Wright County Board Minutes

June 7, 2005

The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Mattson, Russek and Eichelberg present. Commissioner Heeter was absent because of her attendance at the Washington Fly In.

Russek moved to approve the minutes of 5-24-05, seconded by Eichelberg, carried 4-0.

Petitions were accepted to the Agenda as follows: Item For Consid. #3, “Potential Sale Of Property Near Fairgrounds” (Sawatzke); Item For Consid. #4, “Cancel Building Committee Meeting Scheduled For 6-08-05” (Norman). Mattson requested that the Personnel Committee Minutes be pulled and referred to the Personnel Committee Of The Whole. It was the consensus that the request to do so be discussed when the Personnel Minutes are addressed. Sawatzke moved to approve the Agenda with the two additions, seconded by Russek, carried 4-0.

On a motion by Russek, second by Eichelberg, all voted to approve the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: A. Buskey, R. Jenson, Bld. Mt.; K. Anderson, A. Berg, Ct. Admin.; C. Davis, B. Leinonen, Hwy.; M. Flemming, K. Klatt, Sher.

2. Comprehensive Membership To MN Coop Purchasing Venture $1,500.00.

3. Charitable Gambling Application Form LG220, Clearwater Fire Dept. Relief Assoc. (Clearwater City), August 6, 2005.

4. Claim, MCIT, $8,886.00.

5. Claim, Gene Branstrom, $507.43 (Arch. Services, Heritage Center).

6. Claim, Pfeifer Construction, $24,721 (Final Pymt., Heritage Center Add’t.).

7. O/T Report, Period Ending 5-20-05.

B. ASSESSOR

1. Approve Abatement, PID#208 217 002070, Mark & Wendy LaPage (Franklin Twp.).

2. Approve Abatement, PID#’s 103 500 291104 & 103 500 291200, LGK Inc. (City of Buffalo).

C. AUDITOR/TREASURER

1. Approve Tobacco Licenses: Croix Convenience (Albertville City); WalMart Super Center #3624 (Monticello City).

2. Approve Annual On Sale Beer License: “Whispering Pines Golf Course,” (Corinna Twp.).

3. Approve Annual Off Sale Beer License: “Lake Region Cooperative,” (Maple Lake Twp.); “Lake Center Store,” (Corinna Twp.).

D. HIGHWAY

1. Approval Of 2005 Maintenance Agreements Between Wright County & Ten Cities.

2. Add To 6/10/05 TCOTW Meeting Agenda:

A. Discuss Agreements With Annandale & Clearwater.

B. Discuss Request From Otsego Regarding NE Plan.

C. Discuss Options For CSAH 14 Repair.

E. PLANNING & ZONING

1. Accept The Findings & Recommendations Of The Planning Commission For The Following Rezonings:

A. Larry & Diane Brastad (Maple Lake Twp.). On a 5/1 vote the Planning Commission recommends approval of the request to rezone from AG General Agricultural and S-2 Residential-Recreational Shorelands to A/R Agricultural-Residential and S-2.

F. SHERIFF

1. Refer Inmate Phone Contracts To Technology Committee For Review.

Gloria Gooler, Administrative Confidential Secretary, presented the Auditor/Treasurer’s items for approval. The first was for an eight-day extension of an on-sale liquor license for the Monte Club. The current license expires 6-30-05. The Monte Club has been sold and the extension will allow them to carry out scheduled events. A copy of the extended certificate of insurance was received today by Gooler. The County passed a policy in the 1990’s covering liquor licenses if a business is sold. The current owner would be refunded a prorated amount and the new owner is assessed a prorated amount based upon the annual license fee. Gooler suggested the current owner be assessed a prorated license fee of $6.85/day or $54.80 for 8 days. If the owner needed an additional day, that would be added to the amount. Gooler discussed the request with the Sheriff and Attorney. Sawatzke moved to approve the request for either an 8 or 9 day extension, seconded by Russek, carried 4-0.

On a motion by Sawatzke, second by Russek, all voted to approve the claims as listed in the abstract, subject to audit.

Wayne Fingalson, Highway Engineer, requested the Board schedule a letting date for the ventilation and heating revisions in the Public Works Building (main shop). The installation would provide a fuel payback in three years, not including any rebates offered by the gas company. Russek moved to schedule the bid opening for 7-12-05 at 9:30 A.M. The motion was seconded by Eichelberg and carried 4-0.

Fingalson stated the County has not yet received approval from Mn/DOT to proceed with the CSAH 12 project but anticipates possibly receiving confirmation by 6-09-05. He requested the Board proceed with scheduling a letting date. The Highway Department will not advertise the letting date until State confirmation is received. The letting date could always be rescheduled if needed. Mattson requested a copy of the project schedule, as he was concerned with traffic flow and how the project will affect area businesses. On a motion by Eichelberg, second by Russek, all voted to schedule the bid opening for 7-12-05 at 9:45 A.M.

Laid over from the 5-10-05 and 5-24-05 Board Meetings, discussion continued on the Albertville truck station. Fingalson referenced a letter received from the City of Albertville indicating the cost to purchase acreage adjacent to their Public Works Facility ($2.50/sq. ft. plus street and utility improvement costs). The negative aspect of this location is an odor problem. Fingalson also met with the City of Otsego to discuss two other properties. These included the Scharber property (located in the existing Industrial Park) and the Kittridge Crossing property (north on Kadler). The Kittridge Crossing property would require costs associated with road improvements and utilities. Fingalson recommended the Scharber property, although it would be several years before the utilities are readily available. He felt the importance of selling the County’s current property when it is at its peak value far outweighed the cost of a well at the Scharber site ($5000-$7000). With regard to sewer, a tank could be installed and pumped occasionally. Fingalson requested approval to authorize advertisement for selling the County’s property (intersection of CSAH 18 & CSAH 19). This would allow a one-year time frame to make arrangements for a new location. Eichelberg inquired whether the City would allow a well on the property. Fingalson thought they would in view of the cost to the County to bring utilities to the site. Sawatzke did not support selling the County’s property prior to purchasing a new site for the Albertville truck station. He thought the County would have a better negotiating position in purchasing property with retention of the current site. Fingalson said the County could proceed in this fashion but would take the risk of a reduction in land value for the County’s current site. The area around it is being sold, and it may not tie in with existing development. There may also be access issues. Sawatzke said that cities generally provide access for properties to avoid this situation. Fingalson said that currently, the only access to the property is from the back. After further discussion, Sawatzke moved to direct the Highway Engineer to request a purchase agreement from the property owners of the Scharber location for review by the County Board. The motion was seconded by Russek and carried 4-0.

Fingalson requested the Board award the contract for the Timber Bridge Rehab project on CSAH 12 to Structural Specialties of Hutchinson, $46,151.45. The other two quotes received were from Korby Bridge, $48,891.94 and M&K Bridge, $49,987.00. Local levy funds and a $10,000 LRRB Grant will fund the project. Russek moved to award the contract to Structural Specialties, seconded by Sawatzke, carried 4-0.

Fingalson presented a draft resolution which would revoke a portion of CSAH 9 in Waverly and redesignate a new alignment for the revoked portion, and would revoke CSAH 62 in Waverly as a County State Aid Highway. This resolution is required by Mn/DOT to change the State Aid mapping for the City. Russek said the City has not had an opportunity to review the resolution and therefore moved to lay this issue over for one week. The motion was seconded by Sawatzke. Fingalson stated the City Council approved the agreement between the City and County. The motion carried 4-0.

Projects at the junction of CSAH 37/CR 117 and CSAH 37/CR 119 were selected to receive funding from the $5 million Rural Road Safety Account, which was established as part of this year’s State bonding bill. Fingalson said the idea is to identify a number of projects State-wide and next year show the Legislature how the funding was used. From this point forward, the projects will be designed and ROW will be acquired. Fingalson was confident that both projects could be completed within the $200,000 award. As outlined in the resolution, the County must fund anything beyond this figure or refund back to the State anything less than that amount. Sawatzke extended thanks to the Highway Department for their followup on a citizen concern with CSAH 37/CR 119, allowing both projects to be completed. Sawatzke moved to adopt Resolution #05-33 for Agreement to State Transportation Fund, Local Road Improvement Program, in the amount of $200,000 by reason of the lowest responsible bid. The motion was seconded by Eichelberg and carried 4-0 on a roll call vote.

Fingalson requested approval of a draft resolution approving the Traffic Control Signal Agreement with Mn/DOT for TH 25/CSAH 37. Because of safety issues, the County was able to work out a temporary signal arrangement with Mn/DOT prior to the highway being redone in 2010. Eichelberg moved to adopt Resolution #05-34, seconded by Sawatzke, carried 4-0 on a roll call vote.

A Building Committee Of The Whole Meeting was held on 5-24-05. Russek moved to approve the minutes as presented, seconded by Eichelberg, carried 4-0:

Construction Manager v. General Contractor. George Fantauzza gave a power point presentation explaining six different project delivery methods and the advantages and disadvantages of each. He stated Jail construction is different from other buildings and expressed that caution is needed in order to avoid having a finished building with delays and overruns in the areas of security electronics and detention equipment. There was discussion on who the project manager or owner’s representative generally are, staff involvement, what other counties have done, and how to recruit a qualified person with jail experience. It is important for the owner’s representative or a project manager to be involved early in the project and to be a part of the entire process from design through construction.

Architectural Services RFP

AIA Contract. Norman and Asleson will research what other counties with recent jail projects have done, contact MCIT, and report back to the Committee.

Owner Representative. There was discussion on the role of the owner’s representative and the desired type of skills. Torfin stated he has a vested interest in the design of the Jail and anticipates daily involvement in the project. There was general agreement that while Torfin possesses Jail Administration expertise, the Owner Representative should be someone with construction knowledge and experience appropriate for a project of this magnitude. It was noted the Owner Representative should be someone the County Board would authorize to act on their behalf within certain parameters and dollar amounts.

Jail Programming. Crump provided handouts and briefly reviewed total costs related to a Jail only option, or a Combined Justice Center housing 10 courtrooms, Court Administration, Court Services and the County Attorney Department. There was discussion on staff changes within DLR Group. Crump stated Joe Haines, one of the managing partners at DLR Group and their most senior justice expert, along with Martin Berglund would lead the programming phase for Wright County. Resumes were provided for review prior to today’s meeting. Recommendation: Accept the proposal submitted by DLR Group to continue with the programming phase of the new Jail. (End of Building Of The Whole Minutes)

A Committee Of The Whole Meeting was held on 5-24-05. Russek moved to approve the minutes, seconded by Eichelberg, carried 4-0:

Stormwater Management and Erosion Control Ordinance. The Committee reviewed a final draft of the Ordinance completed by the Water Management Task Force (WMTF). The final draft includes major changes from a previous version including a tier system and buffer protection. The WMTF identified four topics identified for the County Board to review:

A. Who will administer the ordinances.

B. How will the program be funded.

C. Financial Securities-is the current suggestion adequate.

D. Administrative penalties.

The WMTF feels water quality is one area needing improvement. The County Board has water management authority which could be delegated to cities. Cities may already have their own stormwater control plans. They must be at least as strict as the County’s Ordinance. The County’s draft Ordinance requires anyone requesting a building permit to submit a water management plan. Although only large development plans may be reviewed by staff, all plans would be available if needed. Farming and intense growth is causing rivers to become unstable. The Ordinance would require that current run off rates be met through the use of ponds. Saxton said requirements are stringent on ponding and release rates. Some problems have been seen with ponds (mosquitoes, safety hazard for children, steep slopes). Additional staff would be required to implement the Ordinance. Many hours would be spent on permit review and enforcement. The potential of assessing a fee to the developer was suggested as a possible source of revenue for staff that would be hired, as the applicants are the driving factor behind the need for the Ordinance. Scott, Carver and Stearns Counties currently have a similar ordinance. Scott assesses an hourly fee, whereas the other two counties received grant funding. Wright County applied for and was denied grant funding. Salkowski fully supported the concept of the draft Ordinance but did not want to adopt something that could not be administered. He said neither Planning & Zoning or the SWCD have the staff resources available to put the Ordinance into effect. If a fee is developed, the County Attorney staff time should also be considered as lawsuits have become very labor intensive. Mattson suggested the possibility of contracting out the service to be charged back to the developers. Salkowski said the MPCA currently charges a $400 permit fee with no service provided whatsoever. He said the MPCA does not have staff available either. Some type of action by the Legislature is needed to make things work. Dahlgren indicated that the issue with the most impact on water quality is development in the State of Minnesota. Saxton said ag has a large impact on water quality as well, dependent upon what water body is being looked at. Recommendation: Forward a draft copy of the Ordinance to cities for review and comment. Information on the long-term effect of total maximum daily loading will also be included. This issue will be discussed with cities at the 6-21-05 County/City Meeting. Dahlgren will visit Carver and Scott Counties to review their ordinances and related items such as staffing, funding and enforcement. (End of Committee Of The Whole Minutes)

A Personnel Committee Meeting was held on 5-25-05. The meeting was held for the performance appraisal for Wayne Fingalson. Today, Mattson requested that Fingalson’s performance appraisal be referred to a Committee Of The Whole for discussion. Russek moved to schedule a Personnel Committee Of The Whole Meeting on 6-14-05 at 10:45 A.M. The motion was seconded by Sawatzke and carried 4-0.

The second annual County/City Forum will be held on 6-21-05 at the Wild Marsh Golf Club from 11:30 A.M. to 1:30 P.M. Eichelberg moved to authorize attendance by the Board, seconded by Russek, carried 4-0.

On a motion by Russek, second by Sawatzke, all voted to cancel the Building Committee Meeting scheduled for 6-07-05 and lay it over for two weeks. The two Commissioners who serve on this Committee are unavailable for this meeting.

Heeter was recently contacted by property owners that own land within the Fairgrounds (west side) indicating they may be selling their property. Heeter asked Sawatzke to place this issue on today’s Agenda for discussion. The landowners wanted to know whether the County was interested in purchasing the property. Sawatzke understood the Fair Board discussed this at their last meeting and some of the Fair Board members feel the County should purchase the property due to its proximity within the Fairgrounds. Sawatzke moved to lay this issue over to a Committee Of The Whole Meeting on 6-14-05 at 11:00 A.M. This Board will meet in a Closed Session to discuss the purchase. The motion was seconded by Russek and carried 4-0.

It was announced that Russek is the newly elected District V AMC Chairman.

Bills Approved

Ability One Corporation. $547.41

Ameripride Linen/Apparel 433.37

AMI Imaging Systems Inc. 12,692.80

Krista Anderson 224.36

Apec Industrial Sales/Serv. 4,355.14

Arch Wireless 395.03

B & D Plumbing/Heating 847.00

BLM Technologies Inc. 851.20

BP Amoco 841.24

Buffalo Transmission 3,093.97

City Buffalo 27,006.68

Cardinal 159.75

CDW Government Inc. 2,570.10

Cellular One 199.16

Climate Air 132.30

Contech Constr. Product 2,475.96

Council on Ed. in Manage 1,669.00

CPS Technology Solutions 195.00

Cub Foods 345.00

Dales Auto Repair & Towing 133.13

Randal Desmarais 636.89

E-MDS 784.88

E. Central Reg. Juvenile 12,384.00

Ernst Gen. Construction Inc. 984.00

Excel Systems LLC 3,495.91

Fastenal Company 774.88

Frontier Precision Inc. 288.90

Fyles Excav. & Honey Wagon 675.00

Gateway Companies Inc. 2,358.98

General Pallet Inc. 342.00

Granite Pest Control Serv. 127.80

Greenside Up 296.13

Annette Habisch-Peterson 242.00

Hardings Towing 106.50

Hewlett Packard 2,910.65

Hillyard Floor Care Supply 2,365.80

Intereum 4,018.36

Intoximeters Inc. 417.40

Klatt True Value Electric 216.75

Cheryl Klinger 100.00

KNR Communications Serv. 1,010.00

Greg Kramber 124.41

Lakedale Telephone Company 112.70

LaPlant Demo Inc. 1,418.47

Loberg Electric 4,216. 17

Maple Lake Lumber Co. 296.07

Marco Business Products 4,077.75

Minnesota State Bar Assn. 1,508.00

MN Assn. of Co. Probation Of 425.00

MN Assn. of Women Police 200.00

MN Sheriffs Association 520.00

MN Supreme Court 872.00

Nextel Communications 2,203.10

N. Suburban Towing Inc. 136.18

Office Depot 3,921.20

Pearson-Radli & Assoc. Inc. 760.00

Prairie Lakes Youth Prog. 2,128.00

Prosource One 460.31

Anthony Rasmuson 437.62

Recall Document Mngement 100.23

Lauren Robinson 240.00

RS Eden 1,887.00

Jack Russek 347.16

Scenic Signs 121.65

Setina Mfg. Co. Inc. 129.15

M Smith Publishers 484.00

Specialty Turf & Ag 442.45

Sprint 167.85

SRF Consulting Grp. Inc. 4,189.04

Star Tribune 1,032.16

State of MN Intertech Grp. 1,054.69

State of MN-Info Tech Div 264.31

Total Printing 3,817.45

Keith Triplett 410.28

Verizon Wireless 826.49

Viking Coca Cola Bottling Co. 169.60

Voss Lighting 309.92

Walmart Store 01-1577 394.55

Gregory Wimmer 660.00

Wright Co. Highway Dept. 29,849.73

Wright Co. Human Services 240.00

Connie Wylie 236.50

Xcel Energy 458.09

Zack’s Inc. 809.13

Zep Manufacturing Co. 238.01

40 Payments less than $100 2,061.04

Final total $168,461.89

The meeting adjourned at 10:10 A.M