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Wright County Board Minutes

DECEMBER 24, 2002

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Eichelberg moved to approve the minutes of 12-17-02, seconded by Mattson, carried 5-0.

On a motion by Jude, second by Eichelberg, all voted to approve the Agenda as presented.

Item F3, "Authorize Signature On Agreement With Superior Billing, Inc. And Financial Consultants Company, Inc., For Billing And Collection Of Jail Pay-For-Stay Fees" was pulled from the Consent Agenda for discussion. Sawatzke moved to lay this item over until the next Board meeting so the Board could be copied on the Agreement, seconded by Jude, carried 5-0. On a motion by Sawatzke, second by Mattson, all voted to approve the remainder of the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: J. Nelson, Hwy.; R. Broadhead, P&Z.

2. Approve 3% General Salary Increase Effective January 1, 2003, For Non-Union Employees.

3. Authorize Signatures, Law Enforcement Contract, Otsego.

4. Authorize Signatures, Memo Of Agreement, 49er's Union RE: Donation Of Vacation Time For Employee On Medical Leave.

5. Authorize Non-Union Employees To Donate Vacation Time For Highway Dept. Employee On Medical Leave.

6. Schedule Labor/Mgmt. Health Insurance Committee Meeting For 1-08-03, 10:00 A.M.

B. ASSESSOR

1. Approve Abatement, PIN #202 000 331300, Dennis Gleason (Buffalo Township).

C. ATTORNEY

1. Approve Hire, Mary E. Doppenberg, Legal Secretary, Eff. 1-2-03 (Class K, Step 7).

D. AUDITOR/TREASURER

1. Tobacco License: Ditto's Bar (St. Michael).

E. INFORMATION TECHNOLOGY

Add Centerline Line Coverage To Fee Schedule.

2. Move To Microsoft Word.

F. SHERIFF

1. Acknowledge Appointment, Mike Pacelli, Jail Recreation Coordinator, Eff. 1-04-03 (Step 11).

2. Authorize Signatures On Additional DNR State Grant For Snowmobile Enforcement.

Captain Gary Torfin presented a retirement plaque to Michael Froslie for dedicated service from 1991-2002. Froslie held the position of Recreation Coordinator in the Jail. Froslie was thanked for his service.

Doug Gruber, Auditor/Treasurer, distributed a breakdown of two bids received for the Official County Newspaper for 2003:

Paper: Line Length; Lines Per Inch; Length of Lower Case Alphabet; Cost Per Column Inch for Legals

Dassel-Cokato Enterprise Dispatch: 12; 8; 102; $.70

Note: 10% discount for items sent e-mail

Howard Lake Herald: 12; 8; 103; $.57

Note: The Howard Lake Herald's bid includes continuing to provide an archive of all County Board minutes at no additional charge.

Gruber recommended accepting the bid from the Howard Lake Herald as the Official County Newspaper for 2003 and to accept the bid from the Dassel Cokato Enterprise Dispatch as the alternate. Jude said he researched this several years ago and found that the other newspapers were at a disadvantage due to the equipment the Howard Lake Herald uses. The print produced by this machine is smaller and requires two additional staff. Jude moved to accept the recommendation to award the bid to the Howard Lake Herald, with the alternate being the Dassel Cokato Enterprise Dispatch. The motion was seconded by Mattson and carried 5-0.

Gruber presented a draft CIP Reimbursement Resolution which would allow the County to be reimbursed by bond proceeds for any expenses incurred prior to passing of the bonds for remodel of the Government Center. Jude moved to adopt Resolution #02-73, seconded by Eichelberg, carried 5-0 on a roll call vote.

The claims listing was discussed. Mattson referenced page 9, MN County Attorney's Association ($3,451.00) and inquired whether that was the correct amount of the claim. Attorney Tom Kelly indicated the amount was correct and anticipated it to increase next year. Kelly said funding is from a contingency fund which he did not feel utilized County levy dollars. Mattson referenced a claim on page 17, Central MN Mental Health Center ($690.00). Capt. Torfin explained these costs are associated with inmate psychological screenings. When prescription drugs are required, a psychiatrist must perform the evaluations. Mattson moved to approve the claims as listed in the abstract, subject to audit. The motion was seconded by Eichelberg and carried 5-0.

Mattson noted that work has been completed on Ditch #15 and that bills are forthcoming.

A Building Committee meeting was held on 12-18-02. On a motion by Jude, second by Mattson, all voted to approve the minutes as presented:

Jail Window Construction Issue. Torfin explained that a modification is needed to reduce the likelihood of a suicide. There were three attempted suicides in the last year using the bars on the windows as a means to tie something around. Recommendation: Contact DLR Group for suggested alternatives and associated costs.

Storage Space Needs, Evidence Room. Hoffman stated that 7,000 pieces of evidence have been collected this year. This does not include items that must be stored from previous years. He has received a quote from Mid-America Business Systems and is awaiting a quote from Haldeman-Homme, Inc. Recommendation: Wait to analyze end of the year budgets to determine if there are turn-back funds that could be used to finance this project.

A Personnel Committee meeting was held on 12-18-02. On a motion by Eichelberg, second by Sawatzke, all voted to approve the minutes as presented:

Performance Appraisal - Jay Wittstock, Surveyor. Based on the review of five performance appraisals submitted, the Committee recommends an overall rating of "Exceptional." The Committee further recommends that Wittstock be re-appointed Wright County Surveyor, term to expire 12-31-06.

Performance Appraisal - Genell Reese, Veterans Services/Civil Defense Director. Based on the review of five performance appraisals submitted, the Committee recommends an overall rating of "Superior."

Annual Jail Inspection Report. Torfin explained that the Jail Staffing Plan calls for 31 Correctional Officers and 6 Sergeants, for a total correctional staff of 37. The facility currently has 34 total correctional staff. After discussion, it was the consensus of the Committee to fill vacant shifts using overtime and temporary staff due to budget constraints and pending State budget deficit solutions. Norman will draft a letter for the Board Chair's signature.

A Ways & Means Committee meeting was held on 12-18-02.

Buetow Contract. The purpose of the meeting was to discuss the contract with Buetow & Associates for remodel of portions of the Government Center. The original project was estimated at $500,000 and carried a $49,500 architects fee. Since the contract was signed in July, 2002, changes have been made to the scope of the project. Buetow & Associates subsequently brought back a revised fee of $69,000 plus reimbursable items. The increase is attributed to estimated costs associated with changes to the Law Library (increased from $50,000 to $115,000) and the License Bureau (increased from $40,000 to $100,000). Sawatzke referenced the original contract and said the intent was for it to be a flat fee of $49,500. He said the County wanted this type of contract to eliminate incentives to increase project costs which, in turn, would drive up the contract cost. Now, the contract has increased from $500,000 to $700,000. Sawatzke felt the increased fee request was inconsistent with the original agreement. He referenced the agreement language calling for remodel of the License Bureau and Planning & Zoning with counters in the hallway. He believed the contract language implied there would be remodeling in those offices as well as counter installation. He felt the Auditor had been discussing remodel of the License Bureau for 18 months due to inefficiencies. Engel responded that the original fee was based upon the estimated cost of $450,000-$500,000. Alternatives were presented which increased the square footage and amount of remodel in both of the offices, for an estimated value increase of $105,000-$115,000. Engel said the County elected to increase the scope of the project. He stated the fee was based on the August 2, 2002 Building Committee Meeting discussion of what the County wanted. Engel said that Buetow also provides services within the project for which the County is not charged. Examples of these services are the Sheriff's conference room, the Juvenile Holdover restroom, the corridor leading from the Sheriff's Office to the Narcotics Division, and the extra office in the Auditor's Office. Eichelberg felt Buetow should be compensated for the corridor change associated with the Law Library. Asleson reviewed the original contract and minutes since the contract was signed. He did not know the original intent of the scope of the contract signed in July but subsequent minutes do indicate the total square footage increased from 7,800 to 11,600. He felt the referenced language on the first page of the document pertaining to whether remodel was included for License Bureau and Planning & Zoning was open to interpretation. Norman referenced the Building Committee Meeting of October 15th where department heads provided suggestions to improve efficiencies. The Committee agreed to those requested changes. Two options were presented at that time for the License Bureau. The first would be to leave the existing interior offices and the second was to remove the walls at a cost of $20,000. Asleson referenced the contract and said it was an AIA form, which may be slanted in favor of the Architect. The contract outlines basic services and what would be included under additional services. Asleson suggested that for future contracts, the areas over and above the lump sum language should be crossed out. A compromise was discussed. Engel said the original letter requested an additional $19,500 to the base fee of $49,500. He offered a compromise of $60,500 plus reimbursable costs. Eichelberg favored a compromise and moving forward with the project. He felt that there were justifiable costs associated with the Law Library area. Asleson thought the compromise being presented would be favorable to paying for additional services as outlined in the contract. In response to Sawatzke, Engel confirmed that the service provided by Buetow would remain the same. Although subject to the approval of Buetow & Associates, Engel said he would also complete the project with the revisions no matter what decision the County makes. He felt a compromise was the fair way but did not want the County to think that Buetow took extra funds. Recommendation: The recommendation from the Committee was split. Sawatzke felt the contract with Buetow & Associates should stand at $49,500. Eichelberg's position was that the County should accept the compromise from Buetow for $60,500 plus reimbursable expenses.

At today's Board Meeting, Sawatzke reiterated that the contract calls for interior remodeling of the Government Center to include the License Bureau and Planning & Zoning with counters in the hallway. Therefore, the contract does not only mean counters in the hallway. Buetow & Associates will be reimbursed additionally for such additions as heat pumps, lights and the fire alarm system. Eichelberg referenced the changes made to the Law Library since the time of the contract. He said at no time was there discussion relating to use of the corridor and that enlarging this area was done at the request of the County Attorney. With regard to the License Center, Eichelberg said that the more expensive option was selected for more efficiency. Eichelberg felt both of those areas had changed since the original contract. Mattson did not feel that the addition of the wall by the Law Library increased the workload of the architect by much. Jude said that the addition of the wall affects such items as heating, air exchange and controls. Sawatzke said that Engel will complete the project in the same manner no matter what the decision of the Board, but this was subject to the approval of Buetow & Associates. Eichelberg said the County will always have future projects to be completed. He thought the Board may be sending the wrong message to architects and contractors and future projects may experience inflated costs. Sawatzke said that originally, Engel said the change in contract price related to the changes in License Bureau, Law Library, IT, and Auditor/Treasurer. During the Committee meeting, Engel said the only changes in contract price would relate to Law Library and License Bureau and that is why the compromise of $60,500 was offered. Sawatzke felt that the $49,500 figure was a firm number and supported that. Jude moved to offer $60,000 plus reimbursable expenses as a compromise, seconded by Eichelberg. Sawatzke referenced the comment by Eichelberg with regard to the message sent to contractors. He felt a different message was being sent, that contractors may ask for additional funds in addition to contracts. Mattson supported splitting the difference of $60,500 and $49,500. The motion carried 3-2 with Mattson and Sawatzke casting the nay votes. Eichelberg moved to approve the minutes as presented, seconded by Jude, carried 5-0.

At 9:36 A.M., Russek opened the Solid Waste Management Service Charge Ordinance Public Hearing. Annually, the Board must hold the Hearing to establish a fee to place on the tax statements for the Compost Facility debt. The balance at the beginning of 2002 was $14,595,770. The payment for 2003 is just short of $1,300,000 and the reserve balance is $226,000. The reserve occurs as the County is required to assess at 105%. The 2002 service charge was set at $34.00 which is what Gruber recommended for 2003. Jude said the SWTF is supposed to be researching use of the Facility and voiced frustration that the minutes of their last meeting had not been distributed thus far. The Public Hearing was closed at 9:42 A.M. Eichelberg moved to adopt Resolution #02-74 setting the Solid Waste Management Service Charge at $34.00 for 2003. The motion was seconded by Sawatzke and carried 5-0 on a roll call vote.

On a motion by Sawatzke, second by Mattson, roll call vote carried 5-0 to adopt Resolution #02-75 setting the 2003 Per Diem Rate for County Commissioners at $40.00.

On a motion by Eichelberg, second by Mattson, roll call vote carried 5-0 to adopt Resolution #02-76 setting the 2003 Salary for County Commissioner at $31,652 exclusive of per diem payments.

On a motion by Jude, second by Mattson, roll call vote carried 5-0 to adopt Resolution #02-77 setting the 2003 Salaries for Elected Department Heads and Court Administrator as follows:

County Attorney $98,517

Sheriff $93,086

Auditor/Treasurer $93,086

Court Administrator $77,148

Jude moved to appoint Leander Wetter to the Extension Committee for a 3-Year Term, seconded by Sawatzke, carried 5-0.

Bills Approved

Brian Abrahamson 277.44

Albion Township 1,273.60

Amerigas 270.15

Ami Imaging Systems Inc 5,055.00

Ancom Communications Inc 1,341.90

Ancom Technical Center 688.38

Annandale Rocr Products 511.41

City Annandale 1,088.20

Apco 125.00

Arch Wireless 122.93

AT&T - Universal Biller 4,072.89

B&D Plumbing & Heating 565.80

Joe Backes 105.06

Lawrence Bauman 288.42

Jeffery Benn 338.49

Best Inc 9,294.14

John Bodin 102.72

Bogart Pederson & Assoc Inc 1,482.50

Bristows Kawasaki & Polaris 1,583.63

Buffalo Collision Repair Inc 572.27

Buffalo Communications Inc 2,260.07

Buffalo Hospital-Otpt Commerci 358.00

City Buffalo 3,503.56

Catco Parts Service 198.81

Catholic Charities 6,736.29

CDW Computer Centers Inc 533.69

CDC Government Inc 1,199.25

Center Point Energy 3,360.05

Central MN Mental Health Cntr 690.00

Chatham Township 868.30

Cintas Corp No 470 182.98

Clearwater Township 695.20

City Clearwater 3,880.30

Cokato Township 532.40

City Cokato 1,017.80

Corinna Township 1,086.80

CPS Technology Solutions 2,549.48

Cragun's Lodging & Conference 559.71

Davis Construction Company 1,083.00

Deatons Mailing Systems Inc 2,514.47

Decorative Designs Inc 175.53

Richard Demarais 119.34

Carter Diers 279.48

Elmer Eichelberg 489.58

Election Systems & Software In 6,924.13

Dale Engel 303.96

Robert Erickson 100.00

Ernst General Construction Inc 963.00

ESRI 2,934.39

Exxon Mobil 323.43

Facility Systems Inc 2,493.42

Wayne Fingalson 174.08

First State Tire Recycling 7,579.74

Franklin Township 2,817.70

French Lake Township 591.40

Gateway Companies Inc 12,329.55

Alicia Gillham 750.00

Global Equipment Company 274.35

Going Under Dive Center 4,464.69

Graphic Designs Direct 336.18

City Hanover 1,339.90

Hickory Tech 192.25

Hickorytech-Wireless 660.67

Hillyard Floor Care Supply 9,220.94

City Howard Lake 2,200.00 Info Logic 2,210.00

Interstate Battery Sys Of Mpls 473.61

Chris Jahnke 131.58

Jamar Technologies Inc 902.00

Kenneth Jude 183.00

Bernard Kirscht 286.72

Kma Associates International I 1,080.00

KNR Communications Services In 1,765.80

Lab Safety Supply Inc 304.07

LaPlant Demo Inc 557.14

Libertel Associates 401.53

Little Falls Machine 1,083.28

Loberg Electric 314.72

MR Sign Company Inc 1,331.46

Michael Macmillan 343.40

Maple Lake Township 1,581.40

City Maple Lake 612.80

Marco Business Products 3,108.27

Marks Standard Parts 1,398.05

Marlin Leasing Corporation 1,069.86

Richard Mattson 329.40

Meeker County Sheriff 10,399.63

The Metro Group Inc 1,059.68

Mid-America Business Systems 1,662.43

Nathan Miller 263.82

MinnComm Paging 197.61

Minnesota Bookstore 830.70

MN Assn Of Cty Probation Ofcrs 300.00

MN County Attys Association 3,486.15

MN Deputy Registrar Assoc 495.00

MN Juvenile Officers Assn 390.00

Mobile Vision 24,899.70 Monticello Ford Mercury Inc 3,416.51

Monticello RV Center 560.55

Monticello Township 2,521.90

Morries Buffalo Ford Mercury 259.06

National Ass'n Of Counties 1,352.00

Richard Norman 256.84

North American Salt Co 10,429.37

North Central Truck Equip 4,168.42

Northern Safety Technology 1,258.19

Office Depot 4,256.37

Olympus 135.00

On Site Monitoring 8,803.00

Phillips Petroleum Company 807.44

Phoenix Process Consultants 2,720.00

PMI Computer Supplies 909.46

Postmaster-Buffalo 350.00

Tom Praska 124.10

Fred Pryor Seminars 318.00

Qwest 308.75

Radisson Hotel-Rochester 439.56

Rand Materials Handling Co Inc 148.27

The Raptor Center 250.00

Record Preservation Inc 498.59

Rockford Township 2,890.60

Royal Tire Inc 1,416.24

RS Eden 1,151.85

Jack Russek 633.46

Pat Sawatzke 177.48

Donald Schmidt 161.22

Simplex Grinnell Lp 289.00

City South Haven 409.90

Southfork Recreational Parts 143.26

Southside Township 598.40

Specialist In General Surgery 180.00

Springsted Inc 2,458.37

St Michael Veterinary Clinic 188.28

City St Michael 3,234.20

State Of MN 435.63

Stearns County Treasurer 125.00

Sterling Drug 708.72

Strategic Technologies Inc 3,461.25

Streichers 5,512.75

T&M Towing And Snow Plowing 238.45

Time Maintenance 500.00

Kevin Titus 327.93

Total Printing 281.70

Truck Utilities Mfg Co 78,761.01

Uniforms Unlimited 500.30

United Parcel Service 126.57

Unlimited Electric Inc 628.57

Urs-Brw 1,211.30

Varitech Industries Inc 612.25

Verizon Wireless 289.99

Vernon Sales & Promotions 379.82

Vibes Technologies Inc 174.08

Victor Township 3,219.70

Warners Dock Inc 568.00

Waste Management TC West 631.27

City Waverly 419.80

James Weinberger 232.56

West Group Payment Center 959.53

West Sherburne Tribune 247.50

Wright County Human Services 10,520.00

Wright Hennepin Electric 302.51

Xcel Energy 722.13

David Zylstra 361.20

94 Services Inc 8,712.50

59 Payments Less Than $100 2,682.93

Final Total $366,539.20

The meeting adjourned at 9:46 A.M.


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