modifications due to comments received from County Staff.

Government Center, West First Floor (area formerly occupied by Court Services and Attorney). It is proposed that Vet Services/Civil Defense will occupy the space adjacent to the EOC. The Extension Office would be housed in the former Court Services Office, utilizing the space as is with new interior surfaces. A conference room for County staff will be included in this area.

Two options are available for Juvenile Hold. The first would be to occupy a portion of the Sheriff's Narcotics area. This would not be a secure area and would provide space for four cots. A restroom/shower facility could be constructed, allowing one staff person to supervise the juveniles at all times. This option would take space in the Sheriff's Office which could be used in the future as a conference room. The second option for Juvenile Hold would be to occupy the existing corridor between the former Court Services and Attorney's Departments providing space for eight cots. Two staff members would be required. This option would call for ventilation upgrades and fire rated doors at both ends of the hallway. The shower in EOC would be used, which would involve additional staff to cover both areas. Engel presented both options to the Sheriff and is awaiting feedback. It was the consensus that the Sheriff's input was desired before a decision is made. The Sheriff also requested a more visible entrance for the Narcotics Division through removal of doors and installation of signs and lighting. The Sheriff would like a folding partition installed between C117 (lunchroom) and C118 (Sheriff's Conference Room) to allow for larger training sessions to be held. Engel said to remove the corridor in front of the former Court Services Office would be expensive and would not provide a gain of space due to the location of the walls.

Annex, First Floor. This area currently houses the License Bureau, Planning & Zoning, Extension, Information Technology, and State License Testing.

Two options for the License Bureau were presented and both involve moving the counter to the hallway and placement of four stations for public review of vital records and genealogy. One option would be to leave the existing interior offices at an estimated cost of $40,000. Another option would be to remove the walls which would add an additional $20,000 to the cost. This is a high traffic office which generates revenue. Gruber thought the additional cost associated with removing the walls was preferred as it allowed for more efficiency and flow.

The Planning & Zoning Office will have the counter moved to the corridor. The remodel will provide space for two additional staff and will accommodate space requirements through 2010.

The Law Library currently is 760 sq. ft. and located within Court Administration. The plan is to move the Library to the space currently utilized by the State Drivers Testing, Room 110B and a portion of Extension. The first option reviewed provided 1100 sq. ft., 50% more storage space and generous public access with copier and display materials. Another option for the Library would be to utilize 980 sq. ft. and increase the shelving to 40%. This option would carry the same features as the first option but would be contained differently. Doing so would provide additional space to the Information Technology (IT) Department to store materials (computers, etc.). The third option for the Library would be to utilize 1000 sq. ft., providing for 45% more shelving space. This option would allow for a 220 sq. ft. conference room and require the current lunchroom space to be used for future expansion of IT through 2010. If the lunchroom is not used by IT, it will be remodeled.

Discussion followed on closing the corridor behind the washrooms in front of the State Drivers Testing Room and 110B. If the entire area were closed allowing access to the custodial closet through the proposed Law Library, it would provide 1320 sq. ft. at an additional cost of $25,000-$30,000. The cost is due to the requirement for fire rated walls and fire smoke dampers within the duct work. The cost would be $60,000 for the first three options or approximately $80,000-$85,000 if the corridor were closed. It was thought that the Law Library fund balance of $150,000 could be utilized. It was the consensus of the Committee that the best alternative would be to close the corridor behind the washrooms. This would provide for increased space for the custodial closet, a new entrance to the closet from the main corridor, more space for the Library, the addition of a conference room, and the ability to continue to use the lunchroom in the future.

The Auditor/Treasurer's Office was modified from the initial plan and will locate a core group of ten staff to serve the public at one enlarged counter area. The door will be moved and the public access computers will be located in the hall outside of the current Treasurer's window. The back areas of the office will be used for storage and seasonal staff. The vault will not be remodeled. This plan will accommodate staff through 2010.

The Mail Room will be moved next to the Auditor's Office (currently VS/CD). Possible solutions for security would include a separate ventilation system and allowing selected staff from each department to access the room through the card key system. Engel said the room would not be explosion proof but the current location in the basement may be. It was suggested that staff who work with the mail be trained on secure mail handling procedures.

In relation to the heat pumps in the Annex building, Engel will make sure they are relocated and replaced as needed. Engel will implement the suggested changes into the layout and submit a staging plan to Norman. This plan will outline when offices would be remodeled and what space they would occupy during the remodel. Engel said the original study projected the cost of remodel at $450,000. With changes, the cost now is estimated at $560,000-$570,000. The Committee directed Engel to make sure that space needs are met through 2010 and for heat pumps to be repaired/replaced as office remodels are completed. At the meeting on 9-23-02, the Committee discussed concrete repairs. Norman indicated today that the $170,000 estimated cost includes the concrete work on the outdoor Jail exercise area. He asked that the concrete work be retained in the CIP with the idea that it could be pulled at a later date is so desired.

A Budget Committee Of The Whole meeting will be held on 10-29-02 at 1:30 P.M. Engel will update the plan with the changes discussed today. The plan will reflect the mechanical/electrical design and estimates of cost. Engel will contact the Sheriff to obtain his position on the Juvenile Hold options. Gruber will contact Springsted to possibly obtain the draft CIP for the 10-29-02 meeting, as the CIP needs to be submitted to the State as soon as possible allowing the 60-day period to commence.

A Building Committee meeting was held on 10-09-02. A summary of the minutes and action at today's meeting follows:

Bids For Fencing Sheriff's Impound Area

Hayes presented quotes which were obtained for a commercial grade chain link fence with barb on top. Option A encircles the impound lot, shed and the hill area. Option B would only enclose the impound lot. Quotes were received as follows:

Name; Option A; Option B

JP Fence, Clearwater; $16,191; $10,248

D& H Fencing, Monticello; $22,018; $13,966

McBroom, New London; $20,694; $10,919

Norman suggested funding from Budget 820 Site Improvement with payback from future Sheriff auctions. Sheriff Miller stated some of the money goes into the general fund and narcotic seizures are required to go into the narcotic fund leaving very little that would be available to be used for payback. The Highway Department will be contacted regarding snow removal and leveling work which will need to be done before the fence can be installed. It will also be necessary to determine whether a permit is needed. Recommendation: Accept quote from JP Fence, Clearwater, for Option A with funding from Budget 820 Site Improvement with understanding that Sheriff auction proceeds would be used for payback if available. Acceptance of the quote is contingent upon verification with JP Fence due to the length of time since the quotes were obtained.

Tiling, Sheriff's Department

Hayes presented a request and quotes to replace flooring in the jail control area, squad room, dispatch and jail lunchroom with ceramic tile. Authorization was previously given to replace the first three areas with vinyl at a cost of $2,457. Since that time additional information has been received on installation of ceramic tile and Buskey feels ceramic would be a better choice. Quotes were received from Kjellberg's Carpet in the amount of $9,193; and Neil's Floor Covering, Inc. for $8,213. The difference in cost for installation of ceramic tile and including the jail lunchroom is $5,756. Recommendation: Accept quote from Neil's Floor Covering, Inc. in the amount of $8,213 with funding from Budget 820 Site Improvement. Jude moved to approve the minutes and the recommendations, seconded by Eichelberg, carried 5-0.

A Technology Committee was held on 10-09-02. A summary of the minutes and action at today's meeting follows:

Address Issues, Monticello & Maple Lake Townships

Rhineberger presented requests for one address change in Maple Lake Township and four address changes in Monticello. The reason for the changes is 911 addressing. He also requested the fee to renew their driver license due to an address change be waived. Helgeson and Wittstock reviewed the addresses and concurred with the proposed changes. It was clarified that according to the address change process that notification to affected residents, the township, post office, and 911 will be done by the Auditor/Treasurer's Office. Recommendation: Approve address changes for the following residents and waive the fee for driver license renewal due to the address change: Ronald & Mary Wolff, Brett & Andrea Holker, Gordon & Valorie Vosberg, Colin Kiefer, and William Johnson.

Recommended Items For Fee Schedule

Nelson presented a proposed fee for Digital Wright County Highway Maps at a cost of $50 for Digital Image Format and $1,800 for AutoCAD File Format (attached). Asleson stated it is covered by the data practices act and a public hearing is not necessary. It was clarified that requests would be handled through the IT Department. At this time one request has been received for the Digital Image Format. Recommendation: Set the fee at $50 for the Digital Image Format and $1,800 for AutoCAD File Format with requests to be handled through the IT Department. Eichelberg moved to approve the minutes with the recommendations, seconded by Jude. Jude raised a question regarding the potential effect an address change could have in a financial situation. Gruber stated he was unaware of it ever being an issue but a letter could be provided if needed. Motion carried 5-0.

A Ways & Means Committee meeting was held on 10-9-02. A correction was made to add Tom Salkowski to "Others Present" at the meeting. A summary of the minutes and action at today's meeting follows:

Pay-For-Stay

Torfin provided an update on the status of Pay-For-Stay at other counties. Sherburne County implemented Pay-For-Stay in August with a fee of $35 per day with the account turned over to a collection agency after six months. At a meeting of

Minnesota Jail Administrators there was general consensus to set the fee at $20 per day. There was discussion on what the fee should be set at versus cost per day to board, collection, staffing and paperwork involved in the process. Legislative language was reviewed. Mattson was in favor of setting the fee at $35/day and using a collection agency. Sawatzke felt there should be a sliding fee scale of $20-$35/day. An implementation of January 1, 2003 was suggested. Miller and Torfin expressed staffing concerns and who would pick up the tracking and paperwork that would be required. Concern was also expressed with a sliding scale and who and how it would be determined what fee a prisoner would be charged. There was also discussion on whether the current $15/day charged for those on work release should be raised or whether the Pay-For-Stay fee would be added to that charge. Norman felt implementation should be simplified as much as possible and suggested looking into using an accounts receivable company as well as a collections agency. It was suggested Torfin contact other counties for additional information, develop a plan and procedures for implementation of Pay-For-Stay and meet again in one month. Recommendation: Continue discussion on November 13, 2002.

Discuss Moratorium & Ordinance Regulating Adult Uses

Zins distributed copies of a proposed interim ordinance. It was explained that this arose from a concern expressed by the SilverCreek Township Board and clarified that there is no specific establishment or request for such an establishment involved. There was discussion on various types of zoning, setbacks, and licensing aspects. There was general consensus to adopt a one-year moratorium. Asleson stated it would be necessary to publish a one week notice of intent to adopt the interim ordinance. Recommendation: Approve procedures to establish an interim moratorium regulating adult uses. Jude moved to set a public hearing on the moratorium and interim ordinance for 10-29-02, seconded by Sawatzke. Sawatzke stated the Constitution allows adult use establishments to exist, but that the County Board can determine where they are located. Jude stated this does not involve any proposed establishment, but feel it is better to be proactive than reactive in the event such a situation should arise. Motion carried 5-0. Sawatke moved to approve the minutes, seconded by Mattson, carried 5-0.

Sawatzke noted that the request for a resolution approving the charitable gambling application from Mendota Mdewakanton Dakota Community (Silver Creek Twp.) did not provide the name of a second person authorized to sign checks and make deposits and withdrawals for the gambling account. It was clarified this is at the Hasty Truck Stop and noted that the Township has approved the request. The application was laid over until the 10-29-02 Board Meeting for a second name to be provided.

As a reminder, Norman stated the 10-22-02 County Board Meeting has been cancelled due to five Tuesdays in the month. The next meeting will be held on 10-29-02.

Bills Aproved

Brian Abrahamson 301.58

Advantage Water Conditioning 116.00

Aggregate & Ready Mix Of Minne 500.00

Albertville Body Shop Inc 200.00

Ami Imaging Systems Inc 193.98

Ancom Technical Center 1,849.27

Earl Andersen Inc 15,016.95

Anderson Engineering LLC 195.00

Mary Anderson 184.20

Andys Auto Service 152.20

Annandale Rock Products 7,928.21

Anoka County Court Administrat 209.00

Aspen Equipment Company 217.99

Atom 800.00

B & D Plumbing & Heating 239.00

Joe Backes 198.90

George Bakeberg 552.00

Beckius Truck Repair, Inc. 156.33

Bowman Distribution 212.12

Boyer Truck Parts 179.48

Brewsters Sea & Ski 128.94

Buff'n'Glo, Inc. 115.00

Buffalo Bituminous 624,526.15

Buffalo Communications Inc 2,033.46

City Buffalo 596.18

CDW Government, Inc. 125.49

Centra Sota Lake Region LLC 5,713.46

Central MN Mental Health Cntr. 150.00

Chamberlain Oil Co. 1,353.63

Cintas Corp No 470 273.78

Clearwater River Watershed 442.02

Climate Air 7,819.13

Commissioner Of Transportation 878.01

Continental Safety Equipment 1,835.55

The Copy Shop 224.06

Culligan Of Buffalo 600.00

Department Of Public Safety 136.00

E-Z Flush 387.27

East Side Oil Company 180.00

Debbie Ernst 254.32

Ess Brothers & Sons, Inc. 2,862.72

Fairbanks Scale, Inc. 1,719.00

Tom Feddema 114.92

Maribel Fernendez 372.39

Firehouse Auto Repair & Towing 133.13

G&K Services 1,501.40

Raymond Glunz 100.00

Graphic & Printing Services 674.00

Greenview, Inc. 11,659.41

Chris Hanson 134.98

Heart Of The Lakes Pumping 860.00

Hedlund Plumbing 375.00

Herald Journal Publishing, Inc. 1,069.15

Hickorytech-Wireless 669.24

Holt Motors, Inc. 1,979.01

Tracy Janikula 173.97

Jerrys Towing & Repair 315.00

Lou Jopp 236.68

Kramers Hardware 124.80

Lake Region Coop Oil 238.40

Lake Superior College 1,200.00

Lakedale Telephone Company 493.63

Lakeland Transmission 1,843.18

Laplant Demo, Inc. 813.00

Lawson Products, Inc. 395.21

Kimberly Leclaire 244.80

Life Resources 641.28

Loberg Electric 2,640.48

Robert Maass 7,395.00

Marco Business Products 1,911.18

Marks Standard Parts 2,508.19

Masys Corporation 2,628.87

Patrick Melvin 418.46

Mending Path Relationship Cent 200.00

Metal Detectors Of Mpls 302.62

Mid-Minnesota Hot Mix, Inc. 19,811.89

Midland Corporate Benefits Svc 728.00

Minn Blue Digital-A 101.82

MinnComm Paging 648.43

MN Counties Computer Co-Op 1,638.00

MN Recreation & Park Ass'n, Inc 300.00

MN Transportation Alliance 750.00

Dennis Moeller 539.83

Monticello Times 239.70

Neopost 110.50

Nextel Communications 1,031.97

Northern Power Products 444.06

Nuclear Management Company 195.00

Office Depot 1,297.85

Omann Brothers, Inc. 375.90

Onyx 11,361.78

OSI Environmental, Inc. 385.00

City Otsego 6,136.65

Pats 66 160.00

Mary Peterson 192.61

Photo I 758.89

Pitney Bowes 160.55

Postmaster-Buffalo 900.00

Powerplan 679.71

Precision Prints Of Wright Co 260.50

ProSource One 2,476.32

Qwest 852.91

Reds Auto Electric 114.14

Genell Reese 267.58

Reliant Energy Minnegasco 107.00

Jack Russek 160.82

Ryan Motors, Inc. 1,403.65

Sprint 114.45

State Of Minnesota LTD 488.43

State Of MN Intertech Group 1,441.99

Streichers 289.37

Matthew Sturm 100.30

Superior FCR Landfill, Inc. 454.07

Total Printing 486.75

U Of M MN Extension Service 1,059.75

University Of Minnesota 12,644.29

Vibes Technologies, Inc. 210.29

Voss Lighting 225.23

Waste Management TC West 791.28

Wessman Oil Co. 152.36

West Group Payment Center 2,646.05

Westside Wholesale Tire 395.64

Bob White 100.00

Wright County Journal Press 327.77

Wright Cty Court Administrator 450.00

Wright-Hennepin Electric 4,700.74

Wright Lumber & Millwork, Inc. 188.40

Zep Manufacturing Company 322.56

41 Payments Less Than $100 2,022.06

Final Total $810,326.60

The meeting was adjourned at 10:12 A.M.


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