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Wright County Board Minutes

April 27, 2004

The Wright County Board met in regular session at 9:00 A.M. with Heeter, Mattson, Eichelberg, Russek and Sawatzke present.

Eichelberg moved to approve the minutes of 4-20-04, seconded by Russek, carried 5-0.

The following items were removed from the Agenda: Consent Item C3, “Recommend Awarding Contract #0404 To Buffalo Bituminous, Inc., CSAH 35 Project, (SAP 86-635-30), $1,172,325.95” (Sawatzke); 9:25 Agenda Item, “Mary Ann Peterson, U of M Extension Service, Introduction of Deanna Kunkel, Half-Time Program Coordinator” (Sawatzke). Russek moved to approve the Agenda with the two deletions, seconded by Heeter, carried 5-0.

The Consent Agenda was discussed. Eichelberg clarified that Item A5 should be for a three-year term, effective 1-1-04. It was noted that Item C3, “Recommend Awarding Contract #0404 To Buffalo Bituminous, Inc., CSAH 35 Project (SAP 86-635-30), $1,172,325.95” was removed at the request of the Highway Engineer. On a motion by Russek, second by Mattson, all voted to approve the Consent Agenda as corrected:

A. ADMINISTRATION

1. Performance Appraisals: B. Lutes, Atty.; K. Lanie, Ct. Admin.; B. Holmquist, Hwy.; M. Woodford, P&Z; J. Brown, S. Kunkel, J. Thinesen, Sheriff.

2. O/T Report, Period Ending 4-09-04.

3. Claim, MCIT, $1,213.00.

4. Claim, Night Owl Document Management Services, $11,352.60 (FLSA Litigation).

5. Appoint Ruth Kremer To Wright County Extension Committee, Three-Year Term, Eff. 1-1-04. (Eichelberg)

6. Authorize AMC Delegation To Attend District V Meeting, 5-17-04, St. Cloud.

B. AUDITOR/TREASURER

1. Claim, $291.50, McCombs Frank Roos Assoc. (Professional Services Through 3-31-04, Fund 61 Sewer).

2. Annual Off Sale Beer License, “Lake Center Store,” (Corinna Twp.).

C. HIGHWAY

1. Recommend Accepting Bid From Ziegler, Inc. For The Purchase Of One Used Paver, $83,070.00.

2. Recommend Awarding Contract #0403 To Buffalo Bituminous, 2004 Overlays (SAP 86-613-02, SAP 86-630-19, CP 86-103-04 & CP 86-134-043), $1,767,562.72.

D. SHERIFF

1. Acknowledge Retirement, Gary Reitan, Deputy Sheriff Sergeant, Eff. 4-30-04 & Authorize Replacement.

Sheriff Gary Miller presented a retirement plaque to Gary Reitan for dedicated service from 1973-2004. Miller said Reitan was the most senior Deputy, starting on 2-15-73 as a Patrol Deputy in Monticello. Reitan joined the Detective Division in 1980 and was promoted to Sergeant in 1999. Miller said Reitan’s career was characterized by possessing a great work ethic and taking pride in being a Deputy Sheriff. He had loyalty to fellow Detectives and members of the Division. Reitan said working in investigations was both rewarding and frustrating, and that he would be leaving behind a few cases he wished he would have solved. He extended thanks to past and present co-workers. Reitan was thanked for his 31 years of dedication and service.

As part of Boy/Girl County Day, students attended a portion of today’s meeting to learn more about County Board proceedings. The County Board introduced themselves, their districts, and answered questions.

Bob Hiivala, Chief Deputy Auditor, presented the Auditor/Treasurer items. The first issue addressed was a request from George Brummer for a lien apportionment on County Ditch #38. Brian Asleson, Chief Deputy Attorney, said Brummer owns several parcels west of Montrose, north of Highway 12. One of the parcels on the western edge, .17 acres, has the highest ditch assessment of all of the parcels. Asleson requested the Board set a Public Hearing on the request for reapportionment so adjacent property owners could be notified. A notice of 10 days is required. Russek moved to schedule the Public Hearing for 5-18-04 at 9:30 A.M., seconded by Mattson, carried 5-0.

The claims listing was reviewed. Mattson referenced a claim on page 5, AmeriPride Linen & Apparel ($831.82), for uniforms and towels. Thanks was extended to Al Buskey, Bldg. Maintenance, and Craig Hayes, Purchasing, for negotiating a new contract which has led to the improvement in the quality of these products. Russek moved to approve the claims as listed in the abstract, subject to audit, seconded by Heeter. Heeter noted that the County expended $33,000 in March for 489 jail bed days. The motion carried 5-0.

Rollie Helgeson, Sheriff Department, requested approval of the Subscriber Agreement between Wright County and the Metro Radio Board. Thirteen portable radios were received through a grant. The radios will be used by Fire Departments in the eastern portion of the County (Delano, Rockford, Hanover, St. Michael, Albertville and three for the Sheriff’s Office). The radios are on the 800 MHz band. The frequency is owned by the State of Minnesota and Wright County would be users of the frequency. There is a $45 annual fee per radio payable to the Metro Radio Board. Each agency in possession of a radio would be responsible for payment of the fee. The radios would primarily be used for interoperability with agencies in Hennepin and Carver Counties on mutual aid calls. Heeter moved for approval of the Subscriber Agreement between Wright County and the Metro Radio Board, seconded by Mattson, carried 5-0.

John Bower, Minnesota Counties Insurance Trust, presented the 2004 Member Report for Wright County. MCIT is celebrating its 25th Anniversary and is a self-insuring risk pool, with membership consisting of 81 counties. Collectively the members self-insure losses and purchase reinsurance for catastrophic losses. Bowers works with Pat Melvin, Special Projects Administrator, on risk management claims. Richard Norman, Wright County Coordinator, serves as a member of the MCIT Board of Directors. Bower provided an overview of risk management services, loss control services, and resources such as the Employee Assistance Program. Norman thanked Melvin for his efforts in the areas of loss control and risk management.

At today’s County Board Meeting, Asleson explained that with regard to whether arbitrage would be affected by the Lake Ridge financing, Springsted indicated that any private activity bonds would not count against the $5 million small issuer limit. There should be no problems associated with arbitrage if the County remains under the $5 million limit. Asleson said this issue would be brought back to the Board in the near future. A Budget Committee Of The Whole meeting was held on 4-20-04. Russek moved to approve the minutes, seconded by Mattson, carried 5-0:

Discuss Arbitrage. Hiivala distributed handouts in explanation of arbitrage and refunding bonds (attached). Discussion followed on what the effect would be if the County were to exceed the five million limit because of highway bonds or were to enter into an agreement with the nursing home so they could secure financing at a lower interest rate. It was felt that the County should obtain a written legal opinion. Hiivala and Asleson will request written opinions from Briggs & Morgan as well as Springsted. It was suggested that if the County did enter into an agreement with the nursing home that a clause be included requiring the nursing home to reimburse the County in the event the County is required to pay arbitrage. Recommendation: Hiivala to report to the County Board when the written responses have been received.

Refunding Solid Waste Bonds. Hiivala provided information on refunding the 1994A Solid Waste bonds (see attached). He stated the County has issued bonds several times through Springsted, who then sets a specific date and time for public sale of the bonds. Another option is to use a broker, such as Northland Securities, for a negotiated sale of the bonds. Steve Mattson, Northland Securities, provided an explanation of the negotiated sale process. He feels the County would benefit financially by not being locked into a set sale date. He stated Northland Securities does not charge a fee for their service. Sawatzke felt Springsted should be contacted and given an opportunity to present their services to the Board before a decision is made. Recommendation: The meeting was recessed to May 4, 2004, at 10:30 A.M. for Hiivala to contact Springsted and invite them to make a presentation to the Committee before the Board makes a decision regarding the bond refunding the bonds.

The request for an introduction of a new employee by the Extension Office had been pulled off from the Agenda earlier in today’s meeting. However, Mary Ann Peterson was able to attend and introduced Deanna Kunkel as the part-time 4-H Program Coordinator in the Extension Office. Kunkel was welcomed.

Mattson brought forth discussion on the Cokato Salt Shed. He recently learned that the Highway Department has requested the City purchase a $10,000 scale to weigh salt/sand that will be removed from the County’s Shed. Mattson said the City did not have the funds to expend for the scale and felt there should be a trust factor with the City. Mattson suggested a two-year trial agreement with the City. Heeter explained that at the last Committee meeting on this issue, there was a proposal from the Highway Department that if the shed were shared, the City would purchase the scale. The City has researched constructing its own building and has decided they do not have the funds to construct a $70,000-$80,000 building at this time. Heeter contacted Fingalson who said the scale may cost approximately $8000. Heeter said the County owns a shed that holds three times the salt that is needed in one year. She supported partnering with the City. It was the consensus that another committee meeting should be held to discuss this issue further. Russek moved to authorize Mattson, Heeter and Fingalson to meet with the City to discuss a two-year trial agreement, seconded by Mattson, carried 5-0.

Sawatzke read a resolution passed by the City of Otsego approving the Northeast Wright County Transportation Plan based upon conditions outlined (in summary): 1) That the proposed Kadler interchange at I-94 is regarded as a priority interchange that can help solve traffic problems associated with the Albertville Mall, it would provide an alternate route to I-94, and it will reduce traffic on CR #19; 2) The City would not support any plan or future interchange proposal which would close the interchange at I-94 and CR 37; 3) That any additional Minnesota State Aid monies generated for Wright County by approval of the plan must be spent within the boundaries of this plan. It was noted that the State is a player in the Study and what will transpire is dependent upon funding. It is unknown as to where the State will allow interchanges. Mn/DOT does not allow as many interchanges in the out state area. No action was required at today’s meeting.

Bills Approved

Advanced Sys. Concepts $250.00

Advantage Water Cond. 843.00

Albertville Body Shop Inc. 342.00

Ameripride Linen and Apparel 831.82

AncomTechnical Center 2,048.66

Anderson Professional Training 125.00

Aramark Correctional Serv. 4,936.79

B & B Products Inc. 180.00

Bob Barker Co. 219.22

Beaudry Propane Inc. 1,820.76

Buffalo Bituminous 95,726.63

Buffalo Hospital-OtPt Comm. 1,481.10

Chatham Township 933.10

Clearwater Township 1,187.80

Cokato Ambulance 997.00

City of Cokato 1,399.16

Contech Const. Product 17,370.80

Deatons Mailing Sys. Inc. 267.21

Decorative Designs Inc. 175.53

Franklin Denn 396.50

Franklin Township 2,515.00

Gateway Companies Inc. 549.00

Virgil Hawkins 859.59

Hillyard Floor Care Supply 1,006.09

Hinckley Chevrolet 26,697.17

Indianhead Specialty Co Inc. 557.68

Kramers Hardware 159.74

Kris Engineering Inc. 242.82

Lake Region Coop Inc. 113.34

Lilia Lantto 315.00

LaPlant Demo Inc. 567.80

Loberg Electric 1,335.52

Marco Business Products 4,549.69

Marlin Leasing Corp. 1,069.86

Marysville Township 1,615.30

Masys Corporation 2,628.87

The Metro Group Inc. 1,726.37

Middleville Township 1,144.90

MN Assn. of Assessing Officers 960.00

MN Assn. of Co. Probation Off. 125.00

MN Counties Ins. Trust 2,603.00

MN Hwy. Safety/Research 1,236.00

Monticello Township 2,388.70

Morrison Cty. Sheriff 11,875.38

Nat’l Business Sys. Inc. 11,443.68

Office Depot 3,113.00

Pangaea 4,800.00

Precision Prints of Wright Co. 424.51

Qwest 1,129.59

Record Preservation Inc. 730.84

Reed Business Info. 357.17

Ruttger’s Bay Lake Lodge 453.68

Ryan Motors Inc. 612.39

Sherburne Co. Sheriff 21,543.44

Software House Int’l In 316.31

Span Publishing Inc. 116.10

Sprint-Local Telecom Div. 186.76

SRF Consulting Group Inc. 3,615.97

St. Cloud Fire Equip. Inc. 632.10

Stepp Mfg. Co., Inc. 944.59

Stratus Techn. Ireland L 7,200.00

Total Printing 734.11

US Bank 558.33

Waste Management TC West 383.36

Gordon Weber 404.00

Wright Co. Auditor-Treas. 889.58

Wright Co. Highway Dept. 2,729.97

Wright Hennepin Electric 500.43

Xcel Energy 416.08

34 payments less than $100 $1,694.04

Final total $264,303.93

The meeting adjourned at 10:30 A.M.


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