Wright County Board Minutes

November 23, 2004

The Wright County Board met in regular session at 9:00 A.M. with Heeter, Mattson, Eichelberg, Russek and Sawatzke present.

Russek moved to approve the minutes of 11-16-04, seconded by Heeter, carried 5-0.

Petitions were accepted to the Agenda as follows: Item For Consid. #2, “Award” (Eichelberg). Heeter moved to approve the Agenda as amended, seconded by Eichelberg, carried 5-0.

The Consent Agenda was discussed. Russek questioned whether a warranty was received from Cy-Con, Inc. Brian Asleson, Chief Deputy Attorney, indicated that this had been done. On a motion by Russek, second by Eichelberg, all voted to approve the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: C. Anderson-Kottom, C. Provis, Ct. Admin.; D. Kotila, D. Redden, Hwy.; K. Eich, Parks; R. Bastien, C. Curtis, M. Erickson, K. Lipelt, K. Perkins, Sheriff.

2. Claim, Frank Madden & Associates, $16,990.15.

3. 3rd Quarter Training Reports.

4. O/T Report, Period Ending 11-05-04.

5. Claim, Cy-Con, Inc., $1,120 (Final Payment).

B. ATTORNEY

1. Refer To Personnel Committee: Personnel Implications For The Wright County Attorney’s Office Due To The Loss Of The Buffalo City Prosecution Contract.

Bob Hiivala, Auditor/Treasurer, requested approval of a liquor license transfer of Boonedocks Saloon in Rockford Township. The new owner, Jeannine Halloran, will pay a pro-rated license fee through June, 2005. Russek moved to approve the liquor license transfer as requested, seconded by Heeter, carried 5-0.

The claims listing was reviewed. Heeter moved to approve the claims as listed in the abstract, subject to audit. Mattson referenced a claim on page 11, Buffalo Hospital ($7,168.85). A portion of the claim ($1,231.15) was made up of a reimbursement from the Hospital for a laptop. The amount was deducted from what the County owned for October medical services (8,400.00). Mattson requested that Hiivala contact Human Services to verify whether a claim had been paid by Human Services for the laptop. The motion carried 5-0.

Don Lindell, Chief Deputy Sheriff, said new legislation was passed this year associated with redemptions of foreclosures. With the new legislation came new requirements and a new fee structure for those types of civil processes. A review of neighboring counties’ fees resulted in a recommendation that several other fees should be adjusted as well. Asleson provided a summary of statute requirements with regard to fee changes. Statutes relating to mortgage foreclosure and redemption indicate the Sheriff’s Office may charge a fee of a specified amount with no public hearing required. However, the proposed changes affect fees for service of civil process. Statutes indicate that the County Board sets the fees upon the advice and consultation of the Sheriff but the amount is not specified in statute. Therefore, Asleson recommended that a public hearing be scheduled for all the fee changes as requested. Russek moved to schedule a Public Hearing for 12-14-04 at 9:30 A.M., seconded by Mattson, carried 5-0. The following are the current and proposed fees which will be discussed at the Public Hearing:

Service; Current Fee; Proposed Fee

Service of Summons; $25.00;$30.00

Foreclosure Sales; $40.00; $50.00

Legal Not Found; $25.00; $30.00

Unserved Process; $25.00;$30.00

Redemption of Foreclosure; $200 or 1%; $250.00

Notice of Intent to Redeem; n/a; $100.00

Filing Fee; $10.00; $20.00

All other sales; $40.00; $50.00

Executions; 4% of total; 4% of total

Postings; $25.00; $30.00

Deputy Time on Seizure; $40.00; $50.00

Mileage computed round trip; $.40 per mile; $.40 per mile

Richard Norman, County Coordinator, presented the 2004 Minnesota Counties Insurance Trust (MCIT) dividend payment in the amount of $292,844.00. This dividend is comprised of $163,275 in workers’ compensation coverage and $129,569 in property/casualty coverage. Information was also provided on the Wright County dividends received since 1995. Norman noted that 1997 was the first year MCIT was able to declare a dividend in workers’ compensation. Wright County normally receives the dividend check in January and it is recognized as a revenue source to assist in holding the levy down. Due to the implementation of GASB34, dividend checks will now have to be received in the year declared. Therefore, Budget 820, Miscellaneous Revenue, will reflect a significant increase over what was anticipated for 2004 as a payment was received in January (for 2003) and another in November (for 2004). The 2005 budget reflects an estimated $250,000, not knowing the dividend which will be declared in 2005 by MCIT. Two years ago and the year prior to that, the MCIT’s reinsurance premiums went up significantly due to September 11th. Last year, the premium declined due to a softer reinsurance market.

Eichelberg recently attended a Minnesota Chapter of Public Works Association meeting at the Earl Brown Heritage Center. Wright County received the Transportation Project Of The Year Award for the project on CSAH 42 where the Mississippi washout occurred. Awards were also presented to Gale-Tec Engineering as Project Engineer and Veit Companies as Project General Contractor.

The meeting recessed at 9:20 and reconvened at 9:30 A.M.

The Public Hearing was held to discuss the change in fees for service for plat checking. Jay Wittstock, Surveyor, said the consensus of the Auditor, Attorney, and Highway Departments is that the County should have an aerial flight every three years due to growth. The estimated cost to fly the entire County is $45,000. Approximately 1/3 of the County will be flown per year. At the proposed $5.00 fee per lot, this would generate about $15,000 annually to fund the aerial photography. Wittstock also met with local surveyors who were not opposed to the fee. Implementation of the fee would be 1-01-05. Wittstock explained the current plat process. The future plat process will change in that the plat will remain with the County until it is recorded. This will eliminate problems associated with missing documents. The only change reflected in the fee schedule for the Surveyor is the proposed $5.00/lot Aerial Photography Fee. Funds generated would be put in a dedicated fund. No public comment was received. The Public Hearing closed at 9:37 A.M. Russek moved to adopt the following Plat Checking Fee Schedule as presented, seconded by Mattson, carried 5-0:

Plat Check Fee per Plat $200

Plat Check Fee per Lot $20

Minimum Fee $300

Parcel Mapping Fee per Lot $5

Aerial Photography Fee per Lot $5

At 9:39 A.M., the Board Meeting was recessed and reconvened at 9:45 A.M.

At 9:45 A.M., Sawatzke closed the bidding process for the Telephone System Upgrade. Bill Swing, Information Technology Director, said two bids were received. The first was from Hickory Tech Enterprise Solutions (Roseville) and the other from Voice Data Systems (Maple Grove). The bids will be evaluated by the County and the project engineer (N’compass) and brought forth at the next Technology Committee Meeting. Heeter moved to acknowledge receipt of the two bids and lay them over for further review by the Technology Committee on 12-13-04, seconded by Eichelberg, carried 5-0. On a motion by Russek, second by Heeter, all voted to establish a Technology Committee Meeting for 12-13-04 at 9:30 A.M.

Bills Approved

A-1 Marine $437.80

Albertville Body Shop Inc. 505. 00

Albion Township 1,179.40

Ameripride Linen and Apparel 236.74

Ancom Technical Center 281.86

Aramark Correctional Serv. 5,252.04

Automatic Garage Door/Firepl. 199.00

B & D Plumbing & Heating 394.00

Blaine Lock & Safe Inc. 130.00

BLM Technologies Inc. 1,624.13

Buffalo Bituminous 134,270.68

Buffalo Hospital 7,168.85

Buffalo Hosp.-Otpt. Comm. 1,294.20

Rachael Buschman 160.00

Cellular One 240.63

Citrix Systems Inc. 426.00

Climate Air 1,453.27

Cokato Equipment Inc. 958.50

CPS Technology Solutions 755.00

Dahlen-Dwyer-Foley Inc. 8,500.00

Dakota Co. Tech. College 650.00

Days Inn Willmar 104.46

Decorative Designs Inc. 175.53

Ecolab 292.92

Election Sys. & Software In 3,270.00

Excel Systems LLC 802.84

Farm & Home Publishers 474.45

Gateway Companies Inc. 11,230.00

GS Direct 6,845.82

Hardings Towing 133.13

Hennepin Co. Sheriff 184.20

Hewlett Packard 3,756.26

Hillyard Floor Care Supply 1,347.31

KMA Assoc. Int’l 1,653.75

LaPlant Demo Inc. 493.87

Marco Business Products 342.83

Marlin Leasing Corp. 1,069.86

Meeker Co. Sheriff 1,739.80

MN Counties Ins. Trust 274.00

MN Hooved Animal Rescue 2,406.26

MN Transportation Alliance 400.00

MN Weights and Measurers 230.00

Monticello Auto Body Inc. 122.10

City Monticello 9,961.00

Motorola Communication 2,918.96

Neil’s Floor Covering 987.00

Office Depot 503.98

PMI Computer Supplies 276.69

Henry Potter 1,368.00

Precision Prints of Wright Co. 687.57

Qwest 7,696.04

City Rockford 1,724.50

Shell Fleet Plus 1,321.65

Sherburne Co. Sheriff 22,605.57

Software House Int’l Inc. 401.51

Sprint-Local Telecom Div. 100.88

SRF Consulting Group Inc. 3,564.61

State of MN-Info Tech Div-R HA 643.79

Strategic Equip. and Supply 132.30

Streichers 736.61

Superior Ford 39,788.00

Synergy Graphics 514.40

Tom’s Towing Service 111.82

Vibes Technologies Inc. 171.47

West Publishing Pymt. Ctr. 585.90

Douglas Woodhall 370.00

Wright Hennepin Electric 662.60

18 Payments less than $100 764.25

Final total $302,065.59

The meeting adjourned at 9:51 A.M.