Wright County Board Minutes

Wright County Board Minutes
February 28, 2006
The Wright County Board met in regular session at 9:00 A.M. with Heeter, Sawatzke, Mattson, and Eichelberg present. Commissioner Russek was absent.
The following correction was made to the 2-21-06 minutes by Sawatzke: Page 1, last paragraph, 2nd sentence should read “conferences and meetings.” Mattson moved to approve the minutes as corrected, seconded by Sawatzke, carried 4-0.
Petitions were accepted to the Agenda as follows: Consent Item B2, “Approve Personal Leave Through 3-14-06, Jaydee Jibben” (Norman); Consent Item E1, “Highway, Authorize Hire, Steve Lindemann, Mechanic, Eff. 3-20-06 (Step 7)” (Norman). Eichelberg moved to approve the Agenda as amended, seconded by Mattson, carried 4-0.
On a motion by Eichelberg, second by Mattson, all voted to approve the Consent Agenda as amended:
A. ADMINISTRATION
1. Performance Appraisals: J. Brown, Admin.; D. Snyder, Atty.; S. Meyer, Hwy.; J. Bean, N. Borrett, R. Dubois, P. Loch, Sher./Corr.
2. O/T Report, Period Ending 2-10-06.
3. Claim, Nelson Building & Development, Inc. $1,469.97 (Courtroom Remodeling Project).
B. AUDITOR/TREASURER
1. Tobacco License Renewals: 152 Club, Full Moon Saloon & Grill (Albertville City).
2. Approve Personal Leave Through 3-14-06, J.D. Jibben.
C. INFORMATION TECHNOLOGY
1. Refer To Building Committee Discussion RE: Parking For IT Staff.
D. PARKS
1. Reappoint John Wisecarver To District 1, Parks Commission, Eff. 1-1-06 (3-Year Term).
E. HIGHWAY
1. Authorize Hire, Steve Lindemann, Mechanic, Eff. 3-20-06 (Step 7).
Tom Kelly, Attorney, introduced Shane E. Simonds. Simonds was recently hired as an Assistant County Attorney and will be working with misdemeanors. Simonds was welcomed.
Bob Hiivala, Auditor/Treasurer, said the December 2005 Revenue/Expenditure Guidelines had been distributed several weeks prior. Since that time, coding and budget modifications were made and will be reflected in the year-end summary. Hiivala requested the Board approve the Guidelines based upon the report printed on 2-17-06.
Mattson questioned whether reports will reflect the Human Services overtime. Hiivala stated that in 2006, the budget reports will reflect overtime separately. In December, the general ledgers were consolidated and therefore the overtime was not segregated. Richard Norman said there may be a positive variance from the 2005 Road & Bridge levy of an estimated $220,000. He has not verified this with the Highway Department. He believes the areas reviewed were supported by local levies. Mattson moved to acknowledge the preliminary December 2005 Revenue/Expenditure Guidelines, seconded by Eichelberg, carried 4-0.
Brian Asleson, Chief Deputy Attorney, said a petition was received for the renaming of Mud Lake (located in Albertville) to Hunter’s Lake. The request was presented by Dewey Gunderson. The petition contains at least fifteen signatures from property owners in the County, which is required. Asleson said the County should schedule a Public Hearing on the requested name change. The Hearing is set at least 30 days out and notice is be published three weeks in the Herald Journal. The DNR must also be notified. Although not required by Statute, the City of Albertville approved of the name change at their 2-06-06 meeting. It was noted that a portion of the Lake is within Otsego. Asleson said that notice of the Public Hearing will be provided to any city which borders the Lake, and he felt this would be Albertville and Otsego. On a motion by Eichelberg, second by Sawatzke, all voted to schedule a Public Hearing to consider the name change for Mud Lake for 4-04-06 at 9:30 A.M.
Hiivala requested the Board approve a new tobacco license for Monticello Liquor (Monticello City). All paperwork is in order. Sawatzke moved to approve the tobacco license, seconded by Mattson, carried 4-0.
Hiivala provided a repair estimate of $15,526.00 for Joint Ditch 14. The estimate reflects Meeker and McLeod counties share of the repair. Mattson moved to approve the repair work to Joint Ditch 14, seconded by Sawatzke, carried 4-0.
The claims listing was reviewed. Hiivala referenced page 2 of the listing noting that the claim to MN CLE Inc. ($390) is for conferences and meetings. Heeter referenced a claim on page 9 to Sherburne County and said $54,725 was spent in January to house prisoners. Mattson inquired whether a claim on page 17 to Loberg Electric ($16,985) was the final payment for the cold storage electrical work. Hiivala said the claim appeared to be the final bill. Mattson moved to approve the claims as listed in the abstract, subject to audit. The motion was seconded by Eichelberg and carried 4-0.
Heeter closed the regular meeting at 9:24 A.M. and opened the Public Hearing for the HAVA (Help America Vote Act) Election Equipment Plan. The Plan was submitted to the Secretary of State and comments were received back on how the plan had to be modified. This Plan was sent to each municipality and home school district. The purpose of the Public Hearing was to receive public comment on the Plan and no public comment was received. Asleson said the 2005 Session Law reflects how plans are adopted. He had not had an opportunity to review Federal regulations. Some counties are including intergovernmental agreements with municipalities outlining who is responsible for costs. The HAVA Election Equipment Plan will be brought back to the next meeting. Hiivala extended thanks to Gloria Gooler and members of the HAVA Core Work Group including Peggy Carlson, City of Cokato; Marlene Kittock, City of Delano; Dan Buchholtz, City of Hanover; Carol Beall/Sharry Berning, City of St. Michael; Sharon Lee, Clearwater Township; Joey Berg, Middleville Township; Marilyn Greeley, ISD 2687 Howard Lake/Waverly/Winsted; Anita Underberg, ISD 877 Buffalo; and Jennifer Ackerman, ISD 882 Monticello. The Public Hearing was closed at 9:28 A.M. and the regular meeting was reconvened.
A Building Committee Meeting was held on 2-22-06. Eichelberg moved to approve the minutes, seconded by Mattson, carried 4-0:
Office Remodel, Planning & Zoning. A remodel plan was provided as well as a quote from Ernst General Construction (attached). The quote not to exceed $7,639.00 includes light and data rewiring. The remodel would provide space for all office equipment and a work area for half section maps. The sprinkler and heat pump systems will not be affected. Recommendation: Approve request with funding from Budget 820, Site Improvements line item, not to exceed $7,639.00. (End of Building Committee Minutes)
At 9:30 A.M., Heeter closed the bids for the CSAH 37/CR 117/CR 119 Rural Safety Improvement Project. Wayne Fingalson, Highway Engineer, said the project is being re-bid from last Fall when the bids came in at $275,000. The County received $200,000 in safety grant funding for this project. The base bid includes the intersection of CSAH 37 and CR 117. The alternate bid is for the intersection of CSAH 37 and CR 119. The Engineer’s estimate is $200,000 for the base bid and $45,000 for the alternate bid. The County has expended $41,000 for ROW on the CSAH 37 and CR 117 project. Fingalson opened and read the bids. Mattson moved to lay the bids over for one week, seconded by Eichelberg, carried 4-0:
Acknowledge
Bidders; Bid Bond; Addendum; Base Bid; Alternate Bid; Total Bid
Mathiowetz Construction Co.; Yes; Yes; $231,244.66;$60,034.15; $291,278.81
Hardrives, Inc.; Yes; Yes; $288,772.91; $63,261.59; $352,034.50
Midwest Contracting, LLC; Yes; Yes; $239,798.90; $61,490.85; $301,289.75
A Personnel Committee Meeting was held on 2-22-06. Sawatzke moved to approve the minutes with recommendations, seconded by Mattson, carried 4-0:
Personnel Policy Manual Revisions. Redline copies of the policy revisions showing language being deleted or added were provided for discussion. Norman clarified some revisions were procedural changes to meet federal certification requirements as suggested by the Minnesota Merit System, while others were language clarification. Norman felt the Manual should be reviewed on an annual basis for updates. Sawatzke questioned whether an employee being terminated could appeal to the County Board. Norman stated the policy outlines progressive discipline and that termination would not take place without proper legal consultation. He also noted there is a policy on grievance procedure. Recommendation: Approve revisions retroactive to January 1, 2006.
Performance Appraisal - Greg Kramber, Assessor. Based on five performance reviews submitted the Committee recommends an overall rating of “Exceptional”.
Performance Appraisal - Bill Swing, IT Director. Based on five performance reviews submitted the Committee recommends an overall rating of “Exceptional”.
Performance Appraisal - Richard Norman, County Coordinator. Based on five performance reviews submitted the Committee recommends an overall rating of “Exceptional”.
Staffing Needs, Sheriff Department. Gary Miller, Sheriff, requested three additional full-time deputy positions to provide staffing for the following positions: 1) Replacement for detective who has been called to active duty with the National Guard for an anticipated 18 months deployment. This position would be eliminated through attrition in the normal hiring process, as was done with other positions where deputies were deployed. 2) Deputy to backfill an additional School Resource Deputy position in the Monticello School District that has been staffed since January 1, 2006. This deputy will serve in traffic enforcement during the summer months as was discussed during the budget process. 3. Deputy to fill the additional contract hours requested by the City of Delano, effective June 1, 2006. The request is a change from 12 hours coverage per day to 16 hours per day. Recommendation: Approve. (End of Personnel Committee Minutes)
A Technology Committee Meeting was held on 2-22-06. Eichelberg moved to approve the minutes and recommendations. Sawatzke questioned whether the County has received payment from the City. The response was that this was unknown. The motion was seconded by Mattson and carried 4-0:
Crimnet Grant Funds, City of Buffalo. Swing distributed a handout reflecting the background of the grant, action by the Board, and the City’s decision to proceed with another law enforcement system. It was understood that the City was dissatisfied with the vendor meeting project time lines and therefore selected another law enforcement system. The County portion of the matching funds totals $14,255.12. The City has offered to reimburse Wright County $6,000 from grant proceeds. The County has realized $7,800 in discounts from the Masys Corporation because of work the City completed through this vendor. Swing recommended the County consider the $14,255.12 expenditure satisfied through vendor discounts and acceptance of the $6,000 from the City. Recommendation: Approve Swing’s recommendation and accept the $6,000 payment from the City of Buffalo. (End of Technology Committee Minutes)
Heeter closed the bid process for the CSAH 2 Bridge Project at 9:40 A.M. Fingalson said there was no addendum to this project. The Engineer’s estimate is $790,000. The bids were opened and read:
Bidder; Bid Bond; Total Bid
Robert R. Schroeder, Glenwood MN; Yes; $742,302.10
M&K Bridge Construction, Walnut Grove MN; Yes; $676,230.00
Lunda Construction, Rosemount MN; Yes; $704,262.80
Structural Specialties, Inc., Hutchinson MN; Yes; $677,912.96
Redstone Construction, Mora MN; Yes; $660,052.81
Dallco, Inc., Finlayson MN; Yes; $738,678.25
Fingalson said the CSAH 2 Bridge project was discussed at the 2-27-06 Transportation Committee Of The Whole (TCOTW) Meeting. There is the possibility this project may not be completed. Fingalson contacted the State Aid Office and found out the County is eligible to receive $300,000 of bridge bonding funds. Another option would be to re-advertise the project and take the chance that the Legislature will come up with additional funding this year. He thought the County may be eligible for full funding. This will be discussed next Tuesday when the TCOTW Minutes are presented for Board approval. Bids are good for thirty days. Sawatzke questioned whether it would be legal to accept the low bid and if agreeable with the bidder, negotiate an extended period for the bid. Asleson did not feel this would pose a problem as long as both parties agree. Fingalson felt that in order for the County to benefit from full funding, the bid process would have to be repeated. Fingalson said for the past few years, the County has been relying on borrowing on the next year’s State Aid allotment in order to complete projects and still keep taxes down. Cost overruns on city projects have also depleted funding. The County recently learned that approval was not received to advance encumber funds so there is not adequate funding to complete projects. If something can be worked out with bridge bonding, the project may still be possible. Sawatzke moved to lay the bids over for one week, seconded by Mattson, carried 4-0.
Fingalson requested approval of Amendment #1 to the Original Agreement with the City of Monticello and BNSF Railway Company. This is part of the CSAH 18/I-94 Interchange Project in Monticello. The Original Agreement was approved by the County Board in 2005. The amendment requests a revision of the total consideration due for the easement grant from $64,000 to $24,000. This change was made after Wright County provided documentation to BNSF Railroad confirming the existence of a 100’ x 100’ easement granted in 1987. Sawatzke moved to approve Amendment #1 to the Original Agreement, seconded by Eichelberg, carried 4-0.
On a motion by Eichelberg, second by Mattson, all voted to schedule Boy/Girl County Day for 4-11-06.
Sawatzke moved to adopt Resolution #06-19, Charitable Gambling Application Form LG200R, Monticello Lions Club, Smokin Joe’s Roadhouse, 4246 112th St. NW, Maple Lake MN 55358 (Silver Creek Twp.). The motion was seconded by Mattson and carried 4-0 on a roll call vote.
Bills Approved
Advantage Emblem Inc. $2,316.04
Albion Township 15,579.67
American Bio Medica Corp. 442.50
American Instit. Supply 237.15
Ameripride Linen and Apparel 253.62
Aramark Correctional Serv. 10,544.95
B & D Plumbing & Htg. 349.00
Beaudry Propane Inc. 4,063.29
Bills Gun Shop and Range 291.81
Black Hills Ammunition 3,146.00
BLM Technologies Inc. 2,385.56
Buffalo Hospital 9,152.00
Buffalo Hosp.Otpt. commer. 1,320.44
Buffalo Quality Feed Mill 882.46
Buffalo Township 16,327.37
Carver Co. Treasurer 290.00
Chatham Township 11,166.74
Clearwater Township 13,281.06
Cokato Township 16,061.93
Consolidated Container Corp. 497.50
Corinna Township 23,507.74
Deatons Mailing Sys. Inc. 673.93
E. Central Reg. Juvenile 7,560.00
Ernst Gen. Construction Inc. 2,950.00
Franklin Township 26,174.32
French Lake Township 14,509.46
GCS Service Inc. 381.14
Going Under Dive Center 283.91
Granite Pest Control Serv. 127.80
Hillyard Floor Care Supply 1,622.30
Keeprs Inc. 808.41
Lakedale Telephone Co. 154.10
LaPlant Demo Inc. 538.11
Loberg Electric 16,985.00
M-R Sign Company Inc. 3,608.22
Maple Lake Township 20,226.40
Marco 968.99
Marco Business Products 3,153.46
Marysville Township 18,081.52
Menards 528.98
Middleville Township 14,064.50
Midland Corp. Benefits SVC 750.00
MN Assn. of Assessing Ofcrs. 185.00
MN CLE Inc. 390.00
MN Co. Attorneys Assoc. 228.44
Monticello Township 27,879.55
New Ulm Police Dept. 100.00
Northland Pharmacy 523.08
Office Depot 709.60
Performance Office Papers 804.42
Prairie Lakes Detention Ctr. 785.00
Barbara Pulscher 250.00
Rengel Printing Co. 1,012.13
Resource Training & Solutions 105.00
Rockford Township 26,957.17
RS Eden 1,004.85
Russells Security Resource 324.54
Segway of Minnesota Inc. 6,464.50
Sherburne Co. Sheriff 54,725.00
Silver Creek Township 23,781.62
Tammi Solarz 150.00
Southfork Recreational Parts 439.85
Southside Township 14,127.81
Sprint-Local Telecom Div. 187.14
Stockholm Township 13,367.45
Streichers 1,053.98
Total Printing 810.83
Uniforms Unlimited 140.00
United Parcel Service 110.35
Verizon 815.08
Victor Township 14,801.19
Voss Lighting 182.12
Daniel Weber 150.00
Stewart Wirth 113.90
Woodland Township 13,104.50
Wright Co. Highway Dept. 26,297.21
Wright Hennepin Electric 656.56
Zack’s Inc. 175.12
19 Payments less than $100 925.49
Final total $500,085.86
The meeting adjourned at 9:55 A.M
Published in the Herald Journal March 20, 2006.