Wright County Board Minutes

NOVEMBER 28, 2006

The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Mattson, Russek and Eichelberg present. Commissioner Heeter was absent.

At their last meeting, the County Board corrected the 11-14-06 Board minutes to reflect the selection of the $25/square foot precast wall option for the Jail/LEC project. At today’s meeting, the Board listened to the audio portion of the 11-14-06 Meeting where the precast wall options were discussed. After review, Sawatzke said the audio reflected the Construction Manager’s position that the County should not select panels at a cost lower than $30/square foot. However, the Architect said the panels have a range in value from $25-$30/square foot and $30-$35/square foot. Sawatzke said when the motion was made, he envisioned the $25-$30 range or the lower amount. The handout material reviewed that day reflected estimated savings of $300,000 with the $30-$35 panel and $700,000 with the $25-$30 panel. Sawatzke moved to approve the minutes of 11-21-06 with the following changes: Page 1, 2nd paragraph, 2nd sentence, remove the correction to the 11-14-06 minutes which indicates the sentence should be removed from Page 8, last paragraph, “Liska did not feel the County should elect lower than the $30 level” (the change will add the sentence back to the minutes of 11-14-06); Page 1, 2nd paragraph, 3rd sentence should read, “Page 8, last paragraph, 9th sentence should read, Sawatzke and Mattson amended the motion to include a range of $25-$30/square foot for precast wall options.” (Sawatzke). Sawatzke made a motion to approve the 11-21-06 minutes as corrected. This action will result in the correction of the 11-14-06 minutes as well. The motion was seconded by Mattson and carried 4-0.

Petitions were accepted to the Agenda as follows: Aud./Treas. Item #2, “Set Bid Opening, Official County Newspaper” (Hiivala). Eichelberg moved to approve the Agenda, seconded by Mattson. Hiivala indicated that he would like the bid opening scheduled for 12-26-06 with award at the 1-02-07 Board Meeting. Norman requested that the 12-26-06 Board Meeting be kept to claims only as there will be no recording secretary available. The motion and second were amended to include Item for Consid. #3, “Limit 12-26-06 Board Agenda To Claims Only.” The motion carried 4-0.

The Consent Agenda was discussed. Mattson referenced Item D1, “Authorize Signatures On Nextel Rebanding Contract” and said he had talked with Brian Asleson, Chief Deputy Attorney. He was concerned with the total cost of reconfiguration reflected in Exhibit A ($36,521.80). Asleson was in contact with Lt. Greg Howell and there will be no expenditure of County funds with the Contract. The Contract is actually between Nextel and Motorola and the County is a party to the Contract through providing access to the equipment. On a motion by Sawatzke, second by Eichelberg, all voted to approve the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: B. Peterson, Ct. Svcs.; M. Sturm, J. Tester, Sheriff.

2. Set 2007 Mileage Reimbursement Rate @ $.485/mile.

3. Claim, Frank Madden, $906.65.

B. HIGHWAY

1. Approve Of “Wright County Highway ROW Plat No. 56” For Wright County State Aid Highway No. 17 & Hennepin County State Aid Highway No. 157.

C. PLANNING & ZONING

1. Accept The Findings & Recommendations Of The Planning Commission For The Following Rezonings:

A. Roger Muonio (Marysville Twp.). Planning Commission unanimously recommend approval of rezoning 20 acres from AG to A/R.

D. SHERIFF

1. Authorize Signatures On Nextel Rebanding Contract.

2. Request 4 DID Phone Numbers For Sheriff Dispatch Center.

Greg Kramber, Assessor, requested approval of a membership agreement with the North Metro Realtors Association for MLS Services. The MLS service will provide property information such as current data on properties listed for sale and properties sold, average market time, what a property sold for as compared to its listing price, and median sale prices for Wright County and neighboring counties. Estimated annual costs are $500/year. Sawatzke moved to approve the Membership Agreement with North Metro Realtors Association for MLS Service, seconded by Mattson, carried 4-0.

Tom Salkowski, Planning & Zoning Administrator, asked that a Committee Of The Whole Meeting be scheduled to consider an update to the County’s Land Use Plan, to discuss township zoning issues, and to discuss the Corinna Township Plan. Mattson moved to schedule a Committee Of The Whole Meeting for 12-12-06 at 1:00 P.M., seconded by Sawatzke, carried 4-0.

Salkowski presented a draft resolution which would request additional time for County review of the Corinna Township Comprehensive Plan. A Public Hearing will be held by the Township this evening. Salkowski plans to attend to request clarification on some of the points in the Plan and to deliver the resolution if adopted by the Board. Russek inquired whether County Board approval was required to change the Township’s Land Use Plan. He understood the Township must be as strict or stricter than the County’s Plan. Asleson concurred with this and said final approval lies with the County Board. Salkowski said the Township’s Attorney said the law reflects the Township can perform their own Planning & Zoning. The law also states the Township must be as strict or stricter than the County’s Plan. Salkowski said Corinna Township’s Plan was just received last week. With the four-day Holiday, it did not provide adequate time for comment to the Township. He will deliver the resolution to the Township asking to keep the record open regarding the adoption of the Plan for at least 30 days after the public hearing on 11-28-06. Sawatzke moved to adopt Resolution #06-75, seconded by Mattson. Salkowski plans to have information on review of the Plan available at the 12-12-06 Committee Of The Whole Meeting. The motion was seconded by Mattson and carried 4-0 on a roll call vote.

Asleson asked that a Public Hearing be scheduled for 12-19-06 to establish the Solid Waste Debt Service Charge for 2007. The current fee is $24 for occupied parcels. Estimates indicate a reduction in this fee due to an increased number of occupied parcels. Sawatzke moved to schedule a Public Hearing for 12-19-06 at 9:45 A.M., seconded by Eichelberg, carried 4-0.

Bob Hiivala, Auditor/Treasurer, requested setting a bid opening for the 2007 official County newspaper. Eichelberg moved to set the bid opening for 12-19-06 at 9:05 A.M., seconded by Sawatzke, carried 4-0. The bids will be awarded the first meeting in January, 2007.

The claims listing was discussed. Hiivala referenced a claim on Page 1, MN State Auditor ($13,056.88). The audit relates to the 2005 financial year and does not include the final bill. The County needs to set up an audit for 2006. He will discuss this with Asleson. Another claim on Page 1, National Business Systems Inc. ($13,556.80) relates to postage for the Truth In Local Taxation Notices. A claim on Page 2, Election Systems & Software ($24,452.40), relates to the 10% retainer for the Auto Mark Software. A claim on Page 2, Synergy Graphics ($29,179.55), is for ballots. Hiivala will provide a summary of election costs at the next meeting. In response to Mattson, Hiivala said the ballot machines are under warranty for three years. All precincts have purchased the M100 ballot machine. Hiivala estimated the voter turnout to be around 60%. On a motion by Mattson, second by Eichelberg, all voted to approve the claims as listed in the abstract, subject to audit.

Bill Swing, IT Director, requested the Board accept the recommendation from the Technology Committee to engage Engineering Design Initiative, ltd. (EDI), the engineer under contract for the new Jail/LEC, as the Technology Coordinator for the project with services to be billed at an hourly rate, not to exceed $30,000 per EDI’s proposal letter of 11-20-06. The Committee recommended this action at their 11-16-06 meeting. Due to the time sensitive nature of the request, it was placed on the Agenda prior to the Committee Minutes. It was the consensus of staff from the Sheriff and IT Departments to proceed with EDI as they are the engineers on the project. This would be preferred to proceeding through a formal RFP process and introducing a new party to the table. The first meeting with EDI would be held to identify responsibilities of County personnel and respective vendors, to determine which items would be candidates for RFP’s, timeline for deployment, and estimates of soft costs associated with supporting the various technologies. Eichelberg said it was the Committee’s recommendation to proceed with hiring EDI as the Technology Consultant for the project and to bring the recommendation forth for approval due to the project timeline. Mattson questioned how much equipment would be transferred to the new location. Swing said current voice and data technologies will be extended to the new site. The logistics of transferring Dispatch functions are being addressed and will be handled through the Mobile Dispatch Center. Eichelberg moved to approve EDI as the Technology Coordinator for the Jail/LEC project as presented, seconded by Mattson, carried 4-0.

Richard Norman, County Coordinator, said three proposals were received for the Geotechnical Investigation of the Jail/LEC Project Site. These proposals include: Construction Engineering Laboratory, Inc. ($56,500); American Engineering Testing ($43,000); and Braun Intertech Corporation ($25,250). Braun Intertech submitted an alternate approach which would provide adequate information with fewer soil borings ($14,950). The recommendation of KKE Architects is to award the work to Braun Intertech at a cost of $14,950. Mattson moved to approve that recommendation, seconded by Eichelberg, carried 4-0.

Norman requested that the 12-26-06 County Board Agenda be limited to claims only as there will be no recording secretary available. The Agenda may include Consent Agenda items. Action items should be addressed prior to or the week after the 12-26-06 Meeting. Eichelberg moved to approve the request, seconded by Sawatzke, carried 4-0.

The County Board will not meet next week due to their attendance at the AMC Annual Conference.

Bills Approved

Albertville Body Shop Inc.. $1,082.00

Ameripride Linen & Apparel 221.94

AMI Imaging Systems Inc. 700.00

Ancom Communications Inc. 618.44

Arrowhead Reg. Corrections 150.00

B & D Plumbing & Heating 603.00

Darnell Brethorst 135.73

Brock White Co. Inc. 1,069.19

Buffalo Bituminous 2,376.33

CDW Government Inc. 387.11

Climate Air 747.20

CPS Technology Solutions 262.00

Deatons Mailing Sys., Inc. 1,056.00

Diamond Mowers Inc. 1,085.71

Distagage.com 718.40

Election Sys. & Software 24,452.40

Embarq 188.20

Emedco 104.88

Fleet Computing Int’l 1,225.00

G.L. Contracting 20,209.00

Girards Business Machines 177.21

Gould Bros. Chev-Olds 133.13

Hennepin Co. IT Dept. 1,800.00

Amy Hertzog 331.53

Hillyard Floor Care Supply 4,013.02

Hoisington Koegler Grp. Inc. 830.00

Integrated Fire & Security 280.52

Int’l Assn. of Assess 255.00

Chris Jahnke 449.74

Greg Kramber 274.94

Kustom Signals Inc. 157.94

Lakedale Telephone Co. 114.39

LexisNexis 110.00

Maao Region III 150.00

Marco 626.19

Marco Business Products 3,482.18

Marks Standard Parts 735.71

The Metro Group Inc. 777.45

MN Counties Comp. Coop 361.67

MN Sheriffs Association 275.00

MN State Auditor 13,056.88

Morries Buffalo Ford Merc 2,624.19

Nat’l Business Systems 13,556.80

Office Depot 725.67

Omann Brothers Inc. 202.05

Phillips 66 Conoco 76 282.39

Photo 1 299.79

Precision Prints of Wright Co. 494.16

Prosource One 1,566.21

The Raptor Center 350.00

Rolyan Buoys 596.64

RS Eden 655.20

Russells Security Resource 1,284.88

Ryan Motors Inc. 427.60

SEH 6,813.20

Shell Fleet Plus 3,743.93

Software House Int’l 429.21

Sundblad Construction 52,905.46

Synergy Graphics 29,179.55

Thompson Publishing Grp. 313.50

Total Printing 1,810.93

Trimin Systems Inc. 3,798.75

Uniforms Unlimited 290.14

United Locating Services 120.00

United Parcel Service 112.95

University of MN 11,200.00

Verizon Wireless 468.95

Walmart Community BRC 280.69

Walmart Store 01-1577 758.84

Wright Henn. Coop Elec. Assn 126.76

Wright Henn. Electric 2,188.37

28 Pymts. less than $100 1,342.69

Final total $224,734.53

The meeting adjourned at 9:47 A.M

Published in the Herald Journal Jan. 8, 2007.