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Wright County Board Minutes

MAY 25, 2004

The Wright County Board met in regular session at 9:00 A.M. with Heeter, Mattson, Eichelberg, Russek and Sawatzke present.

Russek moved to approve the minutes of 5-18-04, seconded by Mattson, carried 5-0.

Mattson moved to approve the Agenda as presented, seconded by Eichelberg, carried 5-0.

On a motion by Eichelberg, second by Heeter, all voted to approve the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: B. Leinonen, Hwy.; J. Baker, K. Klatt, D. Olson, M. Wannebo, Sheriff.

2. Approve & Authorize Signatures On Memo Of Understanding With LELS, Post Retirement Health Care Savings Plan.

B. ASSESSOR

1. Approve Abatement, PID #109-500-031310, Wesley & Lori Jones (City of Howard Lake).

2. Approve Personal Property Abatements For Airplane Hangers Located At The Buffalo Airport.

C. INFORMATION TECHNOLOGY

1. Refer To Technology Committee Meeting:

A. Report On Record Management Projects.

B. Report On Squad Car Project.

C. 2005 Budget Guidelines.

D. SHERIFF

1. Refer To Personnel Committee Discussion RE: Contract Cities’ Requests For Additional Contract Hours.

2. Acknowledge Resignation, Ryan Mitchell, Deputy Sheriff, Eff. 5-25-04 & Authorize Replacement.

A Civil Defense Committee meeting was held on 5-18-04. Mattson moved to approve the minutes and recommendation, seconded by Heeter, carried 5-0:

Homeland Security Grant Program. The meeting of 5-11-04 was reconvened. At the last meeting, the Committee consensus was to direct Reese and Swing to proceed with drafting the application for the 2004 State Homeland and Security Grant. The funding would be used to hire consultant(s) services to perform activities as outlined in the grant documentation. Activities selected should be broad enough to allow the use of funding for grant planning/exercising or for the 800 MHz system. At today’s meeting, Reese presented a draft of the grant application. The total grant amount for 2004 is $50,000, but funds can be utilized through November, 2005. The grant application must be electronically filed with the State by June 1st. Since the last meeting, Swing met with Sheriff Department staff to discuss the Vegamast proposal. The estimated cost for the planning stage to interface between the County’s current system and the 800MHz system is $18,000. Recommendation: Proceed with the 2004 State Homeland and Security Grant Application as follows:

• $20,000 to hire a consultant to plan for the interface between the in-house system and the future 800MHz System in Sheriff Dispatch.

• $30,000 to hire a consultant to assist in the following areas: ODP approved training exercises, planning, and inventorying of equipment purchased through previous grant applications.

The Committee directed Reese to place this item on the 5-25-04 County Board Agenda.

Other. Swing said that Mitch Weinzetl, Buffalo Chief of Police, brought forth a Criminal Justice Systems Integration Grant which would be used to place the Cities of Annandale, Buffalo and Howard Lake on one common police system in an effort to streamline processes. The concept has been endorsed by the Wright County Departments of Sheriff, Attorney, Court Services, Court Administration and Information Technology. The grant would link the four entities together electronically. The grant request is for $61,000 and would require $14,000 in matching County funds. Swing felt this could be absorbed through the budgets of the County departments involved. This was provided as an informational item. (End of Civil Defense Committee Minutes)

At 9:05 A.M., Sheriff Gary Miller presented a retirement plaque to Sgt. Dale Wold for 27 years of service. Wold was hired on 4-01-77 in the Patrol Division. After three years, he transferred to Civil Process and remained there for 22 years. Miller said Wold is considered a top authority in Civil Process in the State. Last year, he was appointed Sergeant of the Community Service Division. Miller personally thanked Wold for his dedication to the Sheriff Department and to the citizens of Wright County. Wold thanked the Sheriff and said it had been a positive work experience. He said their job focuses on 2%-5% of the population who create the requirement for their job. Wold said he was leaving with a positive feeling about his job, his coworkers, and the bosses he worked for. The Board thanked Wold for his years of service.

Bob Hiivala, Chief Deputy Auditor/Treasurer, said correspondence was received from Paul Grunzweig and Kristine Kuper requesting approval to build a permanent or mobile bridge structure across Ditch 24 for recreational purposes (limited to foot traffic and/or passage by an ATV). Mattson said similar requests have been approved for snowmobilers provided there is no cost to taxpayers and the flow of the ditch is not harmed. Mattson moved to approve the request, seconded by Heeter. Sawatzke said that typically the Board requests that Kerry Saxton, SWCD, review the requests to make sure water flow will not be restricted. The motion and second were amended to include approval pending Saxton’s review of the plans and material. The motion carried 5-0.

The claims listing was reviewed. Mattson questioned claims on page 1 for Court Administration and inquired whether the Board would see similar claims after the State’s takeover of the Court’s area. Norman said the Board would not see them. Mattson referenced a claim on Page 16 for Canadian Pacific Railway, $30,000. The Highway Engineer explained that this was for cross arms at the CSAH 14 crossing. On a motion by Mattson, second by Russek, all voted to approve the claims as listed in the abstract, subject to audit.

Wayne Fingalson, Highway Engineer, presented for approval Agency Agreement #86572 with Mn/DOT for the TH 55 Corridor Study. The Agreement allows for Mn/DOT to act as the County’s agent in acceptance of federal aid. Funding will be 80% federal funds and 20% Coalition funds. Mattson said when the Coalition was first formed, members of Mn/DOT District 3 were involved. He inquired whether any funding was applied for through the ATP. Fingalson responded that this was not done. This project would have competed with other Wright County projects if they had done so. Fingalson said members of Mn/DOT District 3 are still involved. Heeter moved to adopt Resolution #04-30 approving Agency Agreement #86572 with Mn/DOT for the TH 55 Corridor Study, seconded by Russek, carried 5-0 on a roll call vote.

Eichelberg moved to schedule a Transportation Committee Of The Whole Meeting for 6-04-04 at 8:30 A.M., Public Works Building. The motion was seconded by Mattson. The Agenda will include: 1) Proposed vacation of a portion of CSAH 75 in Clearwater; 2) Discuss TH 101 Project; 3) Discuss CSAH 18 Project in Monticello; 4) Discuss Bernings Mill Bridge Project; 5) NE Transportation Study Approval; 6) CR 137 Turnback From Mn/DOT. Mattson referenced the NE Transportation Study and felt it should instead be a County-wide study. Fingalson said that as part of the Highway 55 traffic study, there is a provision to complete the study for the remainder of the County at a cost of $10,000. Due to the impact of the bonding bill on several of the Agenda items, it was the consensus that if the Legislature goes into Special Session next week the Transportation Committee meeting would be delayed. The motion carried 5-0.

As recommended by Genell Reese, Civil Defense Director, Russek moved to approve application to the 2004 State Homeland Security Grant Program, seconded by Mattson. The application will reflect the following: $20,000 to hire a consultant to plan for the interface between the in-house system and the future 800MHz System in Sheriff Dispatch; $30,000 to hire a consultant to assist in the following areas: ODP approved training exercises, planning, and inventorying of equipment purchased through previous grant applications. The motion carried 5-0.

At 9:35 A.M., the Public Hearing was held on the variance to the Feedlot Ordinance as requested by Daniel Glessing (Victor Twp.). Tracy Janikula, Feedlot Administrator, explained this was a variance from the Feedlot Ordinance as it applies to the setback for a new home. The applicant wants to build a home 300’ from his father’s feedlot. They do own enough land to meet the 500’ setback. Daniel Glessing also works on his father’s farm. Janikula receive a phone call from a neighbor indicating they felt the 500’ setback should be met. Discussion led to amending the Ordinance language so that the setback does not apply to family members. Janikula and the Attorney’s Office have been working on the proposed language and this will be presented at an upcoming meeting for approval. The variance request presented by Glessing would be consistent with what will be proposed.

Dan & Sena Glessing distributed additional aerial photos reflecting the proposed house and tree placement. Dan explained that to meet the 500’ setback, the home would be placed in an area which may cause water problems in the basement. Another reason they would like to build at the requested location is that the existing home will be removed in the future. Currently, Glessing’s grandmother lives there. A new driveway would access Grover Avenue. Correspondence reflects Victor Township recommends approval based upon Glessing’s involvement in the dairy operation, his home eventually being the farm accessory, and because the current setback requirement would put the home on the lowest area of the lot. At today’s meeting, a person representing the Township Board said they recommend approval. The Public Hearing was closed at 9:38 A.M. Mattson moved to approve the request to build the residence approximately 300’ from the feedlot as depicted in the pictures, seconded by Russek. The reasons for approval include that Glessing is a family member, he is a part of the farm operation, and the 500’ setback requirement would place the structure on low ground. The motion carried 5-0.

On a motion by Heeter, second by Russek, all voted to cancel the 6-08-04 County Board Meeting due to the occurrence of five Tuesdays in June.

Correspondence was reviewed from Tom Hovde, U of M Extension Service, relating to pricing for the FY 2005 Local Extension Field Positions. Also referenced was a response from Mary Anderson, Wright County Extension Service. Norman said the information did not include the calculation for receiving 50% reimbursement for Mary Ann Peterson’s salary and fringe benefits. This provision was approved as an addendum to the original agreement. This issue will be discussed during upcoming budget sessions. The information was provided as informational and no action was taken.

The hazardous waste issue involving slag in the Onyx Landfill was discussed. Tom Salkowski, Planning & Zoning Administrator, drafted correspondence to the Board dated 5-24-04 indicating the position of their office. Salkowski indicated that the safest option would appear to be to remove the material and haul it to a proper disposal site, but if the MPCA believes that it can be safely treated on site before being hauled, that does seem reasonable.

John Tapper, Gopher Resources, Inc., said that a sampling plan for Onyx Landfill Area C has been submitted to the MPCA. They hope to have response or approval of the plan today. Their plan is to excavate the material, remove it, and place it in another secure landfill in Minnesota for treatment. As part of the treatment process, any residue will be treated on site. He said this would be the most beneficial environmental process. Tapper said the State and Onyx are copying County staff on issues as they develop.

Richard Norman, County Coordinator, referenced last week’s discussion where four options for treatment were discussed. He recalled the options included excavation, treatment of the material on or off site, and transport of the material to Wisconsin. He referenced Tapper’s comment today that the material would be taken to a Minnesota landfill. Tapper responded that at this point, they are contracting with SKV Environmental in Rosemount. Transport of the material out of the landfill to Wisconsin is an issue. Their intent is to remove all of the slag in the landfill but there is the potential that some could escape. He said treatment of the area around where the slag was located will be treated and rendered as non-hazardous. Tapper’s opinion was that a large amount of the slag material in the landfill was non-hazardous. Russek reiterated that whether the material was placed in the landfill by accident or not, the problem has to be handled properly. He said he could accept the recommendation of the MPCA.

Chris Basgall, Onyx FCR Landfill, said they are working with the MPCA on a stipulation agreement. The agreement would be between Onyx, Gopher Resources and the MPCA for temporary treatment of the material which will be removed from the site. If another hazardous situation would occur, another stipulation agreement would be required. Sawatzke questioned Basgall on the status of the draft Host Fee Agreement and said it is this type of situation that proves why counties are entitled to something when they take risks with landfills. Basgall stated that the slag issue has taken priority but felt they should have something on the draft Host Fee Agreement in about one week. Their goal is to have the slag issue settled by June 28th.

Sawatzke restated the opinion of the Planning & Zoning Office, that the safest option would appear to be to remove the material and haul it to a proper disposal site, but if the MPCA believes that it can be safely treated on site before it is hauled, that does seem reasonable. Russek made a motion that the County’s position to the MPCA is to support treatment on site and removal to another location, if it is determined it can be safely treated in this method. The motion was seconded by Heeter. Asleson will assist the Planning & Zoning Office with drafting a response to the MPCA. Mattson questioned the residue from on-site treatment. Tapper responded that the proper terminology would be “stabilization.” They are not removing or capsulating the lead so no residue comes off. The chemical stabilizes the slag, and the process involves pellets and powder which adhere to the slag. The motion carried 5-0.

At 9:56 A.M. the meeting was recessed and reconvened at 10:05 A.M. A Public Hearing was held for consideration of amending Section 14 of the Solid Waste Ordinance. In 1985, the County adopted language per State Statute 115A.919, allowing the County to collect a surcharge on mixed MSW. The County collected surcharge dollars from the three landfills in the County. The only landfill which remains in operation is Onyx FCR. For the last few years, Onyx has not accepted mixed MSW. Asleson said the amendments today are designed to take advantage of a change in Statute, providing the ability for counties to surcharge construction demolition. There are some limitations and exemptions in Statute. The limitations are $.50/cu. yard on construction debris. The exemptions are that the $.50 can be discounted 25% to $.375 if: 1) A recycling program has been implemented specific to construction debris; or 2) If the landfill has a liner and leachate collection system approved by the PCA, which Onyx does. Asleson said the maximum the County could collect under the current Statute is $.375/cu. yard. Another amendment included a new definition of cubic yard. Statute does not designate what the cubic yard to weight conversion is. The proposed Host Fee Agreement with Onyx uses 450 lbs. per cubic yard for construction debris as it is lighter than mixed MSW or industrial waste. Asleson said the figure supplied by Planning & Zoning would be 600 lbs. per cubic yard for mixed MSW and that will be included on item 4B. The second page of the draft includes the effective date of the amendment to be upon the expiration of 60 days from adoption of a resolution setting the fee. Sawatzke said adoption would allow the 60-day period to commence on implementation of the surcharge. If the Host Fee Agreement were subsequently agreed upon, the resolution setting the fee could be rescinded. Asleson also reviewed other language changes. The Public Hearing closed at 10:20 A.M. Russek moved to lay this issue over for one week. Asleson will bring forth the revised Ordinance Amendment language and a proposed resolution setting the fee at the next meeting. The motion carried 5-0 on a second by Mattson.

Heeter said a Community Forum will be held this evening at the Buffalo City Hall at 7:00 P.M. The Forum can be viewed on Cable Channel 12. Radio Station KRWC will also provide coverage. Heeter invited everyone to attend and be a part of the discussion. The Meth Hotline is 763-682-7713.

At the last meeting, the Board authorized attendance at the Administration & Enforcement of the Wetlands in Minnesota Seminar. Mattson decided not to attend after reviewing the meeting agenda.

Bills Approved

Albertville Body Shop $175.10

Ameripride Linen/Apparel 420.20

Ancom Communications Inc 183.18

Ancom Technical Center 423.73

Annandale Advocate 215.00

Annandale, City of 450.00

Backes, Joe 192.38

Blaine Security Locksmith Inc 452.63

BLM Technologies Inc. 588.86

Boyer Truck Parts 1,153.46

Breezy Point Resort 1,110.00

Bridge/The 160.00

Buff ‘N’ Glo Inc. 155.00

Buffalo Bituminous 264,356.69

Buffalo Hosp.-Otpt Comm. 250.30

Bolton and Menk Inc. 837.00

Canadian Pacific Railway 30,000.00

Cassidy Realty & Appraisal 595.00

Center Point Energy 2,009.69

Central MN Mental Health Ctr. 140.00

Chamberlain Oil Co. 2,348.58

Clarion Legal 295.00

Copy Equipment Inc. 415.80

Decorative Designs Inc. 175.53

Digital Intelligence Inc. 158.00

DLR Group 2,025.00

Freestyle Photographic Supp. 520.99

Gale-Tec Engineering Inc. 1,646.20

Gateway Companies Inc. 2,222.68

Gilbarco Inc. 150.00

Going Under Dive Center. 276.26

Grafix Shoppe 972.13

Grainger Inc/WW 617.82

Henn. Co. Treasurer (ACF) 7,920.00

Hillyard Floor Care Supply 872.01

HTCIA-MN Chapter 240.00

Indianhead Specialty Co., Inc. 101.39

Intereum 2,204.55

Kandiyohi Co. Sheriff’s Dept. 1,195.00

Keepers Inc. 109.00

KMA Assoc. International Inc. 101.25

Lakedale Telephone Co. 140.72

LaPlant Demo Inc. 560.34

Loffler Companies Inc. 7,343.18

Marco Business Products 565.26

Marco Business Products 919.95

Marlin Leasing Corp. 1,069.86

MASYS Corporation 2,628.87

Meeker Co. Sheriff 2,915.00

Metro-Minn. Chap. of Apprais. 695.00

MN Assn. for Court Admin. 300.00

MN Board of Aelslagid 120.00

MN Counties Computer Coop 1,764.00

MN Sheriff’s Assoc. 118.17

MN Transportation Alliance 2,050.00

Monticello Ford Mercury Inc. 243.02

Monticello RV Center 263.08

Morrison Co. Sheriff 3,200.00

Motorola Inc. 2,918.96

Mumford Sanitation 177.47

Munson Lakes Nutrition 290.06

Norman, Richard W. 452.04

Office Depot 2,420.44

Peterson, Wallace 121.88

Polar Chevrolet 20,181.20

Potter, Henry 2,106.00

Praska, Tom 294.00

Prosource One 634.42

Qwest 391.23

Qwest 3,785.26

Recall Document Mngmt 283.76

Record Preservation Inc. 436.07

Road Machinery & Supplies 1,183.03

RS Eden 1,225.35

Ryan Motors Inc. 912.31

SBC Paging 653.21

Scenic Signs 270.51

Shell Fleet Plus 1,021.58

Sherburne Co. Sheriff 7,477.00

Software House Int’l Inc. 453.69

State of MN-Info Tech Div. 250.31

Streichers 292.61

Tab Products Co. 2,970.19

Uniforms Unlimited 736.68

URS Corporation 2,646.85

Verizon Wireless 508.55

Vernon Sales & Promotions 397.42

Waste Management TC West 651.38

W. Central Environ. Cons. 9,000.00

West Publ. Payment Ctr. 496.00

Wright Co. Human Serv. 495.00

Wright Co. Surveyor 4,549.39

Wright Henn. Electric 318.90

Xcel Energy 111.26

Ziegler Inc. 83,070.00

38 payments less than $100 $1,463.06

Final total $508,978.93

The meeting adjourned at 10:24 A.M.


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