Wright County Board Minutes

February 27, 2007

The Wright County Board met in regular session at 9:00 A.M. with Heeter, Sawatzke, Mattson and Russek present. Commissioner Eichelberg was absent.

Mattson moved to approve the 2-20-07 County Board Minutes, seconded by Heeter, carried 4-0.

Petitions were accepted to the Agenda as follows: Item For Consid. #1, “Appointment To Central MN EMS Advisory Council” (Heeter). On a motion by Heeter, second by Mattson, all voted to approve the Agenda as amended.

On a motion by Heeter, second by Mattson, all voted to approve the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: S. Simonds, Atty.; T. Piram, P&Z; D. Chapman, A. Pulvermacher, J. Wells, Bldg. Maint.; D. Jore, Hwy; N. Borrett, D. Carlson, C. Neuenschwander, D. Pobuda, Sher/Cr.

2. O/T Report, Periods Ending 1-26-07 and 2-09-07.

3, Approve The Format And Incorporation Of The Policy Statement On Portable Devices Into Wright County Personnel Policy 711, Use Of Computers And Related Equipment.

4. Reclassify Property Tax Administrator/Chief Deputy Auditor-Treasurer Position From Class “G” To Class “D” On The Non-Union Salary Schedule.

B. ATTORNEY

1. Authorize Signatures On Warranty Deed to City of St. Michael.

C. HIGHWAY

1. Set Date To Receive Bids For A New 28-Foot Quad Axle End Dump Trailer

For 10:00 A.M. on 3-27-07.

2. Approve Agreement With Albertville For CSAH 19 Project.

Bob Hiivala, Auditor/Treasurer, presented the claims listing for approval. On a motion by Heeter, second by Mattson, all voted to approve the claims as listed in the abstract, subject to audit.

Brian Asleson, Chief Deputy Attorney, brought forth a request for adoption of the Official Map Ordinance. He distributed a revision to Section 7. The changes relate to making the language more understandable. Also, plat size changes suggested by the Surveyor were incorporated. There may be legislative changes in the next few years affecting plat size so instead of setting a standard plat size, the Surveyor would instead approve the type of electronic mapping submitted. Russek inquired whether Asleson had received a copy of an email from the Planning & Zoning Administrator relating to the impact of the Ordinance on that Department. Asleson said the concern is with the TH 55 Corridor and the expense associated with notification being mailed to all landowners within 1/2 mile of the Corridor. Asleson said there would not be much impact on staff time. The other concern would relate to being able to respond to public questions. Asleson suggested that the County be prepared to respond to concerns and that inquiries could be referred to Mn/DOT or the Highway Department. Russek said TH 55 is a Mn/DOT Highway and felt that notification should be completed by their office. Asleson said there is the possibility of being reimbursed by Mn/DOT or the TH 55 Corridor Coalition for postage and staff costs. The Official Mapping Statute references public hearings for official control under the county’s planning & zoning. Zoning or ordinance adoption requires notification to property owners within 1/2 mile of the area. Mattson moved to adopt Ordinance #07-01, seconded by Heeter. It was clarified that approval includes insertion of the revised Section 7 as presented at today’s meeting. The motion carried 4-0. A summary of the Ordinance follows:

The Official Map Ordinance sets up a process allowing the Wright County Board of Commissioners to officially designate land areas needed for future public use, according to Minnesota Statutes, Section 394.361. Examples of future public uses would include highways, parks, trails and public buildings. The main impacts of an official map, once formally adopted, would be to inform property owners about the future public uses planned for that area and allow land use and building plans to be adjusted accordingly. Issuance of land use permits, zoning approvals and building permits could also be affected by the existence of an official map. A copy of the full text of the Official Map Ordinance can be obtained by contacting the Wright County Coordinator’s Office at 763-682-7378.

Heeter attended the Fire Chief’s Meeting held last week where it was determined that the County Board needs to appoint an alternate to the Central MN EMS Advisory Council. Brian Nord serves as the appointment (Allina Medical Services). The alternate was previously Rollie Helgeson of the Sheriff’s Department. The recommendation from the Fire Chief’s Association was to appoint Steve Berg as the alternate, replacing Helgeson. Heeter moved to appoint Steve Berg as the alternate to the Central MN EMS Advisory Council, seconded by Mattson. Mattson questioned if Berg, serving as the head of Emergency Management for Wright County, would also be presenting programs to the group. Heeter responded that Berg would do this locally but not necessarily to the central region. The motion carried 4-0.

Wayne Fingalson, Highway Engineer, recommended approval a Memo of Understanding for the I-94 Implementation Task Force. Representatives from Mn/DOT, Otsego and Albertville all supported approval of both this document and the resolution of support for funding at the I-94 Implementation Task Force Meeting held on 1-24-07. The City of St. Michael has decided not to be a part of the Memo of Understanding. Sawatzke questioned why the City of St. Michael chose not to participate and what ramifications would result. Fingalson said it is a situation involving a dispute between Albertville and St. Michael involving the extension of Main Street into St. Michael and drainage issues. St. Michael’s involvement would increase the success of obtaining Federal funding. Requests for Federal funding are due within the next 1.5 weeks. Mattson questioned whether there would have been cost implications to the City of St. Michael. Fingalson said there would not have been. On a motion by Mattson, second by Sawatzke, all voted to approve the Memorandum of Understanding for the I-94 Implementation Task Force.

Fingalson was informed by Mn/DOT that the County’s request was approved for advance encumbrance of funding for the TH 55/CSAH 12 Traffic Signal Project in 2007. They are still hopeful that the Technical Corrections bill at the Federal level will be approved so that TH 55 Corridor Coalition funding can be used to help finance this project. Mn/DOT supports proceeding with the project due to safety issues. Previous County Board action taken directed Fingalson to bring this issue back to the Board for discussion after approval was received for advance encumbrance of funding. The State Aid Engineer informed Fingalson that funds could be borrowed temporarily from one of the other future Federal projects. Fingalson also discussed the Technical Corrections bill with Congressman Oberstar, who indicated that he felt it would be passed. The worst case scenario would be that the County would not be reimbursed for $400,000 of the total $480,000 project cost. When the project was originally presented to the Board, the estimated total cost was $80,000. That has now risen to $480,000 due to the railroad portion of the project. Sawatzke said it did not matter to him why the project cost increased dramatically. With advance encumbrance of $400,000 in State funding, that means that money may not be available for another project if reimbursement is not received. Russek said future costs of this project will only be higher. Mattson stated that the cost is nothing in comparison to the safety issue. Due to future development north of TH 55, he anticipated a tremendous amount of traffic at this intersection in the future. Sawatzke responded that if $400,000 is spent on this safety issue, that funding will not be available for other safety issues. Russek said this project will need to be completed at some point and supported the request. Heeter moved to proceed with the TH 55/CSAH 12 project, seconded by Mattson, carried 3-1 with Sawatzke casting the nay vote.

Fingalson requested that a Transportation Committee Of The Whole (TCOTW) Meeting be scheduled. The proposed Agenda items include: 1) Discuss Option for Selling Property in St. Michael; 2) Jake Braking; 3) Crosswalk Policy; 4) City of Rockford Request for Access to County Route; and 5) Discuss Road Tour vs. Video Log. Fingalson requested that the Agenda also include two additional items. The first would be to discuss the Transportation Funding Resolution. The Board addressed this item on 2-20-07 and it was referred to the 3-13-07 Meeting. He said it would be more appropriate to refer discussion to the TCOTW Meeting. The second item would be to discuss the selling of excess Mn/DOT ROW in the City of Buffalo at the intersection of CSAH 35. The County has officially obtained this ROW back and is in the position to sell it to an interested party. In response to Russek, Fingalson said speed zoning resolutions will be addressed at the next County Board Meeting. Mattson moved to schedule a TCOTW Meeting on 3-26-07 at 9:30 A.M. to include the seven Agenda items presented. The motion was seconded by Heeter and carried 4-0.

At 9:30 A.M., Russek closed the bid process for the 2007 overlays to include CP 86-8-072, CP 86-11-072, CP 86-37-072, CP 86-40-072, CP 86-104-072, CP 86-106-072, and Crawford Lake and Clearwater/Pleasant County Parks (Alternate Bids 1 & 2). Also incorporated into the contract is a CR 8 project to include road work near the Hasty Truck Stop as requested by the Township. An agreement has been sent to the Township but has not been received back. The Engineer’s estimate including the alternates is $3.6 million. As Fingalson would like to discuss the bids with the Township and Parks Department, he recommended they be laid over for one week for recommendation. Sawatzke moved to lay the bids over for one week, seconded by Heeter, carried 4-0. The bids opened are as follows:

Bidder Bid Security Alternate 1 Alternate 2 Base Bid

Duininck Bros., Inc. Yes $15,380.15 $9,460.12 $2,911,077.24

(Prinsburg MN)

Hardrives, Inc. Yes $20,627.60 $14,873.00 $3,258,476.17

(Rogers MN)

Knife River Yes $16,635.62 $9,882.84 $2,775,430.04

(Sauk Rapids MN)

Bills Approved

A-1 Marine. $275.00

Allina Medical Laboratories 457.50

Alpha Card Systems 3,040.00

Ancom Technical Center 1,166.42

Aramark Correctional Serv. 5,225.46

Auto Glass Center Inc. 498.30

Bear Graphics Inc. 635.09

Beaudry Oil Co. 3,959.15

Darnell Brethorst 162.96

Buffalo Clinic 227.81

Buffalo Hospital 225.00

Bureau of Crim. Apprehension 100.00

Business Ware Solutions 590.43

Cargill Inc – Salt Division 13,337.54

Center Point Energy 5,544.35

Centra Sota Lake Region 6,050.63

Central MN Mental Health 100.00

Comm. of Transportation 445.00

CPS Technology Solutions 262.00

Cub Pharmacy 4,745.68

Election Sys. & Software 35,352.68

Embarq 188.36

Dale Engel 400.00

Eng. Design Initiative 5,278.56

EPA Audio Visual Inc. 180.33

ESRI 8,906.90

Excel Systems LLC 525.75

Maria Felger Ramos LLC 234.70

Frontier Precision Inc. 1,785.00

Gateway Companies Inc. 5,612.55

Grainger 154.07

Granite Pest Control Services 120.00

Holiday 17,346.06

Indenti-Kit Solutions 708.00

Interstate All Battery Ctr. 485.39

J Johnson Sales & Services 164.00

Kustom Signals Inc. 176.74

Lake Superior College 450.00

Lakedale Telephone Co. 112.70

LaPlant Demo Inc. 381.99

Loffler Companies Inc. 6,235.90

L3 Communications Inc. 3,329.63

M & M Express 1,403.02

M-R Sign Company Inc. 268.44

Marco 170.12

Marco Business Products 4,611.67

MASYS Corporation 2,628.87

MN Alcohol Traffic Safety 1,210.00

MN Assn. of Co. Admini. 370.83

MN Assn. of Co. Probation 100.00

MN CLE Inc. 235.00

MN Dept. of Public Safety 190.00

MN Society of Prof. Surveyor 447.35

MN Supply Company 532.16

Mobile Vision 148.38

Mumford Sanitation 129.87

Northern Safety Tech. 368.23

Office Depot 3,487.55

Lynn Peavey Company 1,239.25

Photo 1 335.73

PMI Computer Supplies 142.49

Prosource 160.00

PSC Supply 228.02

Qwest 977.14

Redneck Trailer Supplies 521.55

Royal Tire Inc. 1,253.50

RS Eden 874.20

Sherburne Co. Treas. 162.91

Software House Int’l 421.74

Sprint 129.40

Star Tribune 2,441.80

State of MN-Administ. 14,016.00

Streichers 2,910.27

William Swing 266.72

Tech Depot 337.82

Uniforms Unlimited 1,645.16

United Locating Services 120.00

United Rentals Hwy. Tech. 454.35

Varner Sheet Metal Inc. 302.75

Verizon Wireless 538.67

Voss Lighting 750.51

West Central Industries 1,379.02

West Payment Center 621.58

Wright Hennepin Electric 1,229.43

Xcel Energy 1,973.64

30 Payments less than $100 1,342.14

Final total $188,254.91

The meeting adjourned at 10:35 A.M

Published in the Herald Journal March 26, 2007.