Wright County Board Minutes

MAY 23, 2006

The Wright County Board met in regular session at 9:00 A.M. with Heeter, Sawatzke, Mattson, Russek and Eichelberg present.

Eichelberg moved to approve the minutes of 5-16-06, seconded by Russek, carried 5-0.

Petitions were accepted to the Agenda as follows: Item For Consid. #3, “Set Committee Of The Whole Meeting To Discuss Township Zoning” (Norman); Item For Consid. #4, “Set Committee Of The Whole Meeting To Discuss Jail Project (Construction Manager & Draft Of Architect Contract)” (Asleson). Russek moved to approve the Agenda as amended, seconded by Eichelberg, carried 5-0.

The Consent Agenda was discussed. Heeter requested that Item C1, “Auditor/Treasurer, Approve Renewal Of Seasonal On/Off Sale Beer License For Olson’s Campground (Silver Creek Twp.)” be pulled from the Consent Agenda and referred to discussion under the Auditor/Treasurer’s items today. Mattson referenced Item D2 and asked whether the Otsego Shop should be referred to as a “satellite” shop. It was the consensus that Item D2 would be approved as part of the Consent Agenda but clarification would be sought during the Highway Engineer’s Agenda Items. On a motion by Russek, second by Mattson, all voted to approve the Consent Agenda with the exception of Item C1:

A. ADMINISTRATION

1. Performance Appraisals: A. Buskey, R. Jenson, Bldg. Maint.; C. Davis, Hwy.; M. Janckila, IT; C. Day, Recorder; J. Baker, P. Seaman, Sheriff.

2. Refer Reimbursement Policy For Meals To The Personnel Committee.

3. O/T Report, Period Ending 5-05-06.

4. Authorize Signatures On 2006-2008 Collective Bargaining Agreement With IUOE, Local No. 49.

5. Refer Bureau Of Criminal Apprehension (BCA) Audit To The Personnel Committee.

B. ASSESSOR

1. Refer To Building Committee Request To Discuss Assessor Department Parking Needs.

D. HIGHWAY

1. Approve Addendum To Funding Participation & Construction Agreement Between Wright County & The City Of Monticello.

1. Set Letting Date Of 6-20-06 @ 9:30 A.M. For Construction Of Salt Storage Facility At The Otsego Satellite Shop.

2. Approve 2006 Maintenance Agreements Between Wright County & Ten Cities (Annandale, Buffalo, Cokato, Delano, Elk River, Howard Lake, Maple Lake, Monticello, Montrose & Waverly).

E. PLANNING & ZONING

1. Refer To Ways & Means Committee Repairs To Compost Facility Heating System.

ob Hiivala, Auditor/Treasurer, brought forth discussion on a Consumption & Display (Set-Up) Application for Olson’s Campground (Silver Creek Township). Also discussed was the request for renewal of the Seasonal On/Off Sale Beer License for Olson’s Campground (Silver Creek Twp.). The Attorney and Sheriff have signed the application for the Seasonal On/Off Sale Beer License. The Set-Up License, if approved, would allow people to bring their own alcohol and Olson’s Campground would provide pop. The Consumption & Display License was recently removed from the County’s Fee Schedule as it had been five years since a license had been issued. The Beer License would be issued for the period of May 1st to October 31st. The Setup License would be issued for March, 2006 to February, 2007. Heeter pointed out that the applicant is operating without a current license if that is the case. Brian Asleson, Chief Deputy Attorney, said a Public Hearing would not be required to add this license to the Fee Schedule as it is a license fee. Heeter requested that approval of the Consumption & Display Application be delayed until the next meeting to allow for further investigation. Russek moved to approve Consent Agenda Item C1, Approve Renewal Of Seasonal On/Off Sale Beer License For Olson’s Campground (Silver Creek Twp.), seconded by Eichelberg. The motion carried 5-0. Gooler said the Consumption & Display License would allow Olson’s Campground to serve setups (pop). Historically, only one other establishment in Clearwater was approved for a Consumption & Display License. When the business was sold a number of years ago, the license was not renewed and it was decided that the fee would be removed from the Fee Schedule. The previous license fee was $300 ($150 was sent to the State & $150 kept by the County and placed into General Revenue). The license fee had remained constant for at least the past 26 years. The State’s share has increased to $250. By Statute, a township can elect to impose an additional fee over and above the license fee charged by the County for a liquor license. The County has received an unsigned application from Olson’s Campground. The applicant is awaiting the decision of the County Board on what fee will be implemented. Sawatzke moved to implement a $500 Consumption & Display License Fee ($250 State, $250 County), seconded by Russek, carried 5-0. Hiivala said Olson’s Campground will be contacted with regard to the fee established. If they elect to proceed with the application, it will be brought forth at a future meeting for approval.

The claims listing was discussed. Discussion followed on meal reimbursement claims. Richard Norman, County Coordinator, referenced a claim on Page 11, Gordy’s Foods, $46.35, meal expenses for a Weather Training Class. The expense may be appropriate but it was felt that the Meal Reimbursement Policy should address what qualifies for reimbursement. Another problem is that many claims do not itemize what was purchased. Sawatzke said the claim for Gordy’s Foods should be paid but the issue should be evaluated. As part of the Consent Agenda today, the Meal Reimbursement Policy was referred to the Personnel Committee for review. The position has been that meals are not paid when employees meet for short periods; reimbursement occurs when employees are required to meet over a lunch period. Sawatzke said that along with this issue, the Committee should also discuss expenditures from the Civil Defense fund which may not be funded by taxpayer dollars. Russek moved to approve the claims as listed in the abstract, subject to audit. The motion carried 5-0 on a second by Mattson.

Jeff Burns, University of MN Extension Service and current Chair of the Wright County Extension Committee, brought forth a recommendation from the Extension Committee to change the Office Supervision/Management duties from Mary Anderson to Sarah Berg, Extension Regional Director, and Katie Zintek, 4-H Program Coordinator. The general oversight of the Department would be handled by Berg and the local supervision by Zintek. Burns said the Committee felt this would allow for greater efficiencies in the office and free up time for Mary Anderson, Educator. Most of the supervision hours in the past have been completed beyond her half-time position. The requested change will provide better informational flow through the Extension network. Regional staff may also be used to accomplish activities in Wright County. In response to a question by Sawatzke, it was reported that the vote of the Extension Committee on this issue was 4:1. The current Committee involves an eight-member Board including two County Board members. Russek said this arrangement would provide additional assistance from the Regional office and allow Anderson more time for her Educator position. Also, Zintek is a full-time employee allowing for full-time supervision of staff. Norman said whoever is selected to administer activities/supervise in the Extension Office, they must follow the Personnel Policy & Procedures Manual. Two of the employees are under the Collective Bargaining Agreement so the contract must be followed as well. Sawatzke said Anderson has done an outstanding job with the budget process. He was hesitant to make the change because of this. Burns said Anderson serves on their Extension budget committee. Mattson supported the request and said the change will fit what is needed in the office. Mattson moved to support the recommendation from the Extension Committee to change the Office Supervision/Management duties from Mary Anderson to Sarah Berg, Extension Regional Director, and Katie Zintek, 4-H Program Coordinator. The motion was seconded by Russek. Russek said the Extension Committee discussed this at length. Heeter echoed Sawatzke’s comments regarding Anderson’s performance. She said she would support the motion as the Extension Committee spent a lot of time on this decision. The motion carried 4-1 with Sawatzke casting the nay vote.

At the last Board Meeting, eight bids were received for the Contract for Design/Build of the Maintenance Truck Station in Otsego. Wayne Fingalson, Highway Engineer, requested the Board award the bid to Kue Contractors of Watkins, MN for the base bid plus three Alternates, for a total cost of $460,500. This includes Alternate 1 which offers a $39,000 deduct if a steel truss joist roof is selected versus a precast roof. The steel truss joist roof is what was used at the Cokato Shop. Fingalson said the Architect did not feel there was a measurable difference in life expectancy other than the potential of the steel rusting. Kue built the Cokato Shop. The cost of the building has escalated due to code changes and increased steel costs. However, the cost of the project came in lower than estimated. Discussion followed on utilizing the cost savings toward the overlay of CR 107. Sawatzke said the potential of bonding for the CR 107 was discussed previously but this may not be favored as an option. A letter has been sent to the City of Otsego requesting utility services ($35,000). The utility cost was based upon 1/7 of the total cost to bring utilities to the entire Scharber development. Anticipated occupancy of the new building is 11-01-06. The County must vacate the current site by 8-01-06. Fingalson said that the correct name should be the Otsego Truck Station (not Otsego Satellite Shop). Eichelberg moved to approve the bid from Kue Contractors for Design/Build of the Otsego Maintenance Truck Station, seconded by Sawatzke. Mattson requested a listing of the code change differences between the Cokato and Otsego Shops. The motion carried 5-0.

Fingalson requested that the issue, “Potential Bonding for the CR 107 Overlay Project” be added to the 6-02-06 Transportation Committee Of The Whole Agenda (TCOTW). Sawatzke said in order to utilize Street Reconstruction Bonds, the Board must vote unanimously to support bonding. A public hearing would also be required. At this point, Sawatzke was skeptical of bonding and asked that staff not spend a lot of time on this issue. Eichelberg moved to add this issue to the TCOTW Meeting of 6-02-06, seconded by Russek, carried 5-0.

Referred from the last Meeting, the Board discussed correspondence from the City of Rockford relating to the CR 115 Realignment Project/Gabler Ave. SE. The letter requests the County Board’s position on the improvements to this intersection. Per previous Board action, Russek and Fingalson will attend the Washington Fly In with the goal of obtaining Federal funding for 2007 projects. Russek recalled that the original discussion on the CR 115 intersection called for the builder to contribute $1 million toward the intersection improvements and that the County agreed to contribute $300,000. Russek will attend the 5-23-06 Rockford City Council Meeting and asked for the Board’s position on this issue. One of the goals of the Fly In is to seek resolution on changing the use definition for funding already appropriated, impacting the projects in Buffalo (CSAH 12/TH 55 & CR 134/55). The project in Rockford is not affected by the language changes as funding was earmarked for ROW and environmental reports. Fingalson said the County Board took action last year to designate $300,000 of funding in the 2007 budget toward this project (over and above the Hwy 55 Coalition funding). The previous Board action on this issue will be researched and Russek will present this to the City as the County Board’s position.

Information was received on a Metropolitan Council Meeting which will be held with adjacent County officials on 6-23-06 at 9:00 A.M., St. Paul. Norman may attend the meeting. Sawatzke moved to authorize attendance by all Commissioners desiring to attend, seconded by Russek, carried 5-0.

On a motion by Sawatzke, second by Russek, all voted to schedule a Committee Of The Whole Meeting on 6-06-06 at 10:30 A.M. to discuss Township Zoning.

On a motion by Sawatzke, second by Eichelberg, all voted to schedule a Detention Committee Of The Whole Meeting on 6-06-06 at 1:00 P.M. to discuss the Jail Project.

Bills Approved

Ameripride Linen & Apparel $232.63

Anoka Co. Juvenile Ctr. 1,385.00

Aramark Correctional Serv. 5,112.86

Arch Wireless 463.07

Arctic Glacier inc. 198.10

Arrowwood Resort 204.17

Atrix International Inc. 1,244.50

B & D Plumbing & Heating 284.00

BLM Technologies Inc. 214.00

Buffalo Hospital 845.00

Buffalo Hosp.-Otpt. Comm. 393.05

City Buffalo 141.00

Center Point Energy 377.50

Central McGowan Inc. 104.58

Chamberlain Oil Co. 960.83

Climate Air 10,374.68

Contech Const. Product 14,256.54

Cummins NPower LLC 1,611.15

Decorative Designs Inc. 184.31

Carter Diers 622.10

E. Central Reg. Juvenile 114.43

Freestyle Photo. Supplies 1,397.99

Gordys Foods 114.21

Grainger 651.78

Hillyard Floor Care Supply 810.51

Holiday Inn-Willmar 214.47

Imagetech Services 194.17

Intoximeters Inc. 262.52

Kustom Signals Inc. 150.00

Lake Region Coop Oil 508.90

LaPlant Demo Inc. 664.33

LexisNexis 110.00

M & M Express 242.02

MCF-RW 567.00

Patrick Melvin 213.98

The Metro Group Inc. 4,580.35

Midland Corp. Benefits SVC 750.00

MN Counties Comp. Co-op 731.25

MN Hwy. Safety & Research 1,620.00

MN Sex Crimes Invest. Assn. 300.00

MN Sheriffs Association 150.00

Mobile Vision 125.70

Morries Buffalo Ford Merc. 307.98

Mtn. Stream Sports & Appar. 373.15

N. Suburban Towing Inc. 146.44

Office Depot 1,781.56

Postmaster-Buffalo 100.00

Powerplan OIB 194.10

Prairie Lakes Youth Programs 471.00

Prosource 5,565.00

Prosource One 2,151.13

Jeff Putnam 125.00

Qwest 2,429.07

Redstone Const. Co. Inc. 249,000.49

RS Eden 428.40

Russells Security Resource 157.10

Sherry Schliesing 175.78

Sherburne Co. Sheriff 13,786.06

Sheriffs Youth Prog. of MN 6,816.92

Sprint-Local Telecom Div 101.38

SRF Consulting Group Inc. 37,676.01

Streichers 496.87

Sundblad Construction Inc. 63,566.00

University of Minnesota 255.00

Verizon 538.80

Vernon Sales & Promotions 396.39

Viking Sewer & Drain Inc. 185.00

Waste Management TC W 792.10

Wright Co. Surveyor 1,650.00

Wright Hennepin Electric 1,442.11

33 Payments less than $100 1,555.24

Final total $446,346.76

The meeting adjourned at 9.54 A.M

Published in the Herald Journal July 3, 2006.