Wright County Board Minutes
September 6, 2005
The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Mattson, Russek and Eichelberg present. Commissioner Heeter was absent.
The following correction was made to the 8-23-05 Board Minutes: Page 1, 8th paragraph, 4th to last sentence, change date from “8-01-05” to “9-01-05” (Russek). Russek moved to approve the minutes as corrected, seconded by Eichelberg, carried 4-0.
Russek moved to approve the Agenda as presented, seconded by Eichelberg, carried 4-0.
On a motion by Eichelberg, second by Russek, all voted to approve the Consent Agenda:
1. Performance Appraisals: M. Sandquist, Atty.; D. Bromaghin, Aud./Treas.; G. Stoppelman, Bldg.Mt.; S. Kile, S. Peterson, Ct. Ser.; G. Monroe, Hwy.; R. Borell, Park; A. Chaney, J. O’Dowd, T. Olson, Sher.
2. Appoint Steve Jobe County Surveyor, Eff. 9/26/05, Class B, Step 8, $75,295 Annually. Vacation Accrual Will Be 5.23 Hours Per Pay Period.
3. Claim, Buetow & Associates Inc., $6,751.49.
1. Tobacco License Applications: D Michael B’s (Albertville); Lake Region Coop (Cokato).
C. PLANNING & ZONING
1. Accept The Findings & Recommendations Of The Planning Commission For the Following Rezonings:
A. Ronald Harkess (Franklin Twp.). Planning Commission unanimously recommend approval of the request to rezone from AG General Agricultural to A/R Agricultural-Residential.
Bob Hiivala, Auditor/Treasurer, said a request was received from Stacy and Terry Bursch to install a crossing over County Ditch 17 (Buffalo Twp.). Hiivala reported that Kerry Saxton, SWCD, said the culvert is in need of repair. The Bursch’s would replace the culvert, install a crossing, and perform ditch cleaning at their own expense. Russek moved to approve the request subject to approval of Kerry Saxton on the work to be completed. The motion was seconded by Eichelberg. If any problems arise, Eichelberg and Russek are to be contacted. The motion carried 4-0.
Brian Asleson, Chief Deputy Attorney, said both the County Board and Parks Commission have been briefed over the past year on possible development on the north side of Maple Lake which would drain to County Ditch 20. This drainage may impact water levels in the County Park and Lake Mary. Correspondence received from Bogart Pederson reflects a petition to allow additional watershed areas to flow to County Ditch 20. At the request of Asleson, Russek moved to schedule a Public Hearing on the request for 10-04-05 at 10:00 A.M. The motion was seconded by Eichelberg and carried 4-0.
Eichelberg moved to approve the July Revenue/Expenditure Guideline Reports, seconded by Sawatzke, carried 4-0.
On a motion by Eichelberg, second by Russek, all voted to approve the claims as listed in the abstract subject to audit.
A Building Committee Meeting was held 8-24-05. Sawatzke moved to approve the minutes, seconded by Russek. Committee recommendation was to schedule a bid opening and set a Committee Of The Whole Meeting to discuss space issues. Russek moved to schedule the bid opening for 10-11-05 at 9:30 A.M., seconded by Eichelberg, carried 4-0. Sawatzke moved to schedule a Committee Of The Whole Meeting for 9-20-05 at 11:00 A.M. The motion was seconded by Russek and carried 4-0. The motion to approve the minutes carried 4-0. The Building Committee Minutes follow:
Court Administration Space Issues. Engel presented drawings and options based on comments received following a meeting with Hayes, Nordeen and Anderson for a sixth Judge’s Chamber in the old Law Library area, a Courtroom in the public lounge space, and additional Court Administration office space in part of the Extension Office area. Norman stated Judge Douglas was adamant the public lounge was heavily used by the public and not be converted for additional office space for the County Coordinator’s Office in a previous remodel project which would have provided space for the new Safety Director position and personnel division needs. Engel stated the Judges were opposed to loss of the attorney conference rooms for creation of a courtroom in that space. Two options were reviewed for the Judge’s Chamber. Engel stated the standard is for each chamber to have a private toilet room and must meet accessibility space requirements. Hayes questioned the ability to connect to existing plumbing for the new toilet. There was discussion on the estimated costs presented by Engel, the bid process and timetable, and security issues and building a wall in the corridor with a key access door. Hayes noted a number of items that were not included in the estimate including carpet, wall finishes, corridor card key doors, sound system, fire and lighting requirements, air handling, and the type and quality of materials for construction based on length of time the space will be used as a courtroom, etc. Heeter and Mattson favored accommodating these changes at the lowest possible cost as substantial space will become available in the Government Center when the Sheriff’s Department relocates to the new Jail facility. Miller suggested a Committee Of The Whole meeting be scheduled to discuss future use of vacated Sheriff Department space. Consensus was to separate Court Administration space from the Extension Office space with file cabinets rather than build a wall. Anderson stated she has discussed moving two Extension employees to space on the third floor with Ellen Dressel and requested authorization for those relocations. Nordeen stated Court Administration can begin to move out of the old Law Library area as soon as the space in the Extension Office is available. Engel stated he would provide revisions from today’s meeting to Nordeen by next Monday for review by the Judges. Recommendation: Schedule a Committee Of The Whole Meeting to discuss space issues. Engel will make design modifications, update cost estimates and layout timeframe for bid opening and final construction. Set the bid opening for October 11, 2005 at 9:30 A.M. The meeting was recessed to Friday, September 2, 2005 at 9:00 A.M. (End of Building Committee Minutes)
A Detention Committee Of The Whole Meeting was held on 8-29-05. Sawatzke moved to approve the minutes, seconded by Russek, carried 4-0:
Jail Programming. DLR Group distributed copies of the New Jail Planning & Program Report for final review of the revisions made at the 8-11-05 Committee meeting. Discussion centered primarily on the sections of the Report that dealt with capacity and staffing. On Page 5, item 6.00 on Inmate Classification and corresponding bed counts will be revised for clarity. Main points of the Report are as follows:
• Initial capacity of 260; expandable to 450 with double bunking. (230 cells) (30 dormitory).
• Initial staffing level of 77; 87 when fully occupied at 450.
• Expanded bed count is based on additional pod being constructed.
• Total project cost: $43,739,181; excluding Communications equipment, bond issuance costs, public financial advisor.
• Project schedule - Occupancy, Aug., 2008.
• Build three pods; occupy two.
• 146,875 sq. ft.
• 32,327 sq. ft. - Sheriff Department.
• Special Management Cells”
• Suicide Watch
Location of special management cells was discussed in regard to staffing efficiency. Maintenance of building and grounds and custodial services were mentioned. Torfin stated his preference for additional hard cells rather than dormitory cells. Discussion followed on minimum security categories of sentence to serve and work release, and the uncertainty of whether there will be housing requirements of these types of inmates in the future with new technology and monitoring systems. DLR Group will provide cost comparisons. DLR Group will present the Final Report at the 9-20-05 County Board Meeting. (End of Detention Committee Minutes)
A Personnel Committee Meeting was held on 8-24-05. Eichelberg moved to approve the minutes and recommendations, seconded by Russek, carried 4-0.
Parenting Through Divorce Program. The issue of which County department the Parenting Through Divorce Program should be listed under was discussed at 2006 Budget meetings and was referred to the Personnel Committee. It has been carried as a line item under Court Services for 2004 and 2005. MacMillan feels legislation prohibits the Program from being carried under the State’s University of Minnesota Extension Budget, but not the County’s Extension Budget. Anderson believes it is also prohibited at the County level. Peterson has continued to be housed in the Extension Department. In response to a question from Sawatzke, Peterson stated she is not currently interested in offering the Parenting Through Divorce Program on a contract for service basis. Discussion followed on the amount the County contributes to the Program, revenue collected from participants, accounting procedures, fringe benefit considerations, meeting room with equipment needs, and storage space for Program materials. There was general consensus that if Peterson wished to pursue offering the Program on a contract for services basis that arrangements could be made to provide meeting and storage space, as well as a specified dollar amount for operating supplies, etc. Recommendation: Obtain legal opinion from Asleson regarding the ability to transfer the Parenting Through Divorce Program as a line item under the County Extension Budget. In the meantime, continue Parenting Through Divorce as a line item under the Court Services Budget with supervision (timesheet signature, etc.) by Anderson. Discuss accounting procedures with Hiivala to ensure that auditing requirements are being met. (End of Personnel Minutes)
Tom Salkowski, Planning & Zoning Administrator, brought forth discussion on proposals for the Comprehensive Plan. A pre-submittal meeting was held with consultants interested in submitting an RFP for updating the Land Use Plan. Proposals are due on 9-09-05. Seven firms were represented at that meeting. Three firms have contacted Salkowski since that time. Salkowski sought direction from the Board on who should be involved in the review of proposals and interview process. It was felt that Salkowski could review and recommend approximately five firms to a committee established for the interview process. Sawatzke moved to schedule a Committee Meeting for 9-20-05 at 1:00 P.M. Committee members will include Sawatzke, Russek, the Planning Commission Chairperson, Salkowski and any other staff so determined. The purpose will be to evaluate the proposals and make a recommendation to the County Board. The motion was seconded by Russek and carried 4-0.
At 9:30 A.M., Mattson closed the bid process for the Ventilation & Heating Revisions for the Public Works Facility. Wayne Fingalson, Highway Engineer, said this process is a re-bid with base and alternate bids. At the last bid process, the low bid was $89,000 with the alternate. The Engineer’s estimate was $52,000. With the current bid process, Alternate 1 will reduce the scope of the design. Fingalson opened and read the bids. As Fingalson requested the award of the bid today, Russek moved to lay this issue over until 10:20 A.M. today. This will allow review by Fingalson and Dan Moulton, M&E Engineering. The motion was seconded by Sawatzke and carried 4-0.
Bidder; Acknowledge Addendum #1; Acknowledge Addendum #2, Bid Bond, Bid Amount
Custom Sheetmetal of Monticello;Yes, $28,872 deduct; No; No; $97,562.00
Environ-Con, Inc.; Yes, $51,580; Yes; Yes; $109,080.00
Sentra Sota Sheet Metal; Yes, $66,300; Yes; Yes; $112,900.00
At the 8-23-05 Board Meeting, discussion occurred on speed zoning changes recommended by Mn/DOT for CSAH 18. Mn/DOT has recommended the speed change from 45 mph to 50 mph on CSAH 18 in Monticello. They have also recommended a reduction from 55mph to 50mph in Albertville (the residential area near the golf course). At the Board’s direction, Fingalson contacted Mn/DOT on these changes. He learned that if the Board does not want Mn/DOT to complete the study, a resolution must be passed rescinding the resolution requesting them to conduct the study. Fingalson referenced discussion which occurred at the 3-29-05 Board Meeting on this issue. At that time, Fingalson and staff members did not realize that the 45 mph speed on CSAH 18 in Monticello had been established when the road had many more accesses. They understood a study had been completed after the 1999 road improvements, but this did not occur. With the road improvement in 1999, there are wider shoulders and problems were corrected. He said the State feels strongly that the speed should be changed to 50 mph in this area and Fingalson and staff concur. There is only one State agency that adjusts speed limits. In other cities and counties when a resolution is passed asking for a study to be completed, language is included with the resolution that the entity would agree to support the conclusions of the study. Fingalson may consider this language with future speed study requests. Sawatzke referenced the previous position of Virgil Hawkins, Assistant Highway Engineer. Hawkins drives the road daily and in March supported the study to possibly lower the limit. Sawatzke read excerpts from the 3-29-05 Board minutes indicating in part that, “The Highway Department felt there may be a good case for lowering the speed limit due to development which has occurred and access issues” and “If an increase were recommended, the Highway Department would remind the State that it was originally established by them at 45 mph and more development has since occurred.” Sawatzke said it was suggested that due to development and growth, this section would be a likely candidate for a speed reduction. Fingalson responded that these statements were made based on a misunderstanding that the State had completed a speed study after the road improvements in 1999. The State did not perform a study when CSAH 18 was improved. The Highway Department did not verify the speed study nor conduct speed checks prior to the request. The request for a speed study was made by area residents and the bus company who wanted the 45 mph speed limit extended further. Fingalson said the 45 mph limit was established when there were more curves, no shoulders, etc. The road is now designed for 55 mph. Eichelberg supported the study in Albertville to reduce the speed limit from 55 mph to 50 mph due to road accesses and housing. Sawatzke did not oppose the recommendation to lower the limit in the Albertville area. Fingalson said if the Board adopts a resolution at the next meeting to rescind the speed study request, they can ask for a study of the segment of CSAH 18 in the Albertville area only. Once a speed zone study is submitted to the State’s central office it becomes law. Brett Weis, WSB, Monticello City Engineer, was present. Sawatzke asked for his position on the issue. Weis said although county roads were not his expertise, his preference would be to have the speed limit remain at 45 mph due to development in the area and the future interchange project which will detour motorists to CSAH 18. Sawatzke moved to withdraw the speed study request and ask the Highway Department to prepare a new request for the portion of CSAH 18 from St. Michael to CSAH 37. This should be presented for Board action at their next meeting. The motion was seconded by Eichelberg and carried 4-0.
Fingalson requested approval of a Funding Participation and Construction Agreement between Wright County and the City of Annandale for improvements on CSAH 5, CSAH 38 and CSAH 50. The Agreement is standard with the exception of several items added due to suggestions made at the Transportation Committee Of The Whole. These include:
Article 3: The County’s cost participation for construction items will be capped at an upper limit of no more than 5% above the low bidder unit prices (regardless of the amount of extra/additional work on the project).
Article 5: It is possible that the County may not be able to reimburse the City entirely in 2006, in which case any balance would be reimbursed when possible.
Russek moved to approve the Agreement, seconded by Sawatzke, carried 4-0.
Fingalson said the County received a $200,000 grant for safety projects at the two intersections of CSAH 37 @ CR 117 and CSAH 37 @ CR 119. A total of $300,000 was applied for. Cost estimates are at $230,000 with ROW for the CR 117 project alone. The CR 119 project will be set up as an alternate. Some work will be completed by County staff to keep costs down. Sawatzke moved to schedule a bid letting date for 10-04-05 at 9:30 A.M., seconded by Russek, carried 4-0.
The Public Hearing was reconvened from 8-16-05 on the petition by the City of Monticello to outlet into County Ditch 33. Since 8-16-05, a meeting was held with Asleson, Kerry Saxton (SWCD), Kurt Deter (Rinke-Noonan), and Monticello City Engineers. A public informational meeting was also conducted by the City on 8-31-05 and attended by 20-25 people. Many of the concerns voiced involved areas which would be unaffected by the proposal to outlet storm water to the Ditch. Asleson felt most went away with their questions answered and concerns alleviated. Asleson distributed a letter dated 8-29-05 from Saxton to Bob Hiivala, Auditor/Treasurer, outlining his recommendation on the request. It was his opinion that allowing the request would not affect landowners south of 90th Street, which is in the area where the County has completed repair work. From the diagram provided by the City, the water from that area enters into the ditch in a different location. Asleson also distributed a proposed order for the Board’s consideration. Mattson voiced concern with fencing around holding ponds and said a child recently drowned in a holding pond. Asleson was unaware of any law requiring fencing, but cities may require this as part of their agreement with a developer. Sawatzke said if the County does create storm water erosion requirements, this could fall within those guidelines and have a County-wide influence. The WMTF is currently working on this issue. Asleson referenced the 8-16-05 public hearing and an unresolved issue relating to easements on the Jim Biegler property. Today, Jim Biegler said that they have come to an agreement with the City. Discussion resumed on the proposed order and Asleson highlighted various components. The new outlet to the River will not be part of the County Ditch. The City will be responsible for maintenance and repair and these costs will not be the responsibility of the remainder of the Ditch. Mattson questioned the County’s responsibility in the event of a lawsuit. Asleson said that the City or County could be sued. However, the County did follow a process for approval which included a study of the watershed. It was concluded that allowing Carlisle Village to discharge as requested would not affect others on the Ditch. There are about ten watersheds on this Ditch, and only one of them drains through the area where Carlisle Village is located. Sawatzke suggested the following changes to the proposed order, page 2:
Item 1: Add that the new outlet must be no less than 48” in size.
Item 2: Add that this is contingent upon approval of the County Board.
Item 3: Add that the City will not issue any residential building permits other than to Carlisle Village until the new City storm water outlet is in place.
Item 4: Add that if either condition is not satisfied within 3 years, the City will revert the $167,000 to the County to be held by the Auditor/Treasurer. The funds would revert to the Ditch Fund.
Item 5: Add that there will be no cost for this improvement to any property unless they further subdivide their property in the future.
Sawatzke then referenced Item 5D relating to the City reimbursing the County for administrative and publication costs and legal fees relating to the petition. He felt those costs should be paid for by the developer and not the taxpayers of the City of Monticello. Weis will seek to have the developers pay for this; otherwise, this cost would be funded from the $167,000 the developer previously paid. Asleson will provide a cost on these items at the next meeting. Deter said after review of the information at the meeting held, this project has very positive aspects for all involved. This request has the potential to start some corrections out there. He said the County’s permission is contingent upon those conditions outlined and the City does not have their outlet unless they meet those conditions. Sawatzke moved to approve the concept of the request by the City of Monticello as it pertains to allowing water from the Carlisle Village development to outlet to Ditch 33. Using the basis of the draft presented, Asleson will bring back the final order for approval at the next County Board Meeting. The motion was seconded by Russek. Jim Biegler inquired about the repair of 3-4 tiles on the existing ditch. After discussion, Weis indicated the City will be responsible for making the necessary inlet repairs to assure it is safe. The motion carried 4-0
Discussion resumed on bids received for the Public Works Heating and Ventilation System. Fingalson said it was confirmed that the bid from Custom Sheetmetal of Monticello includes a deduct of $28,872 for a total of $68,700 for Addendum #1. Alternate #1 includes retaining the radiant heaters. There may be problems obtaining parts for the radiant heaters. The bids opened earlier in today’s meeting are as follows:
Bidder; Acknowledge Addendum #1; Acknowledge Addendum #2; Bid Bond; Bid Amount
Custom Sheetmetal of Monticello; Yes, $28,872 deduct; No; No; $97,562.00
Environ-Con, Inc.; Yes, $51,580; Yes; Yes; $109,080.00
Sentra Sota Sheet Metal; Yes, $66,300; Yes; Yes; $112,900.00
Fingalson said the prior bid opening reflected a low base bid of just under $90,000 from Environ-Con and now that bid is $109,000. There is $52,000 budgeted. A four-year payback is anticipated, dependent upon fuel prices. Fingalson recommended awarding to Environ-Con for Alternate #1 at a bid price of $51,580. Sawatzke moved to approve this recommendation, seconded by Eichelberg, carried 4-0.
On a motion by Eichelberg, second by Russek, all voted to authorize the delegation to attend the AMC Annual Conference, December 5-7, 2005 in St. Paul.
Richard Norman, County Coordinator, said that local units of government are required to adopt a resolution relating to the National Incident Management System as a requisite of the Nationwide Emergency Management System. Sawatzke moved to adopt Resolution #05-46, seconded by Russek. Sawatzke said a nuclear exercise was held last week. He extended appreciation to the Civil Defense Office for being prepared for this event, allowing a passing score in all categories. Having a plan in place for a nuclear event puts the County ahead if there were ever a nuclear disaster. Those trained could also assist with other disasters. The motion carried 4-0 on a roll call vote.
A-1 Marine. $299.47
Ace Hardware 175.73
Albertville/City of 31.38
American Bio Medica Corp. 503.05
American Correctional Assn. 35.00
American Instit. Supply 123.94
Ameripride Linen/Apparel 480.88
Anoka Co. Juvenile Ctr. 248.00
Aramark Correctional Serv. 10,337.81
Armor Holdings Forensics 171.00
Associated Bag Company 109.16
Auto Glass Center Inc. 168.63
B & D Plumbing/Heating 501.00
Blaine Lock & Safe Inc. 110.00
BLM Technologies Inc. 1,681.92
BP Amoco 1,548.42
Buffalo Auto Alignment 69.00
Buffalo Hospital 75.00
Buffalo. Hosp.-Otpt Comm. 28.16
Building Fasteners 285.97
Cardiac Science 1,766.00
Catco Parts Service 267.62
CDW Government Inc. 343.64
Cellular One 21.03
Center Point Energy 45.48
Centra Sota Lake Region 43,946.61
Central McGowan Inc. 66.84
Central MN Mental Health 857.50
Climate Air 3,122.21
CNH Capital 89.73
Comm. of Transportation 8,387.81
Consulting Radiologists 56.00
Copymed Incorporated 61.43
CPS Technology Solutions 491.18
Dales Auto Repair/Towing 133.13
Data 911 Systems 179.49
Davis-Lobdell Instruments. 10.05
Decorative Designs Inc. 184.31
Diamond Mowers Inc. 295.11
E-S Support Services 150.00
E. Central Reg. Juvenile Ctr. 6,708.00
Elk River Municipal Utilities 57.09
Elness Design Sutdio 745.50
Engel/Dale L. 237.35
Farm-Rite Equipment Inc. 47.73
Force America Inc. 125.24
Franz Reprographics 33.98
Gerads/Julie A. 32.04
Gilson Company Inc. 620.25
Gordys Foods 18.37
Grainger Inc. 178.34
Harden Associates 17,558.93
Hardings Towing 90.52
Hecker’s Monti Ford/Denny 1,845.00
Hillyard Floor Care Supply 4,579.40
HSBC Business Solutions 287.48
Indexx Laboratories Inc. 107.20
Indianhead Specialty Co., Inc. 8.28
Interstate All Battery Center 52.71
Jerry’s Towing and Repair 452.63
Klatt True Value Electric 202.09
Kloss/Edie B. 8.10
KNR Communications Serv. 257.20
Kustom Signals Inc. 502.70
Lab Safety Supply Inc. 47.73
Lake Region Coop Oil 206.57
LaPlant Demo Inc. 1,221.89
Law Enforcement Coor. Comm. 25.00
Lunda Construction Inc. 4,341.79
M & M Bus Service Inc. 24.48
M-R Sign Company 126.36
Maddens On Gull Lake 215.66
Maple Lake Lumber Co. 531.76
Marco Business Products 3,649.25
Metro Group Inc. 4,640.90
Mid-Minnesota Hot Mix 94,220.09
Midland Corp. Benefits Svcs 750.00
Minnesota CLE 195.00
Minnesota Copy Systems 43.71
MN Assn. of Co. Prob. Ofcrs. 350.00
MN Counties Comp. Co-op 3,159.99
MN Counties Ins. Trust 45.00
MN Co. Attorneys Assn. 131.08
MN Dept. of Transportation 333.88
MN Deputy Registrar Assoc. 20.00
MN Sherirffs Association 475.00
MN State Auditor 4,505.81
Nextel Communications 3,446.66
Norman/Richard W. 42.93
N. Suburban Towing Inc. 426.00
Northland Pharmacy 288.37
Office Depot 958.32
Omann Brothers Inc. 1,070.39
Performance Kennels 67.33
Phillips 66 Conoco 15.18
PMI Computer Supplies 1,419.10
Prairie Lakes Youth Prog. 152.00
Precision Prints of Wright Co. 168.27
Public Agency Training Council 495.00
R.J. Sayers Distributing 61.37
Recall Document Mgmt. Serv. 4.12
Royal Tire Inc. 1,319.51
RS Eden 1,611.30
Ryan Motors Inc. 1,269.75
Scenic Signs 182.50
Scharber & Sons Inc. 462.81
Sherburne Co. Sheriff 4,381.95
Software House Int’l Inc. 1,156.60
Specialty Turf & Ag 1,014.73
Sprint-Local Telecom Div. 187.14
SRF Consulting Grp. Inc. 11,014.30
St. Cloud Stamp & Sign 14.20
St. Cloud State University 450.00
State of MN Intertech Grp. 1,265.00
State of MN-Admin. Hearings 536.90
State Supply Co. 896.31
Strategic Equip./Supply Co. 110.09
Swanson Brothers Trapline 64.55
Sweeney Brothers 393.32
T & S Trucking 469.00
Trophies Plus 52.94
Unique Truck Equip. Inc. 703.00
United Locating Services 885.00
United Parcel Service 56.66
Van Meter & Assoc. 350.00
Verizon Wireless 138.88
Viking Coca Cola Bottling 96.00
Village Ranch Inc. 695.00
Walmart Community BRC 104.95
Wright Co. Highway Dept. 32,932.89
Wright Henn. Electric 18.29
Xcel Energy 1,548.38
Ziegler Inc. 505.92
Final total $313,477.29
The meeting adjourned at 10:35 A.M