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Wright County Board Minutes

JULY 1, 2003

The Wright County Board met in regular session at 9:00 A.M. with Heeter, Mattson, Eichelberg, Russek and Sawatzke present.

Russek moved to approve the minutes of 6-24-03, seconded by Mattson, carried 5-0.

Petitions were accepted to the Agenda as follows: Consent Item A4, "Approve Agreement With Teamsters 320, Reclassification of Calendar Coordinator and 4-H Coordinator" (Norman); Consent Item A5, "Approve Hire, Neal Huemoeller, Case Aide, Court Services, Step 1, Eff. 7-14-03 (Norman); Item For Consid. #3, "Discuss Process Of Evaluating RFP's, Compost Facility" (Norman). Heeter moved to approve the Agenda as amended, seconded by Russek, carried 5-0.

On a motion by Russek, second by Heeter, all voted to approve the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: S. Dilley, T. Praska, Ass'r.; S. Schwan, Atty.; L. Crawford, Ct. Admin.; K. Freese, IT; A. Riebel, Parks; M. Hoberg, K. Preston, Sher.

2. Transfer $1,273,354 From Budget 820, Personal Services To General Revenue Departments.

3. Refer Discussion RE: Museum Expansion To 7/23/03 Building Committee Meeting.

4. Approve Agreement With Teamsters 320, reclassification of Calendar Coordinator and 4-H Coordinator.

5. Approve Hire, Neal Huemoeller, Case Aide, Court Services, Step 1, Eff. 7-14-03.

B. ATTORNEY

1. Approve Form For Assessment Services Agreement And Authorize Signatures.

C. AUDITOR/TREASURER

1. On Sale Liquor License, "Boonedocks Saloon," (Rockford Twp.).

2. On/Off Sale Liquor License, "Silver Creek Corner Bar," (Silver Creek Twp.).

D. INFORMATION TECHNOLOGY

1. Refer The Following To The Technology Comm.: Voice Mail For Deputies; RFP For Local & Long Distance Service; Phone Switch Upgrade; 2004 Automation Objectives; Record Management Project.

2. Refer Voice/Data Wiring, 1st Floor Annex, To The Building Committee.

E. PARKS

A. Refer Site Cleanup at Whiper Property At Zumbrunnen Park To The 7-15-03 Parks Committee Of The Whole Meeting.

F. PLANNING & ZONING

A. Accept The Findings And Recommendations Of The Planning Commission For The Following Rezonings:

A. Unanimously Recommend Approval Of The Request To Rezone From A/.R To AG, David L. Emon (Woodland Twp.).

B. Unanimously Recommend Approval Of The Request To Rezone From AG To A/R, Rich Schaust (Franklin Twp.).

C. On A Vote 5/1 The Commission Recommends Approval Of The Request To Rezone From AG and S-2 To R-2a And S-2, David & Rebecca Klatt (Silver Creek Twp.).

G. SHERIFF

A. Acknowledge Hire, Kristen Hoyne, Lead Clerk, Eff. 7-11-03, Step 3 & Authorize Replacement Of Current Corrections Officer Position.

B. Acknowledge Appointment, Dale Wold To Position Of Sergeant Deputy Sheriff, Eff. 7-1-03.

Doug Gruber, Auditor/Treasurer, received a request from the Wright County Parks Department to purchase Tax Forfeit Parcel #216-100-212204 in Silver Creek Township. This parcel is old railroad right of way that has gone tax forfeit. This piece of land will be acquired for use as part of the bike trail which will be developed between Clearwater and Monticello. The parcel is being transferred for public use so the only costs associated will be the fees to transfer. If the County ever did sell, it would transfer back to the State. Mattson moved to approve the request, seconded by Heeter, carried 5-0.

Denise McCalla, Property Tax Administrator in the Auditor's Office, was recently presented a Certificate of Appreciation for her participation in the MCCC (Minnesota Counties Community Cooperative). Software support is provided to participating counties for the tax program package. Data is tracked electronically versus manually. Wright County was one of three counties to proceed with the package last year. MCCC recognized McCalla for her positive and diplomatic outlook, as well as being a resource to other counties who will be converting.

The claims listing was reviewed. Gruber referred to a claim on Page 7 incorrectly coded to the Annandale Advocate and will be changed to the Annandale Tactical Training Center. On a motion by Mattson, second by Russek, all voted to approved the claims as listed in the abstract, subject to audit, noting the one correction.

A Building Committee Meeting was held on 6-25-03. Heeter moved to approve the minutes, seconded by Mattson, carried 5-0:

Annex Building, First Floor Flooring. During the review of construction bids it was decided not to accept Alternate 8 so different floor covering options could be researched. Hayes presented the various options that were quoted by Neil's Floor Covering, Inc. After touring the area and discussing the various options the Committee recommends that quarry tile be installed in the East entryway and first floor corridor. Hayes will seek at least one additional quote and bring it back to the Committee

Brian Asleson, Chief Deputy Attorney, reviewed a contract which would allow a repurchase of a tax forfeited property by Karen Wilson (City of Otsego). The Board addressed this issue in August of 2002. The property condition has significantly improved since that date. Statute requires Wilson to pay 1/10 of the delinquent taxes, penalties and interest, and other fees, which has been done. Asleson left word for the Otsego Building Inspector indicating that the repurchase would be considered by the Board and did not receive word back. The County must make one of two findings per Statute: 1) The repurchase would correct an undue hardship or justice resulting from a forfeiture; or 2) The requested purchase would best serve the public interest. Due to the condition of the property and concerns expressed by the City, Asleson did not feel the second finding would apply. However, he said the Statute provides for a procedure in favor of the landowner, especially with homesteaded property. The contract would require a payment of 1/10 of the delinquent taxes, penalties and interest along with all other costs related to the repurchase. Ten equal installments would be required of the remaining balance before December 31st of each year. Current taxes must be paid. If any payments are missed, notice is served. If the payment is not received, a cancellation of the repurchase occurs and the property reverts back to tax forfeit. Asleson referenced Item #4 of the contract which calls for the repurchaser to affirm that the property is homestead and that it will remain so during the life of the contract. If the property is vacated as homestead, all sums payable according to this contract would be due immediately. Sawatzke moved to adopt Resolution #03-47 approving the contract for repurchase of tax forfeit property #118-033-002140 by Karen Wilson, seconded by Russek, carried 5-0 on a roll call vote.

Asleson and Salkowski were thanked for their efforts in preparing the presentation to the MPCA with regard to the concerns of Onyx Landfill.

Tom Salkowski, Planning & Zoning Administrator, requested approval to purchase a Kardex mechanical filing system as part of the remodeling project. Their office is required to keep many records and the new system would provide a more efficient use of space. The quote is for $9,996.98 plus tax. Russek moved to approve the request with funding from Fund 34, seconded by Heeter, carried 5-0. Department Heads will be informed that the lateral files currently being used will be available for other departments in the near future.

At 9:30 A.M., Eichelberg recessed the meeting to a Public Hearing being held to review the Business Subsidy Policy. Noel LaBine, Economic Development Partnership, provided a draft resolution and Business Subsidy Criteria for review. It was noted that the draft Criteria required numbering corrections under Item 2. Sawatzke referenced a question posed at the last meeting relating to the public purpose requirement. LaBine said the Business Subsidy would be allowed for 1) Redeveloped property if the project is for restoring property; or 2) Relocation of a business in a substandard building if the business is good for the community and will not provide a change in the number of jobs. The Public Hearing was closed at 9:37 A.M. and the regular Board meeting was reconvened. Russek moved to adopt Resolution #03-48, seconded by Heeter, carried 5-0 on a roll call vote.

A Budget Of The Whole meeting was held on 6-24-03. A change was made to the minutes, last paragraph, 2nd to last sentence, remove the word, "adjusted." Russek moved to approve the minutes as corrected, seconded by Sawatzke, carried 5-0:

2004 Budget Process/Criteria Discuss

Equipment Note. Norman distributed revised Human Services, Road & Bridge, and General Revenue Budgets and initiated discussion on how to proceed with the 2004 budget process. Norman and Gruber will research further on levying outside of the levy limit for Corrections. Norman stated contract settlements need to be figured into the 2004 budget and as a starting point recommended department heads prepare a budget based upon adjusted 2003 budget figures. He also recommended any new positions approved in 2003 which were not filled be given priority consideration if any new positions were able to be added in 2004. The possibility of purchasing equipment with an equipment note was discussed, especially for large expenditures such as vehicles in the Sheriff's Department, computers, and Highway equipment. Equipment purchases would need to meet specific criteria to be included in the note. Norman recommended Springsted be contacted for information and assistance regarding an equipment note. He suggested when preparing 2004 budgets department heads list equipment that meets the criteria for an equipment note going out three years for long-range planning purposes. Program cuts in Human Services and the ability to levy back 60% of the State aid cuts was discussed. Russek did not feel the County should pick up programs the State cut. Revenue projections were discussed. Norman reported action was taken at the 6-23-03 County Board Meeting to implement the revised fee charges effective July 1, 2003 with the exception of two fees in the Auditor/Treasurer's Department which will be implemented in 2004. There was brief discussion on the gravel tax and the process used to bill gravel pit operators. It was also mentioned that the County will have additional costs in 2004 and 2005 with the State's take over of Court Administration. There was discussion on increasing the amount of rent charged to departments to $16/square foot. The consensus was for departments to submit budgets based on their adjusted 2003 budgets and to delay scheduling budget meetings with departments until additional information is received on the levy limit. There was not support to use reserve funds to solve the budget problem. It was noted that Wright County's reserves are small in comparison to many counties. There was also not support for rolling over any unused funds to the next year within departments rather than reverting the funds back to the General Revenue Account.

GRRL Budget Alternatives. Funding cuts received by the Great River Regional Library System were discussed. Norman and Eichelberg will be meeting with the Executive Board later this afternoon regarding their 2004 budget and the amount of funding the GRRL might anticipate from the County. The consensus was that they submit a 2004bBudget based upon the adjusted 2003 allocation. There was general consensus the Historical Society, Fair Board, SWCD, Economic Development, etc. should also be informed to submit 2004 budgets based on 2003 budget figures. It was noted that SWCD's cuts appear to be significantly more severe than in some other areas

At 9:45 A.M., Eichelberg closed the bid process for the 2003 Overlay project, Contract #0301. The project includes CSAH 5 and CR 125. The alternates include two park projects (Collinwood and Schroder) and shoulder work on Hwy. 4. The Engineer's Estimate was $1,325,000. Two bids were opened and read. At the request of Wayne Fingalson, Highway Engineer, the bids were laid over until later in the meeting for award.

Name; Bid Bond; Bid Amount

Bauerly Companies; Yes; Base Bid $1,196,952.15; Alternates Total $87,262.32

Duininck Bros., Inc.; Yes; Base Bid $1,167,798.48; Alternates Total $73,623.42

Fingalson reviewed the 5-29-03 Five-Year Highway/Bridge Improvement Meeting minutes. Russek moved to approve the minutes, seconded by Heeter, carried 5-0.

The tentative schedule for the 7-8-03 Road and Bridge Tour was reviewed. Several route changes were made. Sawatzke moved to reschedule the starting time of the tour to 8:15 A.M., seconded by Russek, carried 5-0.

A Personnel Committee meeting was held on 6-25-03. Sawatzke moved to approve the minutes, seconded by Russek, carried 5-0:

Performance Appraisal, Marc Mattice, Parks Administrator. Based on the review of four performance appraisals submitted the Committee recommends an overall rating of "Exceptional".

Discuss City of Monticello's Request For Additional Contract Hours. The City of Monticello has confirmed that they want to amend the 2003 contract by adding 1,460 hours of coverage. This will bring their annual coverage total to 16,476 hours. The Sheriff's Department has been providing the additional hours of coverage since the first of the year. Miller stated that he needs a detective, clerk, and deputy sheriff. The Committee recommends that a deputy sheriff and car be authorized to fulfill the new obligation under the amended contract. Miller was asked to include any additional requests in his 2004 budget.

Discussion resumed on the 2003 Overlay project bids, Contract #0301. Fingalson reported a correction to the Duininck Bros., Inc. bid, stating the corrected total with alternates was $1,242,401.87. Fingalson's recommendation was to award the contract, including alternates, to the low bidder, Duininck Bros., Inc. Discussion followed on improvements included with the alternates. It was reported that Collinwood and Schroeder Parks will have the camping loops and entrance areas paved. In 2000, the County Board authorized an increase in camping fees of $2 for those parks. This revenue will be used to fund the park improvements which are estimated at $32,900. The fund balance is approximately $38,000. Mattson moved to approve the recommendation to award the project to Duininck Bros., Inc., seconded by Heeter, carried 5-0.

A Public Meeting Notice was received from Xcel Energy with an invitation to attend an Electric Transmission Planning Meeting on 7-8-03 in Willmar. This is also the date of the Road Tour. After discussion, Mattson moved to authorize Bill Cordell, Highway Department, to attend or to have him obtain additional information. The motion carried 5-0 on a second by Russek.

Mattson moved to schedule a Committee Of The Whole meeting on 7-22-03 at 10:30 A.M. to discuss the process of evaluating the RFP's received for the Compost Facility. Chuck Davis and Brian Asleson are also to attend. The motion was seconded by Russek and carried 5-0.

Bills Approved

Advantage Emblem, Inc. 442.64

Albion Township 1719.22

American Probation & Parole As 100.00

AMI Imaging Systems, Inc. 545.81

Ancom Technical Center 344.66

Aramark Correctional Services 10,319.97

Automatic Garage Door Company 325.84

B&B Products, Inc. 2196.95

Benchmark Computer Learning 900.00

Buffalo Clinic 158.00

Bureau of Criminal Apprehensn 280.00

CDW Government, Inc. 783.14

Cellular 2000 of St. Cloud 191.63

Clearwater Township 1167.69

Collins Brothers Towing 445.17

Contech Construction Product 271.78

Dustcoating, Inc. 580.72

Edens Group 500.00

Freestyle Photographic Supplie 520.99

Gateway Companies, Inc. 2598.50

Gau, Todd 139.68

GCS Service, Inc. 370.65

Hickman Service, Inc. 133.13

Hillyard Floor Care Supply 283.08

HTCIA-MN Chapter 160.00

Interstate All Battery Center 489.88

Karels Towing 105-88

Lab Safety Supply, Inc. 555.49

LaPlant Demo, Inc. 548.79

LeClaire, Kimberly 183.60

Macey Construction Company 2761.07

Marco Business Products 8248.46

Marlin Leasing Corporation 1069.86

McCarthy Well Company 105.00

Meteorlogix 5321.35

Mezzenga Distributing Co. 110.32

Miller, Richard 100.00

Mottl, Kathleen 100.80

Nextel Communications 121.93

Office Depot 2965.40

Precision Prints of Wright Co. 314.18

Prosource 116.00

Record Preservation, Inc. 795.63

Rockford Fire Department 5000.00

Rockford City 669.50

SKC Communication Products 176.00

Sprint-Local Telecom Division 158.63

Star Tribune 332.80

Stieg, Theresa 210.00

Total Printing 191.11

Unger, Larry 408.32

Verizon Wireless 504.31

Viking Coca-Cola Bottling Co. 203.75

Village Ranch, Inc. 3510.00

Wall, Brian 127.69

West Group Payment Center 476.00

Wright Soil & Water Cons. Dist. 26.315.00

Xcel Energy 809.57

32 Payments less than $100 1393.61

Final Total $90,727.18

The meeting adjourned at 10:35 A.M.


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