Wright County Board Minutes

Dec. 21, 2004

Brian Asleson, Chief Deputy Attorney, announced that Chairperson Sawatzke and Vice Chairperson Russek were absent from today’s meeting due to mediation. Following Roberts Rules of Order, he suggested the remaining members elect a chairperson for today’s meeting only. Commissioners Mattson, Heeter and Eichelberg were present. On a motion by Heeter, second by Mattson, carried 3-0 to name Eichelberg as the Chairperson for today’s meeting.

The minutes of 12-14-04 were addressed. Mattson moved to lay the minutes over to the next meeting when the entire Board is present, as he had some concern with the minutes. The motion was seconded by Heeter and carried 3-0.

Petitions were accepted to the Agenda as follows: Hwy. Engineer Item #5, “Approve Resolution for CSAH 12 Right-of-Way Plat” (Eichelberg); Item For Consid. #5, “Risk Management Training” (Melvin). Mattson moved to approve the Agenda with the additions, seconded by Heeter, carried unanimously.

On a motion by Mattson, second by Eichelberg, all voted to approve the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: D. McCalla, S. Rief, Aud./Treas.; W. Luetgers, J. Nelson, J. Putnam, Hwy.; G. Findley, S. Halonen, B. Johnson, T. Korbel, D. Lang, D. Lange, R. Smith, Sheriff.

2. Authorize Signatures On The Minnesota Cities Participation Program (First Time Homebuyer) Application.

3. Schedule 2004 Employee Recognition Ceremony For 2-15-05 @ 10:00 A.M.

4. Claim, DLR Group, $459.12 (Reimbursable Expenses).

5. Approve Request From City Of Rockford To Increase Hours From 10 Per Day To 12 Per Day.

6. Approve Increasing Employer’s Contribution Toward Insurance For Non-Union Employees By $60/Month, Effective 3-01-05.

7. Approve 2% General Salary Increase For Non-Union Employees, Effective January 1, 2005.

B. AUDITOR/TREASURER

1. 2005 Tobacco License Renewals: Hack’s Liquor, Coborn’s, Coborn’s Liquor, Don’s Auto Service & Repair Inc. (Albertville City); Coborn’s Liquor, Coborn’s, Flintstone’s Lounge (Clearwater City); Kirk’s Travel Plaza, Casey’s General Store #1647 (Cokato City); Coborn’s, Little Duke’s, Flippin Bill’s (Delano City); Roger’s Amoco, American Legion Club Post #131, H&H Sport Shop (Maple Lake City); Hawk’s Sports Bar, VFW Dorchester Post #8731, River City Lanes, K-Mart, Superamerica #4479 (Monticello City); Casey’s General Store #1881, Squire Inn, Wright County VFW Post #1901 (Montrose City); MT Liquor, F&F Food Mart (Otsego City); Casey’s General Store #2156 (Rockford City); Speedway Superamerica #4554, Cash Wise Liquor, Mickey’s Market, Hi 101 Liquor, Ditto’s Bar (St. Michael City).

C. COURT ADMINISTRATION

1. Accept Resignation, Marie Jones, Office Assistant, Eff. 12-17-04 & Authorize Replacement.

Mike MacMillan, Court Services Director, announced that at the recent AMC Conference, Wright County representatives received the 2004 County Achievement Award for the work associated with the Meth Education and Drug Awareness Coalition (MEADA). Jessica Sonnek, Court Services, said the Coalition allows for more effective communication between government agencies and other parties in the Coalition. The group anticipates spreading information to the entire County on meth. Other members of the Coalition recognized at today’s meeting were Commissioner Heeter, Suzanne O’Dell, Mike MacMillan, Margaret Munson, Teri Lachermeier, and Brian Stoll. Heeter said the initiative commenced in February. Work was completed on a DVD and the website. She acknowledged the City of Buffalo for their assistance in production of the DVD and the effort of the other members not present today. Lachermeier said she forwarded information on the history of the MEADA group to Senator Julie Rosen, which was later reviewed with the Governor. Senator Rosen relayed appreciation for the work completed. Heeter said the project is being seen as a model across the State. Mattson has been approached by other counties to obtain information on the work completed by the coalition. Appreciation was extended to the group for their efforts.

Bob Hiivala, Auditor/Treasurer, presented a plat for approval, “SUGAR HIGHLAND SECOND ADDITION.” Hiivala will follow up with Planning & Zoning to assure approval was gained through their office. He will also double check on a question he had on Park Dedication Fees. On a motion by Heeter, second by Mattson, all voted to approve a plat, “SUGAR HIGHLAND SECOND ADDITION,” as submitted by Robert I. (Jr.) and Katherine L. Gruys, husband and wife, fee owners and Richard D. & Rachelle A. Naaktgebore, husband and wife, as joint tenants, fee owners and Security State Bank of Maple Lake, mortgagee, property described in part as: Lot 2, Block 1, and Outlot A, Sugar Highland, and easterly of the centerline of vacated Gulden Avenue NW, with all outstanding taxes, including green acre liability, if any, having been paid; the park dedication fee is not applicable; there are no new roads involved; and the title opinion prepared by Timothy L. Young, attorney at law, has been reviewed by Thomas C. Zins, Assistant Wright County Attorney, who finds the plat to be ready for recording.

The claims listing was reviewed. Mattson referenced a claim on page 15 to Hennepin County Medical Center ($47,597.17) for inmate medical costs. Hiivala indicated this is only a portion of the medical costs associated with this inmate. On a motion by Heeter, second by Mattson, all voted to approve the claims as listed in the abstract, subject to audit.

Mary Anderson, U of M Extension Service, presented a plaque to Dr. Keith Wilts for his dedicated and valued service as an at-large member on the Wright County Extension Committee for the period of January, 1999 through December, 2004. Wilts was recognized for his business sense and common sense, providing visionary and thought provoking ideas. Anderson said Wilts was especially helpful through the reorganization of the Extension Service. Anderson said although Russek was unable to be at today’s meeting, he wanted appreciation extended to Wilts for his service on the Committee. Mattson also thanked Wilts for his service.

Brian Asleson, Chief Deputy Attorney, brought forth for consideration the 2005 Dangerous Dog Contract with the Crossroads Animal Shelter. The contract reflects a fee of $2500 for 2005 ($500 increase from 2004). The Sheriff’s Office desires to continue with the services. There may be some changes in procedures and forms. The County Attorney’s Office was also contacted about putting together a dangerous dog ordinance which will be dealt with in 2005. Heeter indicated she wanted to abstain from the vote on the Contract as she serves as the Crossroads Animal Shelter President. Asleson said that although he did not feel Heeter would profit by action today, the Contract could be laid over for action by the full Board. Mattson said townships should be notified when a dog is picked up so they understand what they are being billed for. Heeter responded that the Contract is for dangerous dogs. It does not include stray, abandoned or dogs at large. Heeter moved to lay the Contract over to the next meeting, seconded by Mattson, carried 3-0.

At the last meeting, the County Board voted to hold a closed session for the purpose of receiving an update on the CSAH 22 Bridge Project Right-of-Way Acquisition. Due to time constraints, the closed session was not held. Mattson moved to schedule the closed session after today’s Board Meeting, seconded by Heeter, carried 3-0.

Wayne Fingalson, Highway Engineer, requested the Board approve final payment to Duininck Bros., Inc. and adopt a resolution of final acceptance for Contract #0301 (2003 Overlays). This action had been delayed due to prevailing wage issues. Heeter moved to adopt Resolution #04-77, seconded by Mattson, carried 3-0 on a roll call vote.

Fingalson presented for approval a Master Contract with Mn/DOT. The contract was sent out to all counties by Mn/DOT. The contract would cover projects where Wright County performs work on behalf of Mn/DOT. Having the contract in place will prevent major delays in projects due to paperwork and approvals. Approval does not commit the County to anything but is in place if needed. Heeter moved to adopt Resolution #04-78 approving of the Master Contract with Mn/DOT, seconded by Mattson, carried 3-0 on a roll call vote.

Fingalson presented a draft resolution for advance encumbrance of State Aid Highway Funds. State Aid allows a County to request the advancement of funds from the County State Aid Construction Fund when they are available. Advances will be repaid from future allocations to the County’s State Aid Funds. A total of $1.45 million has been identified in order to deliver the 2005 program. In the past, the State Aid office allowed advancement of the funds with the understanding that the process may cease. It was done to keep taxes down and to maximize State Aid funds. Due to budgetary constraints, the State may be unable to advance the funds. If the County receives notice of this, discussions will need to take place on how to proceed with the completion of projects. One consideration would be to review State Aid projects within cities. Agreements for projects in Waverly and Montrose contain language indicating the County may not be able to reimburse the cities in 2005 but would do so when possible. Other considerations may be to pursue bonding or to reduce the program considerably. In response to Mattson, Fingalson indicated the ATP deals only with Federal funding. Heeter moved to adopt Resolution #04-79 for advance encumbrance of State Aid Highway Funds, seconded by Mattson, carried 3-0 on a roll call vote.

Fingalson suggested adding the issue of cash flow for projects to the Transportation Committee Of The Whole Meeting set for 1-05-05. Heeter moved to refer this issue as requested, seconded by Mattson, carried 3-0.

Fingalson requested approval of a Right-of-Way Appraisal Schedule for CSAH 12 from 45th Street to 15th Street. The project requires additional right-of-way for widening and clear zone purposes. The appraisal rates were prepared by James Cassidy, Certified Appraiser. Richard Marquette, Right-of-Way Agent, said he and Cassidy met with landowners. The acquisition involves 39 parcels and 20.14 acres of permanent easements. Marquette said the project was well received by the landowners and the overall consensus was that something needs to be done with the road due to the increased traffic. Mattson moved to approve the schedule as presented, seconded by Heeter, carried 3-0. The motion includes forwarding the offers to the 39 landowners. Mattson inquired if there was a reason why the project was stopped at 15th Street instead of CR 108. Mattson felt there would be better traffic flow if the project went to CR 108. Fingalson responded that the project cannot continue to CR 108 due to elevations in that area. The reason the project goes to 15th Street is because of grade. CR 108 will be allowed to be used during the project as they recognize the road needs to be open to local traffic. Mattson said there is a lot of traffic and business in this area and inquired whether each side of the road could be completed at separate times. Fingalson indicated that with the type of grading being completed, the entire road must be done at one time.

Approval to proceed with the required survey work and plat preparation for the CSAH 12 project was authorized on the Consent Agenda of the 2-04-03 Board Meeting. Action did not include a resolution which is required by Statutes. Fingalson presented a resolution for approval authorizing this action. Heeter moved to adopt Resolution #04-80, seconded by Mattson, carried 3-0 on a roll call vote.

A Civil Defense Committee meeting was held on 12-15-04. Heeter moved to approve the minutes and recommendations, seconded by Mattson, carried 3-0:

Discuss RFP For Homeland Security Consultant Services. Melvin distributed a draft RFP written by Norman for discussion. Heeter suggested setting aside $2,000 for supplies, etc. At the recent Quad County meeting Wright County asked whether one of the other counties would be interested in sharing a consultant. Sawatzke reported no specific interest has been received. Melvin was requested to contact Carver County regarding their interest. It was suggested that under “I. Term Of Agreement” a sentence be added to reflect the assignment would be effective February 1, 2005. Recommendation: Approve the RFP for distribution with the addition of a February 1, 2005 effective date. Set a Civil Defense Committee meeting for January 12, 2005 to review proposals with interviews to be held on January 26, 2005. (End of Civil Defense Minutes)

A Personnel Committee meeting was held on 12-15-04. Mattson moved to approve the minutes, seconded by Heeter, carried 3-0:

Performance Appraisal - Jay Wittstock, Surveyor. Based on review of four performance appraisals the Committee recommends an overall rating of “Exceptional”.

Personnel Implications Due To Loss Of Buffalo Prosecution Contract. With the loss of the Buffalo Prosecution Contract the shared costs of an attorney position will become the full responsibility of Wright County effective January 1, 2005. Tom Kelly, Wright County Attorney, proposed not filling a new position approved for July 1, 2005, and will request the new position through the normal budget process to be effective January 1, 2006. Recommendation: Approve.

Overtime Policy, Human Services. (Wright County Human Services Board Item)(End of Personnel Minutes)

On a motion by Mattson, second by Heeter, all voted to reappoint Janice Manley to the Parks Commission, District 5, for a 3-Year Term to begin January, 2005.

Heeter moved to appoint Mario Dematies to the Parks Commission, District 4, for a 3-Year Term to begin January, 2005. The motion was seconded by Mattson and carried 3-0.

Mattson said the Wright County Ag Society Lease dates back to 5-10-83 and felt the Lease should be reviewed and updated if needed. Mattson moved to refer this issue to the next regular Ways & Means Committee Meeting, seconded by Heeter, carried 3-0.

Pat Melvin, Special Projects Administrator, invited the Board to a training session being conducted by MCIT on 1-06-05 at 9:30 A.M. The topics will include volunteer programs, contracts and certificates of insurance, shared/borrowed equipment and vehicles, meth labs, and claim process. Mattson moved to authorize attendance, seconded by Heeter, carried 3-0.

William Krause, Wright County resident, introduced himself as a potential candidate for the open Citizen-At-Large position on the Water Management Task Force. He would like to be considered due to the development in Wright County, especially in the Hanover and St. Michael areas, which has an impact on water quality issues.

Asleson announced a Closed Session of an Ad Hoc Committee with Mattson, Heeter and members of the Fair Board at 11:00 A.M. today to discuss a parcel of land available for sale adjacent to the Wright County Fairgrounds (Parcel #212-000-334300). The 27 acre property is in Middleville Township and is zoned ag.

Bills Approved

A-1 Portable/Custom Weld $125.00

Adult & Pediatric Urology 219.00

Allina Health Systems 1,000.00

Allina Hospital & Clinics 1,299.50

American Institutional Supply 364.87

American Road & Trans. Bldr. 125.00

Ameripride Linen/Apparel 456.98

AMI Imaging Systems Inc. 2,084.00

ANCOM Communications Inc. 1,065.00

City Annandale 600.00

APEC Ind. Sales & Service 364.76

Aramark Correctional Serv. 5,060.28

Avalon Fortress Security 5,451.47

B & D Plumbing & Heating 210.00

Baertschi & Associates 200.00

Batteries Plus 201.29

Lawrence Bauman 177.00

Buffalo Hospital 8,425.84

Buffalo Hosp. Otpt. Comm. 293.75

Bunniss Enterprises 2,161.13

Burdas Towing 751.91

Cardiac Science 1,009.00

Cargill Inc.-Salt Div. 14,851.24

CATCO Parts Service 481.93

CDW Government Inc. 2,625.77

Cellular One 180.97

Center Point Energy 4,742.46

Centra Sota Lake Reg. LLC 14,420.95

E. Central Regional Juvenile 6,270.00

Elmer Eichelberg 325.53

Ergomate Shoes Inc. 152.34

Force America Inc. 140.57

Gateway Companies Inc. 2,838.00

GCS Services Inc. 279.78

GCS Serv.- Stove Parts Supply 102.79

General Pallet Inc. 225.00

Geyer Signal 1,065.00

Gordys Foods 173.61

W Grainger Inc. 2,835.61

Greenview Inc. 345.60

Henn. Co. Medical Center 47,597.17

Henn. Co. Sheriff 169.20

Henn. Co. Treasurer 2,145.00

Hewlett Packard 12,762.96

Hillyard Floor Care Supply 7,325.07

Imageware Systems Inc. 7,539.05

Interstate Battery Sys. of Mpls. 130.89

Bernard Kirscht 174.75

William Lieb 183.75

Loberg Electric 2,556.19

M-R Sign Company Inc. 3,190.40

MACO 175.00

Maple Lake Lumber Company 415.88

Marco Business Products 807.67

Martin Marietta Aggregates 154.27

Marlin Leasing Corp. 1,069.86

MASYS Corporation 2,628.87

Meeker Co. Sheriff 836.50

Mid-America Business Sys. 18,465.44

Mies Outland Inc. 391.92

Gary Miller 226.68

Minn. Chemical Company 941.17

MN Counties Comp. Co-op 6,992.74

MN County Attorneys Assn. 4,067.00

Monticello Ford Mercury Inc. 633.69

Monticello Times 129.72

Motzko Well Drilling 500.00

Nat’l Business Systems Inc. 344.62

NCOMPASS 6,885.00

N. American Salt Co. 6,171.21

Office Depot 1,953.53

Ohio University 752.25

On Site Monitoring 284.00

Postmaster-Buffalo 150.00

Pts of America LLC 972.00

Qwest 11,281.92

Royal Tire Inc. 1,818.03

RS Eden 1,124.55

SBC Paging 1,759.59

Scharber & Sons Inc. 272.33

Donald Schmidt 162.37

Shell Fleet Plus 1,198.59

Sherburne Co. Sheriff 113.00

Software House International 8,321.94

St. Cloud Hospital 556.40

St. Cloud State University 450.00

Star Tribune 729.10

State of MN Intertech Group 559.20

State of MN-Info Tech Div-R HA 570.57

Stericycle Inc. 766.08

Storm Contracting 1,773.20

Strategic Technologies 3,250.00

Streichers 627.81

Tension Envelope Corp. 2,219.08

Trafficware 3,109.00

Uniforms Unlimited 265.05

Voss Lighting 670.18

Voss Outdoor Power Equip. 513.59

Waste Management TC West 405.27

Gordon Weber 187.50

West Group Payment Ctr. 735.65

West Payment Center 585.90

West Sherburne Tribune 245.70

Westside Wholesale Tire 841.72

Wright Co. Highway Dept. 28,524.78

Wright Co. Journal Press 155.85

Wright Henn. Coop Elec. Assn. 437.00

Wright Hennepin Electric 1,349.56

Xcel Energy 158.89

46 Payments less than $100 2,138.51

Final total $301,304.29

The meeting adjourned at 10:14 a.m.