Wright County Board Minutes
MARCH 6, 2007
The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Mattson, Russek and Eichelberg present. Commissioner Heeter was absent.
The minutes of 2-27-07 were corrected as follows: Page 2, 2nd paragraph, 11th sentence, change from “With advance encumbrance of $400,000 in Federal funding …” to “With advance encumbrance of $400,000 in State funding …” (Sawatzke). Sawatzke moved to approve the minutes as corrected, seconded by Mattson, carried 3-0 (Eichelberg abstained as he was absent from the last Board Meeting).
Petitions were accepted to the Agenda as follows: Aud./Treas. Item #2, “Request To Close License Bureau On 3-09-07 Due To Unforeseen Emergency” (Hiivala). Eichelberg moved to approve the Agenda as amended, seconded by Sawatzke, carried 4-0.
On a motion by Eichelberg, second by Mattson, all voted to approve the Consent Agenda:
1. Performance Appraisals: S. Berg, R. DeBlois, J. Fox, P. Loch, T. Sandin, Sheriff.
2. O/T Report, Period Ending 2-23-07.
3. Claim, KKE Architects, $131,291.31 (Service For January 2007; Jail/LEC Project).
1. Refer To 3-28-07 Building Committee Meeting Discussion RE: $5,217.40 For Office Furniture, New Bailiff’s Office.
Bob Hiivala, Auditor/Treasurer, asked for approval to close the License Bureau on 3-09-07 from 1:00 P.M. to 4:30 P.M. due to an unforeseen emergency. The State has approved the request. Mattson moved to approve the request, seconded by Eichelberg. Hiivala will inform the public by radio, newspaper, and by posting notice at the Government Center. The motion carried 4-0.
The claims listing was reviewed. Mattson referenced a claim on Page 7, City of Montrose ($600.00) for Internet Access for a Sheriff’s Department deputy who utilizes space in their facility. Sawatzke felt a similar internet charge occurred with Monticello in recent years and the situation was remedied where the County was no longer billed. Sawatzke said before the claim is paid, it should be verified whether we are paying one city for services that we receive free from another city. Hiivala said the claim reflects a $50/month charge for DSL Internet Access per agreement. Sawatzke was unaware of any agreement with the City. It was the consensus that the claim should be pulled and referred to the next meeting. Mattson moved to approve the claims as listed in the abstract, subject to audit, not including the claim to the City of Montrose. Sawatzke seconded the motion and it carried unanimously.
Jane Hennagir, MCIT Account Executive, presented an overview of the 2007 Member Report for Wright County. Richard Norman, Wright County Coordinator, serves as a member of the MCIT Board of Directors. MCIT is a self-insuring risk pool, with membership consisting of 81 counties and 390 affiliated entities. Collectively the members self-insure losses as a joint powers entity. The MCIT Board shares a commitment by maintaining financial strength through investment strategies, risk management and loss control, actuarial analysis and reinsurance. There is now 25 years of actuarial analysis available on counties, so cost projections are accurate. With regard to reinsurance, the property premiums realized a slight reduction in rates but the overall costs remained about the same due to exposure. Liability premiums realized a slight rate reduction but rates also remained stable due to exposure. With regard to Workers’ Compensation Reinsurance, MCIT has elected to insure up to the amount of retention. Last year, the MCIT Board made the decision to reduce the amount of retention. This was done to avoid paying additionally for coverage that probably will not be needed. MCIT services include risk control, claims management, risk management, education and training, and loss control. MCIT’s loss control is now in-house instead of contracting with Meadowbrook Insurance. Four representatives reside in service areas throughout Minnesota. Upcoming training will include Managing Human Resources and Land Use Seminars being held in collaboration with AMC and the Planning & Zoning Administrator’s Association. In 2006, Workers’ Compensation Statutes changed for emergency management volunteers. When the 2006 rates were established, this law was not in effect. Therefore, it is unknown what the overall effect will be. Wright County has been a member of MCIT since 1980 and employs 664 employees (full and part time). Wright County carries $78,450,653 in property coverage insurance and $1.7 million for mobile (highway) equipment. For the period of 2002-2006, MCIT handled about 7100 claims of which 55% were in the auto category. The Property/Casualty claim severity decreased in 2006. However, Hennagir said that data may change as claims tend to develop over time. For the same period of 2002-2006, Wright County handled about 165 claims with 60% in the auto category. The majority are physical damage claims (damage to Wright County vehicles) and may involve things such as deer strikes and hail. For 2005, a spike was realized in Workers’ Compensation claims as management of Workers’ Compensation was brought in house. The reason for the spike was the focus on closing out older claims that had been handled by service providers. Wright County’s Workers’ Compensation experience modification was at 0.981 for 2006 with the overall average of 1.00. Due to the financial stability, MCIT has declared a dividend to member counties in 2006. In the past 5 years, $55 million has been returned to members. Wright County has received $1,254,589 in dividends in that 5-year period. Factors affecting the dividend paid to member counties include exposure, investment income, claim experience, and contributions. Hennagir said it is not often that a County Board is congratulated on risk management and investment in self insurance. Looking forward, MCIT will continue its core services as provided in the past (Defensive Driver Training, Employee Assistance Program, and On-Site Loss Control & Risk Management Services). Collaborative projects will be a continuation of the MN Safety Council Partnership and the collaboration with the League of MN Cities for the PATROL Program. New or developing initiatives include a website redesign, implementation of pharmacy benefits for workers’ compensation, strategies to target specific types of claims, joint powers, back injury prevention program, and on-line defensive driver training. On behalf of the MCIT Board of Directors and the MCIT Service Team, Hennagir extended thanks to Wright County for the continued partnership. Mattson referenced the February MCIT Bulletin which highlighted foster care programs. With so many programs in Human Services, he questioned liabilities. Hennagir was unaware of any new exposure that MCIT is reviewing but the exposure has existed for quite some time. She said Social Services does a very good job of managing that. Hennagir was thanked for the report.
Bill Swing, IT Director, said the Technology Committee Of The Whole met on 2-28-07 to discuss the 800 Mhz Radio System. The Committee recommended participation in the Regional Radio Board by authorizing signatures on a Joint Powers Agreement. The purpose of the Agreement is to formulate a Regional Radio Board to provide for regional administration of enhancements to the Statewide Public Safety Radio and Communication System. Members of the Regional Radio Board will include the City of St. Cloud and the Counties of Kandiyohi, Morrison, Stearns, Benton, Meeker, Sherburne, Todd and Wright. Members of the County Board requested that the Technology Committee Of The Whole Minutes be reviewed for approval before action is taken on this item.
A Technology Committee Of The Whole Meeting was held on 2-28-07. At today’s County Board Meeting, the following correction was made to the minutes: Under Others Present, change from “Lee Whitehead” to “Ron Whitehead” (Sawatzke). Mattson understood from the Technology meeting that cost figures were supposed to be presented and questioned approving the agreement without that. Swing said the Joint Powers Agreement does not commit any funding. That Board will deal with distribution of funding. Sawatzke moved to approve the minutes as corrected, seconded by Mattson, carried 4-0:
Overview of Phase Three 800 Mhz Project. A video was shown on the Minneapolis Metropolitan Public Safety Communication System which has been implemented in the metro area. The video, produced by the Metro Radio Board, provided an overview of the 800 Mhz System capabilities with the key benefit being interoperability between law enforcement, EMS, public works and fire departments. There is the ability to add schools or other agencies if desired. The state-of-the-art system is now being phased into areas within the State. Phase Three will include Central and Southeast Minnesota. The project was funded in 2005 Legislation. Whitehead explained that the Governor’s recommendation is for no user fees when the system is operated on the State’s backbone. There will be little or no infrastructure investment as it is not a separate system. The basic communication infrastructure will be 95% mobile coverage. The towers constitute the backbone of the system (basic layer of coverage across the State) and are placed about 20 miles apart. A tower could potentially be located in Buffalo. Towers are added to strengthen the system. Enhancement occurs when penetration into buildings is required or to add additional users. Funding will be through the 911 Fund increase (collected monthly through telephone subscriber lines). Radio equipment will be installed as part of Phase Three. They look forward to implementation of the system across the State. Swing provided an update on the County’s consultant, Jeff Nelson of ASC Alliance. Due to health issues, Nelson’s consulting services have been significantly impacted. Geocomm, at the request of the County, is putting together a proposal to complete the project. Geocomm’s response is expected soon a matter of days. Geocomm has been the consultant to the City of St. Cloud and completed a high level study of the region. The County is soliciting a proposal from Geocomm with Jeff Nelson’s input. Swing envisioned he would be able to provide a more accurate timeline at the next Committee meeting. With the upcoming bond issue for the Jail/LEC site this Fall, this issue is time sensitive. He felt the County must be ready with numbers for the 800 Mhz System when LEC bonding is done due to design specifications for the dispatch center. Swing did not have projected cost figures but indicated that Geocomm would provide those at a future meeting. Russek questioned whether the County would need to bond for equipment for cities. Swing said Jeff Nelson completed a survey with cities. The results reflect that those agencies are supportive of the 800 Mhz system. The speculation from meetings has been that the County might front end the cost and provide a payback mechanism to cities. Mattson referenced upcoming meetings of various committees dealing with the implementation of the 800 Mhz System and inquired whether the Legislative Affairs Committee was working with the Governor to promote the system. Whitehead responded that the Legislative Affairs Committee was doing this with a primary objective of having the users fee paid. He encouraged support of local legislation on the 800 Mhz system. Whitehead is a part of the Statewide Radio Board and their role is to make sure AMC is on board. They are also working with the League of MN Cities and different constituencies. Whitehead stated that Hennepin County has realized a significant investment in the backbone of the 800 Mhz System, funding 46% of the cost with the State contributing 54%. Costs are allocated to local users. Gary Miller stated that with significant costs associated, part of what is being looked at with the bill is to create a regional radio user group to realize economies. Swing and Norman attended a City Administrator’s Meeting last week where cost questions were posed. They informed cities that the County is working toward accomplishing this. He anticipated cost estimates will be available on the system by mid year, after a study is completed by Geocomm. Mazzitello stated that an inventory will need to be completed and costs should be available in about three months. The project will take about two years to accomplish. Melvin indicated that the County Coordinator would like cost figures for the system by August. In addition, an update should be provided monthly to either the Technology Committee or County Board. Gary Miller said the first priority will be the 800 Mhz project costs related to the new LEC being they are required for bonding. Jobe inquired who would provide monitoring of the system once it is implemented. Whitehead responded that the overall maintenance of the system is the State’s responsibility through Mn/DOT. Mazzitello explained that the State has network monitoring systems in the Metro area and in Chicago. They will be able to monitor systems in other counties as well. Swing said the Wright County IT Department will be responsible for radio upgrades and troubleshooting. The radios are digital. Mund, who has worked in public safety for 25 years, explained how use of the new radios has provided interoperability versus the old system. In emergencies, they are now in contact with many entities which makes operations run smoother and the response time quicker. In St. Cloud, the system is being expanded into schools and hospitals in the region. He said the coverage is better than anything he has worked with. Swing said he has not been involved in a project thus far that has as much collaboration as this project. With collaboration comes savings and the ability to communicate. Heeter referenced the $9 million earmarked for the project and asked for a ballpark figure on cost. Gary Miller stated that by forming a group similar to the Metropolitan Radio Board, it will be easier to obtain funding. At a recent Homeland Security exercise at the Nuclear Plant, a three-day audit was performed on response to different events. A written report is forthcoming reflecting the group scored well except on interoperability communications and that should be the top priority. Mund explained that he is the Chair of the Statewide Finance Committee. Their charge is to distribute available grant monies. The most recent plan is to disperse $9.5 million to the Phase Three counties (Southeast Minnesota and four counties in the central part of the State). The minimum available to Wright County will be $718,000 based on 50% of infrastructure costs. This is based upon a study completed by Geocomm. Heeter said the fire chiefs are very supportive and appreciative that Wright County is working on this project. This is one area of concern expressed. Berg said the Fire Chiefs Association is concerned with the current lack of communication in dealing with safety issues.
Regional Radio Board Joint Powers Agreement. Swing presented for approval a Joint Powers Agreement for the Central MN Regional Radio Board. The Agreement is entered into by the parties of the City of St. Cloud and the Counties of Kandiyohi, Morrison, Stearns, Wright, Benton, Meeker, Sherburne and Todd. The Agreement includes the most recent changes as suggested at the 1-24-07 Technology Committee Meeting. Dates reflected in the document have been moved up to accommodate the County’s budget process. The Agreement would establish a Regional Board and the County would be required to appoint a Commissioner to that Board. The Regional Board would handle decisions relating to administration and financing on a regional basis. Authorizing signatures on the document would not commit any funding. Approval would indicate that the County agrees to participate in regional collaboration of the project. The document has been reviewed by the County Attorney’s Office and MCIT. Sawatzke felt the Agreement created a bureaucracy with the formation of too many committees advising one another. Mund explained that there is a large difference between user groups (fire, law enforcement, EMS) and their input is important. There are also differences in needs between small and large departments. The entire thrust is to provide an opportunity for all to have a voice in the system. The Commissioners will ultimately make the decision but they will be well informed. It will not be expected that the Commissioners will need to be knowledgeable in the intricate details of the system. The State Regional Radio Board will oversee the entire system. Regional Radio Boards are now being created, providing an automatic voting seat on the State Radio Board. The State Board sets the standards on how things will operate. Regional Boards can set standards but they must at least as restrictive as the State’s. Recommendation: The Committee consensus was to move forward with the Joint Powers Agreement for the Central MN Regional Radio Board. (End of Technology Committee Of The Whole Minutes)
Discussion continued on the request by Swing to approve the Joint Powers Agreement for the Regional Radio Board for the 800 Mhz Radio System. Swing indicated that the Agreement has been reviewed by the County Attorney’s Office. Eichelberg moved to approve signatures on the Joint Powers Agreement, seconded by Sawatzke, carried 4-0.
Swing requested appointment of one County Board member to the Regional Radio Board. Russek said Heeter had interest in the position. Eichelberg felt this would be a good fit due to Heeter’s involvement with EMS and other closely related associations. Sawatzke moved to appoint Heeter to the Regional Radio Board, seconded by Eichelberg. Sawatzke inquired who was responsible for making appointments to the other committees listed (Regional Advisory Committee, Regional Radio System User Committee, and Owners and Operators Committee). Swing said those who are a party to this Agreement will appoint a representative to serve on the Owners and Operators Committee. Sawatzke said any appointments to committees should be brought before the County Board to formalize the action. Mattson said there is a Legislative Committee Hearing on Friday relating to funding for the 800 Mhz System and inquired who would be present to represent Wright County and the local area. Swing stated the consultant to the local enhancement study has been in attendance at these meetings. As part of the regional group, other members have been attending as well. Mattson felt someone should be present to represent the County so taxpayers are not impacted so much. Sawatzke said another thing that should be laid out are the bylaws for the Regional Advisory Committee. Swing said those details will be addressed at the first Board Meeting. The City of St. Cloud will act as administrators of the Agreement. The motion to appoint Heeter to the Regional Advisory Committee carried 4-0.
Wayne Fingalson, Highway Engineer, brought forth a recommendation to award Contract #0701 to Knife River for $2,799,460.94 for the overlay projects. Bids were opened at the last County Board Meeting and laid over to today’s meeting. The bid includes the base contract plus two alternates (Parks and Silver Creek Township projects). Fingalson was in contact with both the Parks Administrator and the Township and they support awarding the bid to Knife River. The Engineer’s Estimate is $3.6 million so a savings will be realized. Fingalson said the savings could possibly be used toward right of way for the Hwy. 19 project in Albertville and St. Michael as additional funding is needed. Fingalson explained that the Engineer’s Estimate is figured just prior to bid opening to account for variations in product price. Sawatzke moved to award Contract #0701 to Knife River, seconded by Mattson, carried 4-0.
Discussion led to a draft speed zoning resolution for various road segments that was also discussed about one month ago by the County Board. At that time, the Board directed the Highway Department to notify all cities and townships affected by the various road segments for their comment. Letters were mailed to the entities along with a speed limit brochure. If adopted, the resolution would request the Commissioner of Transportation to make the necessary investigation to determine the safe and reasonable speed on the following Wright County Highways:
CSAH 18: From CSAH 75 in the City of Monticello, to CSAH 22, in the City of St. Michael, appx. 9.43 miles in length.
CSAH 22: From the South County Line, at the bridge over the Crow River, to CSAH 18 (50th St. NE) in the City of St. Michael, appx. 1.018 miles in length.
CSAH 42: From South County line, at the bridge over the Crow River, in the City of Dayton, to the North County line, at the bridge over the Mississippi River & Main Ave., in the City of Elk River, appx. 5.152 miles in length.
CSAH 8: From TH 55, in the City of Maple Lake, to CSAH 75, in the unincorporated city known as Hasty, appx. 10.444 miles in length.
CSAH 20: From TH 55, in the City of Rockford, to CSAH 19 in the City of Hanover, appx. 6.248 miles in length.
CSAH 19: A Temporary Speed Limit in a Construction Zone, from about 1000 feet south of the south City limits of Albertville, to 57th St. NE, appx. 1.12 miles in length.
Fingalson said the following responses were received from the affected cities and townships:
Albertville: Their resolution included a recommendation that the existing 30 mph speed zone remain as such; and they requested Wright County to conduct a “School Zone Speed Study” in front of the St. Michael/Albertville High School.
Maple Lake: Resolution of support received.
Rockford: Resolution of support received.
St. Michael: Submitted a resolution they had sent to Mn/DOT requesting speed studies to be done on eight city streets that included Naber Ave. (now CSAH 22) & 50th St. (now CSAH 18). They indicated by email that they were very supportive of Wright County’s request to do the speed studies.
Monticello: The City Engineer had questions in regards to the speed zoning. Verbal response indicated that the City was okay with the segment from School Blvd. to CSAH 75, but had some reservations on the segment from Fenning Ave. to the southeast City limits. No formal response was received from them.
Otsego: No comments were received.
3 Townships: No comments were received from the townships of Maple Lake, Monticello and Silver Creek.
Based on this information, Fingalson said the recommendation is for the resolution to be approved including the portion on CSAH 18 in the City of Monticello. It is recommended that the portion from School Blvd. east be included as there has not been a speed study completed since the road was improved. The current speed limit is 45 mph and was determined prior to the road improvements. Fingalson said the perception is that a lower speed limit is always better. He provided examples from a crash mapping tool for two roadways where speed limits have increased. The first relates to Hwy. 42 in Otsego from Hwy. 39 north. In October, 2004 the speed limit changed from 30 mph to 45 mph. The signing changes were made on October 5th and there has not been any speed related crashes since. Prior to the speed change, there were 7 accidents in 10 years. The second road is Hwy. 30 in the Delano area. In April, 2003 the speed limit changed from 30 mph to 40 mph. Signing changes were made and there has not been any speed related crashes since; prior to that there were 4 crashes. Fingalson felt it was prudent to review the appropriate speed for these roadways. Sawatzke referenced the CSAH 18 roadway in Monticello which has had a 45 mph speed limit for 40 years. In the past 15 years, the area has increased dramatically with development and he did not feel it was good reasoning to increase the speed limit to 50 mph. Fingalson said the State will look at various factors (speed, accesses). Mn/DOT determines the speed limits statewide for consistency. Sawatzke moved to lay this issue over for one week as he felt Heeter wanted to be present for the discussion. Eichelberg did not feel there was a need to lay this issue over as it had already been laid over for one month. He felt the speed studies should be completed so that speed limits are consistent. The motion failed for lack of a second. Eichelberg then moved to adopt Resolution #07-15 approving the speed zoning request for various road segments, seconded by Mattson. Sawatzke said there are apparently some speed study areas that are of no concern including CSAH’s 20, 22 and 19. He suggested approving study of those three segments and to lay the other speed studies over for further review. Sawatzke felt the City of Monticello was clearly concerned with the speed study on CSAH 18. This is an area that 15 years ago didn’t have homes and there are a number of accesses onto CSAH 18. Virgil Hawkins, Assistant Highway Engineer, stated that he travels this roadway every day. The accesses are every 1/4 mile. Fingalson said the State will base the speed on research and history. After further discussion, the motion carried 3-1 to adopt the Resolution with Sawatzke casting the nay vote.
Fingalson brought forth discussion on funding options for the CSAH 12/TH 55 Traffic Signal Project. At the last County Board Meeting, action was taken to move ahead with this project using an advance encumbrance from State Aid funding. Fingalson met with Mn/DOT the next day. There are several agencies involved in this project including Mn/DOT who will design the project, Wright County who will work with ROW acquisition, the City of Buffalo requesting a quiet zone, and the Railroad because of its close proximity to the roadways. It was determined that appropriate turn lanes will be needed on CSAH 12. Upon review, it was felt trees and septic systems would be affected. Fingalson met with the State to review the situation. It was determined that if State Aid funding were used, reconditioning standards would apply. Therefore, a narrower shoulder will be used (2’ instead of 6’). This will result in a project with much less impact on property owners along CSAH 12. Eichelberg was in contact with Rep. Oberstar’s Office. The Technical Corrections Bill will be addressed by the House this week and then it will move to the Senate. If approved, TH 55 Corridor Coalition funding will be used to help fund this project. In the interim, funding would be borrowed from the Hwy. 6 project (between TH 55 and TH 24) scheduled for 2009 (Federally funded). The project plan would need to be approved by the 7W Transportation Policy Group as well as the ATP Board. Fingalson requested Board approval of utilizing State Aid funding as a precautionary measure (borrowing from the CSAH 6 project scheduled for 2009). If the Technical Corrections Bill passes, TH 55 Corridor Coalition funding would reimburse the CSAH 6 project. If the Bill does not pass, up to $380,000 less would be available to fund the CSAH 6 project in 2009. Fingalson said the meetings with the ATP and 7W groups would transpire over the next two months and must be done prior to the contract being let. Advance encumbrance of State funding may not be needed dependent on timing. Eichelberg questioned whether there was a deadline on encumbrance. Fingalson responded there was not, the funding is designated for 2008 but can be used ahead of time. Russek said if the Technical Corrections Bill passes, then the encumbered funds will not have to used. The County may not receive Federal funding in time for the project. The County will advance encumber from State Aid funds to pay the contractor. Federal funding will reimburse State Aid. Eichelberg moved to authorize the Highway Department to proceed with this project, borrowing Federal dollars from the CSAH 6 project between TH 55 and TH 24, and authorizing the Highway Engineer to seek approval through the 7W Policy Board and the ATP. The motion was seconded by Mattson and carried 3-1 with Sawatzke casting the nay vote.
A Building Committee Meeting was held on 2-28-07. At today’s County Board Meeting, Russek questioned whether rent would need to be increased for all departments if it is increased for Human Services. Norman said the square footage rate would need to be consistent for all departments. Norman referenced the minutes, stating he did not understand the comment that “DeMars also clarified that the rent increase would be reflected in an adjustment to accounting, as monies are not physically paid to the County.” Norman indicated that Human Services does pay rent. Sawatzke moved to approve the recommendations and minutes, seconded by Mattson, carried 4-0:
DeMars stated that at the 11-08-06 Building Committee Meeting inaccuracies were presented in reference to Federal reimbursement for the Human Services remodeling project on the third floor. DeMars clarified that reimbursement is approximately 66% of the total cost of structural modifications and occurs over a period of years (useful life of the space). DeMars stated that as a result, Human Services would have to pay for remodeling and bill for reimbursement each year until 2045. DeMars proposed that the County pay for structural modifications and increase the monthly rent to HS over the next two years to reimburse itself. DeMars stated that Human Services will pay for the personal/non-structural property (cubicles, chairs, etc.). Discussion moved to whether the Federal Government would be reimbursing the County or Human Services for the improvements. DeMars did not believe the County could receive reimbursement, but Human Services would be reimbursed for rent paid. DeMars stated that Don Mleziva has met with Norman to request that the structural bills be paid by the County. DeMars also clarified that the rent increase would be reflected in an adjustment to accounting, as monies are not physically paid to the County. DeMars stated that Human Services does not have the capability to track capital improvements and this same procedure was done for the Human Services Building previously. Heeter stated that she’s in favor of recouping the structural modification costs in rent. Melvin asked if improvements are handled in a similar fashion in other departments. Mattson stated that Human Services has a different system due to Federal funding programs. DeMars stated that rent has not been increased in the past three to four years. Hayes stated that Human Services will be gaining space with this project. RECOMMENDATION: The County pay for structural modification costs for third floor remodeling, review past Human Service’s rental expense and recoup the costs within two years by increasing Human Services rent. (End of Building Committee Minutes)
A Personnel Committee Meeting was held on 2-28-07. At today’s County Board Meeting, Mattson moved to approve the minutes and recommendations, seconded by Sawatzke, carried 4-0:
School Resource Officer Contract. A draft School Resource Officer (SRO) Contract was distributed. The Sheriff’s Office currently provides SRO services without a contract. Schools currently are charged 9/12’s of a deputy’s wage (Grade 5, not including benefits or vehicle) or $24,102. Gary Miller said the salary was figured at the lowest possible wage so the costs can be incrementally increased. He provided rationale as to why schools should not be charged the full salary/benefits of a deputy. Schools are not mandated to have a SRO. The Sheriff’s Office has a law enforcement responsibility to the school. The SRO presence has reduced calls for service to the schools, which results in deputies and detectives being available for other calls for service. He provided statistics on the decrease in calls for service to the schools due to the work of the SRO’s. Because some schools are attended by students from other counties, Miller felt it was reasonable for schools to fund a portion of the SRO position. Miller said another benefit of the schools not paying 100% of the wage is that it is not expected that the SRO will be present full time. This provides flexibility for the Sheriff’s Department during vacations and during the Summer. SRO’s assist with the DARE Program and attend DARE training. SRO’s are employed by the County and follow their policies. Miller felt the County Board needed to acknowledge support of the program and subsidize costs for the position. A cost analysis compiled by the County Coordinator was referenced. The analysis was for the years 2007 and 2008 and was exclusive of other associated costs (vehicle, benefits, overtime, workers comp and salaries at a higher grade). Norman’s recommendation was to charge $40,000 for SRO Services. In review of the draft Contract provided by the Sheriff Department, it was noted that the projected salary may be about $1,100 low. The Personnel Department will be consulted for verification on salary. Recommendation: The Committee approves the concept of the SRO Contract but recommends that the draft be forwarded to MCIT for review. The Sheriff Department was directed to consult with the Personnel Department to confirm the amount which should be charged to the participating schools. The revised contract will be brought forth for approval at a future date and will be effective for the 2007-2008 school year.
Additional Personnel/Equipment To Fill Additional Contract Hours, Backfilling Military Activations & School Resource Officer Position For The Delano School District. Clearwater, Otsego and Hanover have asked for additional Law Enforcement Contract coverage for 2007. Clearwater has requested an additional 4 hours effective 7-01-07; Otsego an additional 8 hours effective 7-01-07; and Hanover an additional 1.3 hours effective 1-01-07. All three increases will carry over to 2008. The proposal is to hire three full-time deputies effective 7-01-07 and to purchase two squads and required equipment, one in 2007 and one in 2008. The effective date of the hires may be pushed to 10-01-07 if the Sheriff’s Department is unable to hire deputies by July. The contracts will require 2.68 deputies to fulfill the requirements (not including relief factor). Over a three-year period, the contract revenues will exceed wage and vehicle costs by $157,445. However, this revenue does not reflect time spent by other Sheriff Department personnel. Backfilling military activations was discussed. A deputy will be deployed for 18 months and the request is to backfill that position. There is the potential that a deputy previously activated for military service may return. In that scenario, the request to backfill the position would not be required. The Sheriff Department also requests one deputy to fill the School Resource Officer position as requested by Delano Schools. Recommendation: Authorize the hire of three deputies effective 7-01-07. The Sheriff Department was directed to work with the Personnel Department on determining whether it will be required to backfill for the most recent military activation. Authorize hire for the Delano School Resource Officer position effective 9-01-07.
Performance Appraisal Bill Swing, IT Director. Based on the review of four appraisals submitted, the Committee recommends an overall rating of “Exceptional.”
Performance Appraisal Greg Kramber, Assessor. Based on the review of four appraisals submitted, the Committee recommends an overall rating of “Exceptional.”
Performance Appraisal Richard Norman, County Coordinator. As Norman was unavailable for today’s meeting, the Committee recommendation was to lay this appraisal over to a future meeting. (End of Personnel Committee Minutes)
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Douglas Schmiginsky 150.00
Shell Fleet Plus 3,303.89
Sherburne Co. Sheriff 7,872.87
Snowplows Plus 415.44
SRF Consulting Group Inc. 25,853.48
City St. Paul 100.00
Orange Staffing Check 306.00
State of MN-Office Enterpr. 965.00
Tech Depot 1,715.72
Tools Unlimited 524.15
Total Printing 978.10
University of Minnesota 337.50
Varner Sheet Metal Inc. 410.00
Verizon Wireless 244.11
Voss Lighting 135.06
Walmart Store 01-1577 493.73
Wright Co. Highway Dept. 35,202.14
Wright Hennepin Electric 219.00
34 Payments less than $100 1,652.40
Final total $206,608.34
The meeting adjourned at 10:29 A.M
Published in the Herald Journal April 2, 2007.