Wright County Board Minutes

January 17, 2006

The Wright County Board met in regular session at 9:00 A.M. with Heeter, Sawatzke, Mattson, Russek and Eichelberg present.

Russek moved to approve the minutes of 1-10-06, seconded by Eichelberg, carried 5-0.

On a motion by Sawatzke, second by Russek, all voted to approve the Agenda as presented.

Eichelberg moved to approve the Consent Agenda as presented, seconded by Russek. Mattson questioned Item A4, “Claim, Prairie Country RC&D, $6,330.” Russek explained that the Mid MN Mississippi RC&D is the fiscal agent for the C.R.O.W. Wright County will remit approximately $6,000/year for three years to belong to the C.R.O.W. The fee for the RC&D was thought to be around $100/year. The motion to approve the Consent Agenda as presented carried 5-0:

A. ADMINISTRATION

1. Performance Appraisals: A. Weis, J. Wirkkula, Sher.

2. O/T Report, Period 12-30-05.

3. Approve Charitable Gambling Application Form LG220 & Waive 30-Day Waiting Period, Minnesota Women On Wheels, Delano Sports Center, 4354 US Hwy 12 SE, Delano MN (Franklin Twp.).

4. Claim, Prairie Country RC&D, $6,330.

B. AUDITOR/TREASURER

1. Approve 2006 Tobacco License Renewals: Lake Center Store (Corinna Twp.); Holiday Stationstore #3539 (Otsego City); Red Vest Bar & Grill (Rockford City).

C. COURT SERVICES

1. Approve Addition Of Outside Phone Line For Probation Information Center (PIC).

A Civil Defense Committee Meeting was held on 1-11-06. Sawatzke moved to approve the minutes, seconded by Russek, carried 5-0:

Emergency Management Director Job Description. A final draft of the job description was distributed, which included suggested changes from Genell Reese, the Sheriff Department, Personnel, and Amy Filipek, Homeland Security/Emergency Management. Melvin will incorporate minor changes to the document as discussed at today’s meeting. It was the consensus that the position title should be Emergency Management Coordinator as the person will be coordinating activities, not directing them. Recommendation: Norman will consult Frank Madden on position classification. Helgeson will verify the title of the immediate supervisor of this position. The draft will be revised and forwarded to HAY Group. Norman provided Reese with the 12-26-05 NACO Newspaper which provided a matrix on what needs to be implemented under NIMS in Federal Fiscal year 2006. Reese was directed to provide a status report on each item listed. (End of Civil Defense Minutes)

Bob Hiivala, Auditor/Treasurer, brought forth a request from Port Riverbend, Inc. for a pro-rated tobacco license. They remitted $50 of their annual $150 tobacco license fee, indicating they will close their business 3-31-06 due to road construction. Hiivala provided an excerpt of the Tobacco Ordinance reflecting that the license is valid for one calendar year from the date of issue beginning January 1st. The Ordinance further states that licenses may be issued for a fractional year upon their expiration under another licensing authority or in the case of a new license application. Hiivala was unaware of another licensee taking over the business. A copy of the County’s liquor license procedures was provided reflecting that partial refunds of liquor license fees may be made when a business is sold. The refund is made less a $100 handling fee. Hiivala requested Board direction as authorizing the pro-rated fee would establish a precedence. Discussion followed on whether this property was involved with condemnation relating to a construction project. Brian Asleson, Chief Deputy Attorney, felt additional information was needed. If Mn/DOT were acquiring all or a portion of the property, it may be done well in advance of construction. He did not feel delaying the matter for one week to obtain additional information posed any legal issues, because of the $50 received on the renewal license. Sawatzke moved to authorize Port Riverbend, Inc. to continue to sell tobacco over the next week while more information is obtained as to why the business is closing. This issue will be referred to the next County Board Meeting. The motion was seconded by Eichelberg and carried 5-0.

The claims listing was discussed. Hiivala referenced page 31 reflecting expenditures from the Capital Improvements Fund for the cold storage building. The listing will delineate the funding sources for projects. Russek referenced a claim on page 19, Buffalo Cleaners and Launderers ($11.18). Hiivala clarified that this was for cleaning of chain saw chaps. Page 1 of the claims listing reflects payments made for gravel tax by cities and townships. Mattson noted the gravel taxes paid are on an honor system. He felt the amount paid in Southside Township may be low as compared to Buffalo Township. Question arose as to whether tax is to be paid on sand. Asleson will research the resolution adopted when the tax was imposed. With regard to enforcement, Sawatzke felt this was something the new EnvironmentalHealth Officer could work on. Mattson referenced pages 8 and 20 for payments to the Highway Department for building rental. Richard Norman, County Coordinator, said the Surveyor and Parks Departments pay rental annually to the Highway Department. Mattson then referenced page 17, Aramark Correctional Services ($15,114.29). He said all three claims reflected the same invoice number. Hiivala will have this corrected to reflect three different invoice numbers. On a motion by Russek, second by Sawatzke, all voted to approve the claims in the listing, subject to audit, to include the corrections as noted.

A Deferred Compensation Committee Meeting was held on 1-11-06. Sawatzke moved to approve the minutes, seconded by Mattson, carried 5-0:

Review Deferred Compensation Plan. The December 20, 2005 meeting was reconvened at 9:00 A.M. to continue review of the Wright County Plan. Asleson met with Hiivala prior to the meeting to discuss proposed changes. He will review IRS requirements before making final revisions to the Wright County Plan. The revised Plan will then be placed on the Wright County Board Agenda for approval. (End of Deferred Compensation Committee Minutes)

A Technology Committee Meeting was held on 1-11-06. Eichelberg moved to approve the minutes and recommendations, seconded by Russek. In response to a question by Mattson, Sheriff Gary Miller felt the timing of the Law Enforcement System upgrade should coincide with the construction of the new Jail Facility due to the complexity of the system. Sawatzke said the Committee will reconvene today at 1:30 P.M. to discuss the upgrade and the Criminal Justice Information Systems Integration Grant. The County has expended $14,200 toward interfaces with the cities involved. As the cities do not intend to continue with this project, further discussion will occur on reimbursement for this expenditure. The motion carried 5-0 to approve the minutes:

Request For Road Name Change, Bill McMullen, Franklin Twp. McMullen said the Township was approached by residents requesting a road name change. The 300’ road is being constructed in a new PUD to accommodate two homes and lies on the border of Franklin Township and the City of Delano. The request is for the road name to be Country Lane, which would coincide with the City’s addressing system. The 300’ section lies in the Township and is on the opposite side of CR #30 from the City. If the addressing followed the County’s E911 grid system, the road would be named Fenning Avenue. McMullen indicated that the request is supported by Franklin Township, the Delano Fire Chief, and area residents. Thinesen felt there could be confusion either way for emergency vehicles. The E911 system will include detailed directions on how to access these two properties. He felt the request could be accommodated based upon the support of the Delano Fire Chief. Rhineberger explained that past street name change requests have involved roads which did not fit within the County’s grid system. In this situation, the road does fit within the grid system. Recommendation: Approve request. McMullen will instruct property owners to contact the City for proper numbering within the City’s addressing system. The property owners will need to complete a plat correction through Planning & Zoning and the Auditor’s Office. The City should contact Thinesen with changes to the E911 system. Swing brought forth discussion on the process of submitting addressing change requests to Committee. He did not feel such requests belonged with the Technology Committee nor should he be the County contact person for such requests. Rhineberger said Planning & Zoning handles requests for single addressing changes within townships. Recommendation: Swing will research past discussion on this issue and forward it to the Ways & Means Committee for review.

Law Enforcement System Upgrade Agreement With MaSys Corporation. The recommendation from the 10-25-05 Technology Committee Meeting was to proceed with negotiating with Masys-Positron on the law enforcement system upgrade. Negotiations on the Agreement followed. Swing said the result is the estimated cost (presented in October) of $930,000 over a three-year period would not be exceeded. In summary, the cost did not increase but more functionality will be realized through the project. Negotiated costs are based upon implementation in Spring, 2006 with completion of the project on 4-01-08. Per MN Statutes that went into affect on 8-01-05, counties will not pay sales tax on costs related to the 800 MHz project. The Statute specifically names Wright, Sherburne, Stearns and Benton Counties. Helgeson stated that the 800 MHz System is included in Phase 5 of the project and the upgrade is necessary to implement the 800 MHz System. Recommendation: It was the Committee’s opinion that sales tax would not need to be paid as the upgrade is necessary for implementation of the 800 MHz System. At the recommendation of Swing, the Committee consensus was to recess the Technology Committee Meeting to 1-17-06 at 1:30 P.M. Swing will continue to work on outstanding issues related to the agreement with Masys Corporation (reflected on page 3 of the attachment).

Criminal Justice Information Systems Integration Grants FY 2004. Information relating to the Grant was distributed (attached) reflecting the decision by the City of Buffalo Police Department to cancel system development work on the software system, PC ENFORS, developed by MaSys-Positron Corporation. Wright County will continue with its plans to upgrade to this System. Due to the City’s decision, Helgeson and Swing contacted grant administrators for their opinion on grant funding since the scope of the project had changed. The original intent was for a common law enforcement system to be shared by the County and the Cities of Buffalo, Annandale and Howard Lake, providing immediate access to shared data. Court Administration would also have received tickets electronically, freeing up staff time to complete other work. Swing and Helgeson received verbal confirmation that grant funding could still be utilized even though the basic fundamentals of the grant were not complied with. A written confirmation of this position has been requested. The City of Buffalo has since proceeded with another vendor and Swing anticipated that Annandale would follow. Helgeson pointed out that the CriMNet System would have been the first of its kind in the State and was the basis under which the grant was awarded to the City of Buffalo. Thus far, the County has expended $14,200 in upgrades associated with the cities involved. Grant funding will be issued directly to the City and the County will not obtain any of this funding. A total of $24,000 will be deducted from the contract with MaSys-Positron because of the City’s decision to withdraw. Swing said the County will proceed with the PC ENFORS System and the City’s action would not affect this decision. Swing expressed hope that matters relating to the CriMNet grant would not jeopardize future collaboration on technology projects with the City of Buffalo. Recommendation: Swing will provide copies of the grant documents to Committee members and Asleson for review and discussion when the Committee reconvenes their meeting on 1-17-06 at 1:30 P.M. (End of Technology Minutes)

As liaison to the Wright County Historical Society, Sawatzke brought forth discussion on SAC/WAC fees paid by the Historical Society to the City of Buffalo. Leander Wetter, Historical Society President, was present for discussion. When the most recent addition was built in 2005, SAC/WAC charges were assessed to the construction company in the amount of $4,450.00. Wetter indicated the most recent construction was for one handicapped accessible bathroom. Sawatzke said the contractor was told that the inflated fee related to charges from the early 1990’s. Sawatzke recalled that in 1991, the Historical Society property did not lie within the City limits. There was a verbal agreement between the City and County that if the County paid to extend the water lines the City would not assess the County for SAC/WAC charges. Sawatzke discussed the issue with the Buffalo City Administrator who indicated the fee would be refunded to the Historical Society. Several days later, he learned this was not going to happen. Sawatzke then approached a City Council member who felt they could resolve the issue. After discussion today, Sawatzke made a motion to send a letter to the City of Buffalo requesting clarification and a refund of the SAC/WAC fees charged to the Historical Society in 2005. The motion was seconded by Russek and carried 5-0.

Sawatzke said the MN Public Utilities Commission will hold public hearings on 2-02-06 at 1:00 P.M. and 7:00 P.M., Monticello Community Center, to receive public comment on Xcel Energy’s proposal to establish a dry spent nuclear fuel storage facility on the Monticello Power Plant so the plant can operate up to an additional 20 years. As part of the regulatory process, the Department of Commerce prepares an Environmental Impact Statement. Hearings will also be held in St. Paul on 2-16-06 at 1:00 P.M. and 7:00 P.M. Sawatzke has been asked by Xcel Energy to speak in support of the project. Before doing so, he asked that the County Board discuss their position on this issue. Sawatzke moved to schedule a Committee Of The Whole Meeting on 1-23-06 at 2:30 P.M. for this purpose. Sawatzke will contact the NMC to request a presentation on this subject. The motion was seconded by Russek. Dan Lemm, Monticello, said that the City of Monticello is sending two representatives to Nevada to tour a similar storage facility and suggested Wright County consider doing the same. The motion carried 5-0.

On a motion by Sawatzke, second by Russek, all voted to schedule a Committee Of The Whole Meeting on 1-25-06 at 1:30 P.M. to discuss planning issues, as requested by Tom Salkowski, Planning & Zoning Administrator.

Sheriff Gary Miller said the City of Delano has requested an increase in patrol hours through the Law Enforcement Contract. The request is for an additional four hours/day in 2006. The City understands that this coverage will not be provided immediately as the Sheriff Department does not have the staff available to do so. Sheriff Miller plans to present a request to the Personnel Committee to address this request as well as coverage for a person who has been called to active duty. Richard Norman, County Coordinator, said the contract should be approved for the 12 hours/day and the contract could be amended at a later date. Russek moved to approve the Law Enforcement Contract with the City of Delano for 12 hours/day, seconded by Sawatzke, carried 5-0.

Bills Approved

Allina Health Systems. $500.00

American Messaging 799.19

Ameripride Linen and Apparel 758.63

AMI Imaging Systems Inc. 25,474.21

Ancom Technical Center 998.00

Annandale Rock Products 9,099.63

APEC Industrial Sales & Serv. 398.84

Aramark Corr. Services 15,114.29

Arrow Terminal LLC 176.26

Assn. of MN Emergency Mngrs. 135.00

Auto. Garage Door & Firepl. 2,325.34

B & B Products-Rigs/Sqau 3,019.75

B & D Plumbing/Heating 1,942.00

Bachman Printing 354.38

Bob Barker Co. 250.06

Beaudry Propane Inc. 3,557.96

Dawn Bellm 158.75

BLM Technologies Inc. 601.85

Braun Intertec Corporation 1,700.00

Buffalo Bituminous 21,372.33

Buffalo Township 14,634.99

City Buffalo 27,436.34

Bureau of Crim. Apprehen. 665.00

Cardiac Science 240.37

Cats Inc. 150.00

CDW Government Inc. 545.27

Center Point Energy 27,707.98

Centra Sota Lake Region 27,992.78

Central McGowan Inc. 285.35

Central MN Juv. Center 368.00

Clearwater Township 783.41

Climate Air 813.61

Cokato Motor Sales Inc. 44,670.00

Cokato Township 3,444.21

Comm. of Transportation 3,077.22

Computer Prof. Unlimited 334.41

The copy Shop 844.13

CPS Technology Solutions 25,598.50

Crow River Tools 315.74

Cub Foods 382.50

Culligan of Buffalo 215.33

Dash Medical Gloves 139.80

Dental Care Assoc. of Buff. 793.00

Dept. of Public Safety 8,430.00

Diamond Mowers Inc. 22,365.00

E. Central Reg. Juvenile 8,256.00

Excel Systems LLC 1,012.31

Federal Signal Corp. 15,326.62

Firstlab 109.50

French Lake Township 693.54

Frontier Precision Inc. 441.18

Gateway Companies Inc. 2,982.19

GCS Service Inc. 158.25

Janet Gholson 175.57

Raymond Glunz 200.00

Grainger 163.83

Greenview Inc. 283.96

Hennepin Chiefs Assoc. 100.00

Hickman Service Inc. 151.23

Hillyard Floor Care Supply 1,775.20

Holiday 9,020.27

Interstate All Battery Center 326.37

J Craft Div. of Crysteel Mfg. 269.82

Junction Towing & Auto Repair 474.11

Kris Engineering Inc. 6,431.54

Lakedale Telephone Co. 441.80

LaPlant Demo Inc. 538.11

Lawson Products Inc. 237.65

Claire Lensegrav 162.75

LexisNexis 110.00

Little Falls Machine 1,129.73

Loberg Electric 450.94

M & M Express 325.72

M-R Sign Company Inc. 514.41

Marco 518.66

Marco Business Products 2,971.31

Martin-McAllisters Cons. 1,750.00

Marysville Township 6,027.92

MASYS Corporation 2,628.87

The Metro Group Inc. 751.89

Mid-States Organized Crime 300.00

Middleville Township 911.79

MN Assoc. of County Offic 225.00

MN Counties Computer Co-op 206.81

MN Dept. of Corrections 16,947.25

MN Elevator Inc. 207.60

MN Office of Enterprise Tech. 437.33

MN State Auditor 11,261.25

Monticello Auto body Inc. 205.54

Monticello Community Ed 1,500.00

Monticello Times Inc. 110.00

Monticello Township 16,634.27

Morries Buffalo Ford Merc 186.06

Motorola Communication 2,915.11

Moys Custom Painting/Coll. 386.44

Jeffrey Namie 3,899.00

Nextel Communications 962.41

North American Salt Co. 7,648.57

North Suburban Towing 110.68

Nuclear Management Co. 140.00

Office Depot 1,683.96

Onyx 10,209.04

Lynn Peavey Company 370.00

Performance Office Papers 544.64

Photo 1 769.31

Press & News Publications 356.00

Qwest 2,139.99

Reds Auto Electric 182.99

City Rockford 7,307.52

Royal Tire Inc. 621.75

RS Eden 4,704.00

Russells Security Resource 1,602.42

Scharber & Sons Inc. 376.13

Ruth Shackelton 3,817.80

Sherburne Co. Sheriff 108.00

Silver Creek Township 4,639.98

Sirchie 131.09

Southside Township 14,057.64

Sprint 156.69

St. Cloud Times 169.00

St. Joseph Equipment Inc. 2,108.70

St. Joseph Equipment-Mpls. 931.88

City St. Michael 1,378.24

State of MN-Administrative 323.40

State of MN-Info Tech Div. 340.22

Stationers Inc. 734.64

Sterling Solutions Inc. 700.00

Super Express 123.54

Tires Plus 142.94

Total Printing 467.32

Shaun Tyznik 341.25

United Parcel Service 182.73

Verizon 572.64

C Walker Trucking 1,420.00

Waste Management TC W 650.15

West Payment Center 901.94

Wright Co. Highway Dept. 63,422.00

Wright Co. Journal Press 255.10

Wright Hennepin Electric 2,869.92

77 Pymnts. less than $100 13,257.26

Final total $578,147.59

The meeting adjourned at 9:55 A.M

Published in the Herald Journal Feb. 13, 2006.