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Wright County Board Minutes

JUNE 3, 2003

The Wright County Board met in regular session at 9:00 A.M. with Eichelberg, Heeter, Mattson, Russek and Sawatzke present.

Russek moved to approve the 05-27-03 minutes as written, seconded by Heeter, carried 5-0.

Petitions were accepted to the agenda as follows: Consent Agenda #D.2, "Set Letting Date For Overlay Projects," (Norman). Russek moved to approve the agenda as amended, seconded by Heeter, carried 5-0.

Eichelberg requested #D.1, "Award Contract For CSAH 14/Bridge Project To Buffalo Bituminous, Inc." be pulled from the Consent Agenda and held until the end of the meeting. Brian Asleson, Chief Deputy Attorney, stated if approval has not been received from Mn/DOT regarding the Disadvantaged Business Enterprise requirement by the end of the meeting, the contract could be awarded conditionally. Russek moved to approve the Consent Agenda with #D.1 pulled until the end of the meeting and the addition of #D.2, seconded by Mattson, carried 5-0.

A. ADMINISTRATION

1. Performance Appraisals: B. Asleson, L. Dixon, Atty.; A. Buskey, Bldg. Care; J. Baker, P. Seaman, R. Williams, B. Williamson, Sheriff.

2. 1st Quarter Training Reports.

3. HAY Consultants Job Description Evaluations/Recommendations.

B. ASSESSOR

1. Approve Contract Rates For 2004 & 2005 Assessment.

C. AUDITOR/TREASURER

1. Claim, Utility Systems Of America, $12,905.69, Application Payment 13 (Fund 61 Sewer Fund).

D. HIGHWAY

**Pulled and Laid Over To End Of Meeting** 1. Award Contract For CSAH 14/Bridge Project To Buffalo Bituminous, Inc.*

2. Set Letting Date For Overlay Projects. (Norman)

E. PLANNING & ZONING

1. Accept The Findings & Recommendations Of The Planning Commission For The Following Rezonings:

A. Approve Request To Rezone From AG & S-2 To R-1 (riparian); R-2 (3 acres lying between Bryant Avenue & State Hwy. 25); R-2a (5.6 acres lying west of State Hwy. 25), Leo Bacik (Buffalo Twp.).

Doug Gruber, Auditor/Treasurer, presented the claims for review. On Page 8, last claim, Gruber clarified the dollar amount was correct but the mileage should read 1,125 miles. Mattson questioned the first claim on the listing in the amount of $16.53 to WalMart for the Jail Canteen, noting that the Department number was missing. Gruber explained the Jail Canteen sells personal care products to prisoners and is an in and out account. He will check the department code which should be Corrections. Mattson moved to approve the claims listing subject to audit with Gruber to check on the Jail Canteen claim, seconded by Russek, carried 5-0.

A Civil Defense Committee meeting was held 5-28-03. A summary of the meeting follows. Mattson moved to approve the minutes as read, seconded by Russek, carried 5-0.

At the 5-14-03 meeting the decision was made to request revised proposals from EPTEC and Elert & Associates as well as solicit additional proposals. EPTEC opted to not submit a revised proposal. At today's meeting RFP's were reviewed from Elert & Associates and Stephen L. Berg. The fee quoted by Elert & Associates was slightly lower than Berg's, however, it was felt the overall cost may exceed that covered by the grant as expenses would be billed in addition to the fee. Heeter felt Berg had a better understanding of what the County wants. Sawatzke felt it should be clarified that the Plan is not to include any new positions and must be carried out with existing staff. Recommendation: Accept the RFP submitted by Stephen L. Berg with clarification that no additional staffing is to be included.

On a motion by Russek, second by Heeter, the County Board unanimously accepted the recommendation of the Planning Commission to amend the Wright County Zoning Ordinance as follows (strikeout font indicates words to be deleted and bold font indicates new language).

A new definition is added to section 302, Definitions, # 124a:

Sewage Treatment System, Public- means a system owned and operated by a City, Township, County, or other governmental entity recognized by Minnesota Statute, including the sewage treatment plant, and all pipelines or conduits, pumping stations, force main, and all other construction, devices, appliances, or appurtenances used for conducting sewage or industrial waste or other wastes to the treatment plant. This definition does not include cluster systems nor any ISTS as defined by MPCA regulations, nor any privately owned and operated sewage treatment systems.

Sections 605.5(5) and 605.5(6) are amended to read:

(5) Lot Area Regulations:

(a) For dwelling units with private on-site sewage treatment systems water wells - one (1) acre.

(b) For dwelling units with public sewage treatment systems and water systems - twelve thousand (12,000) twenty thousand (20,000) square feet.

(6) Lot Width and Depth Regulations:

(a) For dwelling units with private sewage treatment systems:

Lot Width - 150 feet. Lot Depth - 150 feet.

(b) For dwelling units with public sewer and water sewage treatment systems:

Lot Width - 100 feet. Lot Depth - 100 feet.

The following statement included in Section 612.5(1)a shall be amended to read: The lot width may be reduced to 100 feet if public sewer and water sewage treatment facilities are provided.

This statement is to be repeated under section 612.5(1)b for Recreational Development Lakes.

Tom Salkowski, Planning & Zoning Administrator, requested acceptance of the findings and recommendations of the Planning Commission for denial of the request to rezone from AG & S-2 to R-1, Jerome Kiehn (Southside Twp.). and authorize signature of the Notice & Order of Denial. Russek stated the Planning Commission did a site inspection and the bank is very steep and had concerns the bank would slide. Russek moved to accept the findings and recommendations of the Planning Commission and to authorize signature of the Notice & Order of Denial, seconded by Sawatzke, carried 5-0.

A Committee Of The Whole meeting was held 5-27-03. A summary of the meeting follows. Russek moved to approve the minutes as read, seconded by Heeter, carried 5-0.

Long Range Planning An outcome of previous discussions on long range planning was to form long range and short range planning committees. With the exception of planning for a jail facility, a time frame of five to ten years has been identified for long range planning. There is also a need to develop a five year capital improvement plan, which would be updated annually and tied into the budget process. Some counties are funding large equipment expenditures through capital improvement equipment notes and removing them from the general levy. There was discussion on the status of the City of Buffalo's interest in possibly sharing Public Works space with the County. Fingalson will contact the City Administrator for further information. The current budget situation was mentioned and the uncertainty of what the impact will be.

Future expansion sites for a jail facility and the Government Center were discussed. Sawatzke suggested mining gravel from the property by Public Works for local projects in order to begin site preparation in the event it is chosen as a future building location. The impact of continued population growth throughout the County was mentioned. It was recommended that cities and townships be contacted for information on what they envision their future growth plans to be. It was suggested the Catholic Church be contacted regarding future plans for their property north of the Government Center. It was recommended that Norman develop an RFP to hire a consultant to develop a comprehensive long range plan. There was consensus among Eichelberg, Russek and Heeter that a consultant be hired. Recommendation: Norman will work with the Building Committee to develop an RFP to hire a consultant and place on the County Board Agenda when completed. Contact will be made with the Catholic Church regarding their plans for the Church property north of the Government Center.

A Labor/Management Health Insurance Committee meeting was held 5-28-03. A summary follows. Heeter moved to approve the minutes, seconded by Russek. Russek added that single utilization rate was at 94%, but that family utilization skyrocketed which resulted in the overall utilization rate of 110.32%. Motion carried 5-0. Members reviewed the Experience Accounting Summary provided by Medica for the 12 month period of 3/1/2002 through 2/28/2003. It was noted that the County's utilization rate was at 110.32% for this time period, with notable increases occurring within the last 3 months of the reporting period. The utilization rate for the prior year for this reporting period of 3/1/2001 through 2/28/2002 was 95%. Medica premium rates increased 18% effective March 1, 2003. This increase in premiums will help to offset the significant increase in dollars being paid out to process claims.

A Personnel Committee meeting was held 5-28-03. A summary follows. Sawatzke moved to approve the minutes as read, seconded by Russek, carried 5-0.

Discuss Assessor Staffing Needs.

Kramber discussed the volume of activity in his department, the staffing level, and the turnover rate. He specifically is requesting reconsideration of the Commercial Appraiser position dropped from the 2003 budget. After discussion, it was the consensus that the process for job description evaluation move forward and the Board will analyze the results. In the meantime, authorize Temporary Help if the cost is made up with savings from other line items; maximum of $3,500.

Performance Appraisal - Wayne Fingalson, Highway Engineer. Based on review of three performance appraisals submitted the Committee recommends an overall rating of "Superior."

North Hennepin Community College, 2003-2004.

Wittstock is again asking permission to teach a course at North Hennepin Community College. The course schedule will mean that he has ten days where there is a conflict with his normal work schedule. As in the past, he plans to make up the time by working at night and on weekends. Recommendation: Grant request.

Plat Signatures In County Surveyor's Absence.

Mike Minnick is currently signing plats in Wittstock's absence. Some counties have reciprocal agreements where their surveyor signs on the absence of another counties surveyor. It is felt that this would require a formal agreement between jurisdictions. Recommendation: Approve concept of having a reciprocal agreement. Have the Attorney's Office research State Statutes regarding this matter. Present a proposed agreement to the Board.

A Technology Committee meeting was held 5-28-03. A summary follows. Heeter moved to approve the minutes as read, seconded by Mattson, carried 5-0.

Voice Mail For Sheriff Deputies

Swing stated the cost for hardware and installation is $6,600 to provide voice mail for approximately 60 deputies in the field to be able to call in and retrieve messages. Currently calls go to Dispatch and a message is left in their mail slot which can result in several days delay in receiving and returning calls from the public. The system would also allow the Sheriff's Department to send out a mass message to deputies in the field. Helgeson will inquire whether E911 funds can be used. Recommendation: Approve contingent upon ability to use E911 funds.

Fee For Centerline Image

Swing proposed a $50 fee for the Centerline Image which is consistent with the fee charged for the County Map Image. At this time two requests have been received for the Centerline Image. According to the Attorney's Office this fee falls under professional services and does not need to be included in the upcoming public hearing on Fees For Services changes. Recommendation: Approve.

Fee For Internet Access To GIS

Swing proposed a $300 annual fee be charged the private sector for access to GIS. This does not affect the general public site or the sharing of data between government entities. The charge would affect utility companies, real estate offices, etc. that are accessing data beyond the public use level. The fee is consistent with the charge at other counties. Recommendation: Approve.

"800" Access From Local Calling Area

Swing stated that at the time Buffalo became part of the metro calling area "800" calls were blocked from the local calling area and a message was added at a cost of $100/month directing callers to hang up and dial the local number. His request is to discontinue the message. It is anticipated that "800" calls from the local area would be less than the current $100 charged for the recorded message. Recommendation: Approve.

Eichelberg recessed the County Board meeting at 9:30 A.M. to hold the public hearing on the name change for Twin Lake and Sylvia Lake. Brian Asleson, Chief Deputy Attorney, provided a brief history on the petition to change the name of Twin Lake to West Lake Sylvia. He reference a 3-31-03 letter from the DNR which stated DNR Commissioner Gene Merriam would use his statutory authority in M.S. 83A.02(3) to approve the replacement names if the following two conditions were met: 1) that Sylvia Lake (86-289) is renamed "Lake Sylvia East" or "East Sylvia Lake", and Twin Lake (86-279) is renamed "Lake Sylvia West" or "West Sylvia Lake"; and 2) that the Wright County Board of Commissioners approve the above names by unanimous resolution. Asleson further stated that according to conversations he had, it is his understanding the DNR is requiring a delineation of east and west in the name change. In response to a question from Eichelberg, he recommended that because of the number of written responses that were received to not read them individually but include them in the minutes. It was noted copies of the written responses were provided to the Commissioners prior to the Board Meeting for their review. The following written responses were received:

Carl Swanson, Greater Lake Sylvia Association - 96.5% in favor of the name change several years ago when poll taken

Charlie McCarty - no objection to Twin Lake change if that's what owners prefer, but leave Lake Sylvia unchanged Warren Nelson - change Twin Lake to West Lake Sylvia

Jan Evenson - change to West Lake Sylvia and end confusion, both lakes would be Sylvia ­ West Lake and East Lake, similar to Upper & Lower Red Lake

Mark Navara - change Twin Lake to West Lake Sylvia

David & Kathryn Larson - live on Lake Sylvia, change name as proposed by Greater Lake Sylvia Association, always considered we were on Lake Sylvia (the western part)

Marilyn & Paul Sundberg - lived on Lake Sylvia almost 70 years, has always been Lake Sylvia to most people around the lake, change it back to Lake Sylvia

Bob & Karin Herman - have property on what we have called West Lake Sylvia for 51 years, referred to as West Lake Sylvia when folks purchased the property in 1952, we support the change

Cal Herman - support changing the name back to East & West Sylvia

Jerome Johnson - lives on West Lake Sylvia, for 68 years has known themas East Lake Sylvia and West Lake Sylvia, eliminate "Twin" and name the two sides what they've always been known as

Jack & Tracey Kubitz - would like to see Twin Lake become West Sylvia

Jim & Darlene Wuollet - in favor of renaming Twin to West Lake Sylvia, question why the East Lake has to have a different name than Lake Sylvia

Harold Wahlquist - strongly oppose any name change to current Lake Sylvia - unnecessary and creates significant expense, rename Twin Lake to West Lake Sylvia if you wish

Joseph & Kathryn Lepley - residents of West Lake Sylvia, support the Greater Lake Sylvia Association in their efforts to change the lake name to that which is consistent with resident use

John & Nancy Pattee - property on Lake Sylvia Peninsula, has always been just one lake, West Lake can have their West Lake Sylvia because it's true, why would you take our Lake Sylvia from us?

Dennis & Margaret Bertness - change name back to West Lake Sylvia, never knew it by any other name

Lambert & Nancy Klenk - first choice is to change Twin Lake to West Lake Sylvia and leave Lake Sylvia as is; second choice is West Lake Sylvia and East Lake Sylvia

Curt Conrad - opposed to name change for Twin Lake and Lake Sylvia, prefer Twin Lake remain unchanged also, but would not greatly oppose change to West Lake Sylvia or variation, however, that change should not require a change for Lake Sylvia

James & Muriel Rudolph, Michael Rudolph - spent 79 summers on lake, everyone always referred to the lake as the east side or west side of Lake Sylvia, eliminate Twin Lake and call it Lake Sylvia or if has to be two lakes call them East Lake Sylvia and West Lake Sylvia or Lake Sylvia and West Lake Sylvia which ever is agreeable to majority of property owners

Jason Mason - support of name change of Twin Lake

At today's public hearing the following comments were taken:

Jan Johnson - representing Greater Lake Sylvia Association and requesting name changes to East Lake Sylvia and West Lake Sylvia

Dick Anderson - Greater Lake Association article and bylaws refer to East and West Lake Sylvia

Curt Conrad - not opposed to name change for Twin Lake, opposed to changing Lake Sylvia and feels most residents of Lake Sylvia not aware the name change also involves their lake

Russek stated that according to the letter from the DNR leaving Lake Sylvia unchanged is not an option. Asleson confirmed the DNR requirement is for an east and west delineation. Norman stated the public hearing notice specifically stated the options for the name change. It was clarified the public notice was published in the Howard Lake Herald, the official County newspaper, and the Annandale Advocate because of proximity to Lake Sylvia.

Phyllis Latour - lives on Lake Sylvia, proposed name changes have been stipulated in the Association newsletters and does not feel there is a problem with a distinction of East and West Lake Sylvia.

Carl Swanson - President of Greater Lake Sylvia Association and resident of West Lake Sylvia, took a poll in 2000 with close to 300 responses, 96.5% were in favor of name change, name change has been mentioned at annual meetings and in the newsletter

Bill Rataczak - resident of West Lake - in favor of dropping Twin Lake, the lakes share similar characteristics and should share common name of Sylvia, define as Lake Sylvia or West Lake Sylvia or East Lake Sylvia

Doug Robbin - East Lake Sylvia resident - always referred to as Lake sylvia and normally asked if they are on east or west side, supports name change

Al Ostlund - Lake Sylvia East resident, until recently didn't realize Twin Lake existed, East and West Lake Sylvia is just the way it is

Jack W. - on East Lake Sylvia, owns property on both East and West Lake Sylvia, his wife's family were original settlers on West Lake Sylvia, early records refer to as West Lake Sylvia, supports East and West Lake Sylvia

Curt Conrad - concern is that Lake Sylvia people are not aware that the change is going to also affect Lake Sylvia, a lot of weekenders don't get the Annandale newspaper, the name change is at the request of Twin Lake, asking that Lake Sylvia residents be considered

Donald Holm - on West Lake Sylvia, their properties are deeded as West Lake Sylvia, asked where the DNR got Twin Lake from

Robert Benson - family has lived on Lake Sylvia for over 70 years and always was referred to as Lake Sylvia,

Ann Maciej - weekender on West Lake Sylvia, doesn't know how anyone could not be aware of name change as it's been going on for couple years and has been in every newsletter for some time

John Swanson - on West Lake Sylvia since 1951, on abstract shows Lake Sylvia, no reference to Twin Lake

At 10:00 A.M. Eichelberg closed the public hearing and reconvened the County Board meeting. Mattson moved to support the name change as recommended by the Greater Lake Sylvia Association for a resolution to change the names to West Lake Sylvia and East Lake Sylvia. He noted that according to DNR Commissioner Gene Merriam the County Board does not have the option to pass a resolution to change the name of Twin Lake to West Lake Sylvia and leave Lake Sylvia unchanged. Russek seconded the motion adding that the item be laid over for one week for a resolution to be drafted. Mattson amended his motion to include a resolution be drafted to be presented at next week's Board Meeting, seconded by Russek. Carried 5-0.

Norman requested a Building Committee Of The Whole meeting be scheduled 6-11-03 at 10:30 A.M. to review progress of the construction project. Sawatzke questioned whether it could be a Building Committee meeting rather than Building Committee Of The Whole. Norman stated there are some issues that could lead to major change orders which all the Commissioners should be aware of prior to approval. Heeter moved to schedule a Building Committee Of The Whole meeting 6-11-03, 10:30 A.M., seconded by Mattson, carried 5-0.

Russek moved to adopt Resolution #03-42 for a grant from the Minnesota State Transportation fund for the construction of County Bridge 86520 (CSAH 14, SP 86-614-08) over Aux. Channel of the North Fork of the Crow River, seconded by Mattson, carried 5-0 on a roll call vote.

Sawatzke moved to adopt Resolution #03-43 to enter into an agreement with the Minnesota Department of Transportation for installation of a traffic signal at CSAH 37 and TH 101 in the City of Otsego, seconded by Russek. In response to a question from Mattson, it was noted the cost is listed as $40,000. There was brief discussion on the location of the signal and the County's portion of the funding. The motion carried 5-0 on a roll call vote.

Heeter moved to cancel the July 8, 2003 County Board meeting due to five Tuesdays in July, seconded by Mattson, carried 5-0.

Norman requested a Negotiation Committee Meeting be scheduled to discuss Consent Agenda Item A.3, "HAY Consultants Job Description Evaluations/Recommendations" and a letter from the Jailer/Dispatcher Unit. Russek moved to schedule a meeting on 6-9-03 at 9:00 A.M., seconded by Sawatzke, carried 5-0.

Consent Agenda Item D.1, "Award Contract For CSAH 14/Bridge Project To Buffalo Bituminous, Inc." was laid over until the end of the meeting. Norman reported a message was received from Wayne Fingalson, Highway Engineer, that approval is expected to be received either later this afternoon or Wednesday. Sawtzke moved to award the contract to Buffalo Bituminous, Inc. contingent upon receiving approval from Mn/DOT regarding the Disadvantaged Business Enterprise requirement, seconded by Russek, carried 5-0.

Bills Approved

ABM Equipment & Supply, Inc. 922.64

Alpha Group, The 525.00

Amerigas 130.50

Ameripride Linen and Apparel 268.50

Ancom Technical Center 393.51

Anoka County Juvenile Center 790.00

Arch Wireless 359.12

Arrowwood Resort 206.37

Auto Glass Center, Inc. 320.00

B&B Products, Inc. 19,060.62

B&D Plumbing & Heating 782.50

Backes, Joe 228.96

Barnes Distribution 279.71

Burdas Towing 161.41

Case Credit 192.16

Cassidy Realty & Appraisal, Inc 375.00

Cellular 2000 of St. Cloud 363.46

Centra Sota Lake Region LLC 16,604.00

Central MN Sane Program 8400.00

Cokato Equipment, Inc. 109.60

Contech Construction Product 4654.00

Country Chevrolet 17,400.00

Crestmark Financial Corp 174.95

Deluxe Business Checks and Sol 153.35

Diers, Carter 405.00

East Central Regional Juvenile 8965.00

Facility Systems, Inc. 485.64

First State Tire Recycling 811.60

Gholson, Janet 282.96

Glunz, Raymond 2300.00

Grainger, W., Inc. 174.39

Hardings Towing 106.50

Hatch, Jim Sales Company, Inc. 1807.21

Hickorytech-Wireless 630.13

Hillyard Floor Care Supply 1978.17

Interstate Battery Sys of Mpls 449.21

J Craft Div of Crysteel Mfg 107.77

J Johnson Sales & Services 880.00

Kustom Signals, Inc. 539.31

Lawson Products, Inc. 569.91

Lee, G & Associates 7633.00

Lorman Education Services 329.00

M-R Sign Company, Inc. 347.45

MacQueen Equipment Company 383.00

Marco Business Products 2262.97

McDowall Company 1021.00

McNeilus Steel, Inc. 2660.49

Menards 626.22

MN Counties Ins. Trust 8529.00

MN Safety Council 705.00

MN Sheriffs Association 500.00

Mobile Vision 255.75

Monticello Ford Mercury, Inc. 902.81

MTI Distributing, Inc. 163.28

Mumford Sanitation 140.03

Nextel Communications 1414.15

Norman, Richard 260.49

Precision Prints of Wright Co. 481.38

Pribyl, Amee 288.88

Record Preservation, Inc. 632.96

Reds Auto Electric 307.86

Reed Business Information 906.36

Reitan, Gary 157.14

Royal Tire, Inc. 2518.75

Russek, Jack 225.72

Ryan Motors, Inc. 156.40

Schliesing, Sherry 513.72

Sheriffs Youth Program of MN 619.06

Software House International In 783.85

Sprint 148.55

St. Michael City 25,000.00

Star West 9795.00

State of Minnesota 1500.00

Strand, Chad 164.82

Streichers 2700.63

Tires Plus 509.80

Tools Unlimited 267.92

Total Printing 243.62

Tuttle, Mark 490.53

Utility Systems of America 12,905.69

Verizon Wireless 151.91

Viking Coca-Cola Bottling Co. 232.70

Walker, Peter 342.21

Wal-Mart Store 01-1577 503.85

Western Tree Service 426.00

Wright County Highway Dept. 38,622.00

Wright-Hennepin Electric 184.24

WSB & Associates, Inc. 16,580.00

Xcel Energy 357.93

31 Payments less than $100 1585.97

Final Total $256,807.08

The meeting was adjourned at 10:18 A.M.


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