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Wright County Board Minutes
FEBRUARY 25, 2003
The Wright County Board met in regular session at 9:00 A.M. with Heeter, Mattson, Eichelberg, Russek and Sawatzke present.
Sawatzke moved to approve the minutes of 2-18-03, seconded by Russek, carried 5-0.
Petitions were accepted to the Agenda as follows: Consent Item A4, "Accept Resignation, Judy Merritt, Attorney's Office, Eff. 3-7-03 & Authorize Replacement" (Norman); Consent Item A5, "Authorize Payment, $16,478.22, MN Housing Financing Agency" (Norman); Consent Item C2, "Claim, MFRA, $8,723.30, Lake Charlotte/Martha Sewer Project, Fund 61-820-6261" (Gruber); Consent Item C3, "Claim, Utility Systems of America, $66,640.23, Lake Charlotte/Martha Sewer Project, Fund 61-820-6261" (Gruber); Item For Consid. #2, "2-24-03 Building Committee Of The Whole Minutes" (Norman); Item For Consid. #3, "Retirement Plaque-LeRoy Schulz" (Mattson). Russek moved to approve the Agenda as amended, seconded by Mattson, carried 5-0.
Russek moved to approve the Consent Agenda, seconded by Heeter. Mattson referenced the position replacement requests on the Consent Agenda and inquired whether these would be discussed at the Budget Committee Of The Whole meeting following today's Board meeting. Russek felt requests on today's Agenda would be approved and understood that other requests would be addressed from the point of the Committee meeting forward. By State Statutes, the budgets and authorized level of staffing for elected department heads has been set. Norman said if the Board was contemplating changing that, they would have to enter into negotiations with the elected department heads. The budgets would either be revised or appealed. The motion carried 5-0 to approve the Consent Agenda as amended:
1. Performance Appraisals: E. Liberato, K. Mottl, D. Snyder, Atty.; R. Hagel, M. Wuollet, Bldg. Maint.; R. Miller, Parks; R. Erickson, R. Halverson, P. Thinesen, Sher./Corr.
2. Reappoint Genell Reese, Veterans Service/Civil Defense Director, Term To Expire 2-1-07.
3. Approve Charitable Gambling Application LG220, St. Mary of Czestochowa (Franklin Twp.).
4. Accept Resignation, Judy Merritt, Attorney's Office, Eff. 3-7-03 & Authorize Replacement.
5. Authorize Payment, $16,478.22, MN Housing Financing Agency.
1. Accept Resignation, Sandra Dickerman, Appraisal Technician, Eff. 2-20-03 & Authorize Replacement.
1. Claim, Wright-Hennepin, $44.03 (Lake Charlotte/Martha Sewer District) Fund 61.
2. Claim, MFRA, $8,723.30, Lake Charlotte/Martha Sewer Project, Fund 61-820-6261.
3. Claim, Utility Systems of America, $66,640.23, Lake Charlotte/Martha Sewer Project, Fund 61-820-6261.
D. COURT ADMINISTRATION
1. Increase Department Change Fund From $100 To $200.
1. Acknowledge Appointment, Grant Eldred, Deputy Sheriff, Eff. 3-3-03 (Grade 4).
2. Acknowledge Appointment, Jeffrey Olson, Deputy Sheriff, Eff. 3-3-03 (Grade 5).
Doug Gruber, Auditor/Treasurer, said work was previously completed on Jt. Ditch #15 due to washouts. The repair was completed by Fyle's Excavating at a cost of $17,250.00. A portion of the work needs to be completed in the Spring, so $500 of the bill was withheld. Reimbursement was received from FEMA for $14,834.81. A Public Hearing will not be required on the assessments as they were completed through emergency repair. Assessment letters will be sent to property owners this Summer on Jt. Ditch #15 and Ditch #14. Gruber did not feel the assessment to any property owner would be large. A portion of the cost is also covered by Meeker and McLeod Counties. This was provided as an informational item.
Gruber requested approval of a claim to Fyle's Excavating ($4,985.00) for work completed on Co. Ditch #16. The final grade around the culvert extension will be completed in the Spring so $300.00 of the total $5285.00 bid was deferred until the work is completed. Mattson moved to approve the $4,985.00 payment to Fyle's Excavating, seconded by Russek, carried 5-0.
Mn/DOT is securing easements for work associated with the Hwy. 55 project through Buffalo. They would like approval of a temporary Mn/DOT easement on Lot 5, Block 1, Willow Creek Estates 2nd Addition, City of Buffalo. The easement is 50' and Mn/DOT is offering $1,300.00. The money would be placed into the General Fund as Revenue as the property is tax forfeit. The easement would cease 12-1-05. Russek moved to approve the easement, seconded by Mattson, carried 5-0.
A Public Hearing was held in December, 2002, when the County's intent was to issue $2,200,000 in bonds for the Government Center remodeling project. It has since been decided to bond for $2,450,000. Gruber said another Public Hearing will need to be held due to the monetary change. He requested approval of a resolution authorizing another Public Hearing and approval to publish notice. He inquired whether the Board wanted to issue bonds for the $2,450,000 or bond for more to cover approximately $65,000 in costs associated with the issuance of bonds. Gruber said John Sander had suggested bonding for $2,515,000. Gruber requested approval of a not-to-exceed figure of $2,515,000 and he will double check the figure with Springsted Financial Consultants. Heeter moved to adopt Resolution #03-14 for intent to issue bonds in an amount not to exceed $2,515,000 and to schedule the public hearing date for 3-25-03 at 9:00 A.M., seconded by Russek, carried 5-0 on a roll call vote.
Correspondence was sent to Gruber by Bill Kaley of Maple Lake regarding concerns on County Ditch #20. Attached to the letter was DNR correspondence from 1981 relating to high water investigation on Lake Mary. Mattson suggested that a meeting be held with representation from the County Board, DNR, City Council, and residents to discuss the situation. The water in this area runs three ways with most of the flow toward Lake Mary. Russek moved to appoint Heeter and Mattson as the County Board representatives and to direct Gruber to set up a meeting with those groups suggested. Gruber is to bring the date back to the Board for approval. The motion was seconded by Heeter and carried 5-0.
On a motion by Mattson, second by Russek, all voted to acknowledge the January Revenue/Expenditure Guidelines.
The claims listing was reviewed. Mattson referenced page 16, City of Buffalo ($3,273.94) for street lights on CR 34, CR 35 and CR 134. It was the consensus of the Board that this claim would be laid over for discussion later in today's meeting when the Highway Engineer was present. Mattson referenced page 18, GMAC & Hinckley Chevrolet ($18,955.50). Gruber said the claim is for a 2003 Chevrolet 3/4 ton pickup purchased through the State contract. Mattson was concerned that the County automatically buys from the State contract. Gruber said there was a discount of $5,300 due to the contract. On a motion by Mattson, second by Sawatzke, all voted to approve the claims as listed in the abstract, subject to audit, with the removal of the claim to City of Buffalo.
Greg Kramber requested that the Board reschedule the 2003 County Board of Appeal and Equalization Dates. The MN Department of Revenue sent out new clarification on the dates which may be scheduled. Russek moved to reschedule the dates for 6-17-03 @ 10:30 A.M., 6-18-03 @ 9:00 A.M. (if needed), and 6-24-03 @ 8:30 A.M. The motion was seconded by Heeter and carried 5-0.
Marc Mattice, Parks Administrator, said a Parks Commission meeting was held on 2-18-03 where a recommendation was made to present a plaque to Willard Kreitlow for appreciation of his 42 years of service and rename Highland Hill to "Willard Kreitlow Winter Recreation Area." Mattson moved to support this action and to schedule the presentation at the 3-11-03 Board meeting, seconded by Russek, carried 5-0.
Wayne Fingalson, Highway Engineer, requested the Board to authorize final payment ($42,938.75) to Midwest Contracting, LLC, for Contract No. 0209 (Emergency Culvert Repairs) and to approve the Resolution of Final Acceptance. Russek moved to adopt Resolution #03-15, seconded by Heeter, carried 5-0 on a roll call vote.
Fingalson requested approval of a resolution for a Mn/DOT Partnership Agreement allowing funds to be reimbursed directly to the District Office performing the work instead of to the Central Office. This Agreement was approved by the County Board at their 12-17-02 meeting and no resolution was required at that time. Fingalson has since been contacted by Mn/DOT and a resolution is required. Sawatzke moved to adopt Resolution #03-16, seconded by Russek, carried 5-0 on a roll call vote.
Fingalson requested approval of a revised Funding Participation Construction Agreement with the City of Buffalo and LGK, Inc. for CSAH 35 improvements. A previous Agreement approved by the County Board on 12-18-01 had to be changed due to wetland concerns. The revised Agreement reflects the changed alignment and a few minor variations. Due to the time element, this will not be incorporated into the TH 55 project which is tentatively scheduled for the Summer of 2003. Fingalson anticipated bid letting would be approximately the same time and possibly using the same contractor. The developer will provide all of the land for the new alignment which will be conveyed to the County. The City will take over existing CSAH 35 once the project is completed. If the developer wants additional accesses, they must follow the process to obtain a permit from the Highway Department and would be responsible for connection and turn lanes. Fingalson said the new CSAH 35 will have four lanes with turn lanes which is consistent with what is being constructed on the TH 55 project. Mn/DOT has committed to funding $87,500 toward the project. The new CSAH 35 will connect to TH 55. The City will eventually have a connection to CSAH 35 by the Government Center. Mattson moved to approve the revised Agreement, seconded by Heeter, carried unanimously.
Laid over from earlier in today's meeting, the Board discussed with Fingalson the claim to the City of Buffalo ($3,273.94) for street lights on CR 34, CR 35 and CR 134. Fingalson said overhead lighting has been installed at these intersections. The County Board adopted an overhead lighting policy last year for safety to illuminate intersections. The power companies will supply the lights free if there is an existing power source there. Otherwise the power must be brought in and a pole installed at the cost of the County. Russek moved to approve the claim, seconded by Heeter, carried 5-0.
Chuck Davis, Environmental Health Officer, requested approval to distribute the Compost Facility RFP's (Request For Proposals). Wright County is requesting proposals to more fully utilize the MSW Compost Facility and site that was opened in 1992, and for various reasons, ceased operations in 1996. The proposal must include the processing of solid waste such as, but not limited to, yard waste and co-processing of solid waste including source separated food waste, agricultural bi-products, biosolids, manures, garbage and recyclables. The proposal may or may not use all of the Facility. The proposals are due on 4-15-03 by 4:30 P.M. Davis said the County would still like to continue with the HHW program currently being offered at the Facility. Mattson moved to authorize the RFP's to be sent out, directing Davis to include within the RFP documents that proposals must be returned by 4-15-03 at 4:30 P.M., seconded by Sawatzke, carried 5-0. Russek said the City of Delano is interested in forming a Joint Powers Agreement for use of the Facility for bio-solids. Russek inquired whether the cooperative had to be with Wright County cities only or if it can involve other cities. Sawatzke referenced Item #3 under Goals and Parameters, noting that "The use will directly benefit the citizens of Wright County by helping to resolve solid waste disposal problems." He felt if the request would include benefitting Wright County citizens, it would meet the parameters. Davis said the RFP will be mailed to the twelve active composting companies in MN and will be placed on the Composting Council website.
Crystal Nibbe of Howard Lake represented Wright County at the National 4-H Congress in Atlanta, Georgia, from 11-29-02 to 12-3-02. Nibbe, a 4-H Teen Leader, provided an overview of the trip. She was selected by completing an essay on what the 4-H pledge meant to her and how she has applied it. A total of 80 delegates from Minnesota attended the event and Nibbe was the only representative from Wright County. This was a special event as 4-H was celebrating its 100th Birthday.
Russek moved to adopt Resolution #03-17 approving a Charitable Gambling Application LG230 for the Lions Buffalo Club, to be held at the Monte Club (Monticello Twp.). The motion was seconded by Sawatzke and carried 5-0 on a roll call vote.
A Building Committee Of The Whole meeting was held on 2-24-03. The following corrections were made to the minutes: Page 1, the date of the minutes was changed to 2-24-03; Page 1, last paragraph, last sentence should read, "Recess the County Board meeting until 2:30 P.M. for a Committee recommendation." Russek moved to approve the minutes as corrected, seconded by Mattson, carried 5-0:
Owners' Representative RFP's. Seven responses were received. After review and ranking it was the consensus to interview four firms. Interviews will take place March 4th beginning at 10:30 A.M. Forty-five minutes will be allocated for each interview. The four firms to be interviewed are: Scott Builders, Bossardt Corporation, R. BEE Construction, and Scherer Services Co. Recommendation: Schedule Building Committee Of The Whole meeting for 10:30 A.M., March 4, 2003, for the purpose of conducting Owners' Representative interviews. Recess the County Board meeting until 2:30 P.M. for a Committee recommendation.
Mattson visited recently with LeRoy Schulz, a former Surveyor for the County. Mattson said Schulz was employed for 41 years with the County and would like to present him with a plaque for his years of service. The practice of providing plaques to retiring employees was started in the late 1980's. Sawatzke moved to refer this issue to the Personnel Committee, seconded by Mattson, carried 5-0.
Albion Township 14610.09
Allina Hospitals & Clinics 300.00
AMI Imaging Systems, Inc. 221.52
Ancom Technical Center 434.01
AT&T - Universal Biller 4300.88
B&D Plumbing & Heating 874.69
Backes, Joe 239.76
Barker, Bob Co. 135.69
Best, Inc. 9956.56
Borell, Ralph 376.43
Brock White Co., LLC 10,746.05
Buff'N'Glo, Inc. 170.89
Buffalo Hospital-OTPT Commerci 2622.40
Buffalo Township 15,465.11
Buffalo City 3273.94
Center Point Energy 7191.02
Chatham Township 10,387.50
Cintas Corp. No. 470 285.54
Clearwater Township 12,508.19
Cokato Township 15,038.44
Commissioner of Transportation 3105.69
Copy Equipment, Inc. 198.75
Corinna Township 22,445.39
Exxon Mobile 373.59
Franklin Township 24,644.77
French Lake Township 13,826.29
Gateway Companies, Inc. 2318.00
GCS Service, Inc. 256.07
GMAC and Hinckley Chevrolet 18,955.50
Granite Pest Control Services 104.37
Holiday Inn - Eau Claire 371.28
Howard Lake City 1390.00
Lake of the Woods Cty Sheriffs 200.00
LaPlant Demo, Inc. 563.42
Laurent, Michael 100.21
Loberg Electric 457.06
Maple Lake Township 19,338.40
Marlin Leasing Corporation 1069.86
Marysville Tonwship 17,597.83
Masys Corporation 2628.87
Middleville Township 13,529.82
Midway Iron & Metal Co., Inc. 955.53
Midwest Contracting LLC 42,938.75
MinnCor Industries Central 2189.00
MN Asphalt Pavement Assn. 200.00
MN Assn. of Women Police 125.00
MN Counties Computer Co-op 1700.00
MN County Attys Association 190.00
MN Sheriffs Association 2656.37
Monticello Tonwship 29,404.01
Moon Motor Sales, Inc. 359.91
Natl Institute for Truth Verif 1395.00
North American Salt Co. 11,274.40
Office Depot 1094.91
Oryans Conoco 115.00
Pats 66 164.00
Precision Prints of Wright Co. 285.42
Rockford Township 25,629.17
Services Unlimited 3322.80
Setina Mfg. Co., Inc. 4478.56
Silver Creek Township 22,424.14
Smith Micro Technologies, Inc. 3554.20
Software House International In 347.19
Southside Township 13,546.30
State of MN 273.14
State of MN Intertech Group 680.97
Stockholm Township 12,767.08
Titus, Kevin 164.16
Total Printing 1088.80
Trimin Systems, Inc. 1852.04
United Parcel Service 141.54
United Rentals Highway Technol 406.00
University of Minnesota 375.00
Utility Systems of America 66,640.23
Victor Township 15,397.57
West Group Payment Center 491.37
Westside Equipment 6000.00
Woodland Township 13,636.72
Wright-Hennepin Electric 519.05
WSB & Associates, Inc. 2062.00
Xcel Energy 1508.90
36 Payments less than $100 $1473.62
Final Total $556,641.17
The meeting adjourned at 10:25 A.M.