Wright County Board Minutes

July 26, 2005

The Wright County Board met in regular session at 9:00 A.M. with Heeter, Sawatzke, Mattson, Russek and Eichelberg present.

Russek moved to approve the minutes of 7-19-05, seconded by Eichelberg, carried 5-0.

Petitions were accepted to the Agenda as follows: Hwy. Engineer Item #3, “Approval of Appraisal Rates for CSAH 2 Bridge Replacement Project (SAP 86-602-09)” (Norman); Item For Consid. #4, “MEADA Update” (Heeter). Eichelberg moved to approve the Agenda as amended, seconded by Russek, carried 5-0.

Mattson requested Item A2, “2005 Auction Results” be removed for discussion. On a motion by Russek, second by Heeter, all voted to approve the remainder of the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: C. Nelson, IT; M. Aitchison, B. Cramb, G. Sorensen, G. Windler, Sher./Cr.

3. Refer Hay Group Job Evaluation Results For Union Positions To The Negotiation Committee.

4. Place Senior GIS Specialist Position In Class “F”, Non-Union Salary Schedule (See Attached).

5. Place Safety Director Position In Class “G”, Non-Union Salary Schedule (See Attached).

B. ASSESSOR

1. Approve Abatement, PID# 155-093-000020, Klein Farms Estates Association (City of Monticello).

C. ATTORNEY

1. Refer City Of Annandale Contract For Legal Services (Expires 12/31/05)To Personnel Committee. Mattson read some of the proceeds from the recent County Auction: County Net-$54,221.20; DWI Vehicles-$24,822.72; Drug Task Force-$3,163.33; City of Buffalo-$6,311.33. Total expenses were approximately $3,700. Russek moved to approve Item A2, “2005 Auction Results”, seconded by Sawatzke. Sawatzke pointed out that the auctioneer fees came to about 4% including advertising. There was also no buyers premium charged. The motion carried 5-0.

Bob Hiivala, Auditor/Treasurer, presented the claims listing for approval. On a motion by Eichelberg, second by Russek, all voted to approve the claims as listed in the abstract, subject to audit.

Richard Norman, County Coordinator, requested the Board schedule a Jail Programming Meeting for August 11th at 1:30 P.M. It was felt the meeting notice should be posted due to the potential of attendance by all Commissioners. Sawatzke referenced a recent magazine article on counties building inmate work facilities within their jails. Private organizations pay to have inmates work. The article reflected that 80% of the earnings are applied to room, board, taxes, and support to families and victims. Sawatzke said this is occurring across the nation with about $300 million in earnings. With a small portion of the earnings going to the inmate, it can create an incentive to work hard and potentially earn something for when they leave incarceration. Sawatzke requested that this program be discussed at the next Jail Programming Meeting. Heeter moved to schedule a Detention Committee Of The Whole Meeting for 8-11-05 at 1:30 P.M. The motion was seconded by Sawatzke and carried unanimously.

Bescye Burnett, Director of the Great River Regional Library (GRRL), presented the 2004 Annual Audit and Report, the 2005 Budget and the 2006 Budget. The circulation total for all materials increased by 180,419 to 2,901,555 (per capita circulation of 7.2). Wright County’s circulation is 842,787 (29.05%). Total registered borrowers in 2004 was 114,607 or a decrease of 1,929. The service area population is 400,000 based on estimates from the State Demographers Office. The registration percentage is 28.65 which is a slight decrease from 2003. Wright County is the second largest service area for registered borrowers, totaling 33,196 for the period. An overview of the 2004 audit was provided. This is the first year the GRRL has complied with the requirements of GASB 34. During this first year of implementation, GASB 34 allows omission of comparative information between the current and prior fiscal year. The GRRL elected not to prepare this data due to the cost associated. The Audit Summary reflects the lack of segregation of accounting duties. This will continue based on the small accounting staff at the GRRL. The Audit recommendation also was to consider purchasing a capital asset tracking program. The GRRL will continue to explore this possibility. The 2005 and 2006 budget goals and projections were reviewed. Burnett said the GRRL made every attempt to keep their budget request for 2006 below the double digit figure. However, their budget request came to 10.24% for Wright County. Burnett was thanked for the report.

Noel LaBine, Wright County Economic Development Partnership, requested approval of a draft resolution approving Wright County’s participation in the Minnesota Dairy Modernization Program and amending the Wright County revolving loan fund policies and procedures to allow for loans to be made for this purpose. The draft reflects five criteria which must be met for use of the Enterprise Loan Fund. Russek moved to adopt Resolution #05-40, seconded by Sawatzke, carried 5-0 on a roll call vote. This program is not intended for the corporate farmer but those farmers that are working on the farm where they reside.

Marc Mattice, Parks Administrator, reviewed Regional Park Grant Applications for Stanley Eddy Park and Robert Ney Park. The Stanley Eddy Park grant application, submitted last winter, was for a 34.5 acre parcel with a purchase price of $180,099.00. The purchase agreement was contingent upon grant funding, which was not awarded. Discussion followed on other potential sources to fund this purchase including township and park dedication funds. The County has until December 1st to make a decision on this purchase. Mattice explained that two projects in the State were awarded grant funding for regional parks. The application for grant funding for Robert Ney Park was awarded to Wright County. Russek moved to refer the Stanley Eddy Park purchase of land to the Ways & Means Committee for further study, seconded by Heeter, carried 5-0.

The property next to Robert Ney Regional Park received a grant award in the amount of $590,000. The contract is a 3-year contract-for-deed totaling $971,522.65 plus accumulated interest of 5%. The County match will be $381,522.65 plus interest. The grant will need to be closed out by 12-31-07. Final processing of the grant needs to be completed including an EAW and signature on the grant agreement. Once these items are completed, a closing date can be set. The County will make payments and then submit a claim to the State. The County will receive 60% of the expenditure, not to include interest. Capital Improvement and Park Dedication Fees were discussed as possible sources for funding. Heeter made a motion to move forward with the purchase of the Ney Park Property and with final processing of the grant. The motion was seconded by Sawatzke, carried 5-0.

Mattice provided an update on the CSAH 17 Trail Grant. The grant has not been authorized. Mattice is working with the Highway Engineer to come to a compromise on outstanding issues for this project. A meeting on the CSAH 17 project will be held on 8-01-05 at the Delano City Hall. This was provided as an informational item.

Norman requested that the Board schedule a Committee Of The Whole Meeting to conduct interviews for the County Surveyor position. Heeter moved to schedule the interviews for 8-17-05 beginning at 8:00 A.M. and ending around 3:00 P.M. The motion was seconded by Russek and carried 5-0.

Tom Salkowski, Planning & Zoning Administrator, presented a draft RFP for Planning Services for the Comprehensive Plan. Copies were distributed to Department Heads and Brian Asleson, Chief Deputy Attorney, for comment. Salkowski received several suggestions for changes from Asleson and they will be incorporated into the final draft. Salkowski said the draft is to reflect the County Board perspective and once distributed, he will attended town board and city council meetings to seek comment on how they intend to cooperate. The RFP lays out what Wright County is looking for and hopes to accomplish, particularly in the NE quadrant. The suggestion of a pre-submittal meeting was made, which would provide consultants an opportunity to ask questions. Although this pre-submittal meeting may slow the process down, it could result in better proposals. Salkowski intends to send an email of the draft to all counties in the State asking for input on consultants. He envisioned the bulk of the project would be completed in 2006 with finalization in 2007. It is hoped to have this first process completed prior to setting the 2006 budget on 9-13-05. A total of $50,000 was earmarked for this project out of the Professional Services line item. These funds will likely be carried over to the 2006 budget as that is when the bulk of the project will be completed. Sawatzke suggested that the CMIF be contacted as a possible funding source for this project. Salkowski will follow up with the CMIF and DNR. Mattson had concern with agricultural companies leaving the State and the impact on the ag community in Wright County. Salkowski responded that this would be a reason to be proactive on the Comprehensive Plan. Salkowski explained that the RFP would require each consultant to submit a 10-page presentation. The County will review these and invite 3-5 consultants back for final presentations. Heeter made a motion to move forward with the RFP contingent upon input from legal counsel. The motion includes holding pre-submittal meetings prior to mid-September. Heeter amended her motion to include holding pre-submittal meetings by 9-01-05 with departments and consultants. Only the NE quadrant of the County will be completed at this time. The motion was seconded by Sawatzke. Further discussion involved the schedule of the meetings prior to the budget being set for 2006. Salkowski wanted to have an understanding of the cost prior to the budget being finalized on 9-13-05. Therefore, the pre-submittal meetings will be held as early as possible in an effort to obtain proposals prior to that time. Wayne Fingalson, Highway Engineer, said NACo made a presentation recently indicating that the digital format would cost two-thirds of written and that digital is easier to update. Salkowski confirmed that maps would be in digital format. The motion carried 5-0.

Wayne Fingalson, Highway Engineer, requested approval of Wright County Highway ROW Plat No. 54 for the CSAH 2 Bridge Replacement Project (SAP 86-602-09). The approval of the appraisal rates for the CSAH 2 bridge project was also petitioned onto the Agenda for approval. The project is scheduled for completion during the 2006 construction season. Russek moved to approve ROW Plat No. 54 and the ROW appraisal rates, seconded by Eichelberg, carried 5-0.

Fingalson distributed a memorandum from Dan Moulton, M&E Engineering, relating to the bids received on the Public Works ventilation and heating project. Bids were previously opened and laid over to await input from the Highway Engineer and Moulton, as the bids came in over the Engineer’s estimate of $52,000. The bids ranged from $92,500 to $109,700. The memorandum outlined four options:

Option 1: The system would stay as originally designed at a total cost of $89,300.00 (original bid less Alternate 2). Fingalson said this was the best option to meet the long term needs of the facility. The make up air system is what they want to replace and this option would provide an efficient system with radiant heaters. There would be a 4.5-year payback with additional utility rebates possible.

Option 2: This option would keep existing radiant heat, add new radiant heaters, and leave the existing MAU at a cost of $54,000. Fingalson said this option has a number of disadvantages. The makeup air system would remain and he thought this would have to be replaced in 1-3 years anyway. The County may not qualify for utility rebates with this option. The advantage would be a 3-year payback.

Option 3: This option would add a new makeup air unit and new radiant heaters at a cost of $55,000-$60,000. Fingalson said that when trucks come in during the winter, they should be unthawed by the next shift. An advantage is a 3-year payback with additional utility rebates possible.

Option 4: Rebid the project.

Fingalson discussed the options with Asleson who felt it would be appropriate to negotiate the price in the modified design, or award the bid and set up a change order afterward. The recommendation of Moulton is Option 3. Moulton has been unable to reach the low bidder to obtain figures for the modified design. Discussion followed on whether the project should be rebid. Russek and Sawatzke voiced concern with negotiating modifications to the bid. Russek moved to seek bids on Option 3, seconded by Sawatzke. The consultant, M&E Engineering, will be paid $1,200 for this project. As the project costs came in far over the Engineer’s estimate, the cost of rebidding will be borne by M&E Engineering. The motion was amended to include rebidding Option1 and Option 3. Fingalson said the intent of the project is to replace the makeup air system and so Option 2 should not be considered. The motion carried 5-0. On a motion by Russek, second by Eichelberg, all voted to schedule a bid opening for 9-06-05 at 9:30 A.M.

On a motion by Eichelberg, second by Russek, all voted to authorize Board attendance at the AMC Policy Committee Meetings on 8-31-05 and 9-01-05 in New Ulm.

Heeter provide a MEADA Update. She extended thanks to the Board for selling water at the recent MEADA event in Buffalo where David Parnell spoke. It was reported that 1000 people attended. Between water and t-shirt sales, they took in about $1700. Buff-N-Glo Car Wash also held a two-day car wash event and donated just over $1700 to MEADA. On 7-27-05, a kick off event will be held for the St. Michael/Albertville MEADA group and Dassel/Cokato will hold an event on 9-19-05 at the High School. The MEADA group will be working on a poster campaign targeted at youth, the general public and the paranoia of meth users. A billboard campaign is planned to mirror the poster campaign. The CMIF has also contacted MEADA with interest in funding participation. In other counties, they are having problems with attendance at their events but that has not been the case in Wright County. On 11-1-05 there is a State-wide meth conference in St. Cloud and the MEADA Initiative has been asked to hold a workshop to present information on their success. Heeter explained that if they save a child from never doing meth or if they educate a neighbor to recognize a meth lab next door, they have been successful. She said this is not a law enforcement problem but a community problem and the work that needs to be completed with this initiative is overwhelming. This was provided as an informational update.

Eichelberg announced the opening of the State and County Fairs on 7-27-05.

Bills Approved

Advantage Emblem Inc. 318.49

Ameripride Linen/Apparel 195.14

AMI Imaging Systems Inc. 6,421.55

Aramark Correctional Serv. 4,623.60

Arctic Glacier Inc. 564.45

B & B Products-Rigs and Sqau 879.90

BLM Technologies Inc. 4,193.00

Buffalo Clinic 358.00

Bureau of Crim. Apprehension 380.00

Cellular One 126.20

Climate Air 3,881.07

Dash Medical Gloves 170.70

E. Central Reg. Juvenile 8,256.00

EPA Audio Visual Inc. 528.25

Farm-Rite Equipment Inc. 395.69

Maria Felger-Ramos 106.20

Janet Gholson 185.22

Gordy’s Foods 117.73

Hewlett Packard 6,915.05

HickmanService Inc. 106.50

Hillyard Floor Care Supply 478.52

Holiday 8,101.25

Intereum 1,854.38

Interstate All Battery Center 476.26

J & L Wood Design Inc. 383.40

KNR Communications Serv. 4,547.20

Greg Kramber 221.06

Lakedale Telephone Co. 112.70

LexisNexis Matthew Bender 110.00

Loberg Electric 917.03

Marco Business Products 2,942.07

MASYS Corporation 2,628.87

Midland Corp. Benefits SVC 1,500.00

MN Assn. of Assessment Pers. 310.00

MN Dept. of Corrections 16,947.25

Office Depot 751.59

Lynn Peavey Company 418.00

Performance Office Papers 124.07

Philips Medical Sys. Hsg. 201.29

Prairie Lakes Youth Programs 456.00

Precision Prints/Wright Co. 4,093.86

Prosource 2,385.00

Qwest 1,901.02

Rinke-Noonan 180.00

Romtec Inc. 342.80

RS Eden 1,867.95

Russell Security Resource 908.46

Scenic Signs 132.50

Shell Fleet Plus 3,233.35

Sheriffs Youth Program of MN 945.00

Sprint-Local Telecom Div. 187.14

St. Cloud Stamp & Sign 149.38

State of MN-Info Tech. Div 265.35

Stratus Tech. Ireland L 7,950.00

Streichers 212.47

Thomas Mfg. Co. Inc. 394.46

Total Printing 810.73

The Tower Company 220.98

Trimin Systems Inc. 3,631.60

Uniforms Unlimited 4,920.25

Unlimited Electric Inc. 2,000.00

US Bank 1,178.75

Verizon Wireless 616.50

Vernon Sales & Promotions 395.94

Village Ranch Inc. 7,089.00

Voice Data Sytems 69,819.72

West Payment Center 585.90

Wright Co. Hwy. Dept. 4,586.41

Wright Hennepin Elec. 1,759.71

24 Payments less than $100 1,185.86

Final total $206,153.77

The meeting adjourned at 10:54 A.M.