Wright County Board Minutes

March 29, 2005

The Wright County Board met in regular session at 9:00 A.M. with Heeter, Sawatzke, Mattson, Russek and Eichelberg present.

Russek moved to approve the minutes of 3-15-05, seconded by Eichelberg, carried 5-0.

Petitions were accepted to the Agenda as follows: “Closed Session RE: Property Adjacent To Fairgrounds” (Asleson). The Closed Session will be held following the Highway Engineer’s Agenda items, to discuss the counter offer from the property owners. The counter offer stands until 4-22-05. Sawatzke moved to approve the Agenda including the addition of a Closed Session to discuss the property adjacent to the Fairgrounds, seconded by Russek, carried 5-0.

On a motion by Russek, second by Heeter, all voted to approve the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: D. Reddemann, Aud./Treas.; S. Meyer, Hwy.; K. Heaton, R. McKay, T. Pippo, Sher./Corr.; R. Benedict, Surveyor.

2. O/T Report, Period Ending 3-11-05.

3. Set County Auction For 6-18-05 @ 10:00 A.M., Public Works Building.

4. Claim, Prairie County RC&D, $6,430.

5. Approve & Authorize Signatures On Memorandum Of Agreement With Teamsters Local 320, Courthouse Unit, To Donate Vacation Time.

6. Authorize Voluntary Leave Without Pay Program; May 2, 2005 Through September 23, 2005.

B. HIGHWAY

1. Set Letting Date For 2005 Overlay Contract (#0502) For 5-03-05 @ 9:30 A.M.

C. INFORMATION TECHNOLOGY

1. Refer To Building Committee: 1) “Radio Room” UPS Upgrade; 2) Additional Paging Speakers For Emergency Evacuation; 3) Cabling Project-Sheriff & Jail (Update).

Bob Hiivala, Auditor/Treasurer, said the Board previously authorized a transfer of $100,000 from the General Fund to the Capital Projects Fund, based upon a recommendation of the Budget Committee Of The Whole. Hiivala was directed to bring forth a resolution to complete this transfer. In research of past Board action, transfers have historically been authorized by a motion. On a motion by Eichelberg, second by Russek, all voted to authorize the transfer of $100,000 from the General Fund to the Capital Projects Fund.

Another recommendation made by the Budget Committee Of The Whole was to pass the first Wright County Budget Amendment authorizing that $50,000 be transferred from the General Fund to Professional Services, Budget 820. Heeter moved to approve Budget Amendment #05.01 increasing the Professional Services Budget from $225,000 to $275,000, seconded by Eichelberg, carried 5-0.

Hiivala recently met on County Ditch #20 with Jon Bogart (Bogart Pederson & Associates), Kurt Deter (Rinke-Noonan), and Kerry Saxton (SWCD). Bogart provided an update on meetings held with the City of Maple Lake, the Lake Mary Association and the Parks Board where support was gained for plans to control residential storm water due to development in the area. Deter informed the developer that per ditch law, there is the ability to petition adding acreage to the ditch. The process would involve the City of Maple Lake petitioning the County Board (ditch authority). This would not involve a redetermination. Heeter was contacted by benefitted owners on Ditch #20 who indicated the proposed development is along the ditch. Heeter requested the list of benefitted property owners on this ditch be reviewed. This was provided as an informational update.

Dan Boeck, Victor Township, contacted Hiivala for review of Ditch #11. Hiivala said Ditch #11 does not show in ditch records. Mattson felt this was a portion of 12-mile creek but he did not recall ever meeting on this since he had been a Commissioner. It was felt that this area could be reviewed at the same time as Ditch #14 (next Agenda item).

Correspondence was received from Stockholm Township requesting review of Joint Ditch #14. Stockholm Township had been informed that the west branch is in disrepair. Mattson referenced a recent request by Scott Carlen to review Ditch #30 and suggested all three ditches be viewed on the same day. Sawatzke moved to authorize Mattson and Russek to view Ditch #30, #14, and #11 with the appropriate staff at a time which is conducive to those who will attend. A report should be provided back to the Board. The motion was seconded by Russek and carried 5-0.

The claims listing was reviewed. Hiivala pointed out a correction on Page 15, Ernst General Construction (60.00), which was incorrectly coded to 201-6261(Sheriff) and will be corrected to be paid from 111-6261 (Building Care & Maintenance). Mattson noted that medical costs for one inmate have risen to $58,000. On a motion by Russek, second by Heeter, all voted to approve the claims as listed in the abstract, subject to audit.

Tracy Janikula, Feedlot Administrator, requested the Board reschedule the public hearing for the variance request to the Feedlot Ordinance, as requested by Carlton Willems and Paul Hansen. The public hearing was originally scheduled for 4-12-05 at 9:30 A.M. However, the letting date for the 2005 Culvert Replacement Contract was already scheduled for this time period. On a motion by Russek, second by Sawatzke, all voted to reschedule the public hearing for the variance request to the Feedlot Ordinance to 4-19-05 at 9:30 A.M.

A Detention Committee Meeting was held 3-23-05. Eichelberg moved to approve the minutes, seconded by Russek. It was clarified that the motion includes setting another Detention Committee Of The Whole Meeting for 4-19-05 at 1:00 P.M. The motion carried 5-0.

I. Programming/Design & Staffing Levels

II. Operational Savings

III. Construction Costs. Crump explained DLR Group used basic assumptions in arriving at the projected costs for the Jail/Law Enforcement Complex. As discussions continue on specific programming and design needs of Wright County those figures will be refined. The following issues were discussed at today’s meeting:

a. Project development costs - these are additional costs and include such things as an owner’s rep., other contractors, a commissioning agent, operational training transition teams, bid printing/reimbursables, SAC & WAC charges, bonding costs, risk insurance, etc. Norman stated it was advised at a recent conference he attended that specs call for the contractor to carry the builder’s risk insurance.

b. Asbestos abatement - this is included in the projected cost. Hayes stated the County has already dealt with asbestos issues in previous remodeling projects.

c. 1% art dedication - remove from project cost.

d. Furnishings, security equipment, and technology items - included in the projected cost. Hayes questioned reuse of current furniture and furnishings. He recommends the County continue with the same modular furniture system for consistency and reuse capabilities.

e. Energy efficiency - Hayes recommended energy efficiency be a priority consideration at the outset of the planning process. Access to mechanical areas was also mentioned as a concern. Norman suggested researching wind turbine energy and grant possibilities.

IV. Number of Beds/Double Bunking. DLR Group stated the projected cost figures include minimum, medium, dormitory, and segregated cells and reviewed the number of each type in their calculations. Torfin stated hard cells give the maximum amount of flexibility in usage. The intent of the County is to make maximum use of the number of beds per pod for staffing efficiency and for the pods to be configured in a manner which provides for maximum flexibility depending upon the makeup of the inmate population (male, female, work release, etc.). DLR Group will provide some design examples showing pod layout and expansion options for general information at the next meeting. Miller stated based on local population demographics it is estimated 180 beds will be needed by 2010 and 208 by 2020. Construction of 180 hard cells that can be double bunked would provide expansion capabilities to 360 in addition to 54 segregated cells that can not be double bunked. There was brief discussion on expansion needs for the Sheriff’s Department and

Dispatch through 2020. Miller will provide DLR Group with staffing projections. Crump stated they have projections for Court Services and the County Attorney’s Department. Projected costs include relocation of the EOC. These costs will be removed as the intent is for EOC to remain at the Government Center location.

V. Time Schedule. DLR Group distributed a potential timeline for a Jail/Law Enforcement Complex with an estimated occupancy date of November, 2009 (attached).

VI. Number Of Courtrooms. Nordeen stated eight courtrooms will be needed by 2010 based on population formulas. In planning for future courtroom needs it is the general consensus of the Committee to plan for eight finished courtrooms for 2010 with space to be designed for two additional courtrooms for future expansion in order to meet projected needs for 2020.

VII. Site Selection. It is the consensus of the Committee to proceed with action to identify the County owned land north of the Public Works facility as the future site for a Jail/Law Enforcement Complex. Crump stated identification of a specific location on the site would need to follow programming and predesign drawings showing the facility footprint and elevation. Miller will research whether the tower located by Public Works is adequate for Dispatching.

VIII. Review Public Input Materials. The Human Services Center and the Jail/LEC site selection were briefly mentioned. Materials will be reviewed further at the next meeting.

A meeting of the Detention Committee Of The Whole should be scheduled for April 19, 2005, 1:00 P.M. (End of Detention Committee Minutes)

Marc Mattice, Parks Administrator, said Jon Bogart (Bogart Pederson & Associates) and Mark Wolston (GP Land Corporation) met with the Parks Commission on 3-14-05 to show a plan that proposes to help control residential storm water that flows into Robert Ney Park and Lake Mary. Problems with storm water runoff have been noticed in both Ney Park and Lake Mary due to the rapid development in the City of Maple Lake. Members of the Lake Mary Association also attended the meeting. GP Land Corp. is planning a large-scale development with its own retention pond but consideration may be given for improvements to reduce the surges of water levels that result from developments. The water from this property flows into Ditch #20 and then into Ney Park and Lake Mary. The plan presented includes a control structure within Ney Park. Mattice said the recommendation of the Parks Commission was for the County Board to set a committee meeting to review plans and other concerns along Ditch #20. Mattice said the proposal reviewed by the Parks Commission was a plan and that additional engineering work needs to be completed. It was the consensus of the County Board that Mattice should consult with those who will attend and bring back to the next Board Meeting a date conducive to all. The Board suggested the following dates for Mattice to work with: April 26 @ 1:30 P.M., May 2 @ 1:30 P.M., or May 10 @ 1:30 P.M. Sawatzke made reference to the Parks Commission Minutes and discussion relating to the potential sale of land to the Parks Department by one the Parks Commission members. It was acknowledged by the County Board that they did not have a problem with this but noted that Durst would be unable to vote on the issue.

Wayne Fingalson, Highway Engineer, requested the Board schedule a Transportation Committee Of The Whole (TCOTW) Meeting to include the following Agenda items: 1) TH 25/CSAH 12 Intersection Project in City of Buffalo; 2) Fifth Street Extension Project in Buffalo; 3) CSAH 17 Alignment Options; 4) Albertville Truck Station Options; 5) Delano Shop Options; 6) Agreement with Hennepin County & Three Rivers Park District for CSAH 22 Bridge Project; and 7) Official Mapping Ordinance. Mattson was contacted by several people with regard to whether insurance coverage is provided by the County when a bridge is not part of a highway/trail project but the trail crosses the bridge. Mattson requested that Fingalson provide information relating to MCIT insurance coverage. Mattson asked that the insurance coverage issue and Spring road restriction permits be added to the TCOTW Agenda as well. On a motion by Russek, second by Eichelberg, all voted to schedule a TCOTW Meeting for 4-05-05 at 2:30 P.M., Public Works Building.

Fingalson presented an Joint Powers Agreement Amendment for the TH 55 Corridor Coalition. The changes were prompted by the need to modify the quorum language as the group had trouble reaching a quorum at their meetings. The meetings recently have been held every other month and reaching a quorum has not been a problem. The Amendment also includes some other language changes. Heeter and Russek serve on the Coalition and are supportive of the Amendment. Russek was part of the Coalition Committee that drafted the changes. Russek moved to adopt Resolution #05-20 in support of Amendment 2 of the Hwy. 55 Corridor Coalition Joint Powers Agreement, seconded by Heeter, carried 5-0 on a roll call vote.

Laid over from the last meeting, discussion involved the approval of a speed zoning resolution for a section of CSAH 18 from CSAH 37 (in the City of Albertville) to Fenning Avenue and School Boulevard (in the City of Monticello), approximately 8.328 miles in length. Fingalson said he had been contacted by citizens, the school, and the school bus company which prompted the Highway Department to request review of the area. Fingalson distributed a map reflecting the area proposed for the study. The majority of the route is set at the statutory 55 mph. This road has not been reviewed since it was improved in 1999. The Highway Department felt there may be a good case for lowering the speed limit due to development which has occurred and access issues. The area between Fenning and Wildwood was established at 45 mph by the State. The State checks with the County before recommending a change that would increase the speed limit. If an increase were recommended, the Highway Department would remind the State that it was originally established by them at 45 mph and more development has since occurred. At the request of Sawatzke, the draft resolution will be changed to read, “From east junction of CSAH 37, in the City of Albertville, to Fenning Avenue and School Boulevard, in the City of Monticello, approximately 8.328 miles in length.” Eichelberg moved to adopt Resolution #05-21 approving the speed zoning resolution, seconded by Russek, carried 5-0 on a roll call vote.

Brian Asleson, Chief Deputy Attorney, announced the Board would be going into Closed Session on Parcel #212-000-334300, which is the parcel for sale next to the Fairgrounds. The purpose is to discuss a counter offer from the property owners. The meeting recessed at 9:53 A.M. for the Closed Session and reconvened at 10:16 A.M.

A Personnel Committee Meeting was held on 3-23-05. Sawatzke moved to approve the minutes, seconded by Russek, carried 5-0:

Deputies, Equipment & Supervision Required To Accommodate Increase In Contract Hours. The cities of Albertville, St. Michael and Rockford have asked for additional law enforcement coverage for 2005. A summary of the requested hours and costs associated was distributed (see attached). Albertville and St. Michael will add 8-hour shifts beginning in July, 2005, carrying over into 2006. Rockford has increased their contract to 12 hours/day and will be carrying those hours forward through 2006. The net increase in hours through 2006 is 10,220 equating to an additional $488,005 in revenue over those 18 months. The Sheriff’s Department requests approval to hire four full-time deputies, pay differential for one sergeant and one permanent part-time deputy starting 7-01-05, along with squads and equipment. One deputy will backfill the sergeant position. For the past 2.5 years, there have been two positions never filled. There are currently seven sergeants who work 8-10 hours per day with overlapping shifts. There is always a minimum of one sergeant on duty. At times there are two but not often three. Coverage for the County is divided between the sergeants on duty, unless there is a critical incident. In that situation, one sergeant covers the incident and the other is responsible for the entire County. Gary Miller said that in the next few years, there will be approximately 55,000 people in Monticello, St. Michael and Otsego. Norman indicated that four deputies were added last year outside of budget and four will start 7-1-05. In response to Sawatzke, Gary Miller indicated that approval of the request will not mean a request for a sergeant will not be presented in the 2006 budget process. The Sheriff’s Department is unsure of the ramifications of the 8-hour shifts. Recommendation: Approve request for four full-time deputies, pay differential for one sergeant and one permanent part-time deputy starting 7-01-05, along with squads and equipment.

Performance Appraisal-Don Mleziva, Human Services Director. This item was laid over to the 4-13-05 Personnel Committee Meeting. (End of Personnel Minutes)

A Technology Committee Meeting was held on 3-23-05. Eichelberg moved to approve the minutes and recommendations, seconded by Sawatzke. It was clarified that approval of the minutes includes approval of the process for address change requests. The motion carried 5-0:

Partnership With Cities. Laid over from the last meeting, the Committee discussed the draft agreement between Wright County and cities for the purpose of establishing mutual access to electronic data and collaboration on mutual technologies (attached). After reconsideration, Swing felt the document would be better named a “document of understanding”. Swing hopes to provide a County project update at the City Administrator’s Meeting on a quarterly basis. He plans to review the draft document with the group at their next meeting in June. Any input received could be discussed by the Technology Committee. Swing envisioned that this document would be given to cities as they gain access to the website. Recommendation: The Committee consensus was to continue working on these issues.

Addressing & Emergency Vehicle Routing Along Amery Avenue, NW, South Side of Lake Ida. Referred from the previous meeting, the Committee discussed a safety concern brought forth by a resident, Brian Mattson, on the vacated end of Amery Avenue. Amery Avenue includes a small, dead-end section that includes the public access to Lake Ida. Since the last meeting, Helgeson visited Amery Avenue and the surrounding area and also visited with Mattson. It does not appear that property damage resulted from the last emergency vehicle which turned around on Mattson’s property. Helgeson provided a description of the area, including the layout of roads and addresses. The problem lies in that Amery Avenue is named not only for the main road but for a dead-end section separated from the main road. The County map reflects both sections of the road being connected when in fact they are not. The Committee discussed renaming the dead-end section of the road and the implications this would have on residents. Swing distributed a suggested process for address change requests (attached). The process would require only those address changes for multiple parties to be presented to Committee. Individual address requests would be handled through a cooperative effort between Planning & Zoning and the 911 Communications Officer. A clause will be added to the process allowing citizens the right to appeal to the Committee if desired. Recommendation: It was the consensus that the Highway and Surveyor departments will develop an addendum to the map used by emergency responders reflecting the correct layout of Amery Avenue. The map will be forwarded to Helgeson, who will meet with emergency responders for this area. With regard to the address change request process, it was the consensus to approve the procedures outlined with the addition of the clause as noted. (End of Technology Minutes)

Correspondence was received from the Metropolitan Council inviting the County Board and Coordinator to their 4-01-05 meeting in St. Paul. The meeting will be held to discuss system plans for transportation, aviation, wastewater services, and parks, as well as any other issues of mutual interest. Sawatzke moved to approve attendance at the event, seconded by Russek, carried 5-0.

Richard Norman, County Coordinator, announced a bill introduced this Session that proposes to change the County boundaries between Hennepin and Wright County. If changed, the City of Rockford would be included within Wright County boundaries. Russek said safety is the largest issue. Emergency personnel cannot be dispatched to the other side of the River (on the Hennepin County side) until the Hennepin County Sheriff arrives. Norman said both County Boards would have to agree to the change. There is also a possibility that it would have to be placed on a ballot.

Bills Approved

Ability One Corporation $1,099.08

Brian Abrahamson 230.88

Ace Auto Upholstery 120.00

ADP Screening & Selection 114.00

Advon Incorporation 1,171.87

American Planning Assoc. 334.00

Ameripride Linen and Apparel 904.94

Ancom Communications 619.83

Ancom Technical Center 288.15

Appraisal Institute 234.50

Aramark Correctional Serv. 11,376.57

AT&T 186.31

Auto Glass Center Inc. 247.78

Avalon Fortress Security Corp. 885.28

B & D Plumbing & Heating 903.00

Bear Graphics Inc. 596.86

Benton Co. Treasurer 1,760.00

Bills Gun Shop & Range 369.56

Blaine Lock & Safe Inc. 632.50

BLM Technologies Inc. 1,254.98

City Brooklyn Park 110.00

Brown Cty. Evaluation Ctr. 312.00

Bryan Rock Products 268.42

Buffalo Clinic 771.00

Buffalo Hospital 8,840.40

Buffalo Hosp. Otpt. Comm. 320.40

Carolyn Carlson 19,312.80

Daniel Carlson 15,200.00

Maynard Carlson 244.00

Steven Carlson 6,580.00

Case Credit 169.01

CDW Government Inc. 982.47

Cellular One 168.04

Center Point Energy 8,524.44

Centra Sota Lake Region 36,265.75

Chamberlain Oil Co. 121.79

Climate Air 6,649.48

City Cokato 300.00

CPS Technology Solutions 230.00

Crow River Tools 120.28

Dales Auto Service Inc. 369.50

Decorative Designs Inc. 184.31

Gerald Demars 19,426.00

Robert Dewolfe 23,564.40

Carter Diers 420.42

Jeff Drews 6,000.00

E. Central Reg. Juvenile 4,472.00

Emedco 125.88

Kelly Erickson 17,500.00

Marlene Erickson 27,007.00

Ernst Gen. Const. Inc. 521.00

Debbie Ernst 452.01

Estate of Clinton E. Duske 10,215.00

Excel Systems LLC 3,260.76

Federal Signal Corp. 1,491.00

Force America Inc. 538.77

Trevor Fritz 105.12

Frontier Precision Inc. 145.00

GCS Service Inc. 315.51

Goodhue Co. Sheriff 288.41

James Goodman 119.00

W Grainger Inc. 472.68

Greenview Inc. 468.60

Tom Hackenmueller 100.00

James Halderson 7,900.40

Perry Hartwig 15,429.40

Jesse Hausladen 3,803.00

Denny Hecker’s Monti. Ford 1,323.93

Christopher Hendrickson 329.98

Hennepin Faculty Assoc. 132.00

Hillyard Floor Care Supply 1,425.40

Holiday Inn-Duluth 178.54

Larry Holland 21,632.60

Gregory Howell 248.60

International Code Council 100.00

Interstate Battery Sys. of Mpls. 227.75

Janzen Auto Body & Glass Inc. 810.24

Patrick Kespohl 27,758.00

Timothy Lacroix 6,265.00

Kerri Laidlaw 5,782.60

Lake Superior College 100.00

Lakedale Telephone Co. 112.70

LaPlant Demo Inc. 516.26

Law Enforcement Tech. 94,254.05

Lawson Products Inc. 576.14

Steven Lee 6,110.20

LexisNexis Matthew Bender 110.00

Glen Litfin Transfer 7,379.00

Lo Ink Specialties 310.80

M-R Sign Company Inc. 146.34

MACPZA 170.00

Marco Business Products 4,273.86

Martin Marietta Aggregates 163.99

Marshall & Swift 200.00

McLeod Co. Treasurer 279.29

Medtronics Emergency Resp. 112.44

Minnesota CLE 185.00

Minnesota Copy Systems 170.40

Minnesota Elevator Inc. 205.50

MN chapter IAAI 805.00

MN County Attys Assoc. 216.20

MN Hwy. Safety and Res. 2,328.00

Mobile Vision 30,260.99

The Mobile Washer 455.77

Moore Medical Corp 646.14

Mumford Sanitation 421.04

Nelson Dodge-GMC 29,063.09

North American Salt Co. 5,465.10

North Suburban Towing Inc. 127.80

Northland Pharmacy 288.05

Northstar Repro Products Inc. 114.00

Office Depot 2,778.71

Steven Olk 1,539.20

Orion Industries Inc. 1,298.55

OSI Environmental Inc. 385.00

Betty Pfeiffer 8,013.40

Precision Prints of Wright Co. 187.01

Prosource 1,590.00

Qwest 7,723.36

Wade Ransom 10,000.00

Recall Total Info. Manag 100.23

Reds Auto Electric 175.74

Replay Systems, Inc. 1,433.50

John Richardson 20,051.40

Road Machinery & Supplies 166.76

Craig Rollag 12,367.40

Richard Rood 13,596.40

Royal Tire Inc. 453.99

RTVision Inc. 12,546.49

Jack Russek 192.66

Pat Sawatzke 302.62

SBC Paging 784.59

Sharon Schubert 135.33

Setina Mfg. Co. Inc. 1,227.61

Shell Fleet Plus 2,000.51

Sherburne Co. Sheriff 32,223.53

Jody Skinner 2037.20

Software House International 122.00

Theodore Solberg 9,317.00

Jessica Sonnek 113.49

Sprint-Local Telecom Div. 187.26

SRF Cons. Group Inc. 10,343.46

St. Cloud Stamp & Sign 380.44

St. Cloud Times 221.00

Star Tribune 738.46

State of MN Intertech Grp. 1,354.55

State of MN-Info Tech Div. 504.56

Sweeney Brothers 388.09

T & M Towing & Snowplow 213.00

Vicki Thelen 7,228.40

Tom’s Towing Service 133.12

Total Printing 1,819.13

Truk-Mate Toppers Inc. 1,664.85

Uniforms Unlimited 1,092.67

Anthony Velde 6,583.40

Verizon Wireless 1,215.61

Voss Lighting 1,055.03

Waste Management TC W 407.12

Nathan Wentland 435.60

West Group Pymt. Ctr. 176.80

West Payment Center 994.86

Wright Co. Hwy. Dept. 81,409.88

Wright Co. Journal Press 174.57

Wright Co. Ag Society 200.00

Wright Hennepin Coop Elec 147.73

Wright Hennepin Electric 2,817.89

Wright Soil & Water Cons. 113,296.00

Xcel Energy 1,161.10

Zack’s Inc. 1,266.34

Zee Service Company 158.25

63 Payments less than $100 2,544.74

Final total $908,743.92

The meeting adjourned at 10:33 A.M.