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Wright County Board Minutes
OCTOBER 7, 2003
The Wright County Board met in regular session at 9:00 A.M. with Heeter, Mattson, Eichelberg, Russek and Sawatzke present.
Russek moved to approve the minutes of 9-23-03, seconded by Mattson, carried 5-0.
Petitions were accepted to the Agenda as follows: Consent Item A9, "Acknowledge Hire, Bobbi Jo Petersen, Corrections Officer, Eff. 10-6-03, Step 1" (Norman); Aud./Treas. Item #2, "Ditch 13" (Eichelberg); Aud./Treas. Item #3, "Approve Claim, Buffalo Communications, $6,454.73, Capital Fund" (Hiivala); Item For Consid. #3, "8-7-03 Letter From Onyx Landfill" (Eichelberg). Heeter moved to approve the Agenda as amended, seconded by Russek, carried 5-0.
The Consent Agenda was discussed. Mattson pulled for discussion Item C1, "Award Contract For CSAH 3 Overlay To Duininck Bros., $1,795,699.24." Russek moved to approve the remainder of the Consent Agenda as amended, seconded by Mattson, carried 5-0:
1. Performance Appraisals: W. Peterson, Assr.; K. Morrissette, Aud.; J. Hrdlicka, S. Sandberg, Atty.; G. Bernards, Ct. Admin.; J. Moe, Ct. Svcs.; L. Anderson, Hwy.; E. Adams, J. Ahlm, D. Anselment, T. Doerr, E. Leander, R. Rolfzen, Sher./Corr.
2. Claim, Jay Fogelberg, $2, 175.22.
3. O/T Report, Period Ending 9-12-03.
4. O/T Report, Period Ending 9-26-03.
5. Set Closed Meeting With Frank Madden To Discuss Labor Negotiation Strategy, October 13th @ 2:30 P.M.
6. Refer Request For Additional Parking Spot To Building Committee.
7. Refer Plan Offering From ING To The Deferred Compensation Committee.
8. Approve Charitable Gambling Application Form LG220, St. Michael Lions (Monticello Twp.) & Waive 30-Day Waiting Period.
9. Acknowledge Hire, Bobbi Jo Petersen, Corrections Officer, Eff. 10-6-03 (Step 1).
B. COURT ADMINISTRATION
1. Accept Resignation, Merle Olson, Eff. 12-12-03 & Authorize Replacement. Waive Referral To Personnel Committee Due To Court System Hiring Freeze. Authorize Filling Any Subsequent Positions Should Position Be Filled From Within.
D. INFORMATION TECHNOLOGY
1. Add Agenda Items To Technology Committee Agenda Scheduled For 10-8-03 @ 9:00 A.M.:
a. Update On Local Digital Service Installation.
b. Funding Of Interns For GIS Projects.
E. PLANNING & ZONING
1. Accept The Findings & Recommendations Of The Planning Commission For The Following Rezonings:
a. Approve Request To Rezone From AG & S-2 To A/R & S-2, Susan A. Neutz (Woodland Twp.).
b. Approve Request To Rezone From AG To B1, Trading Post Motors (Buffalo Twp.). Item C1, "Award Contract For CSAH 3 Overlay To Duininck Bros., $1,795,699.24" was discussed. Mattson said he would consult the Highway Engineer to inquire whether this project will be started this year or delayed until next year. Mattson moved to approve Item C1, seconded by Russek, carried 5-0.
Bob Hiivala, Chief Deputy Auditor, presented the claims listing for approval. Russek moved to approve the claims as listed in the abstract, subject to audit. The motion carried 5-0 on a second by Mattson.
On a motion by Russek, second by Sawatzke, all voted to approve the claim to Buffalo Communications, $6464.73, Capital Fund. The claim is for the balance of the 3rd Floor wiring.
Ditch 13 was viewed by Eichelberg and Gruber last week. Another beaver dam was discovered. Russek moved to authorize Mattson to contact Swanson Brothers to trap the beavers on Ditch 13. The motion was seconded by Sawatzke and carried 5-0.
Previously, the County Board authorized the purchase of two decontamination trailers through a grant and $10,000 of County funds. Pat Melvin, Special Projects Administrator, requested Board direction on insurance for these trailers. The trailers will be housed in Delano and Annandale and will be available for fire departments within Wright County to use during an emergency situation. The cost to insure the trailers and contents would be approximately $1,072 in 2003 and $1,146 in 2004. Correspondence was included from MCIT on these costs and the recommendation to create a Joint Powers Agreement. It was Melvin's understanding that if the individual cities were to provide the insurance, they would have to increase their coverage to include these trailers. Melvin consulted Genell Reese, VS/Civil Defense Director, who felt that the County assisted the fire departments with the purchase of the vehicles and that they would manage them. Richard Norman, County Coordinator, said if there would be an incident involving a trailer, the cities and County (as well as anyone else associated) would be sued. Insurance could be provided either way. He compared the situation to providing insurance at the Fairgrounds or Historical Society. In those situations, the County Board does not have much input as to the day-to-day operations. Heeter supported the County providing the insurance as the trailers belong to the County. She added that the trailers will not necessarily always stay in the two selected locations. Mattson moved to approve the County providing insurance for the decontamination trailers, seconded by Russek. Sawatzke said he would vote in support of the motion but wanted the record to indicate that the County may not always provide the insurance. He felt that it may not make sense to do so in the future, as in a situation where other cities decide to purchase their own units. Heeter commended Delano for the role they played in getting these trailers. Asleson will draft a Joint Powers Agreement which would include holding the County harmless from an incident. The motion carried 5-0.
Marc Mattice, Parks Administrator, received RFP's from three companies for the Schroeder Park septic system: 1) $6,000 (not to exceed) plus $800 for construction observation; 2) $4,250; and 3) $2,620 plus $500-$700 in construction observation. Construction cost estimates are at $50,000. Russek moved to approve the RFP for $2,620 for the sewer design at Schroeder Park plus $500-$700 in construction observation. The motion was seconded by Heeter and carried unanimously.
As Dennis Moeller, U of M Extension Service, was awaiting additional information, this issue was moved to later in the meeting.
A Budget Committee Of The Whole meeting was held on 9-23-03. Sawatzke moved to approve the minutes, seconded by Russek, carried 5-0. A summary of the minutes follows:
2002 Audit Exit Conference. Pietrick stated that the largest issue was to consolidate the Human Services and General Ledger. The same report would then be generated for all departments. It was the consensus that the Revenue/Expenditure Guideline for funds other than General Revenue, Road & Bridge, and Human Services will be printed at six months and one year only. Gruber is to bring forth anything in question. Pietrick provided an overview of the draft 2002 Audit stating that he would highlight the variances only due to the County Board's monitoring of the financial status at Board meetings. The report is in draft form until it is signed by the State Auditor.
FS-9 & 10, Independent Auditors Report. The opinion on the 2002 Wright County financial statements is an unqualified opinion, which is the most desirable. The financial statements are free of material misstatement, printed in generally accepted accounting principals for government, and consistent with previous years. There are no qualifications as they had access to all County records.
FS-12. General Purpose Financial Statements. Pietrick said he would not spend much time on this area but would provide a more detailed look at the General Fund, Road & Bridge, and Human Services. In the Spring, the State Auditor provided a statement about sufficiency of fund balance. Using this as a basis, the unreserved fund balance of the general and special revenue funds would be considered to be low.
FS-15 Combined Balance Sheet, All Fund Types & Account Groups. Norman referenced the Unreserved, Designated for Workers Compensation and questioned whether that will be dropped in future years. The obligation by the County to MCIT has been fulfilled. This will be removed from future reports.
FS-67. Statement of Revenues, Expenditures & Changes in Fund Balance. Pietrick noted a large unfavorable variance in the intergovernmental safety expenditure. This refers to the Police State Aid that the County collects and remits to other agencies. Pietrick commended the County for being able to provide explanation on items of question.
FS-77. Debt Service Funds. The County has made timely payment on all of its scheduled principal and interest payments for the year.
FS-113. Management Practices-Previously Reported Items Not Resolved. 96-3, Ditch Special Revenue Fund-Equity Balance Deficits. There are 24 of the 40 individual ditch systems that have deficit fund balances. The recommendation is for the County to eliminate the deficits by levying assessments permitting a surplus cash balance to provide for repair and maintenance costs. 00-1, Capital Asset Accounting System. The recommendation is for a capital asset system interfaced with the general ledger and establishment of formal policies and procedures for accounting and reporting the County's capital assets. 00-2, Consolidated General Ledger. The draft audit states accounting and reporting controls are more efficient and effective when all transactions are accounted for in one centralized ledger. A centralized general ledger generally provides more uniformity and consistency in accounting for financial transactions. It allows senior management to have independent access to financial information for the entire County as needed to manage and monitor its financial operations. In preparation for GASB 34, it will be important to have all transactions reported in one general ledger. The State Audit recommendation is that the County Board provide the necessary directives to department managers that would allow for the recording of all detailed financial transactions in a consolidated general ledger.
FS-116. 02-1, Annual Financial Report. In past years, the State Auditor has assisted the County with the preparation of the annual financial report. Currently, Wright County staff prepare only limited amounts of information for the financial statements. State Auditor staff have been providing nonaudit services necessary for preparation of the annual financial report. These services include (not limited to): summarizing fund's cash transactions in the format for financial presentation in a trial balance and converting the cash basis information to modified or full accrual. The primary effect of the change in Government Auditing Standards on the County is that the County needs to classify its accounts for the financial statements, prepare the trial balances for audit, and make all policy decisions. The work the State Auditor's Office has completed in the past to provide accounting service can no longer be provided. Pietrick recognized the County for the work it has done in the past in preparation of the financial statement. With GASB 34 being implemented in 2004 and the change in the auditing standards, the County will be required to complete more of the work for preparation of the financial statements. The State Auditor's Office will provide training to counties in this regard. Knandel estimated that the State Auditor's Office spends an estimated 1000 hours on the entire audit. Not including the implementation of GASB 34, it was estimated that these financials could require 15-20% more time. Gruber said Hiivala already spends a great deal of time associated with the audit which has resulted in other work not being completed. They have made a concerted effort to stay within the $35,000 budgeted. Gruber said either additional staff or an outside firm would need to be hired. Pietrick said there is some flexibility on what tasks the County could take over. The important issue is the State Auditor can no longer be involved in the decision making process, especially with the implementation of GASB 34. The State Auditor's Office has experienced layoffs. If staff will not be available to perform the audit, counties will be contacted informing them they must proceed with an RFP for the audit. Discussions have involved the State Auditor's only performing audits every third year. The County would be responsible for the other two years. Notification will be sent to counties within the next couple of weeks. Pietrick restated that although they hope to continue with the audit, they will no longer be able to provide non-audit services. Another fraud auditing standard, SAS 99, is being implemented which may increase costs of private firms. Some CPA firms are not performing government audits due to GASB 34. Pietrick estimated that after GASB 34 is implemented, there will be a 15% increase in hours. Hiivala has been involved in GASB 34 committee meetings for the past two years. The requirements will call for Board decisions in terms of the period of availability and which assets will be expended first. The County Auditor's Office will take the lead in this area. Norman said the only other large issue will be to strongly recommend looking at changing to a consolidated general ledger which has been an issue on the table for a couple of years. Whether the accounting function is consolidated or not, the general ledger needs to be. He noted that if the general ledger is consolidated, this will place more of a burden on Hiivala.
At the 9-2-03 Board meeting, the Board voted to consult Attorney Kurt Deter on the Carlisle Village request by the City of Monticello to outlet storm water into Ditch 33. The issue was laid over until today. Staff previously met with Deter and a meeting was also held on 9-30-03 with representatives from the City and the developer. Brian Asleson, Chief Deputy Attorney, said it has been determined that the petition to outlet municipal storm water into the ditch is inadequate for purposes of the State drainage law. The publication notice for the 9-2-03 Public Hearing was inadequate and there is an issue with possible impacts on a wetland to the north of the proposed development. No action is required by the County Board today. If the developer and City make the decision to run the water to the City's system, this issue will not be back before the Board. Sawatzke stated that it is the policy of counties in the State that city municipal water doesn't go into ag ditches. They do have the right to petition for it and each situation may be unique. Mattson moved to lay this issue over indefinitely, seconded by Russek, carried 5-0.
Asleson said the owners of property at 898 Hansack Avenue NE (4.52 acres) have requested approval to hook up to the sewer system in the Lake Charlotte/Martha area. They are located in Phase 2 of the Subordinate Service District. They agreed to hook up in connection with a building addition permit issued by the County this summer. The County Board previously set the basic trunk charge for all new hookups at $8,700.71, adjusted for inflation. This 2001 figure needs to be adjusted to the 2003 figure. Asleson requested approval to hook up the residence and a determination on the fee for the basic trunk charge. The City of St. Michael has used the construction cost index to increase their fees annually (4% over the past two years). Asleson was unsure but felt interest was compounded annually. The system itself has been paid for so anything collected would be placed in a fund for system infrastructure and maintenance. Russek moved to approve the request for hookup and to authorize Asleson to work with the City to determine the cost based upon the basic trunk charge plus inflation. The motion was seconded by Sawatzke. The motion was amended to approve the request for hookup only. The rate which will be charged will be presented back to the Board for approval after discussion with the City. Sawatzke said interest rates need to be kept low so that connection remains affordable and residents do not feel forced to connect. Asleson recalled the County was guaranteed 190 hookups with the possibility of expanding up to 235. He estimated 30 remaining hookups. The motion carried 5-0.
Asleson was informed by Tracy Janikula, Planning & Zoning, that an application has been presented by Craig Lindberg (Cokato Twp.) for a setback variance from the feedlot ordinance. The ordinance states a new feedlot cannot locate within a certain distance of a home and vice versa, and requires County Board approval of the application. Publication is required 10 days in advance of the public hearing. Janikula stated that the proposed location for the house is 370' from the feedlot and the ordinance calls for a 500' setback. If the house were built to the 500' setback, the house would be located in a low area. The Board would need to determine if it is a feasible variance or whether a hardship was involved. The applicant is not related to the owner of the feedlot. The feedlot is 100' from the property line and would need to expand in the other direction. Sawatzke said the request should not impact the farmers rights of expansion in the future. Property owners within 1/4 mile of the applicant (10 nearest landowners) will be notified. Sawatzke requested that a staff report and aerial photos be available in case the Board is unable to make a site visit. On a motion by Russek, second by Mattson, all moved to schedule a Public Hearing on this request for 10-28-03 at 9:30 A.M.
Tom Salkowski, Planning & Zoning Administrator, recommended the Board accept the findings and recommendations of the Planning Commission for denial of the following rezonings and authorize signature on the Notice and Order of Denial:
A. Wurm-Paumen LLC (Buffalo Twp.). Planning Commission unanimously recommend the denial of the request to rezone from AG General Agriculture to A/R Agricultural-Residential.
B. Howard Paumen (Monticello Twp.). Planning Commission unanimously recommend denial of the request to rezone from AG General Agricultural and S-2 Residential Recreational Shorelands to R-2a Suburban-Residential and S-2.
Russek moved to deny the request by Wurm-Paumen LLC (Buffalo Twp.) authorizing signature on the Notice and Order of Denial, noting that the Board accepts the findings of the Planning Commission as their own. The motion was seconded by Sawatzke and carried 5-0. Russek moved to deny the request by Howard Paumen (Monticello Twp.) authorizing signature on the Notice and Order of Denial, noting that the Board accepts the findings of the Planning Commission as their own. The motion was seconded by Mattson and carried 5-0.
Don Biske, resident of Silver Creek Township, said 21 acres in the Township was sold. Comments are that a temple will be built on the property for a Buddhist group. He understands they are interested in buying more land and wanted to make the Board aware of the situation. Biske said this piece of property was on the Planning Commission Agenda during the past couple of years. The owners had wanted to keep 11 acres and sell off 2.5 acre plats. This was not approved at the Planning Commission. Russek responded that if the request was denied, it was denied for a reason and that minutes of the meeting would reflect this.
Chuck Davis, Environmental Health Officer, brought forth a recommendation from the Solid Waste Task Force (SWTF) to proceed with the Hutchinson Pilot Operation at the Wright County Compost Facility. The RFP was forwarded to the SWTF and the proposal was heard for the first time on 8-27-03. At that time, the feeling was that the proposal was not beneficial to Wright County and its citizens. The Hutchinson group was instructed to come up with another proposal. On 9-24-03, the SWTF heard the pilot proposal which would run for an 18-month period. Many of the fees Wright County would have been responsible for in the first proposal were removed. A favorable recommendation came from the SWTF to proceed with the pilot proposal for 18 months. Mattson pointed out that several members of the SWTF were missing from the meeting. The citizen representative was absent. Mattson inquired why Eichelberg did not attend as he previously voiced an opinion on making use of the Facility. Eichelberg said he took full responsibility for not attending. He read the SWTF minutes of the prior meeting, which were on the first page of a two-page document. On the second page was the notice of the meeting, and he did not review the second page.
Sawatzke stated that the pilot project will be for 18 months at no cost to the County. If a piece of equipment is not working, Hutchinson will repair it. Citizen material dropped off will be accepted at no charge (businesses will have some expense). Citizens will have access to free wood chips and 5% of the compost produced. Citizens can drop off brush at no charge (businesses will have some expense). Logs will be set aside for STS to cut. During the 18-month period, Hutchinson will pay a minimum of $20,000 to Wright County. Additionally, the County will be paid for volume exceeding a specified amount. Sawatzke supported the proposal and felt it was the best offer they have reviewed thus far. In response to Mattson, Davis explained they would not be bringing units in at this time for organics. The Facility will be utilized for yard waste. Chuck was contacted by John Sundman who questioned whether Hutchinson would be responsible for utilities. A determination will have to be made on whether Hutchinson will pay for electricity and fuel. With regard to Bill Stephen's schedule (Wright County employee at Facility), Davis said that it will have some impact. Hutchinson will need Stephens assistance and half of the hanger will have to be cleaned out. There is some concern with security, as the DOT has recently required a security plan because it is a hazardous waste collection area. Part of the plan is to not allow anyone in without an employee present. This will have to be addressed.
John Madole, City of Hutchinson, said Hutchinson plans to have all of the equipment they bring on insured. For example, if they use the County's roll-off truck, they would insure that unit. With regard to fuel, the original proposal called for Hutchinson to handle any additional energy or fuel costs but was not listed in the pilot proposal. However, they will allow the Pilot Plan to expand. Norman stated the contract will need to reflect insurance coverage. Currently, snow removal is performed by Stephens where needed. It was felt that Hutchinson could use the front end loader to remove snow if desired (performed by a Hutchinson employee).
John Simola, Monticello Public Works Director and the City representative on the SWTF, spoke in favor of the pilot proposal. He supported making use of the Facility and the equipment, and to possibly pay back taxpayer dollars. With County growth, there is more pressure to accept lawn clippings. The Monticello compost site may become too small. Monticello accepts wood chips from Excel Energy and the excess could be made available to Wright County citizens. He felt there was a trust factor being the County would be contracting with a City versus a private organization. Mattson mentioned that the City of Buffalo had closed their compost site and inquired whether they could bring their material to the Facility. If the Proposal is approved, Hutchinson would accept material from Wright County units of government at a price of $15.00/ton (unbagged material) and $28.00/ton (bagged material).
Discussion led to the hours of operation and to Stephens' responsibilities. Davis said the intent of the program is that it will not give Stephens extra responsibility. The reality is that he will have extra work during implementation. There will be some things that Hutchinson will take care of that Stephens is now doing, although the hazardous waste collection is the main focus. The County does not want the program to impact the hazardous waste collection. Currently, the Facility is open to the public on Tuesday, Thursday and the 4th Saturday of the month. The rest of the time the Hutchinson employee(s) will have to make sure the gate is closed immediately after a truck enters the area. Sawatzke suggested possibly expanding public hours and hiring a part-time person to assist. Funding would be from the SCORE Fund. He requested that this be reviewed by Stephens and suggestions be brought back for review.
Gary Plotz, Hutchinson City Administrator, said Hutchinson does not plan to have an employee at the Facility at all times. They will have an employee present when deliveries are made so that material is deposited in the correct area. They have no plans to cover any additional hours at this point. Sawatzke said this should be addressed in the contract as the County does not want people on the grounds unsupervised. Russek moved to approve the concept of the Pilot Operation and to direct Asleson and the Hutchinson City Attorney to work out the contract language and bring it back for approval as soon as possible. The motion was seconded by Sawatzke. Sawatzke noted there is the option to pursue marketing of other items but it was the SWTF's position not to do that at this time. The motion carried 4-0 (Mattson absent during the motion).
Dennis Moeller, U of M Extension Service, distributed and reviewed a summary of the 4-H Exhibits at the Wright County Fair. This year, there were 399 members who exhibited (79% of 4-H enrollment) compared to 385 exhibiting last year. A slight percentage drop was seen in the number of exhibits, from 2248 in 2002 to 2202 in 2003. Moeller reviewed participation in individual project areas. Norman commended Moeller stating the success, to a great degree, is because of his work with the County's 4-H Program. Moeller was thanked for his presentation.
A Building Committee Meeting was held on 9-24-03. Russek moved to approve the minutes, seconded by Heeter, carried 5-0:
Request For Glass Security Front, Reception Area, Human Services Building. On hold for additional input from Human Services.
Remodeling Project Update. Engel provided a brief update and reported the completion date is anticipated to be moved up to October 31st. The construction schedule was discussed. Engel reviewed the following cost items: 1) PR 19 - $2,458 to connect coiling shutters to the emergency power system - Engel will review details. Scott recommended staff be trained that when the fire alarm sounds to immediately instruct people at the counter to step back. Heeter recommended Norman ensure staff be trained in the window safety issues; 2) PR 15 - required fire alarm items - additional cost breakdown has been requested from contractor; and 3) PR 20 - a cost of $9,160 has been received for stair tower sprinkler flow switches and zone tamper valves on 1st, 2nd and 3rd floors. Engel will review the cost and research the difference in price for exposed and concealed valves. Scott stated there is a color variation in the countertops in Planning & Zoning and License Bureau. Engel stated he has a call in to the supplier. The options are to have the countertops replaced at the contractor's expense or to keep the countertops and receive a cost reduction. Following the meeting Heeter and Mattson reviewed the countertops with Engel and Scott. Hayes reported concrete work has begun on the south lobby entrance and stairs. There was brief discussion on costs associated with patching the cement by the Sheriff's entrance. Engel stated he is waiting for the cost to replace the carpeting in the Community Room and in the County Coordinator's Office area. This has been approved at a cost not to exceed $30/yard for carpet and installation.
A Deferred Compensation Committee Meeting was held on 9-24-03. The following corrections were made by Sawatzke to the 1st paragraph of the minutes: 9th sentence should read, "It was clarified that employees may enroll in an existing deferred comp plan at any time during the year while the effective date for adding a new plan is March 1st" and 10th sentence should read, "It was the consensus of the Committee that upon an acceptable review of the MetLife Plan by the Attorney's Office, Auditor/Treasurer and the County Coordinator's Office that MetLife be made available to employees." On a motion by Heeter, second by Sawatzke, all voted to approve the minutes of the meeting as corrected:
Discuss MetLife Plan Proposal. Zumbusch Weber Sundman Financial Services have requested MetLife be approved as a new plan option to be offered to employees. Driscoll provided copies of the MetLife Plan for review. There was considerable discussion on the minimum number of new enrollees needed by a new plan in order to be approved. The criteria for a minimum of 20 new enrollees was established in 1995. Sawatzke felt the minimum should be increased periodically as the total number of employees increases. Concern was also expressed regarding the number of different plans offered which creates confusion for employees, and the problems which will result if a new plan fails to meet the minimum number of enrollees and employees must be informed that they must select a different plan. Brown stated another plan besides MetLife has also expressed interest in being added. It was clarified that employees may enroll in an existing deferred comp plan at any time during the year while the effective date for adding a new plan is March 1st. It was the consensus of the Committee that upon an acceptable review of the MetLife Plan by the Attorney's Office, Auditor/Treasurer and the County Coordinator's Office that MetLife be made available to employees. The Personnel Office will pursue the possibility of scheduling a Deferred Comp Fair in December separate from the Benefit Fair because of space restrictions. It was mentioned as a reminder that contacting employees is not to be done during working hours. Recommendation: Upon an acceptable review, authorize MetLife to be offered to employees. Approval of the MetLife Plan is contingent upon meeting the minimum requirement of 20 new enrollees by February 29, 2004 in order for the Plan to be added effective March 1, 2004.
A Personnel Committee Meeting was held on 9-24-03. Russek moved to approve the minutes, seconded by Sawatzke, carried 5-0:
Authorize Replacement, Court Clerk, Court Administration. Nordeen and Anderson presented a brief overview of the vacant Court Clerk position in the Criminal Division and the impact the vacancy has on counter coverage and overall workload of the office. Nordeen stated another employee has given verbal notice of intent to resign within the next couple months. She anticipates that position will be affected by the January 1, 2004 State hiring freeze imposed on judicial districts, if authorization to fill the position needs to come before the Personnel Committee for review. Following discussion Nordeen was advised to request a waiver of the referral process when a written resignation has been received.
Recommendation: Authorize replacement.
Authorize Replacement, Financial Worker. (Human Services Board Item)
Request Disbursing .6 FTE Public Health Nurse Position To Existing Staff. (Human Services Board Item)
Wayne Fingalson, Highway Engineer, requested approval of a speed zoning resolution of CSAH 36 from I-94 to CSAH 42 (appx. 4.575 miles). Fingalson said requests for review of this area have been received from the City of St. Michael and most recently from a private individual. The entire road will be reviewed as the State does not wish to do small segments. Fingalson said this study will provide a benchmark as many roads have never had a speed zoning study completed. Russek moved to adopt Resolution #03-65, seconded by Sawatzke, carried 5-0 on a roll call vote.
With regard to the CSAH 3 project, Fingalson confirmed the project would be completed in 2004.
Eichelberg referenced correspondence from Onyx Landfill to the Board (dated 8-7-03). The letter relates to the establishment of an Informational Work Group to address issues associated with the landfill. At a District 5 meeting held on 10-6-03, Eichelberg was approached by Wright County Public Health inquiring whether the Board had taken any action on this. The letter suggests possible representation from: MPCA, County Solid Waste Director, County Health Department, Monticello Township, two neighbors of the Facility, SLOPE, and at least two from Onyx, one of which would be the landfill's general manager. Sawatzke noted that Onyx was organizing the group but did not have a commissioner representative listed. Mattson referenced a letter from Dr. Stanley Held to Onyx Landfill (dated 9-19-03) and requested this be entered into the record. Held is a member of the SLOPE group and the letter outlines his concerns with the formation of the group.
Sawatzke was contacted by Mr. Basgall, Onyx General Manager, several months ago to discuss concerns (prior to Onyx receiving the PCA permit). Sawatzke met with Basgall and discussed concerns including the height and setback from neighboring properties. Basgall indicated he would talk with his superiors and respond back to Sawatzke, but he did not. About a month after the PCA permit was granted, Basgall contacted Sawatzke to meet with him again. When Sawatzke questioned why he had not responded to his concerns, Basgall said his superiors did not want to hear about those issues. Sawatzke and Basgall met again. Basgall brought up the Commissioners touring the facility. Sawatzke's issues were dealing with fees/surcharges and the future of Superior. Basgall was to get back to Sawatzke on the issues but did not. Sawatzke asked an Onyx representative present at today's Board meeting to relay to Basgall that he still is awaiting a response. He also inquired whether Superior issues would be addressed at the proposed Informational Work Group meetings or whether other issues that people bring up would be discussed. Sawatzke said the point of bringing this forth is whether the Group would be a waste of time due to the lack of response. He felt a good deal of the problem may be that the landfill is not managed locally but at the corporate office. Eichelberg will attend the Informational Work Group meetings if his schedule permits.
Heeter and Sawatzke will be part of Civil Defense Drills on 10-8-03. Due to this, alternates will attend Committee meetings.
Ace Auto Upholstery 245.00
Albertville Body Shop, Inc. 561.00
American Health Care Supply 285.62
American Institutional Supply 1477.49
Ameripride Linen and Apparel 139.58
Ancom Communications, Inc. 2868.32
Ancom Technical Center 631.54
Anderson, Leone 100.00
Annandale Rock Products 703.46
Annandale City 758.75
Apec Corporation 475.08
Auto Glass Center, Inc. 320.93
Automatic Garage Door & Firepl 213.25
B&D Plumbing & Heating 774.50
Bakeberg, George 310.84
Bauman, Lawrence 926.00
Beckius Truck Repair, Inc. 518.78
Bills Gun Shop & Range 162.53
Boise Cascade Office Products 1011.76
Bowman Distribution 292.98
Brown, Judiene 465.11
Bryan Rock Products 148.22
Buffalo Communications, Inc. 6454.73
Buffalo Country Inn 642.20
Buffalo Hospital-OTPT Commerci 1495.60
Buffalo Quality Feed Mill 748.80
Buffalo Transmision 165.35
Buffalo City 37,007.48
Buildings Consulting Group, Inc. 1543.46
Carver County Treasurer 145.00
Catco Parts Service 1294.86
Cellular 2000 of St. Cloud 176.75
Centra Sota Lake Region, LLC 18,698.66
Climate Air 1450.10
Contech Construction Product 4240.10
Corinna Township 4596.36
Crow River Tools 564.43
Dental Care Associates of Buff 820.00
Diers, Carter 519.48
East Central Regional Juvenile 326.00
Eich, Kurt 100.00
Engel, Dale 289.44
Ernst, Debbie 223.64
Facility Systems, Inc. 626.54
GCS Service, Inc. 440.75
Gholson, Janet 231.12
Gilson Company, Inc. 839.85
W Grainger, Inc. 340.30
Hance Utility Services, Inc. 162.41
Hanson, Chris 120.24
Heeter, Karla 157.32
Hennepin County Sheriff 163.60
Hillyard Floor Care Supply 1937.30
Holt Motors, Inc. 266.25
Holt Truck Center 1092.86
Interstate All-Battery Center 361.67
Interstate Automotive 223.64
Interstate Battery Sys of Mpls. 280.94
RM Johnson Co., Inc. 1665.00
Kirscht, Bernard 404.00
Lab Safety Supply, Inc. 490.94
Lakeland Transmission 1874.94
Lantto, Lilia 135.00
Lauer, Melissa 329.98
Lieb, William 486.40
Mariposa Publishing 265.66
Mattson, Richard 102.96
McCarthy Well Company 787.50
Mesabi Daily News 142.50
Metro Group, The, Inc. 3840.81
Mid-America Business Systems 10,646.78
Minn Blue Digital Imaging 113.32
Minnesota Elevator, Inc. 5880.33
MN Assn of Cty Probation Ofcrs 120.00
MN County Attorney's Ass'n 113.96
MN Dept. of Corrections 300.00
MN Fall Maintenance Expo 500.00
MN Transportation Alliance 400.00
Monticello Times 116.60
Monticello City 15,885.29
Mountain Stream Sports & Appar 2600.45
Mpls Community College 400.00
Nextel Communications 1793.77
Norman, Richard 420.78
North American Salt Co. 12,884.04
Northern Inn Hotel & Suites 162.06
Office Depot 2872.86
O'Malley, Patrick 143.16
Otsego City 6104.88
Parker, Anne 195.12
Pederson, David 269.44
Praska, Tom 222.12
Precision Prints of Wright Co. 154.32
Record Preservation, Inc. 802.07
Red's Auto Electric 218.19
Reid, John and Associates 790.00
Riebel, Augie 100.00
Road Machinery & Supplies Co. 290.84
Roberg Product, Inc. 312.45
Rockford Fire Department 105.83
Royal Tire, Inc. 4778.61
Russek, Jack 150.84
Ruttger's Bay Lake Lodge 999.42
Schermann, Robert 627.48
Schmidt, Donald 433.84
Schubert, Sharon 115.74
Specialty Seeds, Inc. 599.33
Sterling Drug 2557.56
Stoll, Brian 153.36
Sweeney Brothers Tractor 3918.92
Tallman, Nancy 116.64
Tools Unlimited 913.50
Total Printing 1502.24
Veit & Company 142,707.34
Verizon Wireless 1934.67
Vibes Technologies, Inc. 187.92
Voss Lighting 1003.75
Wal-Mart Store 01-1577 289.04
Weather Watch, Inc. 1920.00
Weber, Daniel 271.32
Weber, Gordon 344.64
West Group Payment Center 917.14
Wright County Highway Dept. 43,620.46
Wright County Journal Press 343.31
Wright Lumber & Millwork, Inc. 237.81
WSB & Associates, Inc. 847.00
Xcel Energy 1582.77
40 payments less than $100 2150.78
Final Total $449,007.03
The meeting adjourned at 11:09 A.M.