Wright County Board Minutes

MAY 9, 2006

The Wright County Board met in regular session at 9:00 A.M. with Heeter, Sawatzke, Mattson, Russek and Eichelberg present.

The following correction was made to the 5-02-06 County Board Minutes: Page 2, 3rd paragraph, 4th sentence, change from “May 31st” to “June 1st” (Russek). Russek moved to approve the minutes as corrected, seconded by Eichelberg, carried 5-0.

Petitions were accepted to the Agenda as follows: Aud./Treas. Item #3, “Renew Contract With Maximus For Indirect Cost Allocation” (Hiivala); Hwy. Engineer Item #4, “Schedule TCOTW Meeting” (Mattson); Item For Consid. #5, “Lincoln Institute Of Land Policy Workshop On Regional Collaboration & Land Use” (Russek). Russek moved to approve the Agenda as amended, seconded by Eichelberg, carried 5-0.

The Consent Agenda was discussed. Mattson requested that Item B1, “Reappoint Wayne Fingalson, County Engineer For Four-Year Term” be pulled for discussion. On a motion by Russek, second by Eichelberg, all voted to approve the remainder of the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: B. Lutes, Atty.; B. Jans, Hwy.; M. Flemming, T. Hallberg, Sheriff, A. Backes, M. True, Surveyor.

2. Refer To Personnel Committee Revisions To Workers Compensation Procedures.

3. Approve 3-Year Extension Of Compost Site Lease (Small Portion Of Montissippi Park).

4. Approve Annual Contribution To The Mid-MN Mississippi River Resource Conservation & Development Area, $100.

C. INFORMATION TECHNOLOGY

A. Refer To 6-14-06 Technology Committee Meeting: Discuss Location Of Video Conferencing Equipment (from 4-25-06 Consent Agenda Item “Endorse Deployment of Video Conferencing System”).

Discussion followed on Consent Item B1, “Reappoint Wayne Fingalson, County Engineer For Four-Year Term.” Mattson questioned the approval of the reappointment prior to Fingalson’s performance review. Richard Norman, County Coordinator, said in correspondence recently sent to the Board the County’s policy was outlined. Reviews are to be completed no later than 90 days prior to the reappointment date. Fingalson’s performance review is due the end of May. State Statute outlines that County Boards must reappoint the position in May of the year that the reappointment occurs. In this situation, the performance appraisal should have been completed at an earlier date but was missed. Eichelberg moved to reappoint Wayne Fingalson as County Engineer for a four-year term, seconded by Sawatzke, carried 5-0.

Bob Hiivala, Auditor/Treasurer, requested approval of the Indirect Cost Allocation Contract with Maxiumus. The one-year Contract would cost $7,581.00 which is a reduction from last year. The program is used to attempt receiving reimbursement for the cost of Federal programs. Russek moved to authorize signatures on the Contract with Maximus, seconded by Sawatzke, carried 5-0.

The March Revenue/Expenditure Guidelines were discussed. Norman questioned page 2, Court Administration, reflecting an expenditure of $1621.16 for Petit Juror. When the 2006 Budget was approved, this line item had a zero. Hiivala explained that the County pays the juror expenses and is then reimbursed by the State. The reimbursement is reflected under Revenue line item 5801. The two line items will equal with the exception that the reimbursement line item is one month behind. Norman referenced page 27, Road & Bridge, Highway Engineering, line item 6350, Contracts. This line item reflects a credit of $600,000 and is not reflected on the revenue side. Hiivala will research this question and will provide an answer when the April Revenue/Expenditure Guidelines are reviewed. It was the consensus that five copies of the Guidelines should be provided to the Board instead of one shared copy. Sawatzke moved to acknowledge receipt of the March Revenue/Expenditure Guidelines, seconded by Russek, carried 5-0.

The claims listing was reviewed. Russek referenced a claim on page 11, Hennepin County Medical Center, $8,260.19. The claim was for one inmate’s medical expenses. Mattson pointed out that this claim does reflect the 54% discount received per an agreement with Hennepin County. Eichelberg moved to approve the claims as listed in the abstract, subject to audit. The motion was seconded by Russek and carried 5-0.

Tom Salkowski, Planning & Zoning Administrator, presented a request to accept the Findings and recommendations of the Planning Commission for denial of the following rezoning and authorize signature on the Notice & Order of Denial: Wade & Kathy Nelson (Woodland Twp.). The Planning Commission unanimously recommended denial of the request to rezone from AG & S-2 to R-1 & S-2. Wade & Kathy Nelson were not present at the County Board Meeting. They have been sent a copy of the Findings the Planning Commission adopted. Salkowski recommended that the County Board adopt the Findings as the reason for the denial. Woodland Township supports the Planning Commission’s recommendation. Sawatzke moved to accept the Findings and to deny the rezoning for this property. The motion was seconded by Mattson and carried unanimously.

Barb Chaffee, Central MN Jobs & Training (CMJTS), distributed information relating to the CMJTS Annual Financial Audit, the Joint Powers Agreements for 2006-2008, MN Workforce Center Area & Director’s List, WSA 5 Regional Contact List, CMJTS Annual Report, Industry/Labor Statistics, Projected Labor Force, Dislocated Worker Projects, CMJTS Organizational Chart and Central MN WIB and JPB Roster. The Workforce Service Area 5 includes eleven counties which make up the Joint Powers Board (Pine, Mille Lacs, Kanabec, Chisago, Isanti, Sherburne, Wright, Meeker, Kandiyohi, Renville, and McLeod). Programs conducted under the WIA Title B provide services to youth, adults, and dislocated workers who need assistance to fully participate in the labor force. WSA 5 is financially viable due to it being one of the fastest growing areas in the State. All eleven counties are growing with the exception of Renville County. Chaffee requested Board approval of the Joint Powers Agreement. Eichelberg moved to approve the Joint Powers Agreement, seconded by Russek. Chaffee estimated that over 3000 people are trained in the 11-County area but they assist over 15,000 people. Not all require training. The motion carried 5-0. Chaffee explained that in 2005, Governor Pawlenty shut down State Offices for a little over three weeks. This affected the Workforce Center which has State partners. The CMJTS is a non-profit agency and can only run without State and Federal funding for three days. Chaffee said they were able to work out an agreement with the State for the CMJTS to remain open for five weeks without laying staff off. Special acknowledgment was given to former Commissioner Ken Jude for his contributions to their organization.

On a motion by Sawatzke, second by Russek, all voted to adopt Resolution #06-38 proclaiming 9-25-06 as “Family Day-A Day To Eat Dinner With Your Children.” The National Center on Addiction and Substance Abuse (CASA) at Columbia University requested support of this.

Norman stated that he and Brian Asleson, Chief Deputy Attorney, discussed pending issues related to the Jail project. One outstanding issue is to negotiate a contract with KKE Architects. The consensus of the Board today was for Norman and Asleson to draft a contract for review. Sawatzke requested that the contract reflect a not-to-exceed figure and language which would not provide an incentive for change orders. The NIC training (Managing Jail Design & Construction) in Colorado was referenced which Sawatzke and Heeter recently attended. One of the subjects discussed was change orders and the fact that a project this size is not completed without change orders. The solution is to keep change orders to a minimum. Asleson and Mattson also participated in an AIA phone conference recently. The draft contract will be brought forth for review in the near future.

Wayne Fingalson, Highway Engineer, said two bids were received for the Delano Shop (opened at the last meeting). At Fingalson’s recommendation, Russek moved to award the bid for the Delano Shop Property to John Carlson and Randall Valek at a cost of $227,500. The minimum bid set by the County was $200,000. The motion was seconded by Sawatzke and carried 5-0.

Three bids for the purchase and removal of the Albertville Maintenance Building were opened at the last meeting. At Fingalson’s recommendation, Eichelberg moved to award the bid to Dan Gutknecht at a price of $5,104.00. The motion was seconded by Russek and carried unanimously.

Mattson moved to adopt Resolution #06-39 proclaiming May 14-20, 2006 as Transportation Week for Wright County. The motion was seconded by Russek and carried 5-0 on a roll call vote.

Fingalson requested the Board schedule a Transportation Committee Of The Whole Meeting (TCOTW) for 6-02-06. The following Agenda was proposed: 1) Presentation by Fred Bengston, DNR, RE: Pelican Lake Status; 2) Status of CSAH 19 Projects in Albertville & St. Michael; and 3) Request from Otsego & Albertville for Highway Improvements. Mattson requested that Martha Rieger, DNR, be invited to the meeting to address CR 4 and the culvert to Cokato Lake. Heeter added to the Agenda a presentation by a citizen group on the I-94/TH 10 connection. Considerable discussion followed on the TH 55/CR 12 intersection. The Highway 55 Corridor Coalition received $400,000 in Federal funding for the project. The Federal Highway Administration has determined that the funding cannot be used toward safety improvements. This is a topic for discussion at the upcoming Washington Fly-In, to attempt to get that issue resolved. To complete the project, the County was looking at fronting the funds for the 20% share to be reimbursed by Mn/DOT. Under the current situation on what the $400,000 funding can be used for, the 80% funding would not be reimbursed. The County could decide to fund the 80% portion and possibly be reimbursed if the issue is resolved with the Federal Highway Administration. Mn/DOT has indicated that a project memorandum is required for this intersection as Federal funding is involved. An environmental study of the area will also be required. If the signal were installed in the Spring of 2007, Mn/DOT could assist with the design. They do not have the staff to complete that this year. It was the consensus that a TH 55/CR 12 project update should be added to the TCOTW Agenda. Fingalson will also provide an update on results of the Screening Board. On a motion by Russek, second by Eichelberg, all voted to schedule a TCOTW Meeting for 6-02-06 at 9:00 A.M., Public Works Building. The Agenda will include the items presented by Fingalson and those items discussed at today’s meeting.

Heeter said that at the last Highway 55 Corridor Coalition, the group discussed a bill which would appropriate another $6 million toward transportation funding. Russek is the Chair of the Coalition. The Coalition supports sending Russek to the Washington Fly In, being held June 13-15, in an attempt to receive additional funding. Emphasis will also be placed on changing the definition of where the $4 million funding previously received by the Coalition can be spent (to include safety improvements). Eichelberg questioned the Board’s position on approving attendance by the Highway Engineer as well. Heeter felt it was valuable to have Fingalson attend but thought Russek should attend as Chair of the Coalition. Sawatzke moved to authorize Russek’s attendance at the Washington Fly In and to cover related expenses. The motion was seconded by Eichelberg and carried 5-0.

The Buffalo-Hanover-Montrose Board of Education has requested a meeting with the County Board. Sawatzke moved to schedule a Committee Of The Whole Meeting on 6-20-06 at 11:00 A.M. Topics of discussion will include the Mental Health Program and Transportation. The motion carried 5-0 on a second by Russek.

Correspondence was received from the Lincoln Institute of Land Policy on a Regional Collaboration and Land Use Workshop being held 6-08-06 from 8:00 A.M. to 5:00 P.M., Monticello City Hall. Sawatzke moved to authorize attendance by the County Board, seconded by Eichelberg. It was the consensus that the Land Use Plan Task Force should be informed of the meeting. The motion carried 5-0.

Norman announced that Kathy Gramsey will be retiring on 5-11-06. She currently holds the position of Administrative Clerk in the Administration Office. Norman stated that Gramsey has been a valuable asset to the Administration Office and the organization as a whole. She is an outstanding employee and will be greatly missed. On behalf of the County Board, Heeter extended thanks to Gramsey for her years of service to Wright County.

Bills Approved

Jolette Adelman $142.40

American Messaging 659.32

Ameripride Linen and Apparel 436.58

Ancom Technical Center 1,311.10

Conrad Anderson 299.49

Aramark Correctional Serv. 4,967.25

B & B Products 9,341.00

Braun Intertec Corporation 1,700.00

Herb Bray 125.00

Breezy Point Resort Inc. 1,050.00

Buffalo Glass Inc. 448.47

City Buffalo 28,579.61

Burdas Towing 411.66

Ryan Busch 247.87

Cardiac Science 1,234.74

Carriveau & Associates Inc. .200.00

CDW Government Inc. 2,498.40

Climate Air 899.20

City Cokato 125,000.00

Randel DesMarais 187.79

Karen Determan 165.10

Eckmaahs & Assoc. LlC 165.00

Elmer Eichelberg 306.16

James Engstrom 300.00

Ernst Gen. Construction Inc. 6,000.00

Debbie Ernst 248.41

Excel Systems LLC 2,342.00

Fairview Northland 156.00

Tom Feddema 167.32

Fyles Excav./Honey Wagon 6,862.00

Janet Gholson 221.61

Liela Giese 200.00

Greenview Inc. 295.48

Hardings Towing Inc. 463.28

Karla Heeter 261.10

Hennepin Co. Med. Ctr. 8,260.19

Hewlett Packard 1,670.99

Hillyard Floor Care Supply 167.92

J Craft Div of Crysteel Mfg. 78,864.32

Lakedale Telephone Co. 451.30

Dale Langanki 231.00

LaPlant Demo Inc. 538.11

Leica Geosystems Inc. 1,061.75

A Leonard Inc. 141.48

Loberg Electric 373.04

Loffler Business Sys., Inc. 2.024.58

Maple Lake Lumber Company 106.82

Marco 2,762.85

Marco Business Products 1,530.06

Marks Standard Parts 3,122.87

Martin-McAllisters Cons. 700.00

Richard Mattson 112.59

MN Board of Assessors 660.00

MN Copy Systems 537.10

MN Counties Comp. Co-op 2,611.10

MN Office of Enterprise Tech 1,048.67

MN Recreation & Park Assoc. 100.00

MN Society of Prof. Surveyors 355.40

MN Supply Company 185.95

MN Viewers Assoc. 125.00

Monticello Auto Body Inc. 123.54

Clayton Morningstar 438.24

Morries Buffalo Ford Merc. 3,080.41

Motorola Communication 2,915.11

Nat’l Graphic Supply Corp. 268.97

Nextel Communications 1,611.85

North American Salt Co. 8,491.21

N. Suburban Towing Inc. 249.81

Ralph Nystrom 4,710.00

Office Depot 2,466.16

Onyx Waste Services Inc. 336.51

Lynn Peavey Company 1,613.60

Tom Praska 140.62

Qwest 459.56

Rebecca Halonen 160.50

Rhodes Lock & Glass 199.26

Road Machinery & Supplies 417.26

Royal Tire Inc. 898.60

RS Eden 6,830.75

Jack Russek 149.96

James Russell 125.00

Sherry Schliesing 313.72

Setina Mfg. Co. Inc. 1,393.59

Tammi Solarz 129.50

Sprint 146.34

Streichers 696.56

T & M Towing and Snowplow 181.06

Lori Thingvold 127.72

Tool Warehouse Inc. 147.81

Tri-Co Tree Movers 1,120.00

Trimble Navigation Ltd. 7,709.55

Keith Triplett 220.28

United Locating Services 210.00

United Rentals Hwy. Tech. 542.09

Verizon 874.07

Shawna Vollbrecht 125.00

Wal-Mart Store 01-1577 326.53

City Waverly 149.19

Conrad Webb 124.95

Wright Co. Auditor Treas. 10,145.38

Wright Co. Highway Dept. 2,291.72

Wright Co. Journal Press 439.61

42 Payments less than $100 6,183.00

Final total $374,921.02

The meeting adjourned at 10:18 A.M

Published in the Herald Journal June 26, 2006.