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Wright County Board Minutes

July 20, 2004

The Wright County Board met in regular session at 9:00 A.M. with Heeter, Mattson, Eichelberg, Russek and Sawatzke present.

The following correction was made to the minutes of 7-13-04: Page 2, paragraph 5, last sentence, change from “land use permitting process” to “conditional use permitting process” (Russek). Russek moved to approve the minutes as corrected, seconded by Heeter, carried 5-0.

Petitions were accepted to the Agenda as follows: Aud./Treas. Item #6, “Summary of Designations For Year Ended 12-31-03” (Russek); Aud./Treas. Item #7, “Joint Ditch #4 Meeting, 7-28-04, 7:30 P.M., Hollywood Township Hall” (Russek); Item For Consid. #4, “Schedule Committee Of The Whole For 7-28-04 To Meet With Public Defenders” (Heeter). Heeter moved to approve the Agenda as amended, seconded by Russek, carried 5-0.

On a motion by Eichelberg, second by Russek, all voted to approve the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: T. Hackenmueller, Hwy.; R. Darsow, P. Mackie, Sher.

2. Claim, Frank Madden, $14,012.55.

3. Claim, Scott Builders, $130.00

B. PARKS

1. Approve July Parks Commission Minutes.

C. SHERIFF

1. Acknowledge Appointment, Timothy Finch, Deputy Sheriff, Eff., 7-26-04, Grade 5.

Discussion occurred on the order for a lien reapportionment for County Ditch #38 (George Brummer). A public hearing was held in May after a request for reapportionment was received from Brummer. Brian Asleson, Chief Deputy Attorney, distributed a map reflecting what is proposed via the apportionment order. Brummer owns the two shaded parcels reflected on the map. Tourvilles own the darker shaded parcel (1 acre) and have never been assessed. When that parcel was split from the rest, ditch benefits were not assigned. From review of the ditch maps, aerial photos and half-section maps, it was determined that all of the land does flow to County Ditch 38. On the western edge of the Brummer property is land owned by Marilyn Gates, .04 acres. The $45.79 assessed against this parcel will be left as is. Brummer owns an additional .13 of an acre bordering the Gates land. In the 1980’s, a new parcel identification was assigned to the mobile home park to the west of Brummer’s. The ditch lien for the entire mobile home park ended up on the sliver of land shared by Gates and Brummer. The original parcel identification remained with Brummer and he was assessed $796.49 on the .13 acres. That is Brummer’s reason for request for reapportionment. Of the total assessment, the reapportionment order would transfer $790.92 to Montrose Investments, Inc. (211-000-344302) and $1.59 to Marilyn Gates (211-000-344303). A total of $3.98 will remain assessed to Brummer (211-000-344300). Asleson explained that the difficulty lies in that when a land sale takes place, ditch assessments are not recorded against a property and will not be unless a seller brings this forth in the course of the transfer. The percentage splits for these parcels outlined in the order will be carried forward so future ditch repair costs would be assessed correctly. Asleson said they do not want this to cause a redetermination of benefits on the entire ditch. Mattson moved to approve the County Ditch #38 Apportionment Order as presented, seconded by Russek, carried 5-0.

Hiivala presented the 2003 population estimates from the MN State Demographer totaling 102,941 for Wright County. This compares to a total estimated population in 2003 of 98,410. The estimates were received in May but were not released until July 15th at the request of the State Demographer’s Office. The County Board felt that some of the projections were not realistic due to the growth in the County. No action was required.

On a motion by Heeter, second by Russek, all voted to establish a Deferred Compensation Meeting on 7-28-04. The purpose of the meeting will be to allow VALIC to discuss Guided Portfolio Services.

In the past, the County has contracted with Springsted to provide continuing disclosure and arbitrage rebate services for debt services. Hiivala explained that as new bonds are issued, the County would need to sign a contract amendment in order for Springsted to continue with this service. Eichelberg moved to authorize the hire of Springsted for these services for the upcoming 2004C bonds, seconded by Mattson, carried 5-0.

Hiivala requested approval authorizing the designation of fund balances for year ended 12-31-03. The designations include amounts anticipated for cash flow purposes, compensated absences and anticipated capital outlay. Russek moved to approve the designation of fund balances as presented, seconded by Eichelberg, carried 5-0:

WRIGHT COUNTY

SUMMARY OF DESIGNATIONS FOR THE YEAR ENDED 12/31/2003

WHEREAS, to be consistent with prior year’s financial statement presentations, we hereby authorize the designation of fund balances in the General Revenue, Road and Bridge and Human Services funds. The designations include amounts anticipated for cash flow purposes, compensated absences:

General Revenue, Designation for Cash Flow $9,122,504; Designation for Compensated Absences $1,425,059

Road and Bridge, Designation for Cash Flows $1,827,345; Designation for Compensated Absences $236,822

Human Services, Designation for Cash Flow $3,085,850; Designation for Compensated Absences $391,872

Mattson moved to authorize Russek to attend a Joint Ditch #4 Meeting on 7-28-04 at 7:30 P.M., Hollywood Township Hall. The motion was seconded by Eichelberg and carried 5-0.

The claims listing was reviewed. Mattson referenced page 10, Kandiyohi County Sheriffs Department ($18,885.00). He said that $2,220.00 of this relates to boarding of four female inmates and the remainder of the bill relates to boarding of male inmates. On a motion by Mattson, second by Heeter, all voted to approve the claims as listed in the abstract, subject to audit.

Connie Skillingstad, Executive Director of Prevent Child Abuse Minnesota, presented the County with the Minnesota Child Abuse Prevention Blue Ribbon Award. The blue ribbon is the national symbol of child abuse prevention. Statewide, thirteen counties were presented with the award. Wright County received the award in recognition of the collaborative work of their Courage to Care Council, Child Abuse Task Force Team, Crisis Nursery, Family Collaborative, ECFE, Joy Center for supervised visitation, Public Health Van (WOW) for immunizations and health services, Family Education Center, Safe Schools Committees, Children First Initiatives, and other organizations. Diane Coffield, Crisis Nursery, accepted the award at the State’s Child Abuse Prevention Conference in April. Coffield said the Crisis Nursery began in Wright County about 12 years ago within Human Services. Six years ago, it became the Children’s Home Society and Family Services’ Crisis Nursery but continues a partnership with Wright County. Coffield referenced the Pieces of Peace organization which worked to end violence in Wright County, including bullying. The schools have taken over this function and the organization no longer exists. Devonna Tierney, who heads ECFE and Courage to Care Council, was responsible for submitting the award for Wright County. Tierney said Wright County offers many different programs for families with children. Distributed were flyers from the Courage to Care Council which is now handled at the State level. Don Mleziva, Human Services Director, thanked Tierney for the nomination. The award was an honor to receive and included the efforts of many public, private and governmental agencies. He said the Board was also receiving recognition for the financial participation provided through various child abuse prevention providers.

A Building Committee Meeting was held on 7-14-04. Russek moved to approve the minutes, seconded by Heeter, carried 5-0:

Master Plan Study, DLR Group. The purpose of the meeting was to discuss and proceed with the County-wide Master Plan. The Plan will include an executive summary, schematic drawings of current buildings, documentation of department requests, and today’s usage versus 10-20 year projections. State demographic information was distributed (attached) reflecting 2000 census figures and projections to the year 2030. Wright County has already reached the 2005 population projections. The Engineer assigned to this project is familiar with the City of Buffalo and their planning department. Herrington heads the design team and will interview Department Heads. Interview information will be documented and provided as a part of the Plan. Norman requested that DLR Group review each department’s internal use of space to determine the best utilization of the square footage allotted. Many employees work off site so there is the potential for shared office space. Norman was directed to e-mail Department Heads (cc Herrington) informing them of this process. Information sought will include current and projected staffing levels, operational changes, and current layout. An important aspect is department function and how the employees interact internally and with other departments. Discussion involved the potential site location of a new building and land values associated with the former Stemper property and properties surrounding the Government Center. A premium price for acreage would be realized with another site adjacent to City limits. Any land purchased would need to be annexed into the City for utility purposes. It was the consensus that the purpose of the meeting was not to debate the site location but to define the scope of the project. The Study will include documentation justifying the site selection of the former Stemper property. The focus will be on existing County buildings and operation. Norman said two alternates should be analyzed. The first would be the move of courts, jail and sheriff administration and the second would involve what could be done with the current facility to accommodate courts. Miller requested that the court area be included as a top priority in the Study (court security issues and inmate transfer). He did not feel there was any way to retrofit the current site as courts expands. Miller said the judges are not opposed to moving locations but do not want arraignment court to be held in another location. Fantauzza said judges do not favor utilizing technology for video arraignments. Miller thought past growth patterns should be included (past three years vs. the preceding five years) and suggested consulting with the Assessor, Surveyor, and Recorder for growth and developer information. Possible uses for the existing jail space were discussed. Fantauzza suggested it as a good reuse for a courts holding area with the other two floors being remodeled into office space. The space could also be used as a juvenile holding facility, for State prisoners, or for lease by the DOC. The City may be invited to attend a future meeting to discuss their position on this project as it relates to site location and impacts on the downtown area. The Committee recommendation was to approve the following schedule to meet with DLR Group:

8-12-04 @ 9:00 A.M. Workshop to confirm accuracy of existing information.

9-02-04 @ 1:00 P.M. Preliminary options.

9-14-04 @ 10:30 A.M. Final options with budget. (Building Committee Of The Whole Meeting)

9-28-04 @ 10:30 A.M. Priorities/phasing draft.

10-12-04 @ Board Meeting Board presentation.

(End of Building Committee Minutes)

A Personnel Committee Meeting was held on 7-14-04. Eichelberg moved to approve the minutes, seconded by Mattson. Mattson questioned the free speech/assembly discussion and inquired what office would deal with these situations. Asleson explained that past situations have come to his attention through the Administration or Sheriff Departments. At the Committee meeting, it was discussed that this is a publicly owned building (any County site) but that does not mean it is a public forum for first amendment rights. If people choose to exercise their first amendment rights by gathering, picketing, etc., guidelines can be set up such as restricting them to certain areas. At this point, situations have not occurred frequently enough to warrant establishing a formal document. The motion carried 5-0.

Performance Appraisal, Marc Mattice, Parks Administrator. Based on five performance appraisals submitted the Committee recommends an overall rating of “Exceptional”.

Redirect Unspent Credit Card Surchage Budget To Temporary Help, CourtAdministration. Correspondence from LaVonn Nordeen requested that this issue be dropped from consideration at this time.

Compensatory Time Reporting. Norman was requested to further research the issue.

Personnel Policy & Procedure Manual

A. Dress Code. The draft policy was reviewed with department heads at the last Leadership Team meeting. Only one minor change was made. This will be incorporated in to the final, revised Manual.

B. Pre-employment Physical Exams. Personnel Division staff met with both Buffalo Clinic and Allina representatives. It is the consensus that if pre-employment physical exams are to be continued they should be occupation “workability” exams. A limited pre-employment exam costs $75 and an intermediate pre-employment exam $118. An assessment set-up by Buffalo Hospital Rehab Physical Therapy Unit would cost $100 per hour. Total estimated cost for this would be $1,000. Personnel staff was directed to discuss this with the department heads involved.

C. Free Speech/Assembly. It was the consensus that this is not a Personnel Policy Manual issue. Asleson stated that we have the right to regulate what takes place on our property. After discussion it was agreed that there is not a need for a policy and that assembly issues would be dealt with on a case-by-case basis.

(End of Personnel Committee Minutes)

A Technology Committee Meeting was held on 7-14-04. At today’s Board Meeting, discussion involved the consultant fees and bonding. Sawatzke understood from discussions at the Civil Defense Committee meetings, the cost of the consultant was projected at $20,000 and that is why $30,000 of the $50,000 was earmarked for the EMS trainer. Heeter understood that as well but stated the consulting fees are for different phases. Sawatzke commented that with regard to capital improvements projects, the current bonding will probably need to be paid prior to implementing another project. He referenced the recent discussions relating to bonding for the Jail and Highway and said only so much could be borrowed. Heeter moved to approve the minutes as presented, seconded by Eichelberg. Mattson questioned whether the request from this Committee will be presented by Swing during upcoming budget sessions. Norman said that Swing will address the PC-ENFORS system when he presents the IT Department budget. The intent is not to have this request listed in an individual department as a line item but rather to include it within site improvements. The priority of this project would be considered amongst other requests. Hiivala estimated that the E911 Fund receives approximately $8000/month in funding. Sawatzke requested that a report be generated reflecting the activity of this account. The motion carried 5-0:

Law Enforcement System. Swing provided an overview of the request for the PC-ENFORS system, outlined in the attached handout. The current system was installed 10 years ago and does not adequately meet future information needs of the Department. Cost estimates of $575,000 for the two-year project are based on preliminary proposals from MaSys-Positron and from Stratus, Inc. for the hardware. The current system lacks sophistication to integrate easily with modern technology applicable to law enforcement systems and is difficult to maintain. The system also prevents the Department from progressing with the common law enforcement system with Wright County police departments which was endorsed by the Board on 5-18-04. Discussion involved recent bonding and why the Law Enforcement System project was not brought forth at that time. Swing understood bonding requests were to relate to in-house data systems only. Another major project on the horizon is the 800 Mhz system. Swing suggested letting the State take the first step with the project in anticipation that State funding toward this effort may become available. A total of $20,000 has been earmarked from the Homeland Security Grant funding which will be used toward the $50,000 consultant fees. Swing was directed not to proceed with the consultants until the grant funds have been received. Swing obtained an opinion from the County Attorney’s Office that a formal bid process is not required as this is an upgrade to the current system and it is a sole source procurement. Swing will include four capital improvement projects for the 2005 budget including Records Management, Law Enforcement, Web Portal Project, and Phone Switch. The Phone Switch project is required by 2005 and the Records Management Project was lowered on the priority list. The phone switch cost is estimated at $204,000. Due to the effort expended thus far on the Records Management Project, DeMars supported continuing with its implementation. Swing’s suggestion is that the offices of Human Services, Attorney and Sheriff occupy the Records Management Center. Work will be completed to redefine the procedures and policy manual. The main benefit realized with the Law Enforcement System will be to the public criminal justice system. Immediate updated information would be provided to other departments such as Court Administration and Attorney. The three cities with their own police departments will also be integrated into the system. Recommendation: It was the consensus that the Committee endorses the Law Enforcement System Project and that discussion proceed to the Budget Committee Of The Whole. (End of Technology Committee Minutes)

On a motion by Russek, second by Heeter, all voted to appoint Heeter and Wayne Fingalson, Highway Engineer (or designee) as Wright County representatives on the I-94/TH 10 Interregional Connection Project.

On a motion by Mattson, second by Russek, roll call vote carried 5-0 to adopt Resolution #04-42 in support of a Charitable Gambling Application Form LG214 as submitted by the Maple Lake VFW, Rasset Bar & Grill (Chatham Township).

Heeter moved to establish a Committee Of The Whole Meeting on 7-28-04 at 10:00 A.M., seconded by Russek, carried 5-0. The purpose will be to meet with Bill Ward, Public Defenders Office, with regard to their budget and potential layoffs.

Bills Approved

Ameripride Linen/Apparel $196.51

AMI Imaging Systems, Inc. 8,652.32

ANCOM Communications Inc. 138.45

ANCOM Technical Center 670.65

Aramark Correctional Serv. 9,695.55

Arctic Glacier Inc. 382.52

Kirk Asplin Oil Co. Inc. 128.37

Joe Backes 226.50

Bob Barker Co. 315.56

Blaine Lock & Safe Inc. 105.00

Bound Tree Medical LLC 8,349.64

Buffalo Bituminous 108,869.64

Buffalo Hospital 8,428.42

City Buffalo 327.81

Tim Cameron 125.00

Careertrack 149.00

Cellular One 416.41

Centra Sota Coop 1,845.97

Centra Sota Lake Reg. LLC 17,442.88

Climate Air 598.49

Cokato Motor Sales Inc. 606.09

Comm. of Transportation 4,556.12

Continental Safety Equip. 169.42

Copymed Incorporated 151.07

Crown Plaza 262.80

Culligan of Buffalo 300.00

Dept. of Public Safety 8,430.00

Everett Doolittle 1,671.60

Duininck Bros. Inc. 17,065.58

Franklin Township 2,610.70

Frontier Precision Inc. 2,059.51

Todd Gau 332.25

Janet Gholson 125.80

GIS Rangers 390.00

Raymond Glunz 200.00

Gould Bros. Chev-Olds 133.13

Harbor Shelter and Couns. 391.14

Karla Heeter 448.84

Henn. Co. Treasurer 7,535.00

Herald Journal Pub. Inc. 142.33

Holiday 3,065.60

Intoximeters Inc. 191.70

Kandiyohi Co. Sheriff’s Dept. 18,885.00

Klatt True Value Electric 123.45

Lake Region Coop Oil 177.46

Marco Business Products 918.65

Martin Marietta Aggregates 370.86

Marks Standard Parts 3,019.35

The Medicine Shoppe 0906 142.57

Meeker Co. Sheriff 9,405.00

Meteorlogix 2,636.58

Mid-America Business Sys. 599.00

Mid-Minnesota Hot Mix 18,570.18

MN Dept. of Commerce 150.00

MN LEMA 1,100.00

Monticello Ford Mercury Inc. 2,970.23

Morrison Co. Sheriff 1,550.00

MTI Distributing Inc. 108.84

Bernie Munsterteiger 5,880.00

Newsweek 110.00

Nextel Communications 939.66

Office Depot 3,381.11

Omann Brothers Inc. 2,158.87

Wallace Peterson 109.50

Phillips 66 Quik Shop-Rockford 145.85

Photo I 961.99

Tom Praska 264.38

Precision Prints of Wright Co. 768.50

Qwest 6,392.33

Reds Auto Electric 124.70

Jack Russek 228.75

Ryan Motors Inc. 524.42

SBC Paging 741.75

Setina Mfg. Co. Inc. 581.72

Shell Fleet Plus 958.25

Specialty Turf & Ag 5,839.50

State of MN Intertech Grp. 1,180.74

State of MN-Info Tech Div-RHA 375.11

William Swing 107.80

Unlimited Electric Inc. 241.26

Viking Coca Cola Bottling Co. 172.80

Viking Safety Products 155.19

Waste Management TC West 383.24

WCEC Inc. 10,900.00

Wright Co. Highway Dept. 424.80

Wright Hennepin Electric 3,113.47

Peter Yager 119.62

4 M’s Communications Co. 165.75

Zee Service Co. 207.77

38 payments less than $100 $1,746.92

Final total $328,036.29

The meeting adjourned at 10:13 A.M.


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