Wright County Board Minutes

August 31, 2004

The Wright County Board met in regular session at 9:00 A.M. with Heeter, Mattson, Eichelberg, Russek and Sawatzke present.

Russek moved to approve the minutes of 8-24-04, seconded by Eichelberg, carried 5-0.

Petitions were accepted to the Agenda under Items For Consideration as follows: #3, “Letter From City Of Cokato” (Mattson); #4, “PCA Meeting, 9-24-04” (Russek); #5, “CMIF Methamphetamine Meeting, 9-24-04” (Heeter). Heeter moved to approve the Agenda as amended, seconded by Russek, carried 5-0.

Russek moved to approve the Consent Agenda as presented, seconded by Eichelberg. Mattson questioned whether Item D1, “Information Technology, Permission To Proceed With An RFP For The Phone Switch Upgrade” had been discussed by the Technology Committee. Heeter responded that it had and that the request had also been through the budget process. The motion carried 5-0 to approve the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: D. Anderson, W. LaSonne’, Assr.; L. Kemper, F. Locke, Ct. Admin.; D. Pullis, Hwy.; R. Borell, Parks; A. Fashant, H. Gillham, J. Koenig, D. Lindell, D. Miller, Sheriff.

2. Transfer $13,266 From Budget 820, Personal Services To The Attorney Budget.

3. Set Labor/Management Health Insurance Committee Meeting For 9-08-04.

4. Set Negotiation Committee Meeting, 10:30 A.M., 9-21-04.

5. Indian Lake Improvement District Annual Report.

6. Authorize AMC Delegates To Attend Annual Conf., 12/06/04-12/08/04, St. Cloud Civic Center.

B. CIVIL DEFENSE

1. Authorization to accept $50,000 grant from the Homeland Security Emergency Management Agency, State of Minnesota.

C. HIGHWAY

1. Set Bid Opening Date, CSAH 6 Bridge Replacement, 10-19-04 @ 9:30 A.M.

D. INFORMATION TECHNOLOGY

1. Permission To Proceed With An RFP For The Phone Switch Upgrade.

E. PLANNING & ZONING

1. Accept The Findings & Recommendations Of The Planning Commission For The Following Rezonings:

A. Approve Request To Rezone Appx. 6 Acres From AG & S-2 To R-2a & S-2, Jerald Kriedeman (Southside Twp.).

F. SHERIFF

1. Acknowledge Resignation, Theodore Flanders, Communications Officer, Eff. 9-07-04 & Authorize Replacement.

2. Acknowledge Appointment, Clark Stine, Deputy Sheriff, Eff. 8-30-04 (Grade 3).

G. SURVEYOR

1. Approve Request By Jay Wittstock To Work Non-Standard Hours To Make Up Time In Order To Teach At North Hennepin Community College.

A meeting was held recently to review Ditch #28 and was attended by Russek, Hiivala, and representatives from J.L. Schmitz & Sons, Fyles Excavating and Morris Excavating. Bob Hiivala, Auditor/Treasurer, said maps were mailed on Friday to the three companies. A time line was not given for return of the quotes. This was provided as an informational update.

The July Revenue/Expenditure Guidelines were discussed. Hiivala stated the interest income returned to normal as there had been unrecorded interest. With regard to a previous question on property taxes (currently at 46% of budget at 58% of the year), Hiivala said he is still researching the issue. Russek referenced Court Administration and the Temporary line item at 225% and Full Time Personnel line item at 54%. The Temporary line item was budgeted at $11,000 and has expenditures totaling $24,710. Eichelberg moved to approve the July Revenue/Expenditure Guidelines, seconded by Russek, carried 5-0.

Hiivala requested appointment of two County Board members to the Canvassing Board per MN Statutes 204. All members are eligible for the Primary Canvassing Board. Eichelberg moved to appoint Russek and Eichelberg to the Canvassing Board on 9-16-04 at 10:00 A.M., County Board Room, seconded by Mattson, carried unanimously.

On a motion by Mattson, second by Russek, all voted to approve the claims as listed in the abstract, subject to audit.

Jeff Young was present on behalf of the Monticello Township Citizens Against Annexation relating to the agreement which was reached between the Township Supervisors and the Monticello City Council on the annexation of land into the City. Young said the County Board played a large role in their reaching an agreement when we passed the resolution for orderly annexation. He said the majority of the Board understood the meaning of representing those in the cities and the townships. Young presented plaques to the four members of the Board (Russek, Sawatzke, Mattson and Heeter) who he said took a stand on this issue.

A Building Committee Meeting on 8-25-04. At today’s meeting, Mattson moved to approve the minutes, seconded by Eichelberg. Sawatzke referenced the moveable file system for the Sheriff’s Department and questioned the price comparison to when they were previously purchased. Richard Norman, County Coordinator, said he did not have the information available at today’s meeting but could obtain it from the Purchasing Agent. The motion carried 5-0.

Remodeling Project Update.

Caulking Repairs - Hayes reported Sunrise Specialties is nearly completed with a number of patching repairs including the basketball court, entrance to the parking ramp, and parts of the ramp surface. The billing will be on a unit cost per foot. It was noted caulking is an ongoing maintenance item.

Heat Pumps - Two heat pumps remain to be fixed on the first and second floor of the Annex. $10,000 was withheld from final payment to the contractor until the heat pump issue has been resolved. The problem with one of the heat pumps may be the controls, which were not included in the remodeling project and would be the responsibility of the County. It was noted the warranty on the heat pumps extends to October, 2005. There was brief discussion on air balancing which was done last week, and problems encountered with the heat pumps in this remodeling phase which did not occur with the fourth floor project.

Paging and Data Wiring - Hayes reported the paging work is 90% completed and data wiring remains to be done in the Sheriff’s Department. Neither of these are a part of the Nelson contract.

Concrete Work - Hayes reported $22,000 was withheld from Cy-Con until the issue regarding a warranty that would meet the terms of the project specifications is resolved. He stated they have not provided such a warranty to date. Scott read portions of a letter dated 7-20-04 from Cy-Con to the engineer and from the project specs. Following discussion there was general consensus for Hayes and Scott to meet with Brian Asleson, Chief Deputy Attorney, regarding sending a letter to Cy-Con giving notice to bring completion to the project by providing a warranty according to the specifications of the project or the County will take action to contact their bonding company.

Moveable File System, Sheriff Department

Hayes reported 6-7 years ago the Sheriff’s Department converted from lateral files to a high density moveable file system . Don Lindell stated the Sheriff’s Department has archived as many of their files as possible to the Records Storage Center, but the high density system is full. A quote of $14,680.48 has been received from Kardex for an additional 7,245 filing inches. It was clarified the quote included installation, but does not include tax. Mattson questioned whether additional bids were needed. Hayes stated Kardex was previously selected as the vendor after competitive bidding for filing systems both in Court Administration and the Sheriff’s Department. The Kardex system would be consistent with the filing system already in place and has proven to be a quality product. Recommendation: Approve with funding from Budget 820, Site Improvement. (End of Building Committee Minutes)

Janis Amatuzio, Wright County Coroner, distributed and provided an overview of the 2003 Report Of The Coroner. As of today, there have been 186 deaths in 2004 and the County will continue to see the trend of more deaths with more growth. For 2003, there were 286 deaths with the following breakdown: Natural (255); Accident (23); Suicide (6); Homicide (0) Undetermined (1); and Other (1). Undetermined deaths are those where the cause of death is known but the Coroner cannot determine whether the death was a suicide or an accident. The category of Other includes when bones or bone fragments are found through excavation. Many bones found are non-human bones or are very old. Of the 23 Accidental deaths, 16 were motor vehicle and the average age was 39. Of these, the majority were men (14) that were unrestrained. Amatuzio said the use of restraints does save lives. No particular road was higher for crashes. The fact that more crashes occur in Monticello and Buffalo is due to the population. The majority of crashes were when roadways were dry and during nice weather. Crashes were due to speed. Wednesday was the day of the week when most crashes occurred and the time was primarily from 8:00 p.m. to 4:00 a.m. Of the 7 non-motor vehicle accidental deaths, 86% of those died as a result of falls. The average age was 78. Amatuzio stressed the importance of exercise. She also encouraged both men and women to take calcium supplements. Nationally, the male to female suicidal rate is 10:1. In 2003, there were 6 suicides in Wright County or a 2:1 ratio with an average age of 40. There was only one case under 21 years of age. Several years ago, Amatuzio looked at the impact of marital status to suicide and found there wasn’t one. There were 0 homicides and 1 undetermined death. There were 153 cremation approvals. She said more people are choosing cremation due to cost and space factors. Jurisdiction is assumed by the Coroner on all accidental, homicidal and suicidal deaths and on apparent natural death of persons who have not seen their primary physician within 90 days of death, who die in the ER and were not known by the ER physician, or who were visiting from out of the area. There were 66 cases in 2003 and 220 cases where jurisdiction was declined as there was no evidence of foul play. There were 37 autopsies performed. Amatuzio noted that the number of autopsies for 2003 was low as there have already been 35 autopsies in 2004. Amatuzio said Wright County has a solid core of death investigators. She complimented Sheriff Miller and the law enforcement community. As the County continues to grow, she envisioned more complex cases. Anoka County will construct a facility for the Coroner in 2006 in the City of Ramsey on US Highway 10. Discussion followed on SIDS (Sudden Infant Death Syndrome). Sawatzke said a recent news report reflected that a gene may be linked to SIDS. Amatuzio said the number of SIDS deaths has dramatically declined since 1992 when people were educated to place infants on their backs on a taught bed sheet. She said that SIDS tends to occur in premature infants and thought it may have to do with the reticular activating system in the brain stem that controls sleep. She felt it may be related to the maturity of the system that keeps the person breathing while they are asleep. Amatuzio was thanked for her report.

At the last meeting, the Wright County Highway Department Annual Report was distributed for review with the intent of seeking approval at today’s meeting. Wayne Fingalson, Highway Engineer, was present today for that purpose. Discussion followed on the variance in figures from the Annual Report to Budget. Norman said he and the Auditor both had questions with regard to the information submitted for the 2005 budget relating to what was indicated as end of year cash reserve versus the year-end cash reconciliation in the Annual Report. Fingalson said a meeting should be held with Hiivala and Ellis to explain the differences. One large factor would be that the cash balances in the Annual Report cannot be compared with the Budget. Compounding the problem are eight contracts that are not finalized due to a prevailing wage issue dating back to 1998. The Annual Report would reflect the cash on hand which would take into account expenditures prior to 2003 and the Budget does not take that into account. With project overruns, an extra payment is made but the revenue is not received. With State Aid projects, 95% of the funding is received when the project is first established. If that amount is exceeded, the revenue is not received until the following year and is reflected in the Budget but not in the Annual Report. The bottom line is that the cash reflected in the Annual Report does not match with the Budget. Norman said there is a $210,000 discrepancy from what is reflected in the Annual Report as opposed to the year-end cash figure provided in the Budget presentation. Norman requested a written explanation of the difference. Fingalson said upon acceptance of the Report, it is sent to the State. The deadline to submit the Report was 7-15-04. Mattson moved to accept the Report, seconded by Russek, carried 5-0. Russek moved to refer the issue of Budget vs. Annual Report figures to the Budget Committee, seconded by Heeter, carried 5-0.

Eichelberg moved to adopt Resolution #04-53 approving final acceptance and final payment of $32,463.20 to Asphalt Surface Technologies Corporation for Contract #0409 (F.& I. Rubberized Crack Seal Material. The motion was seconded by Heeter and carried 5-0 on a roll call vote.

Russek moved to adopt Resolution #04-54 supporting the application to AMC for the 2004 County Achievement Award. The application is being submitted on behalf of the CSAH 42/Mississippi River Landslide Repair project. The motion was seconded by Eichelberg. The motion and second were amended to include the following change to the 3rd Whereas, “This major repair involved the tremendous cooperative efforts of multiple governmental agencies, private industry and local landowners.” The motion carried 5-0 on a roll call vote.

Fingalson requested approval of Detour Compensation Agreement No. 80232-1 with Mn/DOT which will allow Mn/DOT to pay Wright County $63,356.64 as compensation for road life consumed by the TH 12 official and unofficial detour routes. Russek moved to approve Resolution #04-55, seconded by Heeter, carried 5-0 on a roll call vote.

A Negotiations Committee Meeting was held on 8-25-04. Russek moved to approve the minutes, seconded by Eichelberg, carried 5-0:

HAY Job Description Evaluation Result. The Committee formulated a position for bargaining with Teamsters Local No. 320. It is recommended that Norman communicate the County’s position to the business agent.

Promotion Process. Positions in two departments were discussed. Criteria for one promotion was agreed to and will be shared with the union business agent. If the union is in agreement with the eligibility criteria, we can proceed with the promotion. If they do not agree, we will have to negotiate further. It was the consensus that discussion regarding promotion for the other job classification be laid over for contract negotiations next year. (End of Negotiations Minutes)

A Personnel Committee Meeting was held on 8-25-04. Eichelberg moved to approve the minutes, seconded by Russek. At today’s meeting, Sawatzke inquired whether the report from Human Services reflecting compensatory time would be available for review by the Personnel Committee and whether discrepancies in the future would result in disciplinary action. Norman responded that this is correct and that he would provide a copy of the report when he receives it. The motion carried to approve the minutes:

Compensatory Time Reporting, Human Services. Norman stated that the six-month printout from Payroll indicted that Human Services employees had not accrued any compensatory hours. Payroll and Administration staff have knowledge that several Human Services employees have accumulated compensatory time but it has not been reported on the County’s official time sheet. Concern was expressed regarding the Collective Bargaining Agreement, Fair Labor Standards Act, and County policy. After further discussion it was agreed that Human Services will provide Administration with their internal reports on overtime and compensatory time, hours worked in excess of 40 in a work week will be compensated at 1-1/2 times the employees rate of pay, compensatory time can be used in lieu of overtime to a maximum of 48 hours, non-renewable, in the calendar year, time sheets must be a true report of use of time during the work period, and Payroll and Administration staff will be available to meet with Human Services management to clarify procedures and answer questions.

(End of Personnel Minutes)

Russek moved to adopt Resolution #04-56 proclaiming 9-27-04 as Family Day - A Day to Eat With Your Children. Sawatzke said the National Center on Addiction and Substance Abuse (CASA) at Columbia University requested support of this. The motion was seconded by Mattson and carried 5-0 on a roll call vote.

Mattson referenced correspondence received from the City of Cokato extending appreciation for efforts associated with coordination/development of the proposed salt shed agreement between Wright County and the City. The City Council took action to support the agreement for the 2004/2005 season. Mattson will contact Fingalson to make sure the agreement is brought forth for Board approval.

Russek requested approval to attend an Impaired Waters and Local Government Workshop on 9-24-04 in St. Cloud. He said he would like to attend being the chair of the CROW Board. Heeter moved to authorize attendance, seconded by Russek, carried 5-0.

Heeter said a Central MN Initiative Foundation seminar on methamphetamine will be held on 9-20-04 in Little Falls at 9:00 A.M. Those invited will include County Administrators (or Auditors/Coordinators), Public Health, Law Enforcement, Social Services, and County Attorney. Heeter moved to authorize attendance of the Board, seconded by Mattson, carried 5-0.

At 11:00 A.M. today, the County Board will attend the Ribbon Cutting Ceremony for the CSAH 14 Project.

Jeanne Bryant resides on CR #12 near the Compost Facility. She said she was told that if there were any issues related to the Facility that she was to let the County know. She inquired whether the Board had seen the compost samples recently brought into them and said there have been odor problems. Sawatzke said he had not seen the samples but understood they had been delivered. He and Eichelberg recently were at the Facility and he did not feel there was much odor associated with the 15,000 tons of compost. Bryant explained that the odor is dependent on wind direction. Sawatzke said the SWTF is currently reviewing the contract with the City of Hutchinson and will make a recommendation as to whether this contract should continue. He thought the contract expired in approximately eight months. Bryant did not feel what the City of Hutchinson was paying was worth getting the neighbors upset. Sawatzke said the SWTF met last week and will meet again in September. The compost material will not be ready for about 3+ months but wood chips are available. Part of the arrangement is that County residents can deliver brush to the Facility and it will be chipped at Hutchinson’s expense. Jeff Young felt odor problems were associated with allowing leaves to remain in bags when delivered instead of debagging them. Sawatzke said the SWTF encouraged the material to be delivered unbagged.

The Budget Committee Of The Whole will reconvene at 1:00 P.M. today in the County Board Room.

Bills Approved

AAA Striping Service Inc. $856.18

Ameripride Linen and Apparel 320.16

Ancom Communications Inc. 1,697.38

Ancom Technical Center 461.68

Andys Towing Service Inc. 319.50

Aramark Correctional Serv. 10,257.58

Astech 32,463.20

Audio Communications 2,683.80

Auto Glass Center Inc. 267.92

B & B Products - Rigs and Sqau 609.03

B & D Plumbing & Heating 628.00

Bob Barker Co. 204.98

Benchmark Comp. Learning 5.000.00

Bolton & Menk, Inc. 14,318.00

Boyer Truck Parts 532.69

Buff ‘N’ Glo 150.00

Buffalo Bituminous 34,555.21

Buffalo Hosp.-Otpt Comm 10,745.35

Catco Parts Service 273.72

Cellular 2000 of St. Cloud 157.57

Center Point Energy 229.30

Centra Sota Lake Region 28,195.62

Chamberlain Oil Co. 3,012.69

Climate Air 1,590.68

Cokato Motor Sales Inc. 263.24

CPS Technology Solutions 195.00

Brenda Cramb 106.04

Dakota Co. Technical College 300.00

Diamond Mowers Inc. 1,854.29

Susan Dilley 185.84

Matthew Dillon 140.96

Elmer Eichelberg 537.21

Emergency Physicians PA 152.00

Frontier Precision Inc. 1,862.72

Gateway Companies Inc. 986.92

GCS Service Inc. 329.33

Granite Pest Control Services 115.02

Hardings Towing 106.50

Brian Helget 196.50

Hewlett Packard 1,395.00

Hickman Service Inc. 101.18

Hillyard Floor Care Supply 1,196.45

Harry Hoberman 1,250.00

Innovative Laser Machining Inc. 240.00

Interstate Battery Sys. of Mpls. 402.92

Intoximeters Inc. 339.44

J Craft Div of Crysteel Mfg. 72,175.29

Junction Towing & Auto Repair 156.56

Keeprs Inc. 404.49

Christopher Klein 334.72

KNR Communications Serv. 1,135.00

LaPlant Demo Inc. 297.50

M-R Sign Company Inc. 511.77

Marco Business Products 7,450.55

Roger Mattila Electric 246.00

McMaster-Carr Supply Co. 396.14

Meeker Co. Sheriff 940.32

The Metro Group Inc. 3,948.17

Mid-Minnesota Hot Mix Inc. 4,551.72

MN GIS-LIS Conference 395.00

Monticello Ford Mercury Inc. 888.83

Moodys Investors Service 5,000.00

Morrie’s Buffalo Chrysler 102.79

Motorola Communication 1,299.30

Office Depot 2,585.22

ONYX 6,956.44

Pats 66 108.00

Lynn Peavey Company 321.95

Timothy Pippo 125.44

Postmaster-Buffalo 744.00

Amee Pribyl 172.04

Reds Auto Electric 341.75

Road Machinery & Supplies Co. 302.50

Rockford Township 4,411.00

Royal Tire Inc. 2,482.55

RS Eden 989.10

Russell Security Resource Inc. 172.53

Software House International 291.81

Springsted Inc. 25,275.96

SRF Consulting Group Inc. 651.46

Rosanne Stoltz 255.00

Streichers 3,074.23

STS Consultants LTD 4,018.80

Total Printing 412.16

Truck Utilities Mfg. co. 1,115.57

Uniforms Unlimited 948.89

United Parcel Service 134.33

VerizonWireless 662.04

Voss Lighting 443.18

Walmart Store 01-1577 813.34

West Group Payment Ctr. 280.62

Anne Wetter 312.38

Wright Co. Highway Dept. 29,109.11

Wright Hennepin Electric 104.13

Xcel Energy 2,966.84

Zack’s Inc. 2,491.29

Zarnoth Brush Works Inc. 865.85

36 payments less than $100 $1,624.32

Final total $357,584.78

The meeting adjourned at 10:17 A.M.