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Wright County Board Minutes

AUGUST 19, 2003

The Wright County Board met in regular session at 9:00 A.M. with Eichelberg, Heeter, Mattson, Russek and Sawatzke present.

Russek moved to approve the minutes of 8-12-03, seconded by Heeter, carried 5-0.

Petitions were accepted to the Agenda as follows: Item of Consideration #2, "Proposed Water Management Task Force Ordinances" (Wozney, SWCD); Consent Agenda #B.3, "Approve Tobacco License, Holiday Station, Otsego" (Gruber). Russek moved to approve the Agenda as amended, seconded by Sawatzke, carried 5-0.

Russek mentioned he had questions regarding B.1, "Seasonal On Sale Beer License, Northland Regional Karting Assoc." but was informed the sale of beer was for special events. Russek moved to approve the Consent Agenda, seconded by Mattson, carried 5-0.

A. ADMINISTRATION

1. Performance Appraisals: C. Glander, M. Lindquist, Sheriff.

2. Appoint Dave Nelson As Township Representative On Solid Waste Task Force.

3. Claim, Frank Madden, $7,151.58.

4. Approve Contract with E.M. Branstrom Associates Architects, Inc., Museum Expansion Project; Compensation To Be 70% Of Construction Bid Plus Reimbursable Expenses.

5. Refer HAY Job Evaluation Results To The Negotiation Committee.

B. AUDITOR/TREASURER

1. Seasonal On Sale Beer License, Northland Regional Karting Assoc. (Stockholm Twp.).

2. Claim, MFRA, $1,440.00. Professional Services-Fund 61-Sewer.

C. HIGHWAY

1. Distribution Of 2002 Annual Report

Doug Gruber, Auditor/Treasurer, requested a public hearing date be set regarding proposed water control on County Ditch #16. Mattson moved to set the public hearing for 9-9-03 , 9:30 A.M., seconded by Russek. In response to a question from Norman, Gruber stated he would verify with the Attorney's Office whether it is also necessary to publish the notice in the newspaper since it is required that property owners on the ditch be notified by letter. Motion carried 5-0.

Gruber presented a resolution for adoption regarding a petition to remove benefitted property from County Ditch #33. Bruggeman Homes is requesting the removal of 14 acres of benefitted land with drainage to be diverted to the Gillard storm sewer system. A public hearing was held 5-6-03. Sawatzke did not feel the resolution language addressed the remaining 6.3 benefitting acres that would remain on County Ditch #33. Gruber identified the benefitted acres on a map and stated not all the remaining total acres are benefitted. Sawatzke moved to lay the item over for two weeks for language revision by Gruber and the Attorney's Office, seconded by Russek, carried 5-0.

Gruber requested authorization for payment in the amount of $19,900 to the Economic Development Partnership. This is the balance due following the 5% reduction of the 2003 budget amount. Mattson moved to authorize payment of $19,900 to Economic Development Partnership, seconded by Heeter, carried 5-0.

Gruber requested a tax forfeiture sale of private parcels be set for Thursday, 10-2-03, with sealed bids to be received by 12:00 P.M. It was explained that private sale parcels are generally small and often landlocked. Adjoining property owners are notified and sealed bids accepted. Gruber provided an explanation of the tax forfeiture process and timelines. Russek moved to set the sale for 10-2-03, seconded by Sawatzke, motion carried 5-0.

Mattson moved to set a tax forfeiture sale of public parcels for Thursday, 10-9-03, 1:00 P.M., seconded by Russek. The sale will be held in the Community Room at the Government Center. Gruber stated the sale will be advertised and posted. Motion carried 5-0.

Gruber stated the 2004 Truth In Taxation Hearing date has been set for 12-4-03 at 7:00 P.M. This date is set by State statute.

Gruber presented the claims listing for review. Mattson referenced a claim from the Sheriff's Department in the amount of $1,000 for an exam at the Monticello Hospital. Mattson moved to approve the claims listing subject to audit, seconded by Russek, carried 5-0.

Tom Hammer, Chairman of the Wright County Water Management Task Force, presented three position statements from the Task Force: 1) Phosphorus - Free Lawn Fertilizer, 2) Construction Site Erosion and Sedimentation Control and Stormwater Management, and 3) Vegetated Buffer Strips On Publicly Owned County Ditches. It is the opinion of the Task Force that developing an ordinance would be the best way to deal with each of these issues. Hammer stated the Task Force is requesting conceptual support on each of these issues from the County Board before proceeding with the actual development of an ordinance. There was brief discussion on each of the issues. Brad Wozney, SWCD, stated he has requested Brian Asleson, Chief Deputy Attorney, provide an interpretation of the County's authority under the current ditch law. Sawatzke moved to conceptually support the development of an ordinance regarding phosophorus - free lawn fertilizer, seconded by Heeter, carried 5-0. Sawatzke moved to conceptually support the development of an ordinance regarding construction site erosion and sedimentation control and stormwater management, seconded by Heeter, carried 5-0. Mattson moved to conceptually support the development of an ordinance regarding vegetated buffer strips on publicly owned county ditches, seconded by Russek, carried 5-0.

A Building Committee Meeting was held on 8-13-03. Mattson moved to approve the minutes as read, seconded by Russek. Following the reading of the minutes, Norman questioned whether approval of the minutes also approved purchase of the variable frequency drive. There was discussion on the necessity of the heat pump controls regardless of the situation. The consensus was to approve the purchase of the variable frequency drive with the approval of the minutes. Motion carried 5-0. A summary of the minutes follows.

Building Remodeling Update. The project is proceeding according to the original schedule, coordination efforts are working well, cleanliness is good, and issues are being resolved amicably in construction meetings. To date there have been three change orders totalling $40,580 which is about 4% of the original contract amount. The biggest cost in change orders have been in fire system add ons. There are four other proposed requests: 1) replacing the existing shower head with an adjustable one at a cost of $318 instead of $1,900; 2) extending ductwork in the Extension area at an approximate cost of $1,028 - this is due to the existing plans from 1991 showing the duct in a different place; 3) additional painting of office walls in P&Z and not using vinyl wallcovering in the reception area at an estimated cost of $600 - $700 - the wallcovering would be stored for future repairs; and 4) additional fire alarm changes - a result of drawings from 1991 not being accurate and code changes in 1995 and 1998. There was discussion on updating the 1991 building drawings. A variable frequency drive is needed for the heat pumps at a cost of $10,297.

Jail Window Modification Update. The low bid was awarded to Anderson Iron at a cost of $25,235. After work began the County was informed by Anderson Iron they would not do the caulking and painting which is a significant part of the job. Finishing work was included in the bid specifications. The individual who prepared the bid from Anderson Iron is no longer an employee. Anderson Iron was asked to stop work and Ernst Construction was hired at a cost of $3,819 to complete the finishing work so prisoners could be returned to that cell block. There was discussion with Asleson regarding the legal aspects of holding Anderson Iron to complete the work at their bid price, amount of payment to Anderson Iron for work done, and contracting with Ernst Construction as the next low bidder. It was the consensus of the Committee that the work performed by Anderson Iron was not acceptable and to contract with Ernst Construction to complete the job at a cost of $180/plate, and to pay Anderson Iron $9,750 contingent upon Ernst being able to use the metal plates. Asleson stated he was in agreement with the proposed settlement.

Request From Sheriff Dept. To Add Ventilation To Evidence Storage Room, $6,180. Hayes provided background information on the location of the Evidence Storage Room in the basement and the addition of air conditioning to the room at a cost of $4,000. A request has been received to add ventilation to the area because of odors in the room. An estimate of $6,180 has been received from Climate air for a ventilation system. There would also be additional cost for wiring in addition to on-going maintenance costs. Recommendation: Hold until the next Building Committee meeting to obtain further information.

A Committee Of The Whole Meeting was held 8-11-03. Russek moved to approve the minutes as read, seconded by Mattson, carried 5-0. A summary of the minutes follows.

Evaluating RFP's, Compost Facility. The meeting of July 29, 2003 was reconvened at 2:30 P.M. Heeter, Davis and Eichelberg reported on their tour of the Chamness Technology, Inc. facility. After touring both the City of Hutchinson and Chamness Technology facilities, it is the opinion of the Committee that both are impressive operations and both are very knowledgeable in the area of composting. There was continued discussion on the proposals from the City of Hutchinson and Chamness Technology, the amount of revenue Wright County would receive, current activity at the compost facility in the collection of hazardous materials, and what benefit Wright County residents would derive from either of the proposals. The City of Hutchinson provides for a partnership relationship with the County with potential for increased revenues from product sales while the proposal from Chamness Technology is for an independent operation with a specified rental amount for leasing portions of the compost facility. It was suggested a Solid Waste Task Force Meeting be scheduled and members be sent copies of the RFP's for review prior to the meeting. A written evaluation of the two proposals according to the criteria listed in the RFP will be included in the mailing to the Solid Waste Task Force. Recommendation: Schedule a Solid Waste Task Force Meeting for August 27, 2003, 7:00 P.M.

A Deferred Compensation Meeting was held 8-12-03. Mattson moved to approve the minutes as read, seconded by Heeter, carried 5-0.

Discuss Plan Eligibility Criteria. Gruber stated he discussed the issue with some of his staff. They feel that as long as the plan offering doesn't change and one check can be written to a company, we should allow custodial contracts with other agents. Recommendation: Agents can service clients under an existing, approved Plan. Any proposed new plan offering would need to have a minimum of 20 new enrollees.

A Detention Committee Meeting was held 8-13-03. Sawatzke moved to approve the minutes as read, seconded by Russek, carried 5-0.

Prisoner Boarding Agreement, Sherburne County. Sheriff Miller stated he is looking for direction from the County Board regarding entering into an agreement for boarding prisoners. Sherburne County has indicated they would enter into an agreement for $70/day. Mattson stated Meeker County said they would provide free transportation. Discussion followed on long term boarding costs versus building a new jail facility, bonding, increasing building costs, and site selection. It was suggested Meeker, Benton, Sherburne, Morrison and Kandiyohi Counties be contacted to obtain bed availability and cost information for the next 6 years. It was recommended a Detention Committee Of The Whole Meeting be scheduled to decide whether to move ahead with plans to build a new Jail or enter into an agreement for long term boarding of prisoners.

A Personnel Committee Meeting was held 8-13-03. Sawatzke moved to approve the minutes as read, seconded by Heeter, carried 5-0.

Authorize Replacement For Richard DeMarais, Property Appraiser. There was discussion on whether Kramber would prefer authorization to hire a property appraiser or commercial appraiser. A commercial appraiser position was approved for 2003 and not filled because of the budget. Kramber requested approval to hire a property appraiser at this time and to discuss the commercial appraiser position at his 2004 budget session. Recommendation: Approve filling the property appraiser position.

A Ways & Means Committee Meeting was held 8-13-03. A summary of the minutes follows.

Lake Charlotte Sewer Installation Problem. A letter received from Bryan Oakley, MFRA, was distributed regarding the location of the grinder pump and control panel at the Hanson's residence. According to Oakley's letter Tess Hanson elected to locate the grinder pump near the existing pump rather than near the house and later had it moved to a different location resulting in a $1,500 bill from Wright-Hennepin. It is Oakley's position that the cost is the Hanson's responsibility. Tess Hanson stated she was told by MFRA the disconnect had to be in a certain location which placed it in the middle of her yard and then later heard that other residents had longer cables which would have allowed the stand to be located where she originally wanted it to be. Hanson stated she was told the cost to have installed the stand where she originally wanted it would have been $200-$300. She is requesting the County pay Wright Hennepin $1,200 for the electrical work ($1,500 minus $300 = $1,200). Oakley's letter states that residents who ended up with a longer power cable will be assessed an additional charge. Recommendation: Asleson notify Bryan Oakley, MFRA, that the issue was unable to be resolved at the Ways & Means Committee as the Committee does not feel it is the County's responsibility to pay the $1,200, and it is unfair to assess other lake residents for the additional cost. At today's meeting Sawatzke said Tess Hanson indicated at the meeting that she did not think the bill was the County's responsibility but hoped the County could put pressure on MFRA to assume responsibility for $1,200 of the bill.

Discuss Firearms Training Facility Options. A request has been received from the Sheriff's Department to conduct firearms training at the Rasset gravel pit site. There has been discussion with Planning & Zoning regarding zoning issues and whether a conditional use permit would be required. Sheriff Miller stated they currently pay $2,000 annually to use Monticello's facility but because of growth issues the arrangement is no longer satisfactory to either party. He anticipates the amount normally paid to Monticello would cover the cost to build a backstop, fill with sand and build some berms. It is anticipated firearm training would occur 20-30 days per year at most. Miller does not feel noise should be a problem. It was noted Monticello has a range in town. Recommendation: Approve use of the Rasset gravel pit for firearms training by the Sheriff Department contingent upon Asleson working out the details of a permit, if required. At today's meeting questions were raised regarding a permit, and also whether it would be used by anyone other than the Sheriff's Department. Sawatzke stated that according to Sheriff Miller the site would be used only by deputies for required training purposes, and that Asleson will research the permit issue further. Mattson moved to approve the minutes as read, seconded by Sawatzke, carried 5-0.

Bills Approved

A-1 Marine 161.45

Airgas 7578.19

Ancom Technical Center 212,78

Annandale Rock Products 165.49

Aramark Correctional Services 9272.67

AT&T 139.66

B&D Plumbing & Heating 452.40

Buffalo Communications, Inc. 15,879.46

Buffalo Hospital 7897.00

Central Lock & Safe 288.50

Central MN Mental Health Cntr 150.00

Climate Air 309.50

Dakota County Sheriffs Ofc 100.00

Dickinson Spring Garden Center 146.44

Exxon Mobil 602.60

Gall's, Inc. 1582.47

Greenview, Inc. 11,278.87

Hennepin County Sheriff 184.80

Herald Journal Publishing, Inc. 102.89

Hiivala, Robert 301.58

Holiday 1862.49

Identix Incorporated 155.24

Jerry's Towing & Repair 126.18

Kenwood USA Corp Comm Div

20,377.63

KNR Communications Services In 431.00

Lasonne, Wanda 163.64

Loberg Electric 917.54

Maelsurvivor Conference 400.00

Marco Business Products 1696.03

McCombs Frank Roos Associates 1440.00

Midland Corporate Benefits Svc 757.25

Minnesota Lawyer 195.00

MN CVSO Secretaries Assn. 163.00

Monticello-Big Lake Hospital 1000.00

Morrison Cty Sheriff 8837.53

Motorola, Inc. 2918.96

Mustang Mapping 350.00

National Business Systems, Inc. 542.25

National Rifle Association 450.00

Novell 9458.27

Office Depot 3048.08

Phillips Petroleum Company 1221.35

PMI Computer Supplies 155.95

Qwest 7449.72

SBC Paging 592.41

Sherburne County Sheriff 2480.00

State of MN Intertech Group 1243.76

State of MN-Info Tech Div-Dale 349.87

Stieg, Theresa 105.00

Streichers 2730.96

Tom's Snowmobile & Small Engin 169.88

Uniforms Unlimited 349.67

University of Minnesota 555.00

Viking Coca-Cola Bottling Co. 219.00

West Group Payment Center 598.53

Wright-Hennepin Electric 715.45

ZEP Manufacturing Company 210.33

20 payments less than $100 981.37

Final Total $132,225.09

The meeting was adjourned at 10:17 A.M.


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