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Wright County Board Minutes

JANUARY 21, 2003

The Wright County Board met in regular session at 9:00 A.M. with Heeter, Mattson, Eichelberg, Russek and Sawatzke present.

Russek moved to approve the minutes of 1-14-03, seconded by Heeter, carried 5-0.

Petitions were accepted to the Agenda as follows: Item For Consid. #8, "Set Committee Of The Whole Meeting RE: RC&D (Resource Conservation & Development Councils) (Norman). Mattson moved to approve the Agenda as amended, seconded by Russek, carried unanimously.

The Consent Agenda was reviewed. Richard Norman, County Coordinator, requested that Item C1, "Acknowledge Resignation, Sarah Densmore, Court Attendant, Eff. 1-24-03 & Authorize Replacement" be pulled for discussion. On a motion by Russek, second by Sawatzke, all voted to approve the remainder of the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: T. Piram, P&Z; R. DeBlois, W. Holland, M. Rhodes, S. Riggle, Sheriff.

2. O/T Report, Period Ending 1-03-03.

3. Refer To 2-12-03 Building Committee: 1) Issue Of Weekend Snow Removal; 2) Summary Of The Loss Control Survey.

B. AUDITOR/TREASURER

1. Tobacco License: Boonedocks Saloon (Rockford Twp.).

C. COURT ADMINISTRATION

2. Refer To Negotiation Committee Court Administration Reorganization & Reclassification Proposal.

D. HIGHWAY

1. Adjust Non-Contract Right-Of-Way Appraisers' Salaries For 2003 To $13.15/Hour.

Discussion followed on Consent Item C1, "Acknowledge Resignation, Sarah Densmore, Court Attendant, Eff. 1-24-03 & Authorize Replacement." Norman said that the Chief Justice of the State Supreme Court has issued a hiring freeze order to Court Administrators so the request to authorize replacement of the position cannot be approved at this time. Mattson moved to acknowledge the resignation of Sarah Densmore, Court Attendant, Eff. 1-24-03, without authorizing replacement. The motion was seconded by Sawatzke and carried 5-0.

Tom Hovde, U of M Extension Service, presented a plaque to Mary Wetter for her service on the County Extension Committee. The plaque was presented for dedicated and valued service as a member and chair of the Committee from 1997-2002. The rules of the Committee designate that a member can only serve two three-year terms. Hovde recognized Wetter as a long time volunteer and said that volunteers are the cornerstone of Extension Service activities. Russek spoke highly of Wetters contributions and said the Wetter family has been an important part of Extension and 4-H activities. Mary Wetter's vacated position on the Extension Committee will be filled by her husband, Leander Wetter.

Doug Gruber, Auditor/Treasurer, distributed an update from Kerry Saxton, SWCD, on repair of Ditch 33. Corrective measures taken have resulted in dramatically lowered water levels and many of the properties previously threatened are in much better shape. Additional clean out of debris is suggested both north and south of 90th Street. Sawatzke extended appreciation to Saxton for his efforts on Ditch 33, identifying the areas needing correction without too much expense. Gruber referenced past discussion of utilizing STS (Sentence To Service) for Ditch 19 and Ditch 38. When clean out was completed on Ditch 33, permission was granted by a property owner to store and burn the material on their property. With the projected clean out, the material may have to be hauled to another site and disposed of. Sawatzke moved to request that Gruber work with Sawatzke and Mattson to set up meetings with Kerry Saxton and Brad Thompson, STS, to meet in the respective areas. Those listed will meet and review potential work areas and identify a time to proceed with clean out. Sawatzke thanked Gruber for bringing this issue forth instead of waiting until Spring. The motion was seconded by Russek and carried 5-0.

Gruber requested approval for the On Sale Liquor License business name change to Boonedocks Saloon, Inc. (formerly Harley's Pub & Eatery, Inc. in Rockford Township. The License has been approved by Rockford Township and all appears to be in order. Sawatzke requested that the Tobacco Ordinance be distributed to the new owners so they are aware of the ramifications to selling to minors. Russek moved to approve the On Sale Liquor License business name change to Boonedocks Saloon, Inc. (formerly Harley's Pub & Eatery, Inc.) in Rockford Township. Gruber said the whereabouts of the previous owner of Harley's Pub & Eatery, Inc. is unknown and they have not turned in the former license. On a motion by Russek, second by Sawatzke, all voted to null and void the Harley's Pub & Eatery, Inc. license.

On a motion by Russek, second by Mattson, all voted to approve the claims as listed in the abstract, subject to audit.

A Building Committee Of The Whole meeting was held on 1-14-03. Mattson moved to approve the minutes, seconded by Russek, carried 5-0:

Capital Improvement Plan and Bonding. Gruber requested direction on the timeline and amount to be bonded under the Capital Improvement Plan. Items listed in the Capital Improvement Plan include: Government Center Remodeling - $1,600,000; septic system at Schroeder Park - $50,000; property management (carpeting, concrete surfaces, wallpaper, Historical Society, record retention storage, etc.) - $625,000; Public Works storage building - $175,000; totaling $2,450,000. He stated the amount bonded for can be less than $2,450,000, but cannot exceed that amount. There was discussion on finalization of the 2002 Budget and areas where revenue was significantly higher than projected. It was suggested that depending on total revenue amounts, some of it might be used to fund smaller projects such as the septic system at Schroeder Park, with the remainder held in reserve to help cover the anticipated budget shortfall. There was general consensus that the 2002 Budget be closed out prior to setting the bond amount. Norman mentioned early payment of the Stemper property, reinstatement of equipment in the 2003 Surveyor Department budget, and remodeling in the evidence room in the Sheriff's Department for additional storage as other possible items to fund with the additional revenue. Sawatzke also mentioned Library Board funds and park dedication fees. He felt park dedication fees should be reserved for the purchase of future park land and not used to reimburse the General Fund as allowed by law for earlier land purchases. Russek and Gruber emphasized replacement of the septic sewer at Schroeder Park as a high priority as the system could fail at any time. There was discussion on carpet and wallcovering replacement in the corridors, concrete surfaces, the Public Works storage building and the overhead door and hoist at the shop. Norman mentioned the need for a decision regarding the use of an owner's rep for the Government Center remodeling project. Discussion followed with consensus for Norman to have an RFP developed for placement on the Board Agenda to advertise for an owner's rep. Gruber stated he will provide the Committee with copies of pertinent pages of the Capital Improvement Plan. Sawatzke requested the Committee also receive a list with specifics and costs for the Stemper property, Surveyor equipment, evidence room, etc. Norman stated the Architect has requested clarification on remodel of the VS/CD Office as part of the remodel project as he was informed by the department head that the office was not moving. There was general consensus that at the next meeting the Committee tour the Government Center to inspect carpeting, wallcoverings, concrete surfaces, etc. which have been designated for replacement/repair. Norman recommended that as offices need to move for remodeling that the same process and standard be used for record retention as for those departments who have already moved. Temporary re-location of offices as remodeling occurs was mentioned as well as the involvement of the IT Department handling temporary and permanent data voice aspects of the remodeling project. Recommendation: Recess today's Building Committee Of The Whole Meeting until 10:30 A.M., January 21, 2003. Schedule a Budget Committee Of The Whole Meeting to finalize the 2002 Budget for January 28, 2003, 10:30 A.M.

Sawatzke moved to authorize Board attendance at the 2003 Aggregate Mining Conference being held on March 6 & 7, 2003 at the St. Cloud Civic Center. The early registration deadline is 2-1-03. The motion was seconded by Russek and carried unanimously.

Laid over from the last meeting, discussion resumed on filling the District 4 term on the Solid Waste Task Force (SWTF). Eichelberg was absent at the last meeting but directed the Auditor/Treasurer to request that John Sundman be appointed. At that meeting, Sawatzke questioned the makeup of the Committee noting that he recalled the SWTF was originally to be comprised by membership from different sectors (city, township, school, citizen, waste industry). As it was unknown who Sundman was replacing, the discussion was laid over until today's meeting. Today, Eichelberg stated that his recommendation was to appoint Sundman replacing Al DeRuyter, an insurance salesman, whose term expired 12-31-02. Sundman sells securities but has a background in solid waste. Sawatzke referenced material he had gathered since the last meeting outlining past Board discussion and the SWTF Rules of Procedure. He questioned whether the current members of the SWTF were representing those areas originally intended and requested the issue be sent to the Ways & Means Committee for review. It was unclear whether the SWTF has an official set of bylaws. Sawatzke said the last time the SWTF met was approximately nine months previous and he felt it was time that they meet more often. He felt that since the Compost Facility closed that group has been in limbo. Eichelberg voiced disappointment with Sawatzke's comments. He thought the Committee should have been meeting and discussing use of the Facility and that minutes should have been provided to the Board. He thought that if this had been done, some of the questions Sawatzke posed would have been addressed. He referenced past direction to the SWTF to develop an RFP for the Facility. Sawatzke said that a subcommittee met and an RFP has been prepared, but the SWTF needs to meet. Eichelberg felt the appointment could still be made even though discussion on representation will be sent to the Ways & Means Committee. Heeter moved to refer SWTF appointments to the 2-12-03 Ways & Means Committee, seconded by Sawatzke. Sawatzke offered a friendly amendment to refer the bylaws to the Committee also. If there are no bylaws, they should be created so the group has direction. The bylaws should indicate when the SWTF should meet and what their charge is. The friendly amendment was accepted by Heeter. The motion carried 5-0.

Norman provided a copy of the RFP used the last time the County interviewed for an owners representative. He said the scope of the project would need to be restated in the first paragraph and a date set by which response would be required. Item 1, Term of Agreement, would need to be updated. On page 3, the County previously set parameters by which the owners representative would have authorization for minor field changes. With these modifications, Norman requested approval to send out the RFP as soon as possible with a 3-4 week response period. The consensus of the Board was to utilize the services of the owners representative for the Courthouse remodel only (not for construction of the storage at Public Works). This issue was laid over until later in today's meeting to allow Norman to obtain the dollar figures used in the last agreement with relation to minor field changes.

On a motion by Russek, second by Mattson, all voted to authorize Board attendance at the Planning & Zoning Workshop being held on February 6th, 13th or 20th. The workshop is sponsored by MCIT and the MN Association of County Planning & Zoning Administrators.

At the last meeting, a resolution was adopted appointing Heeter to the Central MN EMS Joint Powers Board. Since the meeting, it was conveyed that an alternate must also be appointed. Russek moved to rescind Resolution #03-05 and to adopt Resolution #03-06 appointing Karla Heeter to the Central MN EMS Joint Powers Board and appointing Sawatzke as the alternate. The motion was seconded by Mattson and carried 5-0 on a roll call vote.

The consensus of the Board was to take no action on the resolution of support for the Minnesota County Restructure Act of 2003.

On a motion by Mattson, second by Russek, all voted to schedule a Committee Of The Whole Meeting to meet with the Resource Conservation & Development Council (RC&D) on 2-4-03 at 10:30 A.M. Norman indicated that he has informed Kerry Saxton, SWCD, of the meeting. Saxton will invite the SWCD Board to attend this meeting.

Discussion resumed on the owners representative RFP. The last time an owners representative RFP was sent out, the owners representative had the authorization to make minor field directives not resulting in additional cost to the County of more than $500. In addition, the owners representative had the authorization to make minor field directives from $500-$1500 with the consent of the Board Chair (replacing section 2). Authorization from the Building Committee Of The Whole was required on any minor field directives of over $1500. Sawatzke moved to accept the figures presented and to send out the RFP, seconded by Russek. After discussion, it was the consensus that the travel rate on the last page would be removed from the RFP. The motion was amended to include 2-14-03 at 4:30 P.M. as the time by which all RFP's may be submitted. A list will be compiled and presented at the 2-21-03 Board meeting. A determination will be made at that time as to how many firms the Board would like to interview. The motion carried 5-0.

Bills Approved

Advanced Filing Concepts, Inc. 537.24

Albertville Body Shop, Inc. 560.38

AMI Imaging Systems, Inc. 12,717.05

Ancom Technical Center 877.24

Anoka County Juvenile Center 4938.00

AT&T-Universal Biller 3902.29

Atlas Enterprises Co., Inc. 570.00

Bachman Printing 313.80

Benton County Treasurer 5806.79

Bertram, Pam 135.52

BEST, Inc. 11,953.25

Bound Tree Medical LLC 429.04

Bowman Distribution 172.37

Buffalo Equine & Large Animal 164.00

Buffalo Hospital 7250.00

Buffalo Painting, Inc. 2773.00

Buffalo Quality Feed Mill 705.60

Carver County Treasurer 435.00

Catco Parts Service 1040.60

Cellular 2000 of St. Cloud 510.71

Center Point Energy 8394.19

Centra Sota Co-op 490.74

Central MN Mental Health Cntr 540.00

Chamberlain Oil Co. 1001.21

Climate Air 326.56

Commissioner of Transportation 1036.17

Copymed Incorporated 101.07

H Cragg Co. 3109.80

Crow River Tools 5765.96

Culligan of Buffalo 9466.64

Decorative Designs, Inc. 175.53

Department of Public Safety 8550.00

Duininck Bros., Inc. 17,470.81

Eagle Point 149.50

East Central Regional Juvenile 30,846.00

General Rental Center of Monti 228.98

Government Training Service 768.00

Greenview, Inc. 314.70

Hay Group 2240.00

Herald Journal Publishing, Inc. 312.11

Hillyard Floor Care Supply 749.90

Holiday 1916.82

Int'l Assn. of Assessing Ofcrs 155.00

Int'l Conference of Bldg. Offcl. 195.00

Interstate Battery Sys of Mpls 386.38

Leroy Job Trucking 120.00

Kandiyohi Cty Sheriff's Departm 4950.00

Klatt True Valu Electric 722.42

Lee's Farm & Garden Store 339.89

M-R Sign Company, Inc. 219.92

Marco Business Products 1062.78

Masys Corporation 2628.87

Matco Tools 137.28

Meeker County Sheriff 5100.00

Mid-States Organized Crime In 300.00

Mies Equipment Incorporated 6470.34

Millner, Roger 120.40

MinnComm Paging 542.81

Minnesota Copy Systems 162.19

MN Assn of Assessing Officers 570.00

MN Assn of Probate Registrars 135.00

MN Counties Computer Co-op 5742.74

MN Society of Prof. Surveyors 150.00

Monticello Ford Mercury, Inc. 608.43

Montrose City 689.59

Mostca 270.00

Motorola, Inc. 3081.44

MPELRA 270.00

Nextel Communications 1036.98

North American Salt Co. 12,891.68

Office Depot 1092.82

Path, Inc. 335.00

Lynn Peavey Company 756.50

Photo I 898.17

Postmaster-Buffalo 800.00

Qwest 7773.13

Riders, Bennett, Egan, Etal 2500.00

Road Machinery & Supplies Co. 1289.56

Ryan Motors, Inc. 278.16

Sherburne County Sheriff 1357.06

Sheriff's Youth Program of MN 1026.75

Sirchie 313.71

M Smith Publishers 247.00

Snap-on Industrial 218.11

Society for Human Resource Mgt. 160.00

Software House International In 227.91

St. Cloud Stamp & Sign 116.00

St. Michael Veterinary Clinic 134.10

State of MN 538.78

Streichers 563.02

Survivalink Corporation 1596.00

Thermal Technologies, Inc. 387.15

Tools Unlimited 105.69

Total Printing 1970.25

Uniforms Unlimited 156.35

United Rentals Highway Technol 129.93

University of Minnesota 175.00

Unlimited Electric, Inc. 153.95

Verizon Wireless 1434.86

Viking Safety Products 115.22

Viking Sewer & Drain 395.00

Washington Cty Sheriff 360.00

Waverly City 1426.99

Wright County Highway Dept. 148.48

Wright County Human Services 111.00

Wright-Hennepin Electric 3774.36

Xcel Energy 157.50

Zee Service Company 325.40

41 payments less than $100 1643.91

Final Total $233,998.79

The meeting adjourned at 9:57 A.M.


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