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Wright County Board Minutes

SEPTEMBER 23, 2003

The Wright County Board met in regular session at 9:00 A.M. with Heeter, Mattson, Eichelberg, Russek and Sawatzke present.

The following correction was made to the minutes of 9-16-03: Page 2, 4th paragraph, 3rd to the last sentence should read, "He said Highway 7 is the key in dictating what flows to the east" (Russek). Russek moved to approve the minutes as corrected, seconded by Heeter, carried 5-0.

Petitions were accepted to the Agenda under Items For Consideration as follows: #5, "Quad County Meeting" (Norman); #6, "AMC District 5 Meeting" (Norman); #7, "Economic Development" (Eichelberg); #8, "Communication From Steve Dille" (Mattson). Russek moved to approve the Agenda as amended, seconded by Mattson, carried unanimously.

On a motion by Heeter, second by Russek, all voted to approve the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: W. LaSonne', Assr.; K. Labo, Aud.; A. Gilbertson, Ct. Admin.; J. Klein, P&Z; N. Aarvig, B. LeeMiller, J. O'Dowd, C. Poirier, R. Salls, Sher./Corr.

2. Authorize AMC Delegation To Attend Annual Conference, 12-8-03 to 12-10-03, Minneapolis.

3. Claim, Nelson Building & Development, Inc., $187,898.60.

B. ASSESSOR

1. Approve Hire, Keith Triplett, Property Appraiser, Eff. 9-29-03 (Step 3).

C. AUDITOR/TREASURER

1. Claim, McCombs Frank Roos, $873.00, August Services (Fund 61-Sewer).

D. INFORMATION TECHNOLOGY

1. Refer To Technology Committee: 1) Record Management Proposal; 2) Appointment To Governor's Council On GIS.

E. SHERIFF

1. Refer To Ways & Means Committee Discussion RE: Proposed Change In Law Enforcement Contract With Cities.

Doug Gruber, Auditor/Treasurer, brought forth the "Rice Lake Retreat" (Franklin Twp.) plat for approval. All is in order with the exception that the letter of credit for road construction is not yet on file in the Auditor's Office. He requested that the Chair and Coordinator be authorized to sign. Gruber will not sign the plat nor will the plat be recorded until the letter of credit is received. Contingent upon receiving the letter of credit, Russek voted to approve a plat, "RICE LAKE RETREAT," as submitted by Anita M. Romfo, a single person, fee owner, of the following property described as: The NE1/4 of the SW1/4 and Gov. Lot 3 of Sec. 35, Twp. 118, Rge, 25; with all outstanding taxes including green acre liability, if any, having been paid; the park dedication fee has been paid #96725; there is a permanent road easement that will be recorded with the plat, as well as a letter of credit for road construction on file with the Auditor/Treasurer; and the title opinion and various accompanying documentation has been reviewed by Thomas C. Zins, Assistant County Attorney, who recommends approval for recording of the mylars along with various supplemental documents. The motion was seconded by Mattson and carried 5-0.

The August Revenue/Expenditure Guidelines were distributed approximately one week ago. Gruber highlighted an error found in the Recorder's Department where the full-time line item was over budget. Research showed that the salary from a Court Administration employee was incorrectly coded to the Recorder's line item. This was corrected back to the first of the year. Mattson referenced the Sheriff's overtime temporary line item and questioned how high it needed to be set at in order to stay within budget. He said the Board knew that the line item for Boarding Prisoners would be exceeded. Jail Medical also seemed to be high. Richard Norman, County Coordinator, explained that in response to the Dept. of Corrections report on staffing levels, extra shifts were made up with overtime and temporary help rather than hiring staff. The Assistant Jail Administrator position was also vacant for some time. Russek said the Jail is fully staffed but not according to what the DOC recommends. On a motion by Heeter, second by Sawatzke, all voted to accept the August Revenue/Expenditure Guidelines as presented.

Discussion followed on a request from the DNR to install a water control structure on the tile line (Ditch #16) outletting Henry Lake with the purpose of restoring the lake to its pre-drained condition. The structure is proposed west of County Road 5 and east of Locke Avenue. A public hearing was held on 9-8-03. Gruber distributed a letter from Kerry Saxton, SWCD. The letter provides information on the different elevations of Lakes Willima and Henry and the high water over the past two years. The letter states the tile is in a bad state of disrepair, with the worse area being on the State's land. The DNR is offering to repair that section at no cost to the other ditch lien holders. Saxton felt this may be where the flow is impeded and may improve the draw down. He suggested that the County monitor the area with the DNR after the structure installation to see if further ditch repair may be needed. Also, when the work is done that new pipe be laid through the township road to ensure good pipe to connect to in the future. If the structure is not approved, this would in essence be trying to maintain the area of permanent pool for temporary storage. In conclusion, Saxton's letter said that the County should be aware that problems that could occur here would most likely not be from one storm but a prolonged wet period and that the tile is in bad shape. The placement of the structure would have little impact on this, it is more a function of the tile's poor condition. Whether the structure is placed or not, further failure will occur over time. The County should look at repairing the tile in the future. Saxton felt the benefits of allowing the wetland development outweighed any negative concerns from it.

Fred Bengston, DNR Wildlife, reviewed a topographical survey of the basin. He said a similar water control structure has worked for 30 years to maintain Lake Willima through a wildlife management area. The area between the proposed water control structure and Locke Avenue has two major tile line breaks. Bengston said the repair would include new PVC pipe (same size) from the structure and under Locke Avenue (if necessary) at the DNR's cost. Although he was aware of issues to the west, he felt the repair would contribute to better water flow. The DNR manages wildlife areas and checks water levels. If there ever was an issue, they have the ability to pull the boards from the structure and it will function as a regular tile line. There may be some reasons in the future to draw the wetland down.

Bengston met with the Township Board on the structure at their last meeting. The Township had questions with regard to adjacent landowners. Landowners spoke about the wetland project and their concerns with the status of the ditch and tile line. There were concerns about water movement. Bengston felt the Township was satisfied with his presentation. Yesterday, Mattson spoke with John Uecker, Albion Township Board, who expressed the same concerns but felt that people around there were satisfied with the project and that is the way it should proceed. Mattson moved to adopt Resolution #03-63, seconded by Sawatzke. Brian Asleson, Chief Deputy Attorney, said the draft resolution was prepared following statute. After discussion, the draft will be revised by Asleson to include language, "The DNR also agrees to be responsible for the cost of repair or replacement of the tile line between the structure and Locke Avenue, as well as repair or replacement of the tile or culvert in the Locke Avenue right-or-way, if approved by Albion Township." The draft will also include adding Item #4, "That the DNR is authorized to perform repair work on the drainage system as detailed above." The motion and second approved of adding this language to the resolution. The motion carried 5-0 on a roll call vote.

The claims listing was reviewed. Mattson questioned whether Department Heads receive a printout. Gruber explained that they do not. Department Heads sign the claims which are submitted for payment. The Board, Norman and Gruber review the printout. Department Heads receive a monthly Revenue/Expenditure Report that reflects claims for the month. Mattson moved to approve the claims as listed in the abstract, subject to audit. The motion carried 5-0 on a second by Russek.

A Detention Committee Of The Whole meeting was held on 9-16-03. Heeter moved to approve the minutes, seconded by Mattson, carried 5-0:

Discuss New Jail Construction Versus An Agreement For Long Term Boarding Or Prisoners.

Torfin distributed and reviewed handouts on projected bed needs, boarding costs, census data, transportation costs, incarceration rates, demographic projections, and estimated Jail construction costs (attached). Discussion followed on each of these areas. It was the consensus of the Committee that with the current Jail population and the County's growth already exceeding State demographic projections for 2008, that it is not feasible to wait until 2010 or 2011 to address the need to build a new Jail. Bonding issues, site selection/preparation, future space needs/usage of the Government Center, and communication issues were discussed. There was also support to contract for an independent study to be conducted to assist in the planning process, site selection, and future usage of the current Jail facility. There was consensus to move forward with the planning process to build a new Jail facility in 2007/2008 and to pursue entering into a boarding agreement in the interim. The possibility of applying for a grant to fund the study was suggested. Recommendation: Miller, Torfin and Asleson will prepare a draft boarding agreement with a proposed January, 2004 implementation date. A Detention Committee will be scheduled to meet with Fingalson to view and discuss possible site location and preparation of the County property at Public Works, and to address specific Jail issues.

On a motion by Russek, second by Sawatzke, all voted to schedule a Detention Committee Of The Whole Meeting for 10-7-03 at 10:30 A.M. to discuss the site for the new Jail and visit the site adjacent to the County Shop.

On a motion by Sawatzke, second by Russek, roll call vote carried 5-0 to adopt Resolution #03-64 approving a Charitable Gambling Application LG214, National Ataxia Foundation (Silver Creek Township).

Correspondence was received from Sherburne and McLeod Counties relating to the potential of a shared Ag/Horticulture position. Norman held a conference call previously with McLeod County where the possibility of either a 1/2 time position or a 1/3, 1/3, 1/3 shared position was discussed. McLeod County subsequently forwarded a proposal and a memo of agreement. Heeter moved to refer the issue to the Extension Committee for a recommendation. The Extension Committee will meet today. The motion was seconded by Mattson and carried 5-0.

An agenda was received for the Quad County Meeting being held on 9-30-03 at 10:00 A.M., Elk River. A map will be distributed as soon as it is received. Don Mleziva, Human Services Director, will attend for the Council on Aging agenda item. All Commissioners plan on attending.

An AMC District 5 Meeting will be held on 10-6-03 at 8:15 A.M., Meeker County Courthouse. Registration is at the door. Russek moved to authorize attendance, seconded by Sawatzke, carried 5-0.

Eichelberg is the Commissioner representative on the Economic Development Partnership Board. At the end of the year, Eichelberg will resign from the Committee. This was provided as an informational item.

Mattson referenced correspondence received from Senator Steve Dille which outlined members of the Crime Prevention & Public Committee, Judiciary Committee, and Judiciary Policy & Finance Committee. Mattson suggested scheduling a meeting with State representatives and members of these committees to discuss the future of the State jail system. Sawatzke was interested in knowing the cost per inmate/day to house in small county jails versus large facilities. Based on economics, regional facilities with State participation may be the answer. Heeter moved to direct Norman to attempt to set up this type of meeting, seconded by Mattson. It was clarified that Norman should contact Senator Mark Ourada and Representative Bruce Anderson to determine who from these committees should be invited to attend the meeting. The motion carried 5-0.

Bills Approved

Allina Health Systems 300.00

American Health Care Supply 210.04

Ameripride Linen and Apparel 139.58

Anderson Engineering LLC 1709.93

Anderson, David 417.40

Aramark Correctional Services 10,056.30

Arctic Glacier, Inc. 414.12

AT&T - Universal Biller 4297.61

Automatic Garage Door Company 798.09

B&D Plumbing & Heating 113.00

Backes, Joe 183.60

Bear Graphics, Inc. 332.71

Benchmark Computer learning 900.00

BLM Technologies, Inc. 432.39

Boyer Truck Parts 149.23

Buffalo Bituminous 883,859.14

Buffalo Hospital 7930.46

Buffalo Township 873.00

Buffalo Transmission 2888.03

Burdas Towing 595.31

Cameron, Tim 125.00

Cardiac Science 822.00

Center Point Energy 770.67

Centra Sota Lake Region LLC 16,587.69

Central McGowan, Inc. 188.41

Chamberlain Oil Co. 1499.00

Comprendium Professional Devlo 318.00

Concept Seating, Inc. 1170.00

Crysteel Distributing, Inc. 2459.09

Culligan of Buffalo 200.00

Decorative Designs, Inc. 175.53

Edens Group 250.00

Emergency Medical Products, Inc. 217.50

Exxon Mobil 308.30

Facility Systems, Inc. 8055.02

Feddema, Tom 151.92

First State Tire Recycling 252.88

Gale-Tec Engineering, Inc. 15575.30

Gard Specialists Co., Inc. 107.18

Gateway Companies, Inc. 3832.01

GCS Service, inc. 210.76

General Pallet, Inc. 454.25

Geyer Signal 1106.00

Gratz, Gary 265.00

Great River Regional Library 326,236.00

Hickorytech-Wireless 384.00

Hillyard Floor Care Supply 609.87

Info Logic 935.00

International Personnel Mngmnt 1237.50

Interstate Automotive 239.62

JR's Appliance Disposal, Inc. 1360.00

KNR Communications Services, In 182.66

Lake Region Co-op Oil 168.59

LaPlant Demo, Inc. 1513.36

Laurent, Michael 142.33

Lorman Education Services 289.00

M-R Sign Company, Inc. 745.54

Marlin Leasing Corporation 1069.86

Marties Farm Service 109.91

Masys Corporation 2628.87

Mathiowetz Construction 271,278.92

McCombs Frank Roos Associates 873.00

Meeker County Sheriff 139.20

Minnesota Copy Systems 162.19

MN Assn of Assessiong Officers 250.00

MN Counties Computer Co-op 125.70

MN GIS-LIS Conference 147.00

MN Recreation & Park Assn., Inc. 300.00

MN Sheriffs Assn 117.06

MN Transportation Alliance 700.00

Monticello Ford Mercury, Inc. 2050.83

North American Salt Co. 74,131.34

Office Depot 361.17

On Site Monitoring 9670.00

ONYX 7822.91

Phillips Petroleum Company 100.26

Phillips 66 1287.24

Qwest 2724.82

Record Preservation, Inc. 676.93

Royal Tire, Inc. 1333.72

Ryan Motors, Inc. 119.22

Schmiginsky, Douglas 100.00

Scott Cty County Services 130.00

SEH 1114.46

Sherburne County Sheriff 2480.00

Silver Creek Township 1822.00

Specialty Seeds, Inc. 1227.95

State of Minnesota-Building Co. 105.00

State of MN Intertech Group 1130.10

Streichers 159.64

Tom's Towing Service 388.86

Uniforms Unlimited 276.00

United Rentals Highway Technol 501.81

Veit & Company 94,845.15

Victor Township 1005.40

Waste Management TC West 315.56

West Central Industries 1193.72

West Suburban Industrial Suppl 332.71

Wright County Highway Dept. 327.92

Wright-Hennepin Electric 4517.25

Wright Lumber & Millwork, Inc. 228.60

WSB & Associates, Inc. 4114.50

Wurm, Keith Construction 6570.00

Xcel Energy 156.41

33 payments less than $100 1302.10

Final Total $1,813,351.96

The meeting adjourned at 9:53 A.M.


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