Wright County Board Minutes

April 11, 2006

The Wright County Board met in regular session at 9:00 A.M. with Heeter, Sawatzke, Mattson, Russek and Eichelberg present.

As part of Boy/Girl County Day, students attended a portion of today’s meeting to learn more about County Board proceedings. The County Board introduced themselves, their districts, and answered questions.

The following corrections were made to the minutes of 4-04-06: Page 1, 4th paragraph, 2nd sentence, change from “liquor license” to “tobacco license” (Norman); page 1, Consent Item B1, change from “Monticello Country Club (Monticello Twp.)” to “Monticello Country Club (Monticello City)” (Norman). Russek moved to approve the minutes as corrected, seconded by Eichelberg, carried 5-0.

Petitions were accepted to the Agenda as follows: Item For Consid. #4, “Report On AMC Director’s Meeting” (Russek); Item For Consid. #5, “YMCA Update” (Sawatzke). Eichelberg moved to approve the Agenda as amended, seconded by Russek, carried 5-0.

On a motion by Sawatzke, second by Russek, all voted to approve the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: S Backes, Admin.; W. Vogel, Bldg. Maint.; J. Hermanson, Sher.; R. Benedict, Surv.

1. Claim, Buetow & Associates Inc., $1089.30.

2. Place Emergency Management Coordinator Position On Class “F” ($42,237 - $59,593) Of The Non-Union Salary Schedule.

B. ASSESSOR

1. Approve Abatement, PID #118-181-001010, Robert & Sara Caron (City of Otsego).

2. Approve Abatement, PID #118-087-011040, Jeffrey & Megan Warren (City of Otsego).

3. Approve Abatement, PID #118-087-011030, Michael & Kristina Jackelen (City of Otsego).

4. Approve Abatement, PID #118-087-011020, Neal Bachman (City of Otsego).

5. Approve Abatement, PID #114-177-004110, Viktor Simonovich (City of St. Michael).

6. Approve Abatement, PID #101-078-001020, Albertville Plaza LLC (City of Albertville).

C. HIGHWAY

1. Set Letting Date For Design/Build Project For New Otsego Truck Station, 5-16-05 @ 9:30 A.M.

2. Approve Agenda For 4-17-06 Transportation Committee Of The Whole @ 2:30 P.M.

1. Agreement With Otsego For TH 101.

2. Status Of CSAH Changes.

3. Status Of Roundabout Issue In Monticello.

4. Discuss Option For Chouinard Property.

D. PARKS

1. Refer Appraisal Review To Ways & Means Committee In A Closed Session RE: Life Time Estate (PID #210-100-293200).

Bob Hiivala, Auditor/Treasurer, presented a request to establish a petty cash fund for the County Assessor’s Office. The Assessor’s Office collects fees for various services and this fund would be used to make change. Sawatzke moved to adopt Resolution #06-30 establishing a $100 petty cash fund for the Assessor’s Office, seconded by Eichelberg, carried 5-0 on a roll call vote.

The claims listing was reviewed. Hiivala explained to the students that the annual budget for the County is $77 million. Each week, a claims listing detailing payments is reviewed and approved by the County Board. Russek questioned a claim on page 3, The Valuation Group ($6,000). The response was that this was for an appraisal of the Onyx Landfill. Russek moved to approve the claims as listed in the abstract, subject to audit. The motion was seconded by Mattson. Mattson referenced a claim on page 20, Tri-State Surplus ($437.72) for shelving and questioned whether this should have been presented to the Building Committee for approval. Hiivala explained that the shelving was budgeted for the new Highway building and is funded from Department 380 Unallocated, Road & Bridge, 6602 Capital Expenditures. The shelving for the Parks building will be separate and paid out of General Revenue. The motion carried 5-0 to approve the claims.

A Budget Committee Of The Whole Meeting was held on 4-04-06. Russek moved to approve the minutes, seconded by Sawatzke, carried 5-0:

2005 Revenues/Expenditures. At the 3-21-06 meeting Hiivala distributed copies of the 2005 Year-End Summary of Revenues/Expenditures and provided an overview of the General Fund Budget. At today’s meeting the Road & Bridge and Human Services Budgets were reviewed.

A. Road & Bridge. Hiivala stated he met with Norman, Fingalson and Ellis to discuss if there is a better format for reporting on the Road & Bridge Budget. For this report Hiivala pulled out State and Federal construction projects and included revenues and expenditures only for local road projects where the County has discretionary control. Taxes account for 41.5% and State Grants 38.7% of the budgeted revenues, with Personnel Services accounting for 29.7% of budgeted expenditures, Road Projects 24.3% and Road Supplies 30.1%. A comparison of actual revenues to budgeted revenues reflected Taxes, State Grants and Charges for Services above projected figures, with actual expenditures for Personnel Services, Road Supplies and Road Projects to be below projections. Actual revenues exceeded projections in Taxes, State Grants and Charges for Services, while actual expenditures in Personnel Services, Road Supplies and Road Projects were below projected figures. It was noted that items such as salt, which the County purchases in large quantity, may show a negative expenditure until revenue is received under village services for salt sold to the townships, etc. Due to when the salt is purchased and re-sold the carryover may cross over into the next annual budget. There was discussion on reporting to the County Board the status of funds for State and Federal road projects which typically take several years for completion. Hiivala stated the year end cash balance is low and should be built up. Norman questioned the ability to differentiate the expenditure of levied funds from other funding sources in order to provide that information for the annual budget setting process. Hiivala stated that he would continue to work with Norman and Fingalson on a different budget format for the Road & Bridge Budget.

B. Human Services. Hiivala stated Federal Grants accounted for 38.6% of the projected revenues, State Grants 21.1% and Taxes 29.9%, with projected expenditures of 43.2% for Public Aid Assistance and 47.2% Personnel Services. A comparison of projected budget figures to actual reflected Tax revenue being slightly more than projected, while actual revenue from State and Federal Grants was less than budgeted. Actual expenditures for Public Aid Assistance and Personnel Services came in below budget. Discussion centered primarily on the uncertainty of State and Federal funding levels and year-end budget trends.

C. Other. The final pages of the 2005 Annual Report included a countywide comparison of the 2005 and 2006 levy share of the budget, countywide budgeted revenues versus expenditures, a monthly budget summary, and analysis of the Capital Projects Fund. It was the consensus of the Commissioners for Hiivala to provide one detailed copy of the monthly budget summary for the County Board rather than individual copies. There was brief discussion on the status of the Equipment Note and items designated for funding from the Capital Projects Fund.

(End of Budget Of The Whole Minutes)

On a motion by Eichelberg, second by Russek, all voted to set a Building Committee Of The Whole Meeting for 5-09-06 at 10:30 A.M. to discuss Courthouse security issues (including Courts).

Eichelberg moved to cancel the 5-30-06 County Board Meeting, seconded by Russek, carried 5-0.

Russek attended an AMC Director’s Meeting on 4-07-06 in St. Paul. Issues discussed included Clay County facing a potential strike in their Human Services Department and the possibility of Anoka County building a crime lab. Additionally, Russek said that as part of the investigation for the Stadium issue, the Anoka County Board’s e-mails are being subpoenaed for a two-year period. Russek stressed that e-mails sent to the County Board should not contain any material which would violate the Open Meeting Law. This was provided as an informational item.

Sawatzke provided an update on the potential purchase of the YMCA property. Sawatzke, Heeter, Marc Mattice (Parks Administrator) and Bernie Beneke (Wright County Parks Commission) attended a recent City Council Meeting where this joint purchase was discussed. The City plans to have an appraisal completed on the property. The City, County and YMCA representatives will meet to negotiate a purchase price. The City and County will then determine whether to proceed with the purchase and how to fund it. A possible tour of the property may be held at a future date.

Bills Approved

Advon Incorporated. $441.36

Air Compressors Plus LLC 134.24

American Messaging 680.95

American Public Works Assoc. 157.50

American Society of Civil Eng. 220.00

Ameripride Linen/Apparel 404.51

Ancom Technical Center 2,533.22

Aramark Correctional Serv. 5,209.35

Arrowwood Resort 833.90

Kirk Asplin Oil Company 177.75

Atrix International Inc. 681.25

B & D Plumbing & Heating 350.00

Joe Backes 319.95

Lawrence Bauman 303.40

Jeffery Benn 111.60

BLM Technologies Inc. 262.00

Bolton & Menk Inc. 1,624.75

Buffalo Transmission 4,005.13

City Buffalo 27,318.57

Center Point Energy 5,553.48

Centra Sota Lake Region 331.23

Climate Air 1,835.75

Computer Professionals Unl. 3,033.37

Construction Services Div. 423.34

Tom Decker 100.00

Dental Care Assoc. of Buffalo 167.00

Dept. of Public Safety 3,060.00

Edina Eye Physicians and Surg. 120.00

Elmer Eichelberg 172.92

Elk River Ford 182,907.00

Debbie Ernst 532.57

Tom Feddema 136.17

GCS Service Inc. 237.06

Raymond Glunz 200.00

Grainger 134.30

Greenview Inc. 475.78

Hardrives, Inc. 324.83

Heartland Appraisal 775.00

Hewlett Packard 4,124.75

Hillyard Floor Care Supply 2,006.92

Holiday 8,353.07

Neal Huemoeller 180.67

Intereum Inc. 1,406.44

Int’l Personnel Mgmt. 988.50

Interstate All Battery Center 221.71

Jerry’s Transmission Serv. 244.95

Bernard Kirscht 303.40

Kramers Hardware 102.00

Lakedale Telephone Co. 296.64

Lawson Products Inc. 191.80

William Lieb 316.75

Marco 1,319.48

Marco Business Products 1,667.59

Marks Standard Parts 1,973.44

Martin-McAllisters Cons. 2,100.00

Richard Mattson 414.64

Meds-PDN 186.38

Menards - Buffalo 331.87

Midland Corp. Benefits SVC 750.00

Richard Miller 100.00

Mitchell 1 727.30

MN Counties Comp. Co-op 4,102.23

MN Supply Company 414.96

Morries Buffalo Ford-Merc 3,011.05

Nat’l Assn. of Cty. Eng. 400.00

Nextel Communications 750.85

Richard Norman 218.83

N. American Salt Co. 31,111.39

Office Depot 2,277.65

Phillips 66 Quick Shop-Delano 102.12

Photo 1 841.59

Precision Dynamics Corp 1,772.00

Precision Prints of Wright Co. 105.44

Prosource 1,590.00

Prosource One 138.92

Proven Force 124.26

Ramada Plaza Suites Fargo 205.44

Royal Tire Inc. 1,283.22

Jack Russek 250.96

Ryan Motors Inc. 194.28

Scenic Signs 130.50

Robert Schermann 361.25

Donald Schmidt 274.47

Tammi Solarz 154.42

Sprint 146.50

SRF Consulting Group Inc. 2,539.45

Stamp Fulfillment Serv. 442.05

Stratus Technologies Ireland 7,950.00

Streichers 6,813.40

Total Printing 1,541.69

Traffic Technologies LLC 595.34

Trans Union Corporation 147.72

The Travel Gallery 513.10

Tri State Surplus Co. 437.72

United Rentals North America 204.23

Unlimited Electric Inc. 945.24

The Valuation Group 6,000.00

Verizon 648.10

Shawna Vollbrecht 125.00

Voss Lighting 272.53

C Walker Trucking 920.00

Waste Management TC W 464.50

Janelle Webb 161.09

Wright Co. Ag Society 200.00

Wright Co. Auditor Treasurer 1,911.45

Wright Co. Highway Dept. 29,615.14

Jim Wright 100.00

52 Payments less than $100 2,944.59

Final total $390,052.20

The meeting adjourned at 9:39 A.M

Published in the Herald Journal May 1, 2006.