Wright County Board Minutes

October 19, 2004

The Wright County Board met in regular session at 9:00 A.M. with Heeter, Mattson, Eichelberg, Russek and Sawatzke present.

Eichelberg moved to approve the minutes of 10-12-04, seconded by Russek, carried 5-0.

Petitions were accepted to the Agenda as follows: Hwy. Engineer Item #2, “Discuss Response To Met Council RE: The Draft 2030 Transportation Policy Plan” (Norman); Item For Consid. #2, “2004 Electric Transmission Planning Meeting For West Central Minnesota” (Eichelberg); Item For Consid. #3, “Functional Industries Letter Of Support” (Eichelberg). Heeter moved to approve the Agenda as amended, seconded by Russek, carried 5-0.

On a motion by Russek, second by Eichelberg, all voted to approve the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: D. Chapman, Bldg. Maint.; B. Benkowski, Ct. Admin.; J. Ahlm, P. Jude, D. Munsterteiger, J. O’Dowd, Sher./Corr.; A. Backes, M. Minnick, Surveyor.

2. 2004 Voluntary Leave Without Pay Program.

3. O/T Report, Period Ending 10-08-04.

B. ASSESSOR

1. Approve Abatement, PID #218-000-151401, Timothy & Wendy Halonen (Stockholm Twp.).

C. ATTORNEY

1. Refer To Ways & Means Committee City Of Howard Lake Water Tower Issue.

D. AUDITOR/TREASURER

1. Approve Tobacco License For Walt’s Monticello Pawn & Gun (Monticello City).

E. HIGHWAY

1. Refer To Ways & Means Committee Crop Rental Contract Discussion.

F. SHERIFF

1. Acknowledge Hire, Jacqueline Halberg, Corrections Officer, Eff. 10-25-04, (Step 3).

2. Acknowledge Hire, Patricia Heitland, Communications Officer, Eff. 10-20-04 (Step 3).

3. Accept Resignation, LaVonne Mielke, Corrections Officer, Eff. 10-22-04 & Authorize Replacement.

Bob Hiivala, Auditor/Treasurer, introduced Tammi Veld. Veld was recently hired as an Office Assistant in the Auditor/Treasurer’s Office. Veld was welcomed.

Hiivala requested the appointment of two Board members to serve on the County Canvassing Board to canvass the results of the General Election. The group will canvass about half of the County. On a motion by Mattson, second by Russek, all voted to appoint Eichelberg and Sawatzke to serve in this capacity. The Canvassing Board will meet on 11-04-04 at 10:00 A.M. in the County Board Room.

The claims listing was reviewed. Russek referenced a claim on page 17 to Buffalo Clinic ($2,669.00) under Budget 820. Richard Norman, County Coordinator, explained these costs are associated with pre-employment physicals for employees. Mattson moved to approve the claims as listed in the abstract, subject to audit. The motion carried 5-0 on a second by Russek.

A Budget Committee Of The Whole meeting was held on 10-12-04. At today’s meeting, Eichelberg moved to approve the minutes, seconded by Russek. Mattson said the main complaint he receives is from lake residents who have seen the value of their properties skyrocket. Increased property taxes are a result and especially affect those who are on a fixed income. Russek indicated that property values continue to increase due to sales. If the County does not keep up with market values, the State will raise the value anyway. Sawatzke said there used to be a safeguard in State Law limiting the percentage of taxable value increase per year. This was eliminated a couple of years ago and so residents may have realized an increase as a result. In 2002, many residents realized a decrease in the County portion of property taxes. The motion carried 5-0 to approve the minutes:

Levy Trend Analysis. The Committee discussed the Wright County Levy Trend Analysis for the 5-year trend period ending 2005 (attached). Hiivala said the data was compiled for informational purposes. The dramatic increase in median residential sales was highlighted. Limited market values are in effect until taxes payable 2007 so deferred values will be realized as taxable market value in the future. Kramber felt the next tax capacity will increase pending any legislative changes on tax capacity calculations at the State level. Gross levy figures in the handout refer to the gross budget.

Revenues relate to items which offset the gross budget (state grants, fees for services). State aid equates to HACA or CPA received. The adjustment in 2003 related to an error in calculating the net taxable levy. Percentages reflect a change in gross budget from 2001 to 2002 of 25.54% and an increase in revenues of 38.95%. This was due primarily to State formula changes. Although the average certified levy for the 5-year period reflected an overall increase of 9.5%, the tax rate has declined since 2002. Kramber said a tremendous amount of change has been seen County-wide in both existing and new property. There is also more commercial and industrial development resulting in an increased tax base. The net tax capacity reduced by 15.09% in 2002 and many residents saw a reduction in their property taxes. Kramber said new legislation, effective in 2006, will require township officers, city council members and boards of review to be certified by the Department of Revenue. The number of appeals to the Board of Equalization have decreased. Kramber attributed this to property owners realizing property value. However, there are more cases being seen in the Court of Appeals. Networking with Hennepin County on data has proven to be beneficial. (End of Budget Of The Whole Minutes)

Captain Gary Torfin requested approval to authorize signatures on the Aramark Food Service Contract Extension. The Extension is an addendum to the Contract and there is no proposed increase in cost. There was no cost increase associated with last year’s Contract as well. Russek moved to authorize signatures, seconded by Mattson, carried 5-0.

Brian Asleson, Chief Deputy Attorney, introduced Karen L. Becker. Becker was hired as an Assistant County Attorney effective 10-18-04. Becker will prosecute the misdemeanor case load with Attorney Lee Marty. Becker was welcomed.

On a motion by Heeter, second by Russek, all voted to sign the Approval of Appointment and Oath for Karen L. Becker, Assistant County Attorney. Asleson provided a report of the 10-08-04 meeting with the DNR regarding the Pelican Lake access. Attendees at that meeting included Wayne Fingalson, Brian Asleson, Lt. Dan Anselment and Deputy Joel Mackereth from Wright County and Martha Reger, Dan Collins and Mike Markell from the DNR. Asleson said it was evident that Wright County and the DNR had different points of view. Wright County was looking at the situation from a highway safety point of view, where the DNR viewed it as providing maximum access to a valuable natural resource. The DNR’s standpoint was that multiple accesses are needed due to the water fluctuation on the 2000-acre Lake. Discussion also involved the recent County purchase of the Holker property on behalf of the U.S. Fish & Wildlife Service. The DNR has been in contact with the Fish & Wildlife Service about establishing an access. In the Summer of 2003, the County Board installed a sign at the DNR access indicating it was closed. Discussions have occurred on connecting the closing or reopening of the access to the Lake level. Another possibility would be to sign the access for non-trailer watercraft only. At the end of the meeting, the DNR indicated they were unwilling to keep the current sign at the access and they took issue with the County’s closing of the access. The DNR proposed that a different sign should be installed which would read, “Access currently unusable due to water conditions. Please use alternate access.”

Asleson said the County could send a letter to the DNR Commissioner requesting the access be closed or to install a different sign at the access. Mattson said one of the reasons he supported the purchase of the Holker property by the U.S. Fish & Wildlife Service was that it would provide an access and the DNR access could be closed. Sawatzke said the frustrating part is that the DNR recognizes the safety problem but they do not want to deny use. He said both parties have the same goal but thought the County’s position was better in that the sign made it clear to the traveling public that the access was closed. Sawatzke felt a mixed message would be sent to take down the current sign and replace it with something that is unclear. Asleson said he has made it clear to those who have contacted him that the County is not issuing tickets for those using the access as that is not the goal. The goal is to keep the traveling public safe. Russek supported leaving the sign in place as the County’s concern is road safety. Sawatzke referenced the access which should be used 1.7 miles north of the DNR access. There were 50-75 trailered vehicles at that access on opening duck hunting weekend and response from users of the access has been positive. The overwhelming majority have used this access and found it as good or better than what was available in the past. The DNR has indicated that it doesn’t matter if there is an access to the north, that the south access should also be able to be used. The other distinction that the County made at the meeting is that they did not close the boat access. Asleson said the DNR understands that and their position is that the County doesn’t have the authority to close the access. The DNR has control over access to the Lake and the County has control over access to a County highway. At the meeting, the DNR also questioned whether any accidents had occurred at this location. The County was unable to provide any accident information but said there were a number of near misses.

At 9:30 A.M., the bid process for the CSAH 6 Bridge Project was closed.

Discussion resumed on Pelican Lake. Wayne Fingalson, Highway Engineer, said the County and DNR have different philosophies. The County feels the north access is adequate. The DNR’s perspective is that if access is provided to 1-2 people on the south side, it is a plus to the citizens of the State. Fingalson thought the largest issue of the DNR was that the County did not have the right to close the access. He clarified that the County was not closing the access but rather access to the County road. Sawatzke asked whether Fingalson felt changing the sign may put residents in danger. Fingalson responded that it would. Even though the DNR recognizes the safety issue, statutes indicate that the County does not have the right to close the DNR access. Sawatzke suggested that the letter to the DNR Commissioner should include the photograph of the access area. Eichelberg said hunters from his district agree the access is unsafe and as long as there is another access to the Lake, there would be no reason to change the sign. A member of the Monticello Sportsman’s Club attended a recent Board Meeting and indicated their members also recognize the DNR access is unsafe. Mattson moved to authorize Fingalson and Asleson to draft a letter to the DNR Commissioner requesting the closing of the DNR access. A photograph of the skid marks of what could have been a serious accident will be included. The letter should indicate that the County has the right to close access to the highway and should request a meeting with the Commissioner. The comments from the local sportsmans groups should also be referenced in the letter. Sawatzke reiterated that the County Board did facilitate the purchase of a 290-acre parcel with the U.S. Fish & Wildlife Service in an attempt to provide safe access to Pelican Lake. The motion was seconded by Eichelberg and carried 5-0.

The bid opening for the CSAH 6 Bridge Project (SAP 86-606-05) occurred. The Engineer’s Estimate is $823,200. The bids were opened and read as follows:

Bidder; Bid Bond; Bid Amount

Redstone Construction, Mora, MN; Yes; $822,101.78

Robert Schroeder Construction, Glenwood, MN; Yes; $829,421.30

Edward Kramer & Sons, Burnsville, MN; Yes; $889,221.25

Structural Specialties, Hutchinson, MN; Yes; $783,671.12

Lunda Construction, Black River Falls, WI ; Yes; $766,490.65

Duininck Brothers, Prinsburg, MN; Yes; $840,602.20

Fingalson indicated that Federal funds are involved so EEO approval must be obtained from Mn/DOT. He suggested laying the bids over until the County has received this approval. Eichelberg moved to approve laying the bids over until EEO approval has been obtained, seconded by Russek, carried 5-0.

Fingalson requested the Board establish a Transportation Committee Of The Whole Meeting. The original Agenda proposed included the following item, “Discuss Responses to Transportation Questions from Cities for 11-08-04 Meeting.” Fingalson requested that this item be removed from the proposed Agenda as a Committee Of The Whole Meeting has already be scheduled for 11-02-04 that will address this issue. Sawatzke requested

that the following item be added to the Agenda, “CSAH 42 Speed Limit Changes.” Sawatzke provided background on this item which deals with a request two years ago sent by the County to the State for a review of speed limits on CR 42 . At that time, the concern was the speed near the school and residential area. As the State likes to review larger areas of a road when conducting a speed study, the speed limit on CR 42 (north of CR 39) was also studied. It was thought that the speed limit in that area would be reduced from 40 mph to 30 mph to be consistent with the remainder of the road. Speed checks were conducted and the average speed was 39 and 40. The speed was changed from 30 mph to 40 mph. Speed checks were again conducted after the speed was changed to 40 mph and the average speed increased to 41 mph. Fingalson said the unfortunate part was there was a fatality in this area but it did occur when the speed limit was 30 mph. Sawatzke said he would like to discuss the issue as the speed limit was 30 mph for many years and the object of the study was to make the entire road 30 mph. Instead, the entire road was changed to a 40 mph limit. The City of Otsego is not supportive of the change. Fingalson will invite Mn/DOT to discuss this issue. Heeter moved to schedule a Transportation Committee Of The Whole Meeting on 11-02-04 at 1:30 P.M., Public Works Building. The following will be the Agenda items: 1) Discuss TH 25/CSAH 12 Traffic Signal Proposal in City of Buffalo; 2) Official Map Ordinance; 3) Snow/Ice Control Policy; 4) Cokato Lake Access Road; 5) Discuss Options for Old CR 137 Segment; 6) Vehicle Storage Building Options; 7) Discuss Selling Large Propane Tank/Buying New Ones for Outlying Shops; 8) Funding Status of CSAH 22 Bridge Project with Hennepin County; 9) County Fair Participation; 10) CSAH 42 Speed Limit Changes. The motion was seconded by Russek and carried unanimously.

Fingalson brought forth a draft letter in response to the Met Council on the draft 2030 Transportation Policy Plan. The issue was discussed at the most recent Highway 55 Coalition Meeting and it was decided that the Coalition will also send a letter. The issue is that the Met Council’s Draft Transportation Policy Plan does not address the reclassification of TH 55 from a Minor Arterial to a Principal Arterial roadway from I-494 to the west Hennepin County line. Mn/DOT District 3 has agreed, upon upgrading of the functional classification in Hennepin County, to designate TH 55 in Wright County as a Principal Arterial. Reclassification of TH 55 would make it eligible for more funding. The letter requests the reclassification of TH 55 to a Principal Arterial be directed to the Technical Advisory Committee (TAC) Planning Committee for review and recommendation to the full TAC. The following changes were made to the draft: Paragraph 1, 3rd sentence, replace the word “sharply” with “rapidly”; and 4th paragraph, 1st sentence, replace the words, “truly dismayed” with “concerned.” Heeter moved to approve sending the letter to the Met Council on behalf of the Hwy. 55 Corridor Coalition, seconded by Russek. The motion and second include the changes and indicated and authorizing signature by the County Board Chair. The motion carried 5-0.

A Building Committee Meeting was held on 10-13-04. The following correction was made to the minutes: Page 1, Item A, 1st paragraph, 2nd sentence, change language from “it would not be worthwhile” to “it would be worthwhile.” Discussion followed on the request to increase public seating in the Courts main corridor and the July 1st State takeover of Court Administration. Norman stated the County is responsible to provide space. On July 1st, the inventory will be transferred to the State and any furniture purchases made thereafter will be out of State budget. Heeter said that the Building Committee has been reviewing requests by the Court Administrator for a number of months and continually requested revisions. Heeter had understood that it was the County’s responsibility to provide the requested items whether before or after the State takeover. The request for additional seating is being made due to the increased volume of people seen in the Courts area. However, the seating problem is not experienced every day. The suggestion was made for Norman to investigate whether any chairs are available in the County’s current inventory that would be adequate for use. Heeter moved to approve the minutes for accuracy and to approve all Items listed with the exception of Item E. Further research will be completed on Item E by Norman and a report is to be brought back to the Building Committee. The motion carried 5-0. The minutes follow:

Court Administration Remodeling.

A. Analysis of workstation arrangements and efficiency of workflow within the department and related equipment and labor to carry out adopted recommendations. An estimate was distributed (attached) from Intereum reflecting a range of $1,375-$2,200 to reconfigure approximately 16 workstations. Since the work flow analysis will not be completed, Nordeen did not feel it would not be worthwhile to pursue this piece. She felt the end result would be a different version of what they currently have. Nordeen requested approval to move the Records Clerk out of the vault area. The vault is not ventilated for office space and the request would make more efficient use of the vault area. If the request is approved to divide the former Law Library space, staff will be shifted resulting in space becoming available for the Records Clerk. Minimal labor costs would be involved. There would be no material costs. Recommendation: Approve request to move Records Clerk out of the vault area with funding from Site Improvements. The work will be completed at the time the former Law Library space is reconfigured.

B. Redesign of front counters to promote access to computer records, improve customer service, security and ergonomics of counter workstations. Nordeen would like to redesign the front counter area involving the two employee workstations. The public computer access area will be left as is. Nordeen requested approval of the following items: 1) To ergonomically redesign the employee workstations at the front counter; 2) To remove the current island for the printer and to relocate the printer underneath the counter; and 3) To redesign the money drawer system. Recommendation: Approve request. Hayes and Nordeen will meet with Ernst Construction to have the work completed.

C. Space design, furniture and construction requirements for vacated law library space. Nordeen distributed a revised proposal in the amount of $10,613.79 from Intereum and a layout reflecting what is proposed for the vacated law library space (attached). The proposal is to keep the current office with the remainder of the space being separated into two offices and an entry area. The existing office has furniture. The space would function as Nordeen’s office and a conference area. Use of temporary walls would allow the space to be reconfigured in the future if desired. Costs in addition to the quote would include review of electrical, sprinkler, and ventilation systems, bringing the total cost to an estimated $12,000-$13,000. Recommendation: Approve request with funding from the Site Improvement line item.

D. Records Storage. An imaging proposal is being developed and will be referred to the Technology Committee. If the proposal is not approved through that forum, Nordeen will bring the issue back to the Building Committee.

E. Increase public seating and replace furnishings in the public lounge and conference rooms. The cost to increase the public seating in the Courts main corridor is $3,600 (20 chairs @ $180/chair). The chairs will be added outside of Courtroom #2 and near walls which do not currently have seating by them. The current seating may need to be recovered at a future date. It was the consensus that the new and old seating should not be intermixed if possible. Nordeen said new furnishings in the public lounge was no longer being requested. Replacement of conference room furnishings would be included within a future Court Administration department budget. Recommendation: Approve request for public seating at a cost of $3,600 with funding from the Site Improvement line item.

F. Construct bailiff station in main public corridor (new item). Nordeen felt this issue was premature due to discussions taking place on the construction of a jail. No action was taken.

G. Provide cushions for courtroom seating (new item). The cost for cushions in Court Room #5 is $1,000 (85.5 feet of benches). The cost for Courtroom #2 would be higher as there is more seating. Nordeen said the request is to accommodate those who spend any length of time in the Courtroom (jury trials, arraignments) and was made by Judge Halsey. Hayes explained the seat system would adhere 1/4” of plywood, 2” of foam and commercial fabric to the existing seats. Seat backs are not generally covered. The seats in Courtroom #5 are scratched. Eichelberg felt this issue should not be acted upon until after a decision has been made on the future use of the courtroom area. Nordeen would also like Judge Halsey to provide his recommendation. Recommendation: Lay this issue over for future discussion.

H. Consider forum for future planning items: Accommodation for additional chambered judge, courtroom/jury expansion, support personnel; centralize collections function. Nordeen presented these items for consideration during future space planning. She thought it may be beneficial for the County to centralize collections functions for all departments. This function is currently in place in the Court Administration Office. No action was taken on these items. (End of Building Committee Minutes)

A Building Committee Of The Whole Meeting was held on 10-12-04. At today’s meeting, Heeter suggested that a Commissioner attend the meeting that will be held with the Judges on arraignments. It was felt that either of the Board members serving on the Detention Committee could attend. Heeter moved to approve the minutes, seconded by Russek. Mattson said that when the discussion first commenced on a new Jail it was based upon needs. Other needs have turned this into a much larger project and he felt it was getting out of hand. Sawatzke said that this can be true with projects. Things that may not be critical are added to a project in the name of future planning. He thought the County needed to be cautious in this regard. Sawatzke, Mattson and Eichelberg attended a seminar three months ago in St. Cloud. Discussion involved a vendor’s experience with retrofitting jails in Minnesota. Since that meeting, a DOC representative visited property in Buffalo which had formerly been considered for purchase. The representative determined that there is a high possibility of that location being retrofitted for a jail. It was the consensus that if the County were interested in pursuing this option, it must be done in an expedited fashion. Heeter pointed out that the Sheriff Department does not favor this option. It was suggested that DLR Group could supply the vendor with information they have. Russek felt the County owed it to the taxpayers to look at all options. Sawatzke said a jail would cost $30-$40 million. If law enforcement and courts were attached, the cost would substantially increase. Alternatives may provide a functional option and save millions of dollars. The other thing that must be considered is what would be done with existing space. The DLR study has provided information on future space needs at all facilities. Heeter felt it made sense to have DLR Group look at existing and future space plans as they relate to the property in question. Sawatzke said he did not want an in-depth report but an overview supporting what will work in that building. Heeter said DLR has the information and did not feel it would be a large issue to meet with them on this. Russek moved to direct Heeter, Mattson and Norman to contact DLR Group to convey the desires of the Board, seconded by Heeter, carried 5-0. The motion to approve the minutes carried 5-0. The meeting minutes follow:

Review Conceptual Design Solutions/Review Conceptual Design Preliminary Budgets/Discuss Priorities And Phasing. DLR Group presented revisions which were made to the three options discussed at the September 28, 2004 meeting. Option D was added in response to a request at the last meeting for a criminal justice complex which would be separate from the remainder of the Government Center. Advantages, disadvantages, budget figures and timeframe were reviewed under each of the options. Discussion included whether site preparation costs and utilities were included in the budget figures, inflationary costs, consideration of Jail staffing costs with Jail size, inmate transportation costs and possibility of future video arraignment for first appearances in court, and inefficiencies of trying to revamp the current Jail for office space. Concern was expressed over plans showing relocation of departments which were recently remodeled and/or relocated. It was felt that Option D best met the long-term growth needs of the County, but that there were areas where costs could be reduced. DLR Group will review each of the options and add a scaled back Option E. MacMillan stated he would be willing to meet with the Judges to discuss video arraignment. It was suggested that possibly Kelly, Nordeen and Torfin also attend. DLR Group will make a formal presentation of the study at the November 9, 2004 Board Meeting. (End of Building Committee Of The Whole Minutes)

A Committee Of The Whole Meeting was held on 10-11-04. Russek moved to approve the minutes, seconded by Eichelberg, carried 5-0:

Adult Use Ordinance. The purpose of creating an ordinance is to control land use issues. The rationale used is whether the use negatively impacts neighboring properties or whether it creates law enforcement problems. Time, place and manner can be regulated but an ordinance cannot infringe on an individual’s First Amendment rights. The Planning Commission forwarded a draft Adult Use Ordinance to the County Board for review. If the recommendation is to proceed, a public hearing would be required at the Planning Commission level and the Ordinance would ultimately be approved by the County Board. An adult use moratorium is expiring that has been in place for the past two years. All studies referenced in the draft Ordinance are available for review. The draft outlines the definition of adult uses and licensing provisions which must be met. Licenses would be issued by the County Board. Adult use businesses would be located in current commercial or industrial districts. Future expansion of these districts would not expand the adult use district unless reflected in the amending ordinance. The Committee discussed the merits of setbacks. The Planning Commission recommends a 1000’ setback. The Committee also discussed an Adult Use Ordinance adopted by Carver County. A resolution was adopted that indicates adult use businesses would not be allowed in the townships due to the ag preservation ordinance. All adult use businesses would be located within cities. Recommendation: The Committee recommends the Planning Commission move forward with the Adult Use Ordinance. The draft will be changed to reflect a 1000’ setback requirement. Enforcement will be handled by the Sheriff instead of the Planning & Zoning Administrator. The draft will include a provision prohibiting liquor at the establishments. (End of Committee Of The Whole Minutes).

A Personnel Committee Meeting was held on 10-13-04. Eichelberg moved to approve the minutes, seconded by Mattson, carried 5-0:

Flexible Schedule Request, Auditor/Treasurer. Hiivala presented two flexible schedule requests:

1) License Bureau Supervisor - Request for work schedule change to 6:30 A.M. - 3:00 P.M. This would allow State reports to be completed with less interruption and in a more timely fashion because of Department of Transportation computer down time. The County is penalized if reports and money are received late. This would also accommodate a health issue. It is understood that as an exempt employee, office circumstances and workload may require the daily end time to extend beyond 3:00 P.M. Hiivala stated in the absence of the supervisor, any issues requiring supervisory decisions or actions would be referred to him. Recommendation: Approve.

2) Property Tax Administrator - Request to flex time to 80 hours within a payperiod. The Minnesota Property Tax System requires taxes to be calculated three times a year; once for the truth in taxation statement, once for the final property tax statement, and once for the manufactured home statements. This requires a dedicated computer system which results in the employee needing to work 50 to 60 hours a week during specific times of the year and to come in early mornings, late evenings, and on weekends in order to access the computer outside normal hours of operations. Hiivala stated he is requesting authorization to be able to flex her time so that if she needs to work on a Saturday she could take another day off during that payperiod, or if she will be working later into the evening that she could come in later that day, etc. Recommendation: Hiivala to submit a written request for further consideration and for Norman to possibly seek a legal opinion.

Human Services Compensatory Time Reporting. Norman distributed handouts regarding the issue of comp time reporting in Human Services. Discussion followed regarding a memorandum from Mleziva to supervisory staff and comp time figures compiled by payroll. It was noted the inconsistencies in following contract and policy language occurred in the Social Services Unit. Mleziva stated he has sent a memo to Social Services supervisors directing them that all overtime is to be paid in cash until the issue is resolved. There was discussion on Human Services’ interpretation of emergency overtime verses assigned overtime, internal recordkeeping, carryover, comp time balances and use, verification of leave balances before supervisors sign timesheets, and end of year payoff of unused comp time. It was reported a meeting has been scheduled with Human Services for next week to review time reporting procedures. Recommendation: No further authorization for comp time accrual for the Social Services Unit for the remainder of the calendar year; any additional overtime is to be paid in cash. Employees may use up to 48 hours of comp time. Comp time in excess of 48 hours will be paid at the 2004 rate of pay. Hiivala will discuss details regarding comp time payoff with payroll staff. (End of Personnel Minutes)

A Ways & Means Committee Meeting was held 10-13-04. Mattson moved to approve the minutes, seconded by Russek, carried 5-0:

Charitable Gambling Application Approval Process. The County is involved with the charitable gambling application approval process for non-profit organizations where events will be held in townships. Individual cities approve those applications for events held within city limits. Asleson referenced statute which reflects that there are exceptions where a license is not required including a one-time event. There are four different types of licenses which can be applied for: 1) All forms of lawful gambling; 2) All forms of lawful gambling excluding bingo; 3) Bingo only or bingo and pull tabs (if gross receipts do not exceed $50,000/year); 4) Authorized raffles only. As part of the approval process, the State completes criminal history checks. The State may be unaware of problems at an establishment unless an arrest was made or a conviction entered. There are also things which mandatorily disqualify an applicant. In the past, all applications required approval and signature by the Township and County. The County’s process was to require Township signature prior to sending the application to the County Board for approval. Some of the recent applications received do not require Township or County signature, only that the County pass a resolution of support for the application. Norman’s concern was with those applications which do not require the signature of the Township and County. There is also not a process in place for review by the Sheriff Department. Sawatzke felt that if there had been a negative history, the County Attorney or Sheriff could inform the County Board at the time the annual license comes up for renewal. Recommendation: The current process for approval of Charitable Gambling Applications will be followed. A memorandum will be sent to the County Attorney and Sheriff to review the County Board Agenda for Charitable Gambling Applications and bring forth any concerns they have. (End of Ways & Means Minutes)

Eichelberg said a 2004 Electric Transmission Planning Meeting for West Central Minnesota will be held on 10-26-04 at 7:00 P.M. in St. Cloud. Russek moved to authorize attendance, seconded by Mattson, carried 5-0. There is no cost to attend.

Eichelberg presented a letter from Functional Industries relating to a grant application they are applying for through the Federal Transit Administration for a new wheelchair accessible bus. Functional Industries is seeking letters of support in securing the grant. Heeter said a similar request was presented last year and volunteered to revise what was used at that time to fit this situation. Russek moved to authorize Heeter to do so and authorize the Board Chair’s signature on the letter, seconded by Mattson, carried 5-0.

Bills Approved

A-1 Marine $129.43

Brian Abrahamson 153.38

Ameripride Linen and Apparel 389.96

Assn. of MN Counties 1,950.00

B & D Plumbing & Heating 131.00

Joe Backes 289.50

Berntsen Int’l Inc. 449.62

BLM Technologies Inc. 884.01

Bristows Kawasaki & Polaris 1,063.94

Buff ‘N’ Glo 135.00

Buffalo Bituminous 28,785.77

Buffalo Clinic 2,669.00

Buffalo Hosp.-Otpt. Comm. 419.95

Cellular One 127.36

Climate Air 6,970.10

Computer Training Int’l 1,610.00

Dept. of Public Safety 120.00

E-Z Flush 586.18

Nicholas Eastman 125.00

EPA Audio Visual Inc. 500.55

Josh Erickson 325.12

Debbie Ernst 244.13

Tom Feddema 137.25

Ryan Ferguson 360.87

Freestyle Photographic Sup. 1,017.99

Fyles Exacav. & Honey Wagon 795.00

Janet Gholson 179.80

Hawthorn Suites Duluth 201.14

Hedlund Plumbing 735.00

Intereum 495.22

Interstate Automotive 150.00

Chris Jahnke 186.50

Carl Johnson Mech. Contra 4,751.18

JR’s Appliance Disp. Inc. 1,120.00

Kustom Signals Inc. 146.67

LaPlant Demo Inc. 509.12

LexisNexis Matthew Bender 226.50

Marco Business Products 150.00

Midway Iron & Metal Co. Inc. 132.68

MN Counties Comp. Co-op 27,887.45

MN Crime Prev. Ofcrs. Assn. 175.00

MN Sheriffs Association 221.36

NADA Appraisal Guides 150.00

Office Depot 1,184.17

Onyx 13,452.87

Pakor Inc. 340.54

PMI Computer Supplies 167.15

Precision Prints of Wright Co. 349.80

Qwest 10,751.34

Reflection Irrigation 175.00

Retrofit Recycling Inc. 3,377.06

RS Eden 420.00

Russell Security Resource Inc. 342.20

Schoell & Madsen, Inc. 4,891.20

Silver Creek Township 1,701.40

Soc. for Human Resource Mgt. 160.00

St. Cloud Fire Equip. Inc. 197.00

City St. Michael 4,429.20

State of MN Intertech Group 965.00

Theresa Stieg 172.50

Super Express 143.79

Synergy Graphics 1,522.62

Uniforms Unlimited 144.73

Waste Management TC West 399.97

Roger Wiley 695.92

Jerome Wittstock 113.52

Wright Co. Highway Dept. 150.54

Wright Henn. Electric 815.00

Zack’s Inc. 283.54

37 Payments less than $100 1,685.47

Final total $136,819.26

The meeting adjourned at 10:50 A.M.