Wright County Board Minutes
JUNE 27, 2006
The Wright County Board met in regular session at 9:00 A.M. with Heeter, Sawatzke, Mattson, Russek and Eichelberg present.
The following corrections were made to the minutes of 6-20-06: Page 1, 2nd paragraph, in I st and 3rd sentence, change from “6-20-06” to “6-13-06” (Norman); Page 1, 4th paragraph, 3rd sentence should read, “Sawatzke moved to approve the remainder of the Consent Agenda, seconded by Russek, carried 5-0” (Norman). Eichelberg moved to approve the minutes as corrected, seconded by Russek, carried 5-0.
Petitions were accepted to the Agenda as follows: Aud./Treas. Item #6, “Rasset Bar & Grill, On Sale Liquor License Application and 2:00 A.M. License Application” (Gooier); Item For Consid. #4, “Correspondence From KKE Requesting Jail Kickoff Meeting” (Norman); Item For Consid. 95, “Grant Application Packet-MN Historical Society” (Norman); Item For Consid. #6, “Report RE: Recommendation From Deferred Compensation Committee Meeting” (Norman). Russek moved to approve the Agenda as amended, seconded by Eichelberg, carried 5-0.
On a motion by Sawatzke, second by Russek, all voted to approve the Consent Agenda:
1. Performance Appraisals: S. Dilley, Assr.; B. Holmquist, S. Wolff, Hwy.; D. Olson, Sheriff.
2. O/T Report, Period Ending 6-16-06.
1. Approve Abatement, PID #102-066-002210, Southbrook Development (City of Annandale).
2. Approve Abatement, PID #205-021-001050, Adam & Susan Marshall (Cokato Twp.).
3. Approve Abatement, PID #101-600-999100, United Power Assoc. (City of Albertville).
4. Approve Abatements, PID#104-032-000010 & 104-032-000020, D. Klein Construction (Clearwater City).
5. Approve Abatements, PID #217-000-111400 & 217-000-114101, Robert & Patricia Young (Southside Twp.).
6. Approve Abatement, PID #101-098-003010, Towne Lakes Community Assoc. (City of Albertville).
7. Approve Abatement, PID 9155-011-000213 & 000163, City of Monticello (City of Monticello).
8. Approve Abatement, PID #208-200-161200, Eleanor Farniok (Franklin Twp.).
1. Authorize Signatures On Purchase Agreement For Sale Of Delano Truck Station Property.
1. On Sale Beer License Renewal For “Osowski’s Flea Market” (Monticello Twp.).
E. PLANNING & ZONING
1. Accept The Findings & Recommendations Of The Planning Commission For The Following Rezonings:
A. Donald Blowers (Maple Lake Twp.). Approve Request For A Rural Planned Unit Development District.
B. Bruce Ahsenmacher (Corinna Twp.). Approve Request To Rezone From AG & S-2 To R-2 & S2.
Bob Hiivala, Auditor/Treasurer, was absent from today’s meeting. Gloria Gooler, Administrative Confidential Secretary, requested approval of a resolution approving an amendment to the Wright County HAVA Equipment Plan. The original Plan was approved on March 7th. Since that time, correspondence was received from the Secretary Of State’s Office indicating that Wright County qualifies for additional HAVA grant funding to update equipment in fifteen precincts. The original request to use funding for this purpose was denied. The $21,000 in grant funding awarded was only to be used for seven precincts. The Secretary Of State’s Office now says funding can be utilized for all fifteen precincts. In a meeting with the precincts on 524-06, it was the unanimous consensus of those in attendance that additional grant funding should be applied for. Each of the fifteen municipalities would receive $3,000 toward equipment upgrades for a total of $69,000. Mattson moved to adopt Resolution #06-44, seconded by Sawatzke, carried 5-0 on a roll call vote.
The May Revenue/Expenditure Guidelines were discussed. As there were questions on the Guidelines and Hiivala was not present, Mattson moved to lay the Guidelines over to the next meeting in two weeks. The motion was seconded by Russek and carried 5-0.
On a motion by Russek, second by Mattson, all voted to approve a plat, “MARKET RETREAT,” as submitted by Market Retreat LLC, fee owner of the following property described in part as: Part of the SW 1/4 of SW 1/4 of Sec. 27, Twp. 12 1, Range 27, except that part lying West of Line A and Southerly and Easterly of Line B; with all outstanding taxes having been paid; there is no green acre entitlement or payback required; the park dedication fee has been paid (#114016); an Irrevocable Letter of Credit for road construction has been filed with the County Auditor/Treasurer; and the mylars as well as the title opinion prepared by Jan C. Larson, attorney, and the Declaration of Protective Covenants have been reviewed by Thomas C. Zins, Assistant Wright County Attorney, who finds the plat to be ready for recording.
On a motion by Russek, second by Mattson, all voted to approve a plat, “MILL CREEK RIDGE,” as submitted by Schmidt Land Co., fee owner, and Keith M. & Patricia A. Leiseth, husband and wife, mortgagees, of the following property described in part as: Part of the SE 1/4 of SW 1/4, Sec. 23, Twp. 120, Rge. 26, commending at the SE corner of said SE 1/4 of SW 1/4, except the South 511.50 fee of the SE 1/4 of SW 1/4; with all outstanding taxes having been paid; there is no green acre entitlement or payback required; the park dedication fee has been paid (#113554); a Irrevocable Standby Letter of Credit for road construction has been filed with the County Auditor/Treasurer; and Thomas C. Zins, Assistant Wright County Attorney has examined the title opinion prepared by Jan C. Larson, attorney, as well as the Declaration of Covenants, trail easement and temporary right-of-way easement, an agreement memorialized in the form of a letter from Chatham Township dated 5-23-06 to maintain the sediment ponds and the mylars and finds the plat to be ready for recording.
Gooler presented an application from Rasset Bar & Grill for an On-Sale Liquor License and an application for a 2:00 A.M. closing. The application is for an existing business and a new owner, Koreen Lynn Heller. The application has been signed by the Township, Sheriff and Attorney’s Office. The application was missing the tax identification number but that information has since been provided to Gooler. In response to a question by Heeter, Gooler was unsure whether the business had been sold as that is not part of the application information. Last year was the first time a 2:00 A.M. closing had been granted for this establishment. The nearby intersection and previous problems at this establishment were referenced. Gooler explained that the application is subject to approval by the State Alcohol & Gambling Authority. Russek moved to approve the On-Sale Liquor License and 2:00 A.M. closing, seconded by Eichelberg. Sawatzke referenced the application information reflecting seating capacity of 100 people and 1 employee. The applicant informed Gooler that they had consulted the State Liquor Control Division and were told that at the time additional employees were hired, they would need to provide more information to them. The motion carried 5-0.
The claims listing was reviewed. Norman referenced a claim on Page 15 to Wayne Fingalson ($177.13) for expenses related to the Washington Fly In. He requested that the $36.00 portion of the claim be removed for additional documentation. As part of that same claim, Mattson referenced the $1.70 transit fee. Russek explained that he also incurred the same expense as part of the trip but did not submit it for reimbursement. On a motion by Sawatzke, second by Russek, all voted to approve the claims as listed in the abstract, subject to audit, with the exception of the $36.00 and $1.70 reimbursement requests to Wayne Fingalson. The reimbursement requests for those amounts will be laid over to the next meeting.
Greg Kramber, Assessor, requested approval of the 2008 and 2009 Assessment Contracts. The contracts would be for a two-year period at the rate of $10.50/parcel for all districts that Wright County provides assessments for. This contract includes new construction fees of $25.00 for each new home, a $25.00 fee for each new commercial/industrial/apartment with an estimated market value of under $500,000, and a $100.00 fee for each new commercial/industrial/apartment with an estimated market value of over $500,000. The new construction fees are only applied in the districts that issue their own permits. These are the same rates used during the 2007 contract. Neighboring counties were surveyed and these rates are competitive. Kramber plans to meet with the City of Otsego on July 10th to discuss entering into a contract with them. Sawatzke moved to approve the fees as proposed, seconded by Mattson, carried 5-0.
Gary Torfin, Jail Administrator, asked for Board consideration on a three-year extension of the Food Service Contract with Aramark Correctional Services, Inc. The extension would cap any increased costs associated with the consumer price index at 0% for the first year (beginning 12-01-06), 1% for year 2, and 1.5% for year 3. This contract would extend to the approximate time of occupancy of the new Jail. Aramark has agreed to work with the architect and County to provide free assistance in planning the kitchen facility for the new Jail. Inmate labor was discussed. Torfin explained that staff costs were a large portion of the budget when the County hired staff to prepare meals. Current cost of an inmate meal is $2.84 when the Jail is at a capacity of 76-100. The cost of meals would increase if the inmate population is under that amount, but Torfin explained this does not happen very often. There was a slight increase in cost with the last contract but no increase was realized for the preceding 2-3 years. Torfin explained that what was presented was a proposal and if approved, a contract would be forwarded in the future for signatures. Sawatzke moved to approve the three-year extension of the Food Service Contract with Aramark Correctional Services, Inc., seconded by Russek, carried 5-0.
At 9:30 A.M., Commissioner Heeter closed the bids for the Salt Shed for the Otsego Shop.
Tom Zins, Assistant County Attorney, requested approval of an amended “Joint Powers Agreement Regarding Official Controls” between Wright County and Rockford Township. The document had been previously approved by the County Board and forwarded to Rockford Township for approval. Rockford Township has since requested a change on page 2 of the document, Item 3, removing the words “or any member of the County Board” and replacing them with “or the County Board.” Zins said the County must therefore approve the change and sign the amended Agreement. Russek moved to authorize signatures on the amended Agreement, seconded by Sawatzke. Mattson questioned whether other townships had seen this document, which reflects how the County and Townships can work together. Zins responded that this Agreement is unique to Rockford Township because of the subdivision regulations which were required within two miles of the City of Rockford. The motion carried 5-0.
The bid opening for the Salt Shed for the Otsego Shop occurred. Wayne Fingalson, Highway Engineer, opened and read the bids. The bids were for the construction of the Salt Storage Facility at the new Otsego Shop site. Engineer’s estimate for the project was $70,000. Fingalson requested that the bids be laid over for two weeks for review. Addendum 1 relates to clarification of the sidewall sizes (concrete wall around perimeter required by the City of Otsego). Addendum 2 relates to a clarification on bid opening time (bid specifications incorrectly listed 9:00 P.M. and the addendum corrected the time to 9:00 A.M.). On a motion by Russek, second by Eichelberg, all voted to table the bids to the next meeting for recommendation.
Bidder; Acknowledge Addendum 1; Acknowledge Addendum 2; Bid Bond or Cashier’s Check; Bid Amount
Greystone (Shakopee MN) ; Yes; Yes; Yes; $85,398.00
Accu Steel (Templeton IA); Yes; Yes; Yes; $78,748.00
Raske Building Systems; Yes; Yes; Yes; $128,214.00
On a motion by Russek, second by Sawatzke, all voted to accept the 2005 Annual Report which was distributed at the last meeting.
Fingalson requested authorization to order two 2006 tandem trucks for delivery after 1-01-07. This would result in a savings of $59,000 if the purchase is committed to by 8-01-06. Tandem trucks are on a 10-year replacement schedule. The trucks would not be paid for until 2007. Fingalson proposed the trucks be purchased with automatic transmissions resulting in the additional savings (from $46,000 to $59,000). Automatic transmissions have been the trend with Mn/DOT and other county departments. Mattson requested that this issue be laid over to discuss the purchase with Hiivala. Hiivala had indicated to him that he had questions with regard to bonding and specific projects. Mattson moved to lay this issue over for two weeks, seconded by Sawatzke. Sawatzke questioned the priority of the tandem trucks. Fingalson said he has laid out an equipment request for $650,000 and the tandem trucks are the most important component of the equipment fleet. The trucks are needed for snow and ice control activities. The County currently has 20 trucks and 2 per year are replaced. Trucks which are replaced are placed on an auction specifically designed for heavy construction equipment, This method of sale has proven more beneficial than trading, which was done 5-6 years ago. The motion carried 5-0. Fingalson will provide a copy of the equipment request listing.
A Committee Of The Whole Meeting was held on 6-20-06. At today’s County Board Meeting, the following changes was made to the minutes: Page 1, last paragraph, 2nd to last sentence, change from “CSAH 25” to “TH 25.” Russek moved to approve the minutes as corrected, seconded by Eichelberg, carried 5-0. Heeter said that since the Committee Meeting, it was decided that the County Board should meet with the School District annually just after school dismisses, as it is important to dialogue with those entities. Mattson felt all school districts should be provided the same opportunity. Heeter responded that the Board would be open to meeting with any of them. This meeting occurred due to issues which had arisen from the Safe Schools Committee (along with other issues). Fingalson reported that Mn/DOT has completed their analysis of the TH 55/CSAH 12 intersection and has approved a left turn lane at this intersection to be added this Summer. Mattson extended thanks to District 3 for moving forward on this. The minutes of the meeting follow:
Mental Health Program. The School District has observed an increase in the number of youth with mental health and chemical issues. The increase is not only being realized in numbers but also in severity of the mental illness. Coley said it is the job of the School District to educate but not provide mental health services. The District currently has access to Human Services and such programs as Cornerstones, EBD, and a day treatment program at the High School. Another issue of concern is students in crisis situations. Assistance provided is through the County. At times, families do not want to accept assistance due to the fear of having their children removed from the household. Mleziva reported that the average age of youth with mental health issues has changed from ages 16-17 o ages 3-8. The School District requests a collaborative effort with Human Services, Public Health, Court Services, and the Mental Health Center to address how these issues can be dealt with County wide. It was the consensus that Mleziva and Coley will meet to discuss these issues.
Transportation. The installation of a signal at the TH 55/CSAH 12 intersection was discussed. The Northwinds School, located on CSAH 12, is slated for opening the Fall of 2006. The Highway 55 Corridor Coalition previously was appropriated $4 million in Federal funding for the TH 55/CSAH 12 intersection, for the TH 55/CSAH 134 intersection (by Menards), and for the Gabler Avenue/CR 115 intersection. The Coalition earmarked $500,000 of this funding for upgrades to the TH 55/CSAH 12 intersection (80% of the funding). Mn/DOT agreed to fund the remainder. It was then discovered that language in the bill did not specify that funding could be utilized for safety improvements. Russek and Fingalson recently attended the Washington Fly-In and met with the appropriate Legislators and staff to facilitate language changes to the bill. It is anticipated that language will be inserted in the bill by the end of July allowing for use of funding for safety improvements. Mn/DOT is willing to install temporary lights at an estimated cost of $100,000 ($50,000 split between the County and Mn/DOT). Mn/DOT is willing to install left turn lanes without the lights but will not install lights without turn lanes. There is limited space because of water and railroad tracks. Mn/DOT will research ground conditions to determine whether adding a lane can withstand truck traffic. The County has taken the position of not proceeding with temporary lights. Because the permanent lights would be installed next year the County did not feel it was wise use of taxpayer dollars. Instead, the County Board supported use of left turn lanes, if approved by Mn/DOT. In addition, they requested that buses be routed to school via CSAH 25 to 8” Street. When buses are leaving school, they could then use the TH 55/CSAH 12 intersection if so desired. Siffert estimated about 6-7 buses would deliver students to Northwinds. Although the alternate route appeared to be a good solution, he could not confirm that the buses would never use the TH 55/CSAH 12 intersection on the way to school. Fingalson noted that even with the permanent improvements, the intersection will still be skewed. The presence of the railroad complicates improvements. The railroad cross arm may need to be moved. He thought the railroad may request a new crossing. In regard to funding, the railroad will normally pay 60-70% of improvements. The School District said another safety issue relates to pedestrian traffic. Siffert said a meeting was held with the Safe Schools Committee today. It is the goal to place walking paths on the cast side of CSAH 12, along 10th Street NW, along CSAH 25 to the Middle School, across from Tatanka Elementary School (near the former Armory), and along Dague Avenue (north of the High School). Funding will be applied for through the MN Safe Routes To Schools Program. Approximately $8 million in funding will be appropriated to Minnesota schools between now and 2009. The School District plans to submit their application for funding by the July 6th deadline. Funding may be used for pathways, sidewalks, education and signs. Siffert suggested that this should be a collaborative effort between the School District, City and County. It was the consensus that the request for flashing lights near crosswalk(s) on CSAH 12 will be added to the application. Fingalson will supply cost information to the School District for inclusion in the application. Heeter and Fingalson will prepare a press release on improvements when the County is notified that the language change has been made allowing use of Federal funding for safety improvements to the TH 55/CSAH intersection.
Future School Sites. Bauck reported that District enrollment figures have recently declined in the elementary grades. The decline was realized one year ago and the figures remain the same for this year. This trend was also realized about 6 years ago and was followed by an increase in enrollment of between 120-190 each year thereafter. In studying why elementary enrollment decreased, they found that those who left moved out of the District and to another State in many instances. A household survey was recently completed by the District. Resident feedback overwhelmingly supports the current grade splits (K-5, 6-8, 912). Many felt that the Middle School is too big. Current enrollment is 1300 and the survey responses request enrollment to be limited at 1000. Three sites have been purchased in the District for future school sites. The first property is located in Montrose (65 acres at CR 107/CSAH 12) and is large enough for an elementary or middle school. Another property was purchased in Hanover (80 acres). The District has entered into an agreement for the option to trade 40 acres of that property for 40 acres near Hanover City Hall (former Duininck gravel pit). The third property is north of the Buffalo High School (76 acres located behind the bus garage).
Sober Schools. A Safe Schools Committee sub-committee has been formed to research the concept of a Sober School. The Sober School would provide a transition for secondary students who have been in treatment or are struggling with chemical dependency. Instead of subjecting students to the same environment as they were in previous to treatment, a Sober School would give students an opportunity to work on modifying their behavior. The student must make a commitment to sobriety and would have a full-time counselor working with them. The school would be staffed with support staff, counselor(s) and teachers (including special education). There are not many Sober Schools in the State. Litchfield has a Sober School but it is struggling as funding is based upon donations. As fundraising is a major part of the funding for current schools, some are running at a deficit. There is a Sober School in Minnesota that runs schools in other areas. The drawback to this method would be local control is limited. Coley estimated start up costs at $300,000-$500,000. Currently, Carter Diers of the Wright County Court Services Department serves on the sub-committee, as well as a representative from the Mental Health Center. Letters were sent to school superintendents on the program. Currently Annandale and Monticello are working with the subcommittee. The District views this as another opportunity to partner with other agencies in Wright County (potentially Court Services, Law Enforcement, Public Health and Human Services). (End of Committee Of The Whole Minutes)
Richard Norman, County Coordinator, submitted for approval a proposed Budget Committee Of The Whole Schedule for the 2007 Budget Sessions. The schedule will allow the County to set the draft budget/draft certified levy on 9-12-06. This action must be completed by 9-15-06. The meetings will be scheduled following Board Meetings and for full days on all other dates listed. Russek moved to approve the dates as presented, seconded by Eichelberg, carried 5-0. The County Board will inform Norman of any conflicting dates for potential rescheduling.
At the request of Bill Swing, IT Director, Eichelberg moved to schedule a Technology Committee Meeting for 7-06-06 at 10:00 A.M. The Agenda will include: 1) RFP For A Permit & Inspection System-Results & Recommendations; 2) Discuss Agenda & Date For Technology Committee Of The Whole; 3) New Wright County Internet Home Page-Demo & Discussion; 4) Laptop Security. The motion was seconded by Russek and carried 5-0.
Correspondence was received from KKE Architects to schedule a Jail Kickoff Meeting. The Agenda will include: 1) Review Project Work Plan, Schedule & Key Dates; 2) Review Project Budget; 3) Review & Discussion Of Site Plan Options; 4) Review & Discussion Of Options For Jail Housing & Staffing. Sawatzke moved to schedule a Detention Committee Of The Whole Meeting for 7-06-06 at 1:30 P.M., seconded by Russek, carried 5-0.
Norman received a packet from the MN Historical Society relating to the State Capital Grant In Aid Program. There is a county and local preservation grant available for preserving historical capital items. Matching funds are required. The facility must be publicly owned and listed in the National Register of Historical Places (or determined to be eligible by the State Historical Office). The pre-application is due by 7-28-06 at 4:30 P.M. with the final application due 901-06 at 4:30 P.M. Mattson is currently working with the Historical Society on preservation of the Marysville Township Hall and wondered if grant funding could be used toward that effort. Norman said the Hall would have to be on the National Historic Register or deemed eligible already, otherwise it would not meet this grant cycle. The grants are for building repair and must meet the criteria outlined in the grant. In addition, the funding must be matched on a 1: 1 basis. Norman will send the information to the Historical Society Curator. The application can be brought back to the County Board if they determine the grant should be applied for.
A Deferred Compensation Committee met on 6-20-06. Norman said the purpose was to review an employee’s request to withdraw funds from their Deferred Compensation Account. In review of the Deferred Compensation Plan (page 13, unforeseeable emergencies), it was the consensus of the Committee that the request meets this definition of the Plan. Therefore, it was the recommendation of the Committee to approve the request. Sawatzke moved to approve the Committee’s recommendation, seconded by Mattson, carried 5-0. The minutes of the Deferred Compensation Committee Meeting will be presented at a future date for approval.
ACS Gov. Info. Services. $4,011.77
City Albertville 3,539.06
American Instit. Supply 521.33
American Probation & Parole 630.00
Ameripride Linen/Apparel 796.98
Ancom Technical Center 3,293.81
Conrad Anderson 234.41
Apex Software 430.00
Aramark Correc. Services 5,390.99
Auto Glass Center Inc. 198.32
B & D Plumbing & Heating. 5,599.00
Bear Graphics Inc. 623.46
Chuck Beutler 150.00
Black Box Resale Services 175.73
Boyer Truck Parts 237.53
Buffalo Bituminous 24,962.50
Burdas Towing 202.35
Cadd Engineering Supply 23,051.00
Center Point Energy 5,001.39
Centra Sota Lake Region 41,922.09
Central McGowan Inc. 232.78
Chatham Township 857.50
City Clearwater 581.40
Climate Air 919.48
Cokato Township 528.90
Corinna Township 904.00
H Cragg Co. 1,294.00
Craguns Lodging/Conference 226.00
Cross Country Education 149.00
City Delano 3,196.40
Edens Group 295.00
Excel Systems LLC 811.00
Gateway Companies Inc. 1,198.14
Gopher State One Call 146.10
Gould Bros. Chev-Olds 133.13
Granite Electronics 10,039.25
Hance Utility Services Inc. 275.11
Hillyard Floor Care Supply 2,207.99
Hilton Chicago 474.30
Neal Huemoeller 376.92
Intereum Inc. 4,086.67
Interstate All Battery Center 540.04
Interstate Powersystems 115.82
J Craft Div of Crysteel Mfg. 445.17
Brian Jans 150.00
Jerrys Towing & Repair 117.15
Greg Kramber 212.36
Kris Engineering Inc. 585.52
Lakedale Telephone Co. 112.70
LaPlant Demo Inc. 538.11
Michael Laurent 200.59
M & M Express 620.56
M-R Sign Company Inc. 33,331.94
Marco Business Products 4,626.93
Marks Standard Parts 2,509.50
A Maus & Sons Inc. 213.00
The Metro Group Inc 8,747.27
Mid-Minnesota Hot Mix 68,533.23
MN Counties Ins. Trust 2,088.00
MN Safety Council 185.00
MN Spring & Suspension 1,115.82
Monticello Township 2,375.00
City Monticello 6,410.40
City Montrose 663.20
Morrell Towing Inc. 117.15
Morries Buffalo Ford Merc 100.00
Northern States Power Co. 297.02
Office Depot 1,067.55
Otsego Holiday Stationstore 135.00
Redneck Inc. 474.42
Reds Auto Electric 271.96
Royal Tire Inc. 2,826.97
RS Eden 891.45
John Russek 541.20
Douglas Schmiginsky 150.00
Servicemaster of St. Cloud 4,900.00
Silver Creek Township 1,871.80
Software House Int’l 316.31
Super Express 300.33
Lori Thingvold 227.40
Thomas Mfg. Co. Inc. 287.52
Total Printing 394.05
Traffic Marking Service Inc. 103,535.89
Matthew Treichler 442.39
Keith Triplett 206.93
Unlimited Electric Inc. 245.52
Video Guidance Inc. 16,214.63
Viking Coca Cola Bottling 104.85
Walmart Community BRC 386.21
Waste Management TC West 297.18
Jerry Wells 125.00
Wright Co. Auditor Treasurer 1,339.00
Wright Co. Surveyor 2,193.47
Wright Hennepin Electric 3,625.19
Wright Lumber & Millwork 37,840.83
27 Payments less than $100 1,459.07
Final total $483,244.29
The meeting adjourned at 10:15 A.M
Published in the Herald Journal July 31, 2006.