Wright County Board Minutes

AUGUST 17, 2004

The Wright County Board met in regular session at 9:00 A.M. with Heeter, Mattson, Eichelberg, Russek and Sawatzke present.

Russek moved to approve the minutes of 8-10-04, seconded by Eichelberg, carried 5-0.

Petitions were accepted to the Agenda as follows: Item For Consid. #2, “Leadership Retreat Report” (Eichelberg). Mattson said that at the last meeting, the Consent Agenda reflected the retirement of Stuart Wirth, Lieutenant, effective 9-30-04. Mattson acknowledged Wirth as a tremendous asset to the County. Heeter moved to approve the Agenda as amended, seconded by Russek, carried 5-0.

On a motion by Russek, second by Heeter, all voted to approve the Consent Agenda as presented. Russek noted that the items for Planning & Zoning were recommended for approval as they were within the Land Use Plan and approved by the townships.

A. ADMINISTRATION

1. Performance Appraisals: P. DeBoer, Aud./Treas.; A. Mohaupt, Atty.; N. Tallman, Ct. Svcs.; P. Forare, Hwy.; C. Flemming, R. Rolfzen, Sher./Corr.

2. Claim, DLR Group, $4,050.00.

3. Claim, Frank Madden, $24,929.72.

4. O/T Report, Period Ending 7-30-04.

5. Refer Promotional Process To Negotiation Committee.

B. CIVIL DEFENSE

1. Authorization To Accept The 2004 Emergency Management Performance Grant (EMPG), $32,610.00.

C. COURT SERVICES

1. Approve Hire, Ryan Busch, Case Aide, Eff. 8-30-04 (Step 4).

D. PLANNING & ZONING

1. Accept the findings & recommendations of the Planning Commission for the following rezonings:

A. Taylor Investment Corp. (Victor Twp.). Planning Commission on a 5/1 vote recommend approval of the establishment of a Rural Planned Unit Development District.

B. D/K Braun Enterprises, Ken & Kathleen Braun (Corinna Twp.). Planning Commission unanimously recommend approval of the establishment of a Rural Planned Unit Development District.

C. Carol Carlson. (Marysville Twp.). Planning Commission unanimously recommend approval of the request to rezone 40 acres from AG to A/R.

D. Dellas, Shawn & Rory Norgren. (Southside Twp.). Planning Commission unanimously recommend approval of the request to rezone 40 acres from AG to A/R.

Bob Hiivala, Auditor/Treasurer, presented the June Revenue/Expenditure Guidelines for review. Richard Norman, County Coordinator, pointed out that the first half tax receipts are only at 46% (page 14). Hiivala said the State payment of equalization aid came in July. Once applied, that will significantly change that line item. Norman referenced interest income is at 35% for 50% of the year (page 14). Sawatzke felt this was due to interest rates. Mattson questioned the expenditure for SWCD personnel related expenses (page 14). The response was that the SWCD has their own Board who sets salaries and the budget. The County allocates money to the SWCD. Page 15 reflects the appropriation. Eichelberg moved to approve the June Revenue/Expenditure Guidelines, seconded by Heeter, carried 5-0.

On a motion by Mattson, second by Russek, all voted to approve the claims as listed in the abstract, subject to audit.

Kerry Saxton, SWCD, brought forth discussion on the Construction Stormwater Inspection Partnership Grant. The State does not have adequate staffing to deal with sediment control issues related to rapid development in the metro area. They are attempting to establish local partnerships to assist with their program. Permitting funds in the amount of $500,000 will be used with these partnerships. When Saxton meets with the Budget Committee Of The Whole on 8-18-04, he will request additional staff. A portion of this staff time will be used to work on these types of activities. Additional staff is needed as followup is not being completed. Sites are being reviewed but there is not time to return to make sure there is compliance, unless there is a complaint. Saxton distributed the draft application form. In the RFP, three different program scenarios are possible: 1) Planning & Zoning, 2) Compliance & Enforcement; and 3) Education. Saxton said a $100,000 grant will be applied for under Compliance & Enforcement and if received will be split between the SWCD and Planning & Zoning. The grant application deadline is 8-20-04 at 2:30 P.M. Saxton requested approval of a letter of support from the County Board which will be included with the application. A draft was provided. If the application is approved and Wright County is awarded grant funding, a Joint Powers Agreement with the State would be required. The County Board could decline participation at that point. Mattson referenced page 2 and inquired whether the North Fork of the Crow River should be included with those listed as special/impaired waters. Saxton confirmed this was omitted in error. Heeter pointed out that the second question under “Preliminary Qualifications” needed to be answered. Saxton indicated he would correct the application. Russek moved to support the grant application and authorize signatures on the letter of support, including the corrections to the application as noted. The motion was seconded by Eichelberg and carried 5-0.

Brian Asleson, Chief Deputy Attorney, distributed copies of a purchase agreement between Wright County and the United States Fish & Wildlife Service (USFWS) for the Holker property on Pelican Lake. Since the discussion at the last Board Meeting, Asleson has learned there had been problems locating the abstracts of the property. As the abstracts are not up to date, the Holkers have indicated they are willing to be flexible on the closing date which should have occurred this week. The purpose of the purchase agreement with the USFWS is to provide the County assurance that the transaction will occur and so the USFWS has a document to present to the State Land Exchange Board. Asleson referenced the purchase agreement which reflects a purchase price of $1,806,000. The County’s purchase price will be $1,803,600 ($2,400 less) based on the USFWS appraisal. The purchase price will cover the buyer’s premium so Duck’s Unlimited will not be required to expend funding. The buyer’s premium will be paid by the USFWS. Asleson referenced Page 1, Item #2, last sentence, “Vendor reserves use of the above described lands for agriculture purposes thru December 31, 2004.” This is to allow the renter of the land to harvest the fall crop, and a similar statement will be included in the purchase agreement with the Holkers. Asleson referenced page 2, Item #8, which relates to the certificate of title being obtained by the United States. This may be unnecessary if the Holkers provide an updated abstract. Asleson referenced page 3, 2nd paragraph, which indicates that the transaction is contingent upon approval by the Minnesota Land Exchange Board. Asleson will add language to the document that the purchase agreement with the USFWS is contingent upon the County successfully acquiring the property from the Holkers. Dave Lindberg, USFWS, distributed a map of the area and outlined a possible lake access. Lindberg will work with the DNR and the Township on this access. Sawatzke suggested the possibility of tarring the access road so that the two properties at the end of the road will not experience poor road conditions during times when the access is heavily used. Lindberg requested approval of the following: 1) Signatures on the purchase agreement; 2) Signature on the “Statement of Just Compensation” (form which indicates the property was appraised and offered at fair market value); and 3) Signature on the “Certification of the County Board of Commissioners” which will be presented to the State Land Exchange Board. Lindberg was questioned on whether the existing access will be closed due to the proposed new access. The access by Weldele’s property is a DNR access so it would be their decision. The USFWS will keep their access to the north of the current DNR access. Sawatzke said the DNR previously indicated that if another access were opened, their access would be closed down. This is part of the reason the County was interested in this transaction, as it would provide a solution so the unsafe access could be closed. Lindberg said that the USFWS Wetlands Manager has walked the Holker land with the DNR and a tentative agreement has been reached. Once the property has been acquired, they will work with the Township and DNR to finalize things. The State Land Exchange Board’s approval is required. They will meet on 9-08-04 at 9:30 A.M., at the State Capital. Mattson moved to approve and authorize signatures on the purchase agreement between Wright County and the USFWS with the understanding that language will be added that the transaction is contingent upon the County successfully acquiring the property from the Holkers. The motion was seconded by Heeter and carried 5-0. Russek moved to approve the Statement of Just Compensation, seconded by Mattson, carried 5-0. Heeter moved to approve the Certification of the County Board of Commissioners indicating the purchase agreement has been agreed to between parties. The motion was seconded by Eichelberg and carried 5-0.

Asleson requested approval of a sewer hookup for a 10.7 acre parcel owned by Rick Dehmer on the northwest side of Lake Martha, Parcel #215-000-052400. The previous owner of the parcel was not required to hook up to the sewer system at the time of the original project. Dehmer has acquired the parcel and was denied approval to construct an outbuilding until the property is either hooked up to the system or their current system is brought up to date. The maps indicate adequate capacity and the owner is requesting one hookup at this time. Russek moved to approve the hookup, seconded by Eichelberg. Discussion led to the charges associated with the hookup. Those who hooked up as part of the project or had a stub installed paid about $8700. Additional costs were then paid to the City of St. Michael for cost overruns associated with the condemnation process, paid for out of the district’s fund.

The 2004 payment figure to the County is about $9500. Fees are also paid to the City for hook up and inspection. The motion carried 5-0.

A Building Committee Meeting was held on 8-12-04. Russek moved to approve the minutes, seconded by Heeter, carried 5-0:

Confirm Accuracy Of Existing Information Documented By DLR Group Interpret Information For Use In Study. DLR Group reviewed floor plans showing existing department and common spaces. They have met with the majority of department heads regarding space issues within their respective departments and projected future staffing and space needs. There was discussion on the transfer of inmates to court and related security issues. DLR Group questioned the amount of space dedicated to coffee/lunch areas throughout the building versus proposing a common area as part of their study. Discussion regarding the Public Works Building and Human Services Building dealt primarily with staffing requests and conference room spaces. It was clarified that outlying Highway Department shops were not included as a specific part of this study. There was general discussion regarding equipment space needs of the Highway and Parks Departments.

Set Course For Next Meeting. The next meeting will be held September 2, 2004 in Room C118. The information gathering phase will be completed and compiled for presentation at that meeting. It was advised that County growth statistics and projections be used rather than relying on State demographics. It was also suggested Wayne Fingalson be contacted for traffic flow projections.

Moveable Files, Sheriff Department. Held over for next meeting. (End of Building Committee Minutes)

Eichelberg attended an AMC Leadership Retreat last week in Northern Minnesota. The topic was High Performance Local Government. Eichelberg will make available for the Board the information obtained from the retreat.

Bills Approved

Albertville Body Shop Inc. 2,475.19

Ameripride Linen and Apparel 414.79

Annandale Rock products 140.77

Arrow Terminal LLC 141.62

Kirk Asplin Oil Company Inc. 175.78

B & D Plumbing & Heating 555.56

Berntsen International Inc. 2,391.03

Bryan Rock Products 965.58

Buff ‘N’ Glo Inc. 300.00

Buffalo Bituminous 40,528.94

City Buffalo 3,162.24

Catco Parts Service 179.90

CDW Government Inc. 392.94

Cellular One 318.53

Center Point Energy 3,084.84

Centra Sota Lake Region 16,019.91

Central McGowan Inc. 122.02

Climate Air 2,468.79

Contech Constr. Product 9,252.97

Design Electric Inc. 551.74

Diamond Mowers Inc. 727.60

DLT Solutions 3,981.60

E-Z Flush 482.90

Eagle Point 3,137.24

Josh Erickson 156.51

Tom Feddema 139.13

Franklin Township 1,169.50

Gateway Companies Inc. 1,999.01

Gen. Rental Center of Monti 143.78

Raymond Glunz 200.00

Greenview Inc. 12,572.05

Hardings Towing 159.76

Hay Group 448.00

Karla Heeter 117.00

Hillyard Floor Care Supply 878.49

J Craft Div of Crysteel Mfg. 72,571.80

Junction Towing & Auto Repair 114.49

Karels Towing 115.53

Tammy Klimmek 118.13

Kramers Hardware 283.84

LaPlant Demo Inc. 395.23

W.D. Larson Companies LTD 112.38

Lawson Products Inc. 295.19

M-R Sign Company 153.22

Martin Marietta Aggregates 379.22

Marks Standard Parts 2,379.15

MASYS Corporation 2,628.87

Denise McCalla 144.75

Mezzenga Dist. Co. 109.44

Mid-Minnesota Hot Mix 4,910.42

Midland Corp. Benefits SVC 750.00

Minnesota Copy Systems 367.66

Minnesota Lawyer 195.00

MN Counties Comp. Co-op 3,338.00

MN CVSO Secretaries Assn 128.00

Monticello Auto Body Inc. 101.18

National Business Sys. Inc. 534.57

Nextel Communications 2,732.46

Office Depot 526.68

Padgett-Thompson 169.00

Pats 66 216.00

The Phoenix Group Inc. 2,500.00

Photo I 883.04

Edward Picht 193.02

Prosource One 7,766.27

Qwest 9,342.35

Royal Tire Inc. 259.93

Jack Russek 145.12

Russell Security Resource Inc. 616.26

Ryan Motors Inc. 873.38

SBC Paging 725.24

Setina Mfg. Co. Inc. 1,578.30

Sherwin Williams 187.95

Star Tribune 573.05

State of MN-Info Tech Div-R HA 570.99

State Supply Co. 349.33

Tom’s Snowmobile & Small Eng. 337.38

Viking Coca Cola Bottling Co. 211.20

Waste Management TC West 397.65

Weather Watch Inc. 1,920.00

West Sherburne Tribune 211.80

Wright Co. Radiator Repair 314.18

Wright Co. Highway Dept. 295.22

Wright Hennepin Electric 4,343.53

Xcel Energy 157.93

Zep Manufacturing Co. 211.45

35 payments less than $100 $1,526.10

Final total $241,808.29

The meeting adjourned at 9:59 A.M.