Wright County Board Minutes

November 30, 2004

The Wright County Board met in regular session at 9:00 A.M. with Eichelberg, Russek and Sawatzke present. Heeter and Mattson were absent.

Russek moved to approve the minutes of 11-23-04, seconded by Eichelberg, carried 3-0.

Petitions were accepted to the Agenda as follows: Consent Item C2, “Acknowledge Resignation, Gail Bernards, Court Clerk, Effective Immediately, & Authorize Replacement. Authorize filling of any subsequent positions should the position be filled from within, thereby expediting the recruitment process.” (Sawatzke); Aud./Treas. Item #3, “Set Cutoff Date For Final Approval Of Claims For 2004” (Hiivala); Aud./Treas. Item #4, “2005 IRS Mileage Reimbursement” (Hiivala). Eichelberg moved to approve the Agenda as amended, seconded by Russek, carried 3-0.

On a motion by Russek, second by Eichelberg, all voted to approve the Consent Agenda as amended:

A. ADMINISTRATION

1. Approve Charitable Gambling Application Form LG220, Knights of Columbus #6608, Silver Springs Golf Club, 2-12-05.

2. Approve Charitable Gambling Application Form LG220, St. Michael Lions, Monte Club (Monticello Twp.).

B. AUDITOR/TREASURER

1. Authorize Advertising To Fill Chief Deputy Auditor/Treasurer Position.

C. COURT ADMINISTRATION

1. Approve Hire, Marie E. Jones, Office Assistant, Eff. 12-01-04 (Class A, Step 3).

2. Acknowledge Resignation, Gail Bernards, Court Clerk, Effective Immediately, & Authorize Replacement. Authorize filling of any subsequent positions should the position be filled from within, thereby expediting the recruitment process.

D. PLANNING & ZONING

1. Authorize Signatures On Contract With Tri-County Solid Waste Management Commission, HHW Collection Program.

E. SHERIFF

1. Approve Personal Leave Of Absence From 12-07-04 through 12-21-04 For Alison Sturm.

Bob Hiivala, Auditor/Treasurer, requested approval of the October Revenue/Expenditure Guidelines. He referenced the Interest Revenue Item, Department 820, and said for the second year the County will not meet projections due to interest rates being low ($850,000 budgeted, currently at about $600,000). Eichelberg moved to accept the Guidelines, seconded by Russek, carried 3-0.

On a motion by Russek, second by Eichelberg, all voted to set the cutoff date for final approval of claims for 2004 for 12-21-04 at 4:30 P.M. (Tuesday).

Hiivala stated the IRS has set the 2005 standard mileage rate at $.405 for all business miles driven, up from $.375 in 2004. It was the consensus that this item should be referred to a future meeting when all Commissioners are present. The Auditor’s Office will compile information on what effect mileage reimbursement increases of $.01, $.02 and $.03 would have on the budget.

On a motion by Eichelberg, second by Russek, all voted to approve the claims as listed in the abstract, subject to audit.

A Building Committee Meeting was held on 11-24-04:

Accommodations For Judge Parking And Improve Security. The parking garage currently provides three spaces for Court Administration. One space is occupied by the Court Administrator and two spaces by Judges. Due to security concerns, the request is for two additional parking spaces in the garage for the other two Judges. Nordeen indicated that the camera on the west side of the building needs repair. She suggested that signs be posted that outside areas are camera monitored. A map of the current layout of the parking garage was reviewed. Norman indicated that the parking spaces on the left as you enter the garage do not provide adequate room for maneuvering large vehicles. These spots are currently being utilized by Planning & Zoning so vehicles are not parked in lots overnight. This alleviates problems associated with plowing of the lots. Recommendation: Designate two additional parking spots in the east lot (by the funeral home) for the Planning & Zoning vehicles. Planning & Zoning vehicles may be moved into the parking garage in the evening if desired but they must be moved by 7:30 A.M. on weekdays. Two additional garage parking spaces will be assigned to Court Administration for the Judges. Norman and Hayes will forward a recommendation to the County Board on a proposed layout for garage parking. Spaces may be rearranged in an effort to keep Court Administration parking spaces together. (End of Building Minutes)

At today’s meeting, Sawatzke questioned what impact the recommendation would have on the Planning & Zoning Office and what their perspective was. Richard Norman, County Coordinator, was unsure but said that Mattson was going to contact the Planning & Zoning Administrator to discuss this after the Committee Meeting. Norman said the Committee did discuss other options but those options would have required relocating someone from the parking garage to another location. Currently, Court Services parks their vehicles in the east lot. Eichelberg moved to approve the minutes and recommendations, seconded by Russek, carried 3-0.

A Civil Defense Committee meeting was held on 11-24-04. Russek moved to approve the minutes, seconded by Eichelberg, carried 3-0:

Discuss RFP For Homeland Security Consultant Services. Norman stated the grant materials need to be reviewed to determine the scope of activities which are allowable expenditures of the grant funds. Payment deadlines and the grant contract dates were noted. Reese will provide Norman with a copy of the grant materials to write a draft RFP for review by the Committee. Crow Wing County has expressed interest in sharing a position with Wright County. While partnering with Crow Wing County was not ruled out, there was consensus to contact neighboring counties regarding their potential interest in a shared position. Heeter will contact Carver County; Reese will contact McCleod and Meeker Counties, and Sawatzke will address the issue at the 11-30-04 Quad County Meeting with Stearns, Sherburne and Benton Counties. Sawatzke suggested Crow Wing County be contacted regarding how they envision a shared position with the geographical distance. The Committee will meet on 12-15-04 to discuss a draft RFP and partnering options. (End of Civil Defense Minutes)

A Public Hearing was scheduled at 9:15 A.M. on a proposed project for Lake Ridge Care Center or Elim Care, Inc. & issuance of revenue bonds under the MN Municipal Industrial Development Act, MN Statutes Sections 469.152-469.165. Brian Asleson, Chief Deputy Attorney, requested cancellation of the Public Hearing. The Public Hearing was scheduled as Lake Ridge Care Center had not received a letter from the IRS indicating 501c3 approval (non-profit status) for Elim Care, Inc. Asleson was contacted by Lake Ridge Care Center yesterday and informed that the letter from the IRS was received, therefore eliminating the need for the Public Hearing. The Public Hearing held last Spring under the name of Lake Ridge Care Center meets the hearing requirement. The County Board previously approved a resolution for sale of bonds, which has been scheduled for 12-20-04 with Bremer Bank. Thereafter, Asleson will collect signatures of the Board Chair and Coordinator on the required forms (also authorized by the approved resolution). This issue will not be presented back to the Board. No public input was received on this item.

A Personnel Committee Meeting was held on 11-24-04. Russek moved to approve the minutes and recommendations, seconded by Eichelberg, carried 3-0:

Auditor/Treasurer Staffing Issues. A full-time employee in the Auditor/Treasurer Department has been limited to 4/5 time due to medical reasons. As part of the 2005 Budget, the Auditor/Treasurer was authorized to hire a  time Office Assistant effective 7-01-05. Hiivala requested that the position be made a full-time position effective 1-01-05. This request would not have budget implications due to the salary savings which will be realized in the Auditor/Treasurer and Chief Deputy Auditor/Treasurer positions (budgeted vs. actual), as well as the reduction in 8 hours by the employee with the medical condition. Recommendation: Move hire of Office Assistant from 7-1-05 to 1-01-05 and change to a full-time position.

Correspondence was received from the Wright County Historical Society referencing the Sesquicentennial of Wright County in 2005 (i.e., 150th Anniversary of Wright County). The Historical Society is requesting a committee be formed to organize the celebration and could consist of current and former Wright County employees, representatives of the Historical Society, and other historical organizations within the County. It is requested that the Committee meet within the next month. Sawatzke indicated he would like to be a representative on the Committee. Employees (former or current) and the public were invited to express interest if desired. Norman was directed to contact several former employees to see if they would be interested in serving on the Committee. The County Commissioners will also seek representation from their districts. No formal action was taken. This issue will be placed on the next County Board Agenda (12-14-04).

Bills Approved

AAA Striping Service Inc. $2,522.60

American Instit. Supply 487.02

Ameripride Linen/Apparel 332.03

Earl Andersen Inc. 1,185.13

Annandale Rock Products 2,207.78

City Annandale 450.00

Anoka Co. Juvenile Ctr. 396.50

Aramark Correctional Serv. 5,537.52

Auto Glass Center Inc. 247.78

Automatic Garage Door & Firep. 104.22

B & D Plumbing & Heating 223.00

Bolton & Menk Inc. 15,249.25

Bristows Kawasaki & Polaris 1,161.48

Buffalo Clinic 589.00

Bldgs. Cons. Group Inc. 175.50

Bureau of Crim. Apprehension 225.00

Canadian Pacific Railway 10,623.12

Center Point Energy 1,460.22

Central McGowan Inc. 144.28

Chamberlain Oil Co. 1,675.41

Climate Air 3,004.32

Commissioner of Transp. 11,751.25

Cub Foods 322.34

Delegard Tools 352.24

Dental Care Assoc. of Buff. 171.00

Karen Determan 123.75

E. Central Reg. Juvenile 5,445.00

Emedco 563.17

Ernst Gen. Constr. Inc. 668.00

Fleet Computing Int’l 675.00

Gateway Companies Inc. 2,026.00

GCS Service Inc. 252.28

Gould Bros. Chev-Olds 159.75

Granite Pest Control Serv. 115.02

H & R Const. Co. 40,064.50

Intereum 211.94

Interstate Battery Sys. of Mpls 227.54

Thomas Kelly 216.86

KNR Communications Serv. 280.52

Lakedale Telephone Co. 143.47

LaPlant Demo Inc. 297.50

MAAO Region 3 150.00

Marco Business Products 4,124.87

McLeod Co. Treasurer 130.85

Minn. Chemical Company 915.61

MN Asphalt Pavement Assn. 140.00

MN Counties Comp. Co-op 24,001.96

Monticello Ford Mercury Inc. 790.62

Monticello RV Center 273.65

MTI Distributing Inc. 173.65

Nextel Communications 249.99

Office Depot 4,038.52

Lynn Peavey Company 998.70

Postmaster-Buffalo 670.00

Prairie Lakes Detention Ctr. 912.00

Qwest 138.50

Royal Tire Inc. 4,129.78

RS Eden 1,001.70

Jack Russek 166.50

Screening and Selection Serv. 190.00

Sherburne Co. Sheriff 15,703.92

SRF Consulting Group Inc. 3,763.50

St. Cloud Appraisal Inc. 5,050.00

St. Cloud State University 1,350.00

St. Cloud Times 202.74

St. Michael Vet Clinic 122.23

Synergy Graphics 319.50

Josh Tester 360.87

Total Printing 289.09

Larry Unger 120.75

United Rentals Hwy. Tech. 194.90

Unlimited Electric Inc. 806.38

Upper Midwest Comm. Pol. 570.00

Verizon Wireless 547.10

Viking Sewer & Drain Inc. 235.00

Village Ranch Inc. 1,251.00

Wright Co. Highway Dept. 30,230.36

Wright Henn. Coop Electric 350.00

Wright Henn. Electric 379.77

Keith Wurm Construction 750.00

Xcel Energy 371.17

Zep Manufacturing Co. 214.73

Zumbro Valley Forestery 14,225.00

31 Payments less than $100 1,419.56

Final total $234,092.76

The meeting adjourned at 9:31 A.M.