Wright County Board Minutes

October 5, 2004

The Wright County Board met in regular session at 9:00 A.M. with Heeter, Mattson, Eichelberg, Russek and Sawatzke present.

Mattson moved to approve the minutes of 9-28-04, seconded by Eichelberg, carried 4-0. Russek abstained from the vote as he was not present at the last County Board Meeting.

Petitions were accepted to the Agenda as follows: Consent Item D1, “Approve Tobacco License, Smokin Joe’s Roadhouse, Silver Creek Twp.” (Hiivala); Aud./Treas. Item #3, “Ditch 34 Update” (Hiivala); Aud./Treas. Item #4, “Ditch 28” (Russek); Item For Consid. #6, “Cooperative Meeting With Wright County Cities” (Heeter); Item For Consid. #7, “Report On Sauk County, Wisconsin Jail Tour” (Heeter); Item For Consid. #8, “Impaired Waters Conference Update” (Russek). Russek moved to approve the Agenda as amended, seconded by Eichelberg, carried unanimously.

The Consent Agenda was discussed. Mattson referenced Item A4, “Accept Resignation, Chuck Huston, Custodian, Eff. 10-08-04 & Authorize Replacement.” Mattson thanked Huston for the years of service with Wright County and explained that he has taken a position in Aitkin County. The Board extended appreciation for his service. On a motion by Russek, second by Heeter, all voted to approve the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: C.Hayes, Admin.; K. Morrissette, Aud./Treas.; G. Bernards, Ct. Admin.; S. Peterson, Ct. Svcs.

2. Set Building Committee Of The Whole Meeting For 10-12-04 @ 10:30 A.M. Reschedule Budget Committee Of The Whole Meeting To 10-12-04 @ 10:00 A.M.

3. Refer To Ways & Means Committee: Charitable Gambling Application Approval Process.

4. Accept Resignation, Chuck Huston, Custodian, Eff. 10-08-04 & Authorize Replacement.

5. Claim, Frank Madden, $12,337.57.

6. Claim, Cy-Con Inc., $21,280.

7. O/T Report, Period Ending 9-10-04.

B. ATTORNEY

1. Approve Hire, Karen L. Becker, Assistant County Attorney I, Eff. 10-18-04 (Step 1).

C. COURT ADMINISTRATION

1. Recognize Resignation, Shereen Baumeister, Office Assistant, Eff. 10-08-04 & Authorize Replacement.

Bob Hiivala, Auditor/Treasurer, presented the August Revenue/Expenditure Guidelines for approval. Hiivala referenced page 14, current property taxes, which reflects 46% of budget for the year. The County has not received the market value credit from the State. The first half will be received in October and the second half will be received in December. Russek moved to approve the August Revenue/Expenditure Guidelines, seconded by Mattson, carried 5-0.

An update was provided on Ditch 34. Russek stated quotes were received from Matter Construction and Peterson. The quotes came in at $100/hour for backhoe work. There would not be a mobilization charge for Peterson as he is located near the work area. Russek suggested approving Peterson’s bid if the work can be completed yet this Fall. Mattson moved to approve this recommendation, seconded by Eichelberg. Russek said if Peterson is unable to complete the work this Fall, he will contact Dave Matter. The motion carried 5-0.

Ditch #28 was discussed at the last County Board Meeting. Quotes for repair were received from Fyle’s Excavating ($34,480), Morris Excavating ($34,500) and Schmitz & Sons ($54,450). Russek was absent from that meeting and it was felt that the discussion should be deferred until he was present. At today’s meeting, Russek said there are 11-12 benefitted acres and felt the bids were high for the amount of people located on the ditch. After discussion, Heeter moved to authorize Russek and Hiivala to schedule a meeting with the benefitted property owners on either 10-19-04 or 10-20-04 based upon Township Hall availability. A recommendation will be brought back to the Board. The motion was seconded by Russek and carried 5-0.

The claims listing was reviewed. Hiivala referenced a claim on page 11 to Sterling Drug for $7,022.28. Upon review, he found the claim was for July and August inmate pharmacy costs. Mattson asked whether the County was required to accept bids for inmate prescriptions and referenced the other pharmacies in Buffalo. Hiivala said he will research whether inmate prescriptions are covered under contract. Heeter moved to approve the claims as listed in the abstract, subject to audit. The motion was seconded by Mattson and carried 5-0.

Brian Asleson, Chief Deputy Attorney, brought forth discussion on an RFP for legal services for the City of Buffalo. The County Attorney’s Office has provided misdemeanor and petty misdemeanor services for the City for the past three years. At a recent Personnel Committee Meeting, it was the recommendation to offer to the City the following rates: $64,476 in 2005; $66,411 in 2006; and $68,403 in 2007. Prior to offering those amounts to the City, an RFP was received for these services. Asleson said the recommendation of the Attorney’s Office is to submit the RFP using the amounts recommended by the Personnel Committee. Asleson understands the City has no problems with the quality of service received. The Attorney’s Office feels this service is a benefit for the City, County and citizens. At some point the caseload may become too large to be economical for the County. Heeter moved to authorize submitting the RFP for legal services to the City of Buffalo as recommended, seconded by Russek, carried 5-0.

Tom Salkowski, Planning & Zoning Administrator, requested referral of the Adult Entertainment Ordinance to the Committee Of The Whole as per the recommendation of the Planning Commission. Considerable time has been spent on amendments dealing with adult use businesses. The Committee would address policy issues, options, and feedback from Board members. Tom Zins, Assistant County Attorney, indicated the County is currently in the second year of a adult use moratorium which is due to expire shortly. Russek moved to schedule a Committee Of The Whole Meeting for 10-11-04 at 9:00 A.M., seconded by Mattson, carried 5-0.

A Building Committee Of The Whole Meeting was held on 9-28-04. Russek moved to approve the minutes, seconded by Heeter, carried 5-0:

Review Conceptual Design Solutions

Review Conceptual Design Preliminary Budgets

Discuss Priorities And Phasing

Today’s meeting was a continuation of discussion from the 9-2-04 meeting to identify and address the space needs of the County over the next 5 - 10 years and 15 - 20+ years. DLR Group distributed handouts and reviewed proposals and costs associated with three options: 1) build a new Jail and Sheriff Department at a different location and remodel the vacated space for expansion of remaining departments and the courts area, 2) expansion options with the existing facility, and 3) a new building addition at the Government Center. The proposals considered future expansion needs at the Public Works Building and Human Services Center without additional construction or remodel at these facilities by shifting some department locations to the Government Center. The DLR proposals focused around addressing the inmate/court security issues, additional required courtrooms due to population growth, keeping departments that interact on a daily basis in close proximity to each other, and possible use of the vacated Jail/Sheriff Department space. The intent of the expanded space study by DLR Group was to explore how the vacated jail space could be used to meet future space needs of other departments in the Government Center and what the cost would be to renovate the jail space. From the presentation of figures and proposals it has become apparent that it would be extremely costly to renovate the jail for other uses and because of it’s layout does not lend itself to efficient use of the space for office purposes. Norman questioned whether it wouldn’t be more cost effective dollar for dollar to tear down the existing jail and when future space is needed to construct a functional building on that site. DLR Group was requested to provide cost estimates for a criminal justice complex which would house the Jail, Sheriff, Courts, Court Administration, Attorney and Court Services Departments at a separate location north of town, and demolition costs for the current jail. With the relocation of those departments to a separate site there would be sufficient space for future expansion at the Government Center for remaining departments, as well as for Human Services to be relocated to the Government Center. The current Human Services Building could then be sold. The next meeting will be held on October 12, 2004 at 10:30 A.M. (End of Building Of The Whole Minutes.)

Eichelberg moved to schedule a Building Committee Of The Whole Meeting for 10-19-04 at 10:30 A.M., seconded by Russek, carried 5-0. The purpose of the meeting will be to discuss the Multi-Media recommendation for the County Board Room.

Heeter moved to adopt Resolution #04-60 approving a Charitable Gambling License Renewal Form LG200R for Mendota Mdewakanton Dakota Community, Petrol Pumper 66 (Silver Creek Twp.). The motion was seconded by Mattson and carried 5-0 on a roll call vote.

Heeter moved to adopt Resolution #04-61 approving a Charitable Gambling Application Form LG214 for Monticello Lions Club, Smokin Joe’s Roadhouse (Silver Creek Township). The motion was seconded by Russek and carried 5-0 on a roll call vote.

Russek moved to adopt Resolution #04-62 approving final payment to Buffalo Bituminous Inc. and the resolution of final acceptance for Contract 0005 (2000 overlays), seconded by Eichelberg, carried 5-0 on a roll call vote.

Mattson extended thanks to the Highway Department for resigning CR 107 and CR 9 recently. He said it will make people aware of where the stop signs are located.

Heeter said the Board previously met with city officials to discuss partnerships and the cities are awaiting response on a resolution. Heeter presented the following as possible dates to meet again with the cities: 11-04-04 @ 2:00 P.M., 11-05-04 at 10:00 A.M., and 11-09-04 at 1:00 P.M. It was the consensus that Heeter should contact Mayor Naaktgeboren, President of the Mayor’s Association, to establish a meeting date. The date would then be announced at individual city council meetings. The Board will take formal action at their next meeting on the date selected. At the Leadership Team Meeting scheduled for this afternoon, department heads will be reminded to provide their input to the Board prior to the next meeting with the cities.

Eichelberg, Sawatzke and Heeter recently toured the Sauk County, Wisconsin Jail. The jail, opened one year ago, has 458 available beds and is located on 3.5 acres. Only 200 beds are being utilized at this time. The facility can be expanded up to 700 beds. The cost to build was $26.5 million. The facility is located in an industrial park area and fits in well with the surrounding buildings. The site has a Huber Center and a Coroners Center. Due to the proximity of the Wisconsin Dells, this area grows from a population of 56,000 to 250,000 in the Summer. Sauk County charges $42/day for bed space. Prisoners are transported 2.5 miles to court. Video arraignment is also being used and is working well. The jail also uses video visitation which only requires staff time when the system is being misused. It was felt the tour provided important insight as the County considers how to proceed with construction of a jail facility in Wright County. This was provided as an informational update.

Russek attended an Impaired Waters Conference in St. Cloud on 9-24-04. The conclusion drawn was that it would be unaffordable to clean up all impaired waters. Russek said maps were available for review in the Commissioners Conference Room. This was provided as an informational item.

Bills Approved

American Health Care Supply $107.24

Ancoom Technical Center 140.44

Appraisal Institute 599.56

Aramark Correctional Serv 10,076.62

Avtex Inc. 4,606.00

B & D Plumbing & Htg. 109.00

BLM Technologies Inc. 790.32

BP Amoco 601.86

Brock White Co. LLC 1,718.91

Brownells Inc. 245.22

Buffalo Bituminous 60,593.79

Buffalo Clinic 325.00

Buffalo Quality Feed Mill 846.52

Buildings Cons. Group 321.75

Cellular 2000 of St. Cloud 161.68

Climate Air 829.27

CPS Technology Solutions 195.00

Crescent Electric Supply Co. 307.34

Ebert Construction 4,840.00

Edens Group 130.00

Chad Engel 220.88

Flanagan Sales Inc. 383.40

Greenview Inc. 12,458.79

Hennepin co. Treasurer 6,820.00

Hickory Tech Enterprise Sol. 24,402.38

International Code Council 235.99

International Public Mngmt 1,145.00

Interstate Automotive 399.37

Karels Towing 481.65

Bernard Kirscht 407.00

Greg Kramber 562.52

Kroll On Track 187.50

Michael Laurent 238.34

William Lieb 490.00

Loberg Electric 586.64

The Metro Group Inc. 5,901.69

Metro-Minn. Chapter of App 375.00

Minnesota Chemical Co. 827.69

Minn. Corrections Assoc. 135.00

MN Counties Computer Co-op 560.79

MN County Attys. Assoc. 195.00

Monticello Auto Body Inc. 202.68

Nextel Communications 1,728.53

David Nystuen 149.96

Office Depot 681.59

Olsen Chain & Cable Co 159.75

Amee Pribyl 157.44

Pts of America LLC 830.00

Rice Memorial Hospital 562.82

RS Eden 1,105.65

Robert Schermann 637.12

Donald Schmidt 435.25

Seton Indentification Prod. 655.70

Sherburne Co. Sheriff 6,560.00

Software House Int’l 145.91

Southfork Recreational Parts 249.21

Specialty Turf & ag 150.17

St. Cloud Fire Equip. Inc. 197.00

Stationers Inc. 491.46

Sterling Drug 7,022.28

William Swing 419.41

Thomas Mfg. Co. Inc. 1,486.70

Total Printing 357.63

KeithTriplett 262.50

Trophies Plus 105.92

Univ. of Minnesota 4,827.00

Vibes Technologies Inc. 401.51

Voss Lighting 247.95

Wabasha Co. Court Serv. 100.00

Wright Co. Highway Dept. 30,322.86

10000 Lakes Chap. ICC-Memb 100.00

10000 Lakes Chapter ICC 175.00

4 M’s Communication Co. 128.25

42 Payments less than $100 1,679.98

Final total $210,274.40

The meeting adjourned at 9:48 A.M.