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Wright County Board Minutes
May 11, 2004
The Wright County Board met in regular session at 9:00 A.M. with Heeter, Mattson, Eichelberg, Russek and Sawatzke present.
Mattson moved to approve the minutes of 5-04-04, seconded by Russek, carried 5-0.
Petitions were accepted to the Agenda as follows: Hwy. Engineer Item #3, “Set Letting Date For CSAH 35/Bison Blvd. Signal Project, 6-15-04 @ 9:30 A.M.” (Norman). Russek moved to approve the Agenda as amended, seconded by Heeter, carried 5-0.
Mattson requested that Item E1 be removed from the Consent Agenda for discussion, “Acknowledge Retirement, Dale Wold, Deputy Sheriff Sergeant, Eff. 5-31-04 & Authorize Replacement.” On a motion by Heeter, second by Russek, all voted to approve the remainder of the Consent Agenda:
1. Performance Appraisals: J. Corrigan, Hwy.; L. Schmidt, Parks; J. Hermansen, R. Williams, Sheriff.
2. Claim, E.M. Branstrom Associates Architects Inc., $1,274.40.
3. Claim, Scott Builders, $442.00.
4. O/T Report, Period Ending 4-23-04.
5. Claim, MCIT, $2,500.00.
6. Claim, Frank Madden, $9,682.04.
1. Approve Abatement, PID #116-500-042208, City of Waverly (City of Waverly).
2. Approve Abatement, PID #102-020-004010, Marvin Howard (City of Annandale).
3. Approve Abatement, PID #216-100-322301, Joel & Joann Rademacher (Silver Creek Twp.).
4. Approve Abatement, PID #109-010-030040, David & Douglas Perry (City of Howard Lake).
5. Approve Abatement, PID #103-500-242400, Buffalo Ridge
Partners LLC (City of Buffalo).
6. Approve Abatement, PID #101-094-001010, Pelican Properties of St. Cloud (City of Albertville).
7. Approve Abatement, PID #114-177-004110, Viktor Simonovich (City of St. Michael).
8. Approve Abatement, PID #114-148-003100, Bougeois Hills Homeowners Assoc. (City of St. Michael).
9. Approve Abatement, PID #103-032-000061, Daniel & Mary Borrel (City of Buffalo).
10. Approve Abatement, PID #201-000-243101, Charles & Lori Sawatzke (Albion Twp.).
11. Approve Abatement, PID #103-126-001050, Scott Crawford (City of Buffalo).
12. Approve Abatement, PID #204-000-181400, Timothy Cotter (Clearwater Twp.).
13. Approve Abatement, PID #205-000-293100, Ind. School District #466 (Cokato Twp.).
14. Approve Abatement, PID #108-500-362202, Mark A. & Becky Ladda (City of Otsego).
15. Approve Abatement, PID #113-041-005010, Kevin & Julie Grittner (City of Rockford).
1. Annual On/Off Sale Beer License, “Monticello Driving Range,” (Monticello Twp.).
2. Seasonal On Sale Beer License, “Clearwater Lions Club,” (Clearwater Twp.).
3. Claim, MFRA, $163.50 (March Services-Fund 61 Sewer).
1. Accept Resignation, Joel Ruder, Highway Mechanic, Eff. 5-14-04 & Authorize Replacement.
2. Approval of “Wright County Highway Right Of Way Plat No. 48” for SP 86-622-01, CSAH 22.
Mattson referenced Item D1, “Acknowledge Retirement, Dale Wold, Deputy Sheriff Sergeant, Eff. 5-31-04 & Authorize Replacement” and said Wold
would be honored with a retirement plaque at the 5-25-04 County Board
Meeting. Mattson moved to acknowledge Wold’s retirement, seconded by Russek, carried 5-0.
Bob Hiivala, Chief Deputy Auditor/Treasurer, presented for approval a request from Stockholm Township to extend a culvert under 90th Street SW in County Ditch 10. Kerry Saxton, SWCD, has inspected the area and recommends authorizing extending the culvert to both the north and the south. Russek moved to approve the request, seconded by Mattson, carried 5-0.
Sawatzke said Saxton suggests that while the water level is low on County Ditch #33, it should be inspected for possible repairs. Repair to the Ditch had been discussed at previous meetings but was not possible because of required downstream improvements and high water levels. The improvements were completed last year. Saxton would like to hire a contractor to remove tile in a couple of sections to determine if repair is required. Saxton requests the ability to spend up to $5000 for investigation and any minor repairs. It was felt that minor repairs should be completed while the equipment is on site. Any major repairs will be brought back before the Board for approval. The Farm Estates area will be the main area to be viewed but there may be a number of other spots as well. Russek moved to authorize expenditures of up to $5000 for exploration and possible repair on County Ditch #33, seconded by Heeter, carried 5-0.
The claims listing was reviewed. Hiivala referenced the claim on page 20 to Farm Rite Equipment ($11,294.33). At the request of Eichelberg, the claim was changed to list the item purchased as a planer. In response to Mattson, it was clarified that major equipment was included with the Capital Equipment Note but the minor equipment purchases are within their budget. Eichelberg moved to approve the claims as listed in the abstract, seconded by Russek, carried 5-0.
A Budget Committee Of The Whole meeting was held on 5-04-04. At today’s County Board Meeting, Mattson said he had been impressed with Northland Securities’ presentation and noted that a top person at Springsted Financial Advisors moved to employment with Northland Securities. Russek moved to approve the minutes and recommendation, seconded by Eichelberg, carried 5-0:
Refunding Solid Waste Bonds. The meeting was reconvened from 4-20-04. At the last Committee Meeting, Northland Securities made a presentation on the potential of the negotiated sale process. It was the recommendation of the Committee to direct Hiivala to invite Springsted to make a presentation to the Committee before the Board makes a decision on refunding of the bonds. At today’s Committee Meeting, Kimmel distributed material relating to his position on the refunding of the bonds and preliminary feasibility summaries for forward and current refunding (attached). Kimmel’s recommendation was for Wright County to pursue a competitive current or forward refunding. Savings projections were $924,759 with current refunding and $882,443 with forward refunding. A 10 basis point premium is projected with forward refunding. If interest rates rise this summer, the added expense of forward refunding would be outweighed by the benefit of interest rate security. Kimmel recommended the County issue bonds on a competitive basis. With the competitive sale, Springsted will notify hundreds of local, regional, and national underwriters that the preliminary official statement is available on the website. From that audience, several underwriters will compete to sell the County’s bonds. Kimmel said that with a negotiated sale, one underwriter decides what to offer and the County would counter negotiate. With issues that are small ($500,000) or very large ($50 million) it may make sense to proceed with a negotiated sale. With the $8.5 million bond amount, Kimmel did not feel there would be any compelling reason not to proceed with a competitive sale. With the negotiated process, Northland Securities would act both as a financial advisor for the County and as a company who would bid on the bonds. Kimmel requested that if the County would proceed through the negotiated process, that they retain Springsted as a financial advisor to assist with negotiation of the interest rates through Northland Securities. With regard to the County’s last five bond issues (2001-2004), Northland and its predecessor bid on only 1 issue and lost that bid. By contrast, the County received 22 bids representing 54 underwriters for the Springsted-advised issues. Kimmel outlined the various costs associated with a bond issue including interest, flexibility, financial advisory fee, and underwriter discount. County bond sales are normally held on Mondays, as approval is gained from the County Board at their meeting the following day. Kimmel said Springsted would look at other options if that is what the County desires. Kimmel referenced page 2 of the forward refunding documentation reflecting an annual savings over the existing debt service of approximately $120,000. Page 1 reflects a true interest cost projection of approximately 3.05%. Through refunding, the County would realize $880,000-$920,000 in savings. The County, currently at an A1 rating through Moody’s, would want to obtain a rating update for this bond issue. It would not be realistic to anticipate another upgrade this year. However if the County continues to grow and manage its resources, an upgrade could occur in a couple of years. Payments on the current bonds are due June 1st and December 1st of 2004. A small savings would be realized with the December payment as refunding would be completed in September. Also distributed was correspondence from Melinda Campbell, Springsted, relating to their position on Arbitrage regulations. The various types of financial services Springsted offers to County staff were discussed (covered through their annual fee). Asleson indicated that has proven to be a beneficial service for issues they may not have expertise in. Recommendation: The Committee consensus was to proceed with the competitive current refunding option through Springsted. (End of Budget Committee Of The Whole Minutes)
Greg Kramber, Assessor, requested the Board schedule a Committee Of The Whole meeting to review topics discussed at the 4-22-04 Leadership Team Retreat. Russek moved to schedule a Committee Of The Whole meeting for 5-25-04 at 10:30 A.M., seconded by Heeter, carried 5-0.
Wayne Fingalson, Highway Engineer, requested approval of Highway R/W Appraisal Rates from TH 241 to South County Line (Berning’s Mill Bridge Project in St. Michael). Present for discussion were Richard Marquette, Highway, and James Cassady, Certified General Real Property Appraiser. A schedule was distributed outlining the acreage and costs involved. The County has $65,000 budgeted for this acquisition. The total estimated acquisition cost including damages is $127,106.48. The City of St. Michael will provide 50% cost participation for 40th Street with an estimated cost of $28,952.78. The estimated County share of acquisition costs are $98,153.70. The acquisition involves four parcel owners in Wright County. Hennepin County is working with landowners on their side of the river. The work is proposed for the 2005 construction season. The R/W certification must be sent to Mn/DOT for Federal funding by the sunset date of 9-15-04 or $2 million in Federal funding may be lost. The overall cost of the project is estimated at $5.5 million. The County’s portion will be approximately $300,000 assuming State bonding can be obtained. Otherwise the County will have to determine how to fund their portion. Fingalson offered the suggestion of local bonding. An agreement is in place with the City for their match. Eichelberg moved to approve the R/W appraisal rates as presented, seconded by Russek. Mattson referenced the $127,106.48 total acquisition cost and inquired whether that figure could be exceeded. By law, Fingalson said the person that performs the appraisal cannot complete the acquisition. Marquette will attempt to complete the acquisition while Cassady will be available for appraisal value explanations. There may be situations where someone is concerned with damage amounts. The issue would be brought back to the Board if there is a change in the per acre value. Otherwise, Marquette is allowed to proceed in the cases which may involve damages. The motion carried 5-0.
Eichelberg moved to adopt Resolution #04-28 proclaiming May 16-22, 2004 as Transportation Week for Wright County, seconded by Mattson. A change was made to the third “Whereas” paragraph, indicating that the figures reflected are on an annual basis. The motion carried 5-0 on a roll call vote.
Fingalson requested that a letting date of 6-15-04 at 9:30 A.M. be set for the CSAH 35/Bison Blvd. signal project. This project involves a cost share between the City of Buffalo, the School District, and Wright County. Mattson questioned whether the County expends the money up front and the City and School District reimburse the County. Fingalson stated this was the case. Mattson said the Transportation Committee did not approve of this. He did not think the County should be allowing this situation in some parts of the County and not in others. Fingalson said he did not recall the exact contract language but thought that the City, after award of the contract, would forward to the County a certain percentage of the cost so the County would not have to up front the entire cost. Fingalson said he would verify this if Mattson desired. Fingalson indicated that the County does not have different relationships between entities and that they try to be as consistent as possible. Heeter made a motion to move forward and to set a letting date for the CSAH 35/Bison Blvd signal project for 6-15-04 at 9:30 A.M. The motion was seconded by Russek. This will allow advance ordering of the equipment as there may be a delay with back orders. They hope to complete the project prior to school starting. The agreement outlines that the City is responsible for maintenance and the County is responsible for the controller. With traffic lights, each city is responsible for their own maintenance schedule. The motion carried 4-1 with Mattson casting the nay vote. Mattson indicated he is still against the signal project.
Mattson was contacted by the City of Cokato relating to a meeting being held on 5-24-04 at the Cokato City Hall to discuss the Highway 3 project. When a joint project is completed within a city, the County looks at the Transportation Plan to determine if there are any routes which may be candidates for a jurisdictional change. The agreement calls for Highway 53, which crosses Highway 3, to be revoked to the City as part of the project. Fingalson said that input from the remainder of the Board would be helpful prior to the 5-24-04 meeting. Mattson said that this type of situation is normally discussed at the Transportation Committee before it is presented to the cities. Fingalson said the Board adopted a plan a number of years ago allowing the Highway Department to proceed in this fashion. The agreement is initially sent to the city involved without Board approval. The Board reviews the agreement after the City has signed it. No action was taken.
Richard Norman, County Coordinator, provided an update on the Homeland Security Grant Program. A Civil Defense Committee meeting was held today. The deadline for submitting the grant application has been extended to 6-1-04. The grant application was not available for presentation at today’s meeting. The Committee recessed their meeting until 5-18-04 at 8:00 A.M. The application should be available for review after that meeting. Russek moved to lay this issue over to the 5-18-04 County Board Meeting, seconded by Eichelberg, carried 5-0.
ABM Equipment & Supply Inc. $133.27
ACS Government Info. Ser. 3,702.54
All American Rental Inc. 805.94
Ameripride Linen and Apparel 479.52
Ancom Technical Center 817.33
Anderson Engineering LLC 613.22
Aqua Green Lawns 145.00
Auto Glass Center 261.92
Barnes Distribution 498.83
Jim Borrett 129.56
Brock White Co LLC 443.04
Buffalo Bituminous 2352.00
Buffalo Township 783.40
City Buffalo 26,007.18
CDW Government Inc. 464.11
Center Point Energy 6,684.64
Centra Sota Lake Reg. LLC 15,259.48
Contech Constr. Product 4,923.60
Corinna Township 913.40
Crow River Tools 471.77
Sean Deringer 778.21
Design Electric Inc. 5,180.00
Randal Desmarais 105.75
Karen Determan 118.00
Diamond Mowers Inc. 721.64
Elmer Eichelberg 245.63
Eng. Pressure Wash Equip. 102.00
Josh Erickson 178.50
Farm-Rite Equipment Inc. 11,294.33
Force America inc. 509.46
French Lake Township 597.00
Frontier Precision Inc. 485.47
Fyles Excav. & Honey Wag. 25,750.00
Gateway Companies Inc. 1,832.00
Todd Gau 256.50
Janet Gholson 290.63
Raymond Glunz 200.00
W Grainger Inc. 124.99
Granite City Ready Mix Co. 456.13
Greenview Inc. 265.25
Annette Habisch-Peterson 240.00
Tom Hackenmueller 100.00
Hardings Towing 159.75
Karla Heeter 134.63
Hillyard Floor Care Supply 1,001.50
City Howard Lake 141.00
Interstate All Battery Ctr. 135.09
Junction Towing & Auto Rep. 138.46
Keepers Inc. 543.25
Lakedale Telephone co. 413.00
LaPlant Demo Inc. 1,201.58
Lawson Products Inc. 312.80
Loberg Plumbing & Htg. Co. 110.84
Marks Standard Parts 2,575.93
Martin-McAllisters Consulting 1,400.00
McCombs Frank Roos Assoc. 163.50
McLeod Co. Treasurer 655.01
Minn Blue Digital Imaging 279.25
Minnesota CLE 110.00
Minnesota Copy Systems 338.83
Minnesota elevator Inc. 573.94
MN Assn. of Co. Prob. Ofcrs. 125.00
Monticello Ford Mercury Inc. 2,861.07
City Monticello 150.00
City Montrose 618.20
Mountain Stream Sports/Appar 980.84
Nextel Communications 2,114.75
Northern Tool & Equip. Co. 323.00
Office Depot 1,278.93
On Site Monitoring 9,519.00
Record Preservation Inc. 186.09
Reds Auto Electric 233.14
Reds Cafe 332.50
Reed Business Info. 393.46
Genell Reese 100.74
Reflection Irrigation 1,491.00
Retrofit Recycling Inc. 2,564.08
Rockford Township 2,845.00
Jack Russek 141.00
Russell Security Resource Inc. 216.07
Ruttger’s Bay Lake Lodge 226.84
Ryan Motors Inc. 235.74
Software House Int’l Inc. 2,417.55
St. Cloud Fire Equip. Inc. 643.50
St. Cloud Times 110.50
State of MN Intertech Grp. 124.27
Theresa Stieg 345.00
Stockholm Township 792.25
T & S Trucking 8,204.50
Terri Taylor 466.81
Total Printing 306.35
Keith Triplett 160.12
University of Minnesota 265.00
University of MN Law Sc 195.00
Unlimited Electric Inc. 352.72
Verizon Wireless 1,416.00
C Walker Trucking 324.00
Wright Co. Highway Dept. 119.02
XCel Energey 113.89
Zee Service Company 171.50
44 payments less than $100 $1,961.17
Final total $182,335.83
The meeting adjourned at 9:51 A.M.