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Wright County Board Minutes

FEBRUARY 11, 2003

The Wright County Board met in regular session at 9:00 A.M. with Eichelberg, Mattson, Russek, and Sawatzke present.

Russek moved to approve the 2-04-03 minutes, seconded by Mattson. On Page 1, last sentence, Mattson clarified the process of placing resignations and position replacements on the Consent Agenda saying it applies to all departments and includes the Human Services Board Agenda. Motion carried 4-0.

Petitions were accepted to the Agenda as follows: Item A.10, "Authorize Signature, Teamsters Memo Of Understanding" (Norman). Item For Consid. #5, "AMC Policy Committees" (Norman). Russek moved to approve the Agenda as amended, seconded by Mattson, carried 4-0.

Mattson requested that Item E.1, "Accept Resignation, LaRae Fischer, Office Assistant, Eff. 2-19-03 & Authorize Replacement" be pulled for discussion. Russek moved to approve the Consent Agenda with the addition of A.1 and removal of E.1, seconded by Mattson, carried 4-0.

A. ADMINISTRATION

1. Performance Appraisals: M. Erickson, L. Martie, Atty.; M. Franke, Aud.; J. Kramber, M. Treichler, A. Weis, Sheriff.

2. Approve Charitable Gambling Application LG220, Knights Of Columbus, Silver Springs Golf Club (Monticello Twp.).

3. Refer Review Of Revised Deferred Compensation Plan To Deferred Compensation Committee.

4. Authorize Signatures On Revised Indirect Cost Allocation Plan Contract.

5. Authorize Building Consulting, Inc. To Develop Bid Documents For Concrete Repairs, Government Center.

6. Claim, Buetow & Associates, $18,750.00 (Mechanical/Electrical).

7. Claim, Buetow & Associates, $5,250.00 (Expanded Project Scope).

8. Claim, Buetow & Associates, $11,367.00 (Service Through 1-31-03).

9. O/T Report, Period Ending 1-31-03.

10. Authorize Signature, Teamsters Memo Of Understanding.

B. ATTORNEY

1. Authroize Signatures On Quitt Claim Deed To Clearwater Township.

C. PARKS

1. Parks Deparment 2002 Year End Report.

D. PLANNING & ZONING

1. Accept The Findings & Recommendations Of The Planning Commission For The Following Rezonings:

A. Approve Establishment Of Rural Planned Unit Development District, Leon J. Stumpf (Clearwater Twp.).

B. Approve Establishment Of Rural Planned Unit Development District, Buffalo 4-LLC (Clearwater Twp.).

C. Approve Request To Rezone From AG & S-2 To A/R & S-2, Bob Bauman (Franklin Twp.).

Mattson referenced Item E.1, "Accept Resignation, LaRae Fischer, Office Assisant, Eff. 2-19-03 & Authorize Replacement" requesting replacement be referred to the Budget Committee Of The Whole Meeting scheduled for 1:00 P.M. this afternoon. Russek moved to accept Fischer's resignation and to hold replacement authorization until after the Budget Committee Of The Whole Meeting, seconded by Mattson, carried 4-0.

The claims listing was reviewed. Gruber referenced a correction on page 9, second to last item, noting that Tom Feddema should be coded Budget 255 not Budget 250. The signature copy has been corrected. Mattson moved to approve the claims as listed in the abstract, subject to audit, seconded by Russek, carried 4-0.

Brad Wozney, SWCD, requested the Board's direction in filling three positions on the Water Management Task Force stating he has been notified of outside interest in the positions beyond the three individuals who could be reappointed. The three positions are representative of the lake association, cities, and the Mayors' Association and are for three year terms. Asleson stated the joint powers agreement reads the appointments are to be approved by the County Board. Mattson moved to advertise the positions in the newspaper. Russek seconded the motion suggesting interested individuals address a letter of interest with background information to the Board to be submitted to Brad Wozney by March 1, 2003. Sawatzke requested the incumbents be sent a letter notifying them of the process and to indicate their interest in reappointment in writing. Mattson concurred with the addition to the motion. Carried 4-0.

Wayne Fingalson, County Engineer, presented a resolution for approval regarding spring load restrictions. The 2003 map should be completed later this week and will be placed on the County's website, and also sent to townships and cities. Russek moved to adopt Resolution #03-10, seconded by Sawatzke, carried 4-0 on a roll call vote.

Fingalson requested approval of a pre-agreement resolution for Mn/DOTstating Wright County's willingness to participate in the cost for a new traffic signal at Jct I-94 and CSAH 37 in the City of Albertville. After the good faith resolutions are received from the City of Albertville and the County, a traffic signal agreement will be completed by the State to document cost participation, maintenance issues, etc. Wright County's share of the $120,000 is $40,000. Sawatzke moved to adopt Resolution #03-11, seconded by Russek, carried 4-0 on a roll call vote.

A Building Committee Of The Whole meeting was held on 2-04-03. Under IV. Project Bidding Schedule, the first sentenced was changed from: "Engel proposed bids be let...." to "Engel proposed bid documents be distributed....". Under Bid Alternatives, Mattson noted that discussion on the movable wall between C117 and C118 included manual versus an automatic wall. Russek moved to approve the minutes as corrected, seconded by Mattson, carried 4-0. Norman clarified approval of the minutes sets the bid opening on March 4, 2003 at 10:00 A.M.

I. Presentation Of Construction Documents; Approval Of Construction Document Phase, Including Material Finish Recommendations

Engel summarized and identified on floor plans the areas to be remodeled and indicated where carpeting, ceiling tiles, and/or wallcoverings would be replaced or left unchanged. Hayes stated that repair is needed on the sewer line where the proposed juvenile shower will connect and will be handled outside the project. Bonk stated the remodeling floor plan shows a door from EOC to the main corridor and requested the door be eliminated to meet Xcel's security needs. Engel stated the drawing would be corrected to eliminate that door. Carpet replacement in corridors was discussed. Engel requested a color committee be established to meet within the next few weeks. Hayes stated Buskey would like a quarry tile considered for the first floor corridor for maintenance reasons since it is a high traffic area, and asked whether alternate flooring was included in the bid. Engel stated a woven carpet is specified and would not recommend quarry tile because of doorway modifications, etc. due to height differences. He noted rubber flooring would be durable, non-slippery and not transmit noise, but would cost about twice as much, be harder to take up, and would smell for the first six months. It was requested that Engel provide Norman with specific cost and maintenance information and for the maintenance issue to be discussed with Buskey.

II. Request To Release Construction Documents

Engel suggested the County advertise for bids February 13th with an on-site tour for prospective bidders on February 18, 2003 from 1:00 - 3:00 P.M.

III. Project Construction Sequence Plan

Engel reviewed the Suggested Phased Remodeling Sequence based on a projected start date of March, 2003 with completion January, 2004 (attached). Discussion centered primarily on the duration and temporary relocation of Departments. Salkowski requested and received authorization to use the Board Room during Planning & Zoning's relocation for Board of Adjustment and Planning Commission Meetings.

IV. Project Bidding Schedule

Engel proposed bid documents be distributed February 5, 2003 with the bid opening to take place March 4, 2003, 10:00 A.M. at the County Board Meeting, (Proposed Construction Schedule attached).

V. Bid Alternate Recommendations

Engel recommended the following bid alternates be placed in the construction documents: 1) remove a wall in the Sheriff's Conference Room and install a folding partition; 2) remove a wall in the Narcotics Office conference room to make one large area; 3) replace carpet on the second floor in the Court Administration corridor and the corridor by the County Coordinator's Office; 4) remove a wall in the Assessor's Office and carpet replacement in the Recorder's and Assessor's Offices; and 5) replace lighting on first and second floor Annex corridors. Norman stated the carpet replacement in the Coordinator's corridor should be extended across the bridge to the Annex. Lindell stated the Sheriff's Department wishes to have the conference room and office area switched for confidentiality reasons. It was suggested this item be referred to the Building Committee. Engel stated he would hold on this item for a response from the Building Committee. There was discussion on cost of the movable wall to be installed between C117 and C118 and whether it should be manual or automatic. It was noted an automatic wall requires two people for safety reasons. Consensus was to install the movable wall but there was no decision on whether it be manual or automatic.

VI. General Discussion

Swing requested authorization to proceed with demolition of abandoned wire by Buffalo Communications at an estimated cost of $8,000 not to exceed $11,000. He also requested card access for the computer room for security reasons at a not to exceed figure of $3,000. Following discussion the general consensus of the Committee was to approve both requests. Noman stated switching to card access should be standard with any remodeling.

Engel reviewed Project Costs Projection (attached) and noted soft costs and the project contingency are to be determined by the County. Hayes identified heat pump controls, sewer line repair, potential water damaged walls, key cylinders, and some modular furniture modifications as a few of the soft costs.

Engel noted locations for construction worker entrances, vehicle parking, and trailer storage for materials. There was discussion on demolition and salvageable materials.

In regard to moving, Hayes stated the furniture vendor will disassemble the modular furniture for storage and the custodial staff will move file cabinets, etc. He suggested each department identify a point employee to coordinate moving.

Recommendation: Add proceeding with the bidding phase as recommended by Engel to the agenda for the February 11, 2003 County Board Agenda.

A Committee Of The Whole meeting was held 2-04-03. Mattson moved to approve the minutes, seconded by Sawatzke, carried 4-0.

Resource Conservation and Development Councils (RC&D): Two areas in Minnesota were identified as not being represented by an RC&D, including one in Southwestern Minnesota and another in the Metro area. It was felt these areas should be given the opportunity to determine whether they want to form an RC&D. A previous Quad County recommendation was for Larry Nelson to give a presentation on the RC&D Council to each of the member counties (Wright, Stearns, Sherburne and Benton). RC&D is a locally directed program developed from the local level, not from St. Paul or Washington D.C. The RC&D Council's Board is usually comprised of representation from county boards, SWCD's and members at large. They may also include cities, tribal governments, etc. Councils are organized as 501(c)(3) not-for-profit corporations. RC&D involves local people to solve human, economic, and environmental needs in communities. Nationally, there are 368 RC&D's authorized by the Secretary of Agriculture out of the 450 allowed by law.

Nelson is a USDA employee and has been the RC&D Project Coordinator in Mora for 13 years, working in a 7-county area. He provided an overview of some of the projects their council has been involved in. Project prioritization is determined by the RC&D Council. The USDA likes to have several counties work together as many issues are multi-county ones. Once a need is identified, RC&D works as a consultant to provide assistance and may assist with plan development or technical, informational, and educational activities; grant writing; and administrative support.

In response to a question on funding, Nelson explained that an authorized RC&D Council is provided staff by the USDA (1.6 staff members) and such things as office space, rent, vehicle, etc. When grants are received, the USDA may utilize their own staff members or qualified resources in the area to complete projects. Some grants require a cash match, in-kind services, or two grants may be combined to fund the project. Membership of the Onanegozie RC&D Council (seven county area) includes seven County Commissioners, seven SWCD members, and six At-Large members. The Onanegozie RC&D Council charges $300 in annual dues to cover things which the USDA does not pay for.

In summary, Nelson asked that the Committee review material distributed. If Wright County is interested in the formation of an RC&D Council, action should be taken to nominate a member from the County Board and from the SWCD to meet with the other members of the Quad Counties group. Stearns and Benton Counties have passed resolutions of support and nominated members to the steering committee.

Following discussion at today's meeting, Mattson moved for Russek to attend the Steering Committee meeting with a SWCD representative for informational purposes, seconded by Sawatzke, carried 4-0.

Sawatzke moved to lay the request from MnDOT to appoint a representative to the U.S. Hwy 10/I-94 River Crossing Committee replacing Jude over for one week due to Commissioner Heeter's absence. Seconded by Russek, carried 4-0.

Norman reported Sherburne and Stearns Counties have selected March 12, 2003 as County Day At The Capitol. Mattson mentioned there would be opportunity to visit with legislators at the Transportation Alliance Drive In on February 27th, and at AMC March 26th. Russek noted Wright County does not share the same legislators as Sherburne and Stearns Counties.

Mattson moved to lay this item over for one week, seconded by Russek, carried 4-0.

Sawatzke moved to reschedule the Technology Committee Meeting for February 26, 2003, seconded by Russek, carried 4-0.

Norman distributed copies of the AMC policy committee list with a cover letter asking the County Board Chair to make any recommendations to the District Chair regarding delegate and alternate openings from their county by February 14, 2003. Sawatzke is currently a member on the Environment & Natural Resources Committee and Eichelberg an alternate on General Government. Sawatzke moved to submit Sawatzke and Eichelberg as currently listed along with the addition of Mattson as an alternate to the Transportation Committee and Heeter as an alternate to Health & Human Services. Seconded by Mattson, carried 4-0.

The meeting recessed at 9:57 A.M. and reconvened at 10:04 A.M. for the Employee Recognition Ceremony. Employees were recognized for 5, 10, 15, 20, 25 and 30 years of service. Judy Ahlm, Sheriff/Corrections, received the Individual Achievement Award. Judy was hired in 1990 and worked in Human Services, Highway, and the Auditor/Treasurer's Departments prior to her current position. Captain Torfin, Jail Administrator, noted that with her background she is very knowledgeable and that with the vacant Assistant Jail Administrator position this past year Judy willingly assumed a large share of additional responsibilities. Some of these additional responsibilities include monitoring various computer systems associated with jail operations, Juvenile holdover documentation and grant disbursements and providing quality control of criminal history files. He stated Judy is a conscientious, hard working employee and has been deserving of this award for some time. The Group Achievement Award was presented to the Highway Department. Wayne Fingalson, Highway Engineer, stated the Highway Department employees were well deserving of the award for going over and above their regular daily duties and working together as a team under very difficult circumstances during the record-breaking flooding of 2002. Highway maintenance, sign personnel and office staff put in long hours as 15 County highways were closed at various times due to high water, mudslides blocked roadways, debris piled up putting pressure on bridges, 30 culverts were damaged requiring repair or replacement, surfaces on roadbeds and shoulders were blown out, and approximately 70,000 sandbags were sold to the public and various municipalities. Work on culverts was completed the second week of November. Many hours of work has gone into the paperwork required for requesting reimbursement for expenditures which totaled nearly $800,000. Honorable mention was given to Linda Schallock, Recorder's Office; Genell Reese, Veterans Services/Civil Defense; and Terry Frazier, Attorney's Office for being nominated for the Individual Achievement Award. Honorable mention was also given to the Recorder's Office, Parks Web Page Development Team and the Social Services Intake/Resource Unit of Human Services for being nominated for the Group Achievement Award. The Board expressed congratulations and thanks to all the employees. The Board also recognized the Awards Review Committee Members for their work in selecting this year's recipients. A reception was held in the Community Room following the Board meeting.

Bills Approved

Ability One Corporation 283.73

Brian Abrahamson 272.36

Advanced Filing Concepts, Inc. 1,524.08

American Institutional Supply 1,746.89

Ancom Technical Center 267.87

Avalon Fortress Security Corp. 307.63

B&D Plumbing & Heating 109.00

Beaudry Propane, Inc. 2,297.52

Best, Inc. 4,852.41

Buffalo Clinic 230.00

City Buffalo 21,999.38

Center Point Energy 12,291.17

City Clearwater 774.10

Climate Air 12,992.70

Fran Davies 154.40

City Delano 4,858.80

Richard Demarais 144.26

Karen Determan 150.12

Josh Erickson 165.60

Tom Feddema 107.64

Gateway Companies, Inc. 6.392.08

Karla Heeter 618.14

Hillyard Floor Care Supply 1,412.83

Holiday 2,298.76

RCBO 245.74

Idexx Laboratories, Inc. 105.00

International Personnel Mngmnt 299.00

Justex Systems, Inc. 129.00

Kramers Hardware 169.17

Lakedale Telephone Company 411.62

LaPlant Demo, Inc. 563.60

Maple Lake Lumber Company 325.68

Maple Lake Messenger 174.15

Maple Lake Township 1,691.80

Marco Business Products 3,104.52

Mn Sheriffs Association 375.00

Mn State Auditor 1,434.00

Mobile Vision 238.56

Monticello Times 362.55

City Montrose 527.80

Office Depot 1,607.03

Openhand 575.00

Anne Parker 176.86

Parts Associates, Inc. 106.48

Postmaster Buffalo 300.00

Tom Praska 204.22

Record Preservation, Inc. 332.69

Pat Sawatzke 329.65

Sherwin Williams 151.23

Sprint 161.16

Streichers 621.11

Matthew Sturm 342 21

Target 100.00

Kevin Titus 164.16

Total Printing 1,137.48

Treadway Graphics 243.09

Chuck Van Heel 263.92

Verizon Wireless 1,788.26

Voss Lighting 766.94

James Weinberger 327.64

West Group Payment Center 3,502.81

Wright County Journal Press 275.18

Wright Lumber & Millwork, Inc. 186.01

44 Payments Less Than $100 16,164.91

Final Total $116,836.70

The meeting was adjourned at 10:44 A.M.


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