Wright County Board Minutes

May 24, 2005

The Wright County Board met in regular session at 9:00 A.M. with Heeter, Sawatzke, Mattson, Russek and Eichelberg present.

The following corrections were made to the minutes of 5-17-05, page 4: paragraph 4, 7th sentence should read, “Above 500 animal units, a new feedlot permit would be required.” (Norman); paragraph 4, 9th sentence should read, “The existing shed does not need to meet feedlot setbacks.” (Norman); last paragraph, last two sentences, change the date from “June 15th” to “June 14th.” Russek moved to approve the minutes as corrected, seconded by Heeter, carried 5-0.

Petitions were accepted to the Agenda under Items For Consideration as follows: #2, “Quad County Meeting, 5-31-05, 10:00 A.M.” (Norman); #3, “Schedule Public Hearing For Variance To Feedlot Ordinance, Calvin Brandt, Franklin Twp.” (Norman); #4, “Discussion RE: Court Takeover” (Heeter); #5, “Camera/Videotaping Of Meetings” (Sawatzke). Heeter moved to approve the Agenda as amended, seconded by Russek, carried unanimously.

The Consent Agenda was discussed. Eichelberg referenced Item #D1, “Human Services, Refer To Building Committee Request To Furnish Office, 3rd Floor” and questioned whether this was pertaining to a new hire for July 1st. Richard Norman, County Coordinator, said the intent is to move an existing employee into this office space. Sawatzke said the existing employee will be moved into a different office space because of a new employee hire on 7-01-05. On a motion by Russek, second by Eichelberg, all voted to approve the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: S. Ericksen, Ct. Admin., J. Corrigan, Hwy.

2. 1st Quarter 2005 Training Reports.

3. Claim, Frank Madden & Associates, $2,077.86.

4. O/T Reports, Period Ending 5-06-05.

B. AUDITOR/TREASURER

1. Seasonal On/Off Sale Beer License Renewal, “Olson’s Campground,”

(Silver Creek Twp.).

2. Tobacco License: Tobacco Warehouse (Delano City).

C. COURT ADMINISTRATION

1. Approve Transfer Of Hospital Lien Records & Filing Duties From Court Administration To County Recorder, Eff. 7-01-05.

2. Refer To Building Committee:

A. Request To Install Sound Insulation On Chiller Unit.

B. Request For Expanded Use Of Boardroom For Court Proceedings.

C. Consider Determination Of Department Workstations As Part Of Facility.

D. HUMAN SERVICES

1. Refer To Building Committee:

A. Request To Furnish Office, 3rd Floor.

Bob Hiivala, Auditor/Treasurer, presented the claims listing for approval. On a motion by Russek, second by Eichelberg, all voted to approve the claims as listed in the abstract, subject to audit.

Laid over from a previous meeting, the Board addressed a request from the U of M Extension Service to hire a new full-time budgeted Office Assistant position effective 7-01-05. On a motion by Russek, second by Sawatzke, all voted to lay over all future employee start dates until after the Legislative Session closes.

Norman announced the next Quad County Meeting which will be held at the Stearns County History Museum on 5-31-05 at 10:00 A.M. Russek, Heeter, Sawatzke and Norman will attend.

Tracy Janikula, Feedlot Administrator, requested the Board schedule a Public Hearing to address a variance request to the Feedlot Ordinance as requested by Calvin Brandt, Franklin Township. Heeter moved to schedule the Public Hearing for 6-14-05 at 10:00 A.M., seconded by Russek, carried 5-0.

The Board discussed the expenditure request from the Fair Board for the sound system at the Fairgrounds. This request had been laid over from the last meeting to allow further research into whether the equipment should be purchased. Mattson had previously been in contact with John Sawatzke, an acquaintance who works with sound system setups. At today’s Board Meeting Ward Westphal, Sound Committee Chairman for the Fair Board, said he had been in contact with John Sawatzke. John’s abilities are geared toward stages and he does not have the equipment necessary for a grandstand. Westphal said the equipment he proposes to purchase would provide outdoor speakers which would be mounted permanently, high enough so that theft would not occur. The system will be stored off season in a secure, heated area. The $30,000 cost covers equipment. Additional expense will be associated with an electrician. Westphal was directed to contact MCIT to assure the equipment is included on the insurance schedule for the Fairgrounds. Heeter moved to approve the $30,000 expenditure to purchase the sound system equipment, noting additional expenditures may occur primarily with electrical work. The motion was seconded by Eichelberg. Funding will be from the Fair Board treasury. The motion carried 5-0.

Heeter referenced the 7-01-05 Court takeover by the State and asked for clarification on what the County would be responsible for. Norman said the County will be responsible to provide a safe and healthy work environment in the Courts area. Rent will not be charged. The Court Administrator has presented a request (referred to Building Committee) to discuss whether modular units will become State property. Norman said if there are any fixed assets of $5,000 or more, they will be transferred to the State. Furnishings will become State property. Recently, a meeting was held with Court Administration personnel to discuss continuation of County benefits vs. transfer to the State benefit program. All employees in Court Administration have elected to transfer to the State benefit program, therefore all medical and personnel files will be sent to the State. Those employees will no longer be on the County’s payroll system. Court Administration will continue with use of the County’s telephone and postage systems, which will be charged back as is done with other departments. Their copier lease agreement will be changed to the State of Minnesota. MCIT will be notified to remove employees from Workers Compensation coverage. Employees will become members of the State AFSCME Union. The County will continue to be responsible for some costs within the Court Administration budget but it will be greatly reduced from the current budget. Norman said Court Administration claims may be paid after July 1st if they were incurred prior to that date.

Marc Mattice, Parks Administrator, requested the Board adopt a resolution for the Wright County Snowmobile Association for the 2005-2006 season. A resolution is adopted annually and the Association receives grant in aid funding from the State. Reimbursement funds are handled through the County. Heeter moved to adopt Resolution #05-30, seconded by Russek, carried 5-0 on a roll call vote.

Mattice also presented a Parks Commission request to deny a request by the City of Annandale to erect a sign at Clearwater/Pleasant Park at the intersection of CR #39 and Hwy. 24. The Parks Commission met on 5-09-05 and made this recommendation. They were concerned about the location being 3/4 mile outside of current City limits. They also felt it did not meet a “public good” as outlined in grant documents and may be an environmental intrusion for users of the Parks trail system. Today, Mattice explained that the Park land was purchased with a grant by Hennepin County Parks and sold to Wright County. Mattice distributed a portion of a grant agreement reflecting that the “grantee shall not at any time convert any portion of the park area to uses other than public outdoor recreation...” He said this was the main reason for denial. In discussing the request with the administrators of the grant program, Mattice was told that it may be easier for the City to work with Mn/DOT to place the sign in the right-of-way. Heeter favored working with the City of Annandale on the sign request and did not feel this would be a hindrance to the Park. Russek moved to follow the recommendation of the Parks Commission to deny the request. He felt there must be a site closer to the City limits which would allow placement of a sign. The motion was seconded by Eichelberg and carried 4-1 with Heeter casting the nay vote.

Tom Salkowski, Planning & Zoning Administrator, requested the Board authorize the Chair’s signature on a revised “Joint Resolution for Orderly Annexation by and between Monticello Township and the City of Monticello.” Salkowski said the City and Township have agreed upon the changes. Meetings were held during the past several months to incorporate changes. Sawatzke noted that the agreement reflects more cooperation between the City and Township. The new agreement also reflects that the County Board selects its member to serve instead of being selected by the Township and City. There is also a signature line for the County on the Agreement, whereas previously the County had to adopt a resolution indicating they were party to the Agreement. Language relating to financial responsibility was also clarified so there is no confusion that the County is financially responsible. There were also changes made in definition as they relate to what is contiguous to the City. Sawatzke said the Agreement was passed by the Township Board on a 5-0 vote and on a 4-1 vote by the City Council. On a motion by Sawatzke, second by Russek, roll call vote carried 5-0 to adopt Resolution #05-31 authorizing the Chairman’s signature on the “Joint Resolution for Orderly Annexation by and between Monticello Township and the City of Monticello.”

Wayne Fingalson, Highway Engineer, presented his Agenda items. He was informed that his request to hire a person to fill the new position in the Highway Maintenance Division as of 7-01-05 will be placed on hold. Earlier in today’s meeting, the Board took action to lay all new position hires over until the State legislature has adjourned.

Fingalson presented a Funding Participation and Construction Agreement with the City of Monticello for the CSAH 18/I-94 interchange project in Monticello. Fingalson said the City approved the Agreement last night. The County previously agreed to fund $2 million (not to exceed) for this project, and the estimate was at $1.7 million. Since that time, the estimated costs have risen to $2.8 million. There is language in the first draft of the Agreement that also addresses the Hwy. 75 turn back, which will become a dead-end route once the project is completed. The revised agreement stipulates that a separate agreement will cover the remaining work to CSAH 18 for the interchange project and will include provisions for the turn back of CSAH 75 (from the CSAH 39/18 intersection to the east). Fingalson said the County needs to make sure the turn back is included in the next agreement as the County will expend an additional $8,000-$10,000 if they fund the turn back. With the County’s financial situation, Fingalson felt that should be included as part of the $2 million. The cost is for reimbursing the City for one year of maintenance and to reclaim and overlay the portion from the exit ramp to I-94. Sawatzke moved to approve the Agreement, seconded by Heeter, carried 5-0.

On a motion by Russek, second by Sawatzke, all voted to schedule a Transportation Committee Of The Whole Meeting for 6-10-05 at 9:00 A.M. The Agenda will include: 1) Discuss Agreement for CSAH 18 with the City of Monticello; 2) Crosswalk Policy; 3) Speed Zone for Dassel/Cokato School.

Laid over from the 5-10-05 Board Meeting, discussion resumed on the Albertville truck station. Fingalson has worked with the Attorney’s Office and Purchasing to put together an ad. He has not been successful in obtaining proposals on land costs. He also has been unsuccessful in obtaining information from Otsego on utility costs. Russek moved to lay this issue over to the 6-07-05 County Board Meeting, seconded by Eichelberg, carried 5-0.

The Board discussed the TH 25/CSAH 12 intersection. Previously, the County Board voted not to support traffic signals at this intersection but instead turn lanes with a three-way stop. The Buffalo City Council has since met on this issue and an excerpt of the minutes of the 5-16-05 City Council Meeting was provided to the County Board for review. The City took action to install turn lanes at the intersection using the County standard funding policy (State paying for two legs and the County would split the third leg with the City). Fingalson said the County’s portion would amount to $26,508 ($23,000 plus engineering costs). Russek stated this is not included in the 5-Year Plan and therefore not in the budget. Eichelberg responded that the Board previously voted to support this action by the City. Russek stated there were to be no costs to the County. Mattson viewed the telecast of the City Council Meeting and he said the City Engineer made some mis-statements with regard to time delays at the intersection (as the intersection sits now, there is a delay of 106 seconds; if there were turn lanes, there would be a delay of 54 seconds; and with signals, there would be a delay of 9.7 seconds). Mattson said that his experience with the intersection in the past day has ranged from 5 to 8 seconds. Fingalson said it may have to do with peak hours. He said signals would be more efficient. Russek has been traveling that road for 12 years and never had a problem during peak times. Fingalson traveled that area last week and there were 10-12 cars backed up north bound. He said Mn/DOT would define this as a delay. Russek made a motion for the County not to participate in funding for the turn lane project at the TH 25/CSAH 12 intersection, as it is not in the 5-Year plan and not in the budget. The motion was seconded by Sawatzke. Sawatzke agreed, noting that the only reason this project moved to the forefront was that the City indicated they would fund the entire amount. Heeter felt the County should work with the City and said the County did approve proceeding with turn lanes. Russek stated that the County agreed for the City to proceed with turn lanes but did not agree to participate in funding. The motion carried 3-2 with Heeter and Eichelberg casting the nay votes.

Fingalson requested approval of an Agency Agreement #88096 with Mn/DOT for the reconstruction of CSAH 12 between 45th Street NW and 800’ north of 15th Street. The Agreement allows Mn/DOT to act as the County’s agent in accepting federal aid in connection with the project. Mattson inquired how the actual ROW costs compared to what was projected. Fingalson said he did not have that figure but could provide it if requested. Three parcels still are in court proceedings, but costs are clearly over what was budgeted. Federal funding is capped at $872,000. The Federal bill has not yet passed and there is a problem in that one chamber of congress has passed an amount higher than what the President agreed to sign. If the bill does not pass, the County will be responsible for funding that portion. The project cannot commence without the adoption of the resolution. State aid dollars would be used in the meantime. Russek moved to adopt Resolution #05-32 approving Agency Agreement with Mn/DOT, seconded by Heeter, carried 5-0 on a roll call vote.

While watching the Board Meeting on cable television last week, Sawatzke noticed a problem with the picture clarity. Backes will follow up to determine the problem. Sawatzke also suggested that the camera system be switched to video the podium whenever a speaker is there for any length of time or to the screen when a presentation is made.

Bills Approved

Ace Auto Upholstery $145.00

American Institutional Supply 179.18

Ameripride Linen/Apparel 206.43

Ancom Technical Center 252.02

Earl Andersen Inc. 14,329.58

Annandale Advocate 225.00

Annandale Rock Products 6,410.19

Aramark Correctional Serv. 5,376.76

Arctic Glacier Inc. 105.12

B & D Plumbing/Heating 644.00

Bogart Pederson & Assoc. Inc. 127.50

Bolton & Menk Inc. 1,508.00

Boyer Trucks Rogers 204,000.00

City Buffalo 5,106.52

Bill Burrows 2,500.00

Canon USA Inc. 4,221.00

Center Point Energy 1,730.75

Centra Sota Lk. Region LLC 17,691.31

Climate Air 3,523.24

Comprendium Prof. Devlo 179.00

H. Cragg Co. 725.00

Decorative Designs Inc. 184.31

Edens Group 275.00

Greg Findley 341.00

First State Tire Recycling 527.08

Gale-Tec Engineering Inc. 3,550.00

Denny Hecker’s Monti Ford 3,027.30

Industrial Supply Co. 726.57

Interstate Battery Sys. of Mpls 148.99

Lake Region Coop Oil 320.96

Lawson Products Inc. 338.30

Gary Lebovsky 107.25

Lund Industries Inc. 103.68

Lunda Const. Inc. 162,836.17

Marco Business Products 295.31

Martin-McAllisters Cons. 350.00

MN Co. Recorders Assoc. 310.00

MN Hwy. Safety/Research 2,037.00

Monticello Township 1,717.60

MTI Distributing Inc. 265.05

Munson Lakes Nutrition 164.67

Natures Ridge Nursery Inc. 1,293.98

Richard Norman 650.56

Office Depot 1,136.03

Onyx Waste Services Inc. 8,953.78

Phoenix Process Cons. 450.00

Qwest 1,566.62

Ramada Inn-Brainerd 214.51

Royal Tire Inc. 740.18

Russell Security Resource 9,247.76

Sharon Schubert 148.20

Shell Fleet Plus 2,687.99

Specialty Turf & Ag 107.57

Sprint-Local Telecom Div. 101.43

SRF Consulting Grp. Inc. 6,174.49

St. Cloud Fire Equip Inc. 535.23

St. Cloud Stamp & Sign 509.89

Standard Truck & Auto 1,010.23

State of MN Intertech Grp. 300.00

Stearns Inc. 149.73

Rosanne Stoltz 425.00

Suzannes Stain Glass 106.50

Total Printing 2,092.30

United Rentals Hwy. Tech. 542.09

University of MN 165.00

Peter Walker 386.46

West Group Pymt. Center 2,475.06

West Payment Center 677.49

Westside Equipment 3,500.01

Wright Co. Highway Dept. 1,789.40

Wright Co. Journal Press 185.65

Wright Hennepin Electric 405.16

Keith Wurm Construction 1,650.00

Ziegler Inc. 379.89

3M WCH6502 5,964.00

4 M’s Communications Co. 128.25

33 Payments less than $100 1,429.41

Final total $505,091.69

The meeting adjourned at 10:20 A.M